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4/18/2014

SBI accrues annual savings of Rs 400 crore with HRMS implementation - InformationWeek – IT news & articles

SBI accrues annual savings of Rs 400 crore with HRMS implementation

InformationWeek, December 5, 2013

Spearheaded by S.K. Mishra DMD and CIO, SBI, the HRMS project has released a significant quantum of manpower at SBI previously engaged in mundane manual tasks and has significantly brought down the paper work

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4/18/2014

SBI accrues annual savings of Rs 400 crore with HRMS implementation - InformationWeek – IT news & articles

When the State Bank Group began rolling out its HRMS project, the overall objective was to centralize and automate the bank’s entire HR process, leveraging technology in the domain to unleash the potential of its workforce of 290,000 employees across 21,600 branches and 182 foreign offices. The project aimed to automate the entire HR process right from recruitment to retirement. Though initially started with payment of salary, more and more services have been brought under the ambit of the system over time. Services like reimbursement, Provident Fund (PF) reimbursement, annual appraisal reporting, performance appraisal, leave and attendance, tour approval, online guest house booking etc., have been released.

online guest house booking etc., have been released. From the management perspective, HRMS is helpful in

From the management perspective, HRMS is helpful in providing MIS data on a real-time basis, which has helped in faster, informed decision making. An HR Dashboard has been made available to various departments, which provides HR-related details like present assignment, present grade, etc. This data is available along with analysis on retirement/recruitment, administration, hierarchy, and cluster-wise analysis, which eases the job of policy makers in taking administrative decisions. Innovations have been added overtime to better leverage automation.

have been added overtime to better leverage automation. For instance an interface has been developed with
have been added overtime to better leverage automation. For instance an interface has been developed with
have been added overtime to better leverage automation. For instance an interface has been developed with

For instance an interface has been developed with the core banking system (CBS), which helps in the verification

of employee credentials. More than 75 percent employees of the bank are CBS users in various capacities. The

creation/ deletion/activation/de-activation of users in the CBS prior to HRMS were done on the basis of manual requests received from the offices. The HRMS now takes care of this issue, deactivating CBS access when an employee retires, automatically. The Bank’s Email Service (EMS) has also been integrated to the HRMS for this purpose. All employee financial claims, including salaries and all type of reimbursements are processed through the HRMS.

all type of reimbursements are processed through the HRMS. The number of such claims processed is
all type of reimbursements are processed through the HRMS. The number of such claims processed is

The number of such claims processed is around 15 lakh every month. Automation of PF settlement has paved the way for easy settlement of terminal benefits to employees on their date of retirement itself. Earlier SBI was out of funds to the tune of Rs 225 crore at any moment due to PF settlement. With the new HRMS, instant settlement ensures the release of these funds for the business. HRMS now ensures that a standard set of rules are applied across geographies and the HR policy is uniformly implemented, bringing transparency.

HR policy is uniformly implemented, bringing transparency. A unique Help Portal is made available to get
HR policy is uniformly implemented, bringing transparency. A unique Help Portal is made available to get

A unique Help Portal is made available to get updated information at one place like FAQs related to services

information at one place like FAQs related to services available, approved hospitals, guest houses/ holiday homes,

available, approved hospitals, guest houses/ holiday homes, entitlements, circulars, service rules etc. The project has released a significant quantum of manpower previously engaged in routine, mundane manual tasks. The HRMS project has also helped in ensuring the optimum utilization of bank’s infrastructure like training centers and guest houses etc.

infrastructure like training centers and guest houses etc. Among other innovations, approvals for leave and tours

Among other innovations, approvals for leave and tours can be done through mobile phones/iPads by the

and tours can be done through mobile phones/iPads by the controllers who are busy or on

controllers who are busy or on the move. The HRMS project has reduced paperwork significantly. SBI intends

to bring all HR functions under the ambit of the HRMS system in days to
to bring all HR functions under the ambit of the HRMS system in days to come. Taking a cue from State Bank of
India, 5 Associate Banks viz. State Bank of Bikaner & Jaipur, State Bank of Hyderabad, State Bank of
Mysore, State Bank of Patiala and State Bank of Travancore have shifted to the HRMS platform. SBI gains due

to sharing of cost and associate banks use the total infrastructure at a nominal cost, without spending much

efforts on developments, testing and roll outs.

HIGHLIGHTS

Estimated annual cost savings of above Rs 400 crore for the entire bankefforts on developments, testing and roll outs. HIGHLIGHTS Additional Rs 225 crore freed up for business

Additional Rs 225 crore freed up for business by bringing efficiency, shortening turnaround time for PFcost savings of above Rs 400 crore for the entire bank

http://www.informationweek.in/informationweek/case-study/286577/sbi-accrues-annual-savings-rs-400-crore-hrms-implementation

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