MINUTES OF PROJECT MEETING NO.

7/13
PROJECT MEETING
DATE
TIME
VENUE

: No. 8
: 17th September 2013
: 12.55pm 2.45pm
: Meeting Room @ MMAS Office

Members Present:
1) Norabid Omar
2) Wei Jia Wen
3) Mohamad Shamsuddin
4) Mohd Khairiul Ezwan
5) Aida Shafawati
6) Mohd Fikri
7) Nurul Haziella
8) Noor Zairie
Absent With Apologies :
1) Nur Syafini

ITEM
1.0
2.0
2.1

2.2

MATTER OF DISCUSSION
INTRODUCTION
Principal called for meeting in order at 12.55pm
NKRA
Data Focus (Sub-pakej 7)
- permohonan untuk dijalankan ujian oleh pihak Emasjasa.

BTAS (sub-pakej 2)

ACTION

DATE LINE

REMARKS

Info
Abid

Abid

9/10/13

- Handing over arranged with contractor

& consultants on 9/10/13. Start 8.30am
2pm (4schools)
- Notice to be issued
- Plan ready for submission

2.3

2.4

2.5

2.6

2.7

2.8

3.0

4.0

5.0

6.0

MASJID PULAI INDAH

Need to discuss and prepare drawings
To get approval from JAIJ (Pre consult)
Prepare for Submission
Bungalow Batu Pahat (Novel Realty Sdn Bhd)
Presentation design proposal
MARA RENGIT
Principal to sign Borang G1-G21
CPC recommendation & Borang F
MARA MUAR
Overdue dateline to submit to En. Abdullah Last Friday
(6/9/13)
To edit building design to be more commercial

7.0

- BOMBA
Warisan Athira
- Material Approval (reminder from Aida Ramli email on
28/8/13)
My Hijrah ( Sub-pakej 8)
- SMK Paduka Tuan
a. Site condition comment from Pengetua
b. To get PIC to communicate with us about the status
KH Majubina (Sub Pakej 3)
- Permohonan Lanjutan Masa No.2 (letter on 5/9/13)
EOT & schools handing over matters
- Format EOT to get from Aida Ramli
To issue letter to KPM regarding of appoint 3rd party for
contractor (Tenaga Arah & Alor Setar Saujana)
Senarai sekolah yang bermasalah / tergendala
(discussed with En.Abid)

Approved plan to get from MP Muar

call from Hj. Muhammad on 5/9/13)

BUNGALOW GAN YORK LAN

Wen

Abid

- Letter yet to be signed by Ar.Mazuki

70% done. Reply via fax 11/9/13.

- No response from Rusmaini & Aziz

- Unable to get the PIC.
- Send email to contractor regarding this
issue

Urgent
Wen
Wen

Din
Abid

- Pre consult done

- Report in the file on how the process of
approval already explained in the file.

Kyo

- Done.

Principal

- Done.

Wen

- Done. Presentation on Thursday

3/10/13 at KL. Attended by Principal &
Jia Wen.

Abid
Done. Collected on 2/10/13
- OSC Meeting attended

Document submitted for plan processing

Meeting OSC

8.0

PAJAM

9.0

NEW BANGALOW TAN

10.0

PIJ Property Perisind

S&P drawing
Design Proposal PH3 (14units shop office)

11.0

12.0
12.1

- in principal approval
- full council meeting on 30/9/13 for
penyerahan kelulusan pelan.
- According to J.Bangunan payment to
be made prior to plan endorsement.

Abid

- submitted (PH2)
- Already discussed with Hj.Atan. PIJ
will issue letter of appointment for PH3
proposal.
- KM submission pending
- approval of TNB compact sub as
appeal by HSK & PIJ

Abid

Pre-comp plan to request to surveyor

To submit KM layout

Bungalow Chee (Air Hitam)

Plan endorsement
SAJ
To follow up with MD Yong Peng

TEBRAU TEGUH
Botanica Sales Gallery (according to minutes meeting CCM No.1)
Submission to Authority
MMA to proceed with submission in 2weeks time 19/9/13 as
temporary building

To check involvement of KM submission in TP submission.

