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Partnership for Governance Reform in Indonesia




I. Post Information


Post Title : Internship
In area of Admin/HR/Procurement
Classified Grade : SL-1
Duration : 3 (three) months, renewable
Supervisor : HR Assistant




II. Organizational Context


Under the overall guidance of the relevant Unit Manager, the Intership staff provides support
services ensuring high quality, accuracy and consistency of work.

The Internship Staff works in close collaboration with the operations, planning and monitoring,
communication and program staff as required to exchange information and support programme
delivery.





III. Functions / Key Results Expected

Summary of Key Functions:

HR / Administration / Procurement support
Participation in knowledge sharing and building


1. Provides effective support to HR / Administration / Procurement unit focusing on the
achievement of the following results:

Updating the personal database of employee
Filing the personal database of employee and consultants hard copy
Contributing to HR for any interviews preparation
Contributing to HR for updating the Insurance reimbursement claims report


2. Supports knowledge building and knowledge sharing on relevant cluster focusing on
achievement of the following results:

Participation in the learning and trainings for program staff in the area of operation
and program as well.
Contributions to knowledge sharing and building in the Partnership office.

2



IV. Impact of Results


Accurate data entry, completeness of documents and HR Database information have an impact
on the quality and implementation of the organization operations. A client-oriented and efficient
approach impact on the image of the Partnership.




V. Competencies



Corporate Responsibility & teamwork:
Serves and promotes the vision, mission, values, and strategic goals of Partnership
Plans, prioritizes, and delivers tasks on time
People Skills
Promotes a learning environment; facilitates the development of individual and team
competencies
Partnering & Networking:
Seeks and applies knowledge, information, and best practices from within and outside
Partnership
Results-Orientation:
Determines clients' needs & adapts Partnership products & services to meet them
Innovation & Judgment
Contributes creative, practical ideas and approaches to deal with challenging situations
Pursues own personal and professional development
Communication:
Demonstrates effective written and oral communication skills
Job Knowledge & Expertise
Executes day-to-day tasks systematically & efficiently
Uses Information Technology effectively as a tool and resource



VI. Recruitment Qualifications


Education:

Minimum Bachelor Degree in :
Public Administration
Economics, Management & Accounting
Political Sciences or Social Sciences
Law
Information Technology

Experience:

Fresh graduate, min. of 1 year experience is preferable in :
Accounting
Human resources
General administration
Secretarial
Communication
IT
Web based management systems
Familiarity of graphic design.
3
Experience in the usage of computers and office software
packages (MS Word, Excel, etc) and knowledge of spreadsheet
and database packages.

Language Requirements:

Fluency both written and spoken in English and Bahasa
Indonesia



VII. Signatures- Job Description Certification

Incumbent (if applicable)

Name Signature Date
Supervisor

Name Signature Date
Manager

Name Signature Date

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