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Viewing Documents

Word provides five ways to view your documents on the screen: normal view, page layout view, outline view, master document view, and print preview. Each view shows you different information about your document and your work. You can enlarge or reduce the size of a document on the screen to get an overview of an entire page or to get a closer look at text that s formatted in a small font size. !egardless of the display size or the view you choose, you can edit text as you normally do.

View Button Overview


You can "uickly switch between normal, page layout, and outline view by clicking the view buttons next to the horizontal scroll bar. You can switch to the master document view from within the outline view. #utton %ormal (age layout $escription &ll'purpose typing, editing, and formatting view. $isplays multiple'column layout) headers, footers, and footnotes placement on the page) and the accurate position of any item you put in a frame. $isplays document structure for easy reorganization of long documents. ,ariation of outline view. &llows you to work with subdocuments within a single document. -his feature makes it easy to combine and reorganize documents being developed by other individuals. .hows a miniature version of your document exactly as it will print, allowing you to display one or more pages on the screen. (aragraph marks and other non'printing characters do not appear in this view.

*utline +aster $ocument

(rint preview

Normal View
%ormal view, the default view in Word, is best for the everyday work of entering and formatting text and graphics. You can see most text formatting/the font, font size, line spacing, indents, and so forth/as it will look when printed, but the arrangement of text and graphics on the page is simplified. 0olumns, although shown in their actual width, are displayed in one continuous column, instead of side by side on the page. -ext and graphics that you position using the 1rame are not shown in the position where they will print. %ormal view makes it easy to edit text across page breaks, shown as dotted lines, and section breaks, shown as double dotted lines. -o see how the page will look when printed, switch to print preview or page layout view.

Using the Draft Font in Normal View


Word provides the power to create, edit, display, and print very complex documents. $epending on the kind of system you are using, you might notice a delay as you work in very large documents. 2sing the $raft 1ont can help you work faster because all character formatting is removed from the document and all graphics appear as empty frames. 2sing the $raft 1ont option is only available in the normal view. To display a document in the Draft Font (from the normal view)

1 From the Tools menu choose Options!


2 3 0lick the ,iew tab. .elect the $raft 1ont check box.

"rint "review
(rint preview shows you how your document will look when you print it. You can see whole pages, one or two at a time, and see elements of the document that aren t shown in normal view or page layout view. &ll page elements that appear within the printable area of the page are shown in print preview. When you view your document in print preview, you can specify the number of pages you want displayed. #y clicking on the document with the +agnifier pointer, you can get a close'up view of the page, so you can read and edit the text. #ecause you can edit and format text in print preview, you can see the effect of your changes immediately.

"age #ayout
&fter you ve typed text and inserted graphics into your document, switch to page layout view. You can see how page elements, such as multiple text columns, graphics, headers, footers, and footnotes, will be positioned on the printed page. You can also continue to type, edit, and format text in this view. -he only page elements that are not visible are line numbers and lines between columns, which are displayed only in print preview. You can scroll one page at a time. When you reach the bottom of a page, scrolling down changes the display to show the top of the next page. You cannot see the bottom of one page and the top of another at the same time.

Outline View
3n outline view, you can expand and collapse the text in your document based on outline headings. When you expand headings, you see main headings, subordinate headings, and any body text associated with a heading. When you collapse headings, you see only the main headings that form the outline of your document. 0ollapsing a heading lets you focus more on the higher'level structure and less on the detail. You can also collapse headings to navigate "uickly through a long document by minimizing the amount of scrolling you have to do.

3n addition, expanding and collapsing headings allows you to move large sections of text efficiently and accurately. 4ust collapse a heading and move it to a new location. &ll subordinate text moves with the heading.

$aster Document View


& master document is a group of smaller documents organized to make up one larger document, such as a book or annual report. -he master document view allows you to see the subdocuments that comprise the master document. -his view also includes the outline view and the outline toolbar. #y displaying the subordinate documents along with outlining features, it is easy to organize, rearrange, and remain focused on your document.

$agnifying or %educing the Display &i'e


3f you are using a small font size and want a closer look at the text, you can magnify, or zoom in on, the page and work in the magnified view. You can zoom out to see an entire page as you rearrange the headings of an outline or drag framed items, such as pictures or tables, to a new location. 3f you are editing a document that is larger than 5.6 by 77 inches, or one that is printed with a landscape orientation/with the wider side at the top/you can reduce the display size to see the full width of the page, eliminating the need to scroll horizontally. *n the .tandard toolbar, you can select a preset magnification in the 8oom 0ontrol box or you can set the magnification to a precise level 9such as :;<= if you wish. You can change the magnification for any document window. 3f you open a new window, it will use the level of magnification you last chose. -he level of magnification is for your convenience as you edit. 3t does not affect the actual size of the document when you print it.