Copyright 2008 Pearson Education, Inc.

Publishing as Prentice Hall

Chapter 12 Answer Key
Matching
_D__1. An organized collection of facts about people, events, things, or ideas
related to a particular topic or purpose.
_B__2. Facts about people, events, things, or ideas.
_H__3. Data that is organized in a useful manner.
_K__4. The basic parts of a database, which includes tables, forms, queries, reports,
and macros.
_N__5. The Access object that stores your data organized in an arrangement of
columns and rows.
_I__6. The area of the Access window that displays and organizes the names of the
objects in a database, and from where you open objects for use.
_J__7. The portion of the Access window that displays open objects.
_G__8. A category that describes each piece of data stored in a table.
_M__9. All of the categories of data pertaining to one person, place, thing, event, or
idea.
_O__10. The number of fields, and the type of content within each field, in an Access
table.
_E__11. The Access view that displays an object organized in a format of columns
and rows similar to an Excel spreadsheet.
_F__12. The Access view that displays the underlying structure of an object.
_L__13. The action of filling a database table with records.
_C__14. The characteristic that defines the kind of data that can be entered into a
field, such as numbers, text, or dates.
_A__15. An Access feature that sequentially numbers entered records creating a
unique number for each field and which is useful for data that has no distinct
field that is unique.
A AutoNumber
B Data
C Data type
Copyright 2008 Pearson Education, Inc. Publishing as Prentice Hall

D Database
E Datasheet view
F Design view
G Field
H Information
I Navigation Pane
J Object window
K Objects
L Populate
M Record
N Table
O Table design

Fill in the Blank
1. DBMS is an acronym for Database Management System.
2. A preformatted database designed for a specific purpose is a database template.
3. A database that has no data and has no database tools, in which you create the data
and the tools as you need them, is referred to as a blank database.
4. Characteristics of a field that control how the field will display and how data can be
entered in a field are know as the data type.
5. The field that uniquely identifies a record in a table is the primary key.
6. A pre-built table format for common topics such as contacts, issues, and tasks is a
table template.
7. A database object that retrieves specific data from one or more tables, and then
displays the specified data in Datasheet view is a query.
8. A type of query that retrieves data from one or more tables and makes it available
for use in the format of a datasheet is a select query.
9. The table or tables from which a query gets its data is the data source.
10. A feature in Microsoft Office programs that walks you step by step through a
process is a wizard.
Copyright 2008 Pearson Education, Inc. Publishing as Prentice Hall

11. The process in which Access searches a table of records included in a query, finds
the records that match the criteria, and then displays the records in a datasheet is
called run.
12. An Access object with which you can enter new records into a table, edit existing
records in a table, or display existing records from a table is a form.
13. The Access object that displays data in a formatted manner for printing and
publication is a report.
14. The Access form object in which multiple records can be entered into or displayed
from a table is a multiple items form.
15. An arrangement of objects in the Navigation Pane in which the objects are grouped
by the table to which they are related is the Tables and Views category.