MMA estimate time of approval & endorsement is on 12/10/13

MMA to advice checklist for TP submission to BBD for

- done
-not yet submit
- plan endorsed & obtained forwarded to
owner
-RC plan & calculation to submit
- already inform Proteam to prepare (2
weeks)

Abid

19/9/13

12/10/13

- concurrently need to get design

approval BBD
- resubmit design proposal
- with internal space configuration
- plan not yet ready for pre-consult
- KM submission : Borang 45 settle
- advised already to BBD in letter
- not allowed by MBJB

requesting related document

12.2

12.3
12.4

12.5
12.6
12.7
12.8
13.0
13.1

Early Commencement
MMA to advice BBD for early commencement after TP
submission
MMA to pre-consult with MBJB about early commencement
Project Cost Plan
MMA to advice design input to meet the budget
Design Matters
MMA to resubmit design report as per latest comment
MMA to improvise the design to meet project cost.
Next Meeting (CCM No. 2) 19/9/13
Basic drawing to follow up with Oton, once ok to distribute to all
consultant
Oton to prepare floor area calculation
To request submission documents from the Client
BUKIT GAMBIR
Submission
Kebenaran Merancang (to recommend to Mr. Tee)
Kerja Tanah
Building plan
- bit police & guard house
T.I.A & S.I.A report
SBKS

13.2

Preliminary drawings
i.
Bit police
ii.
Guard house /entrance
iii.
Shop office
iv.
Terminal

14.0

SAP Township Clubhouse

Revised Design Presentation

- MBJB can assist on expedite the

process of plan approval.
- documents received 19/9/2013
Ziella/Wen

9/9/13

- no process for early commencement

- BBD appeal fast plan process

- in process

Principal
Din

19/9/13
12/9/13

Oton

1. Survey plan/precomp plan received

- site plan updated & forwarded to all
consultants

RAF Consult
MMA
VV
(pending)
VV
(pending)

2. TIA/SIA pending by client

12/9/13 (Thu)

Survey (case study)

15.0
15.2

UTM Space
Letter of appointment

16.0

SAP Ph2D5
3STH dry kitchen wall to be tiles finished.
Height of house fencing COW to check and confirm as per
construction drawing.
Detail milestone and physical work program Block 15 by UMLB.
- refer work program from progress report
EOT No.3
M & E size of TNB meter compartment to confirm (PCM)
- TNB said ok, to issue instruction to contractor
Submission
Submission permit sementara (works quarters)
PVO/VO
Pending signature from Principal
SAP PH3C2
S&P drawing
Fencing
i.
Also was revised and to amend as per comment and site table
(for PS submission & Tender drawing) & to reduce green wall
comment about landscape meeting with Kyo on 9/5/13.
ii.
Change of perimeter fencing & guard house at tender based on
perspective.
iii.
Mr. Freddie concern about the maintenance.

16.1
16.2
17.0
17.1

17.2
18.0

Road Names
road names & house number proposal
SERI AUSTIN PH1G (Sales Galley)
Had to ask for keyplan from C&S.
- key plan to go through today

There is some issue with the structure, site plan, setting out, and
etc that has to amend and look back.

Kyo

10/9/13
(tues)

Aida

- Done

- to liaise with Principal

- confirmed

Ziella

9/9/13

- submitted with payment on 26/9/13

- to check according to contract doc
- 2 weeks upon plan endorsement

Abid

15/7/13

- Submission to MPJBT of Permit

Sementara
Ziella

9/9/13

- ready for submission

-Structure keyplan still in process.
(communicated with Chan YY on
26/7/13, not yet design) - outdate

18.1

18.2

19.0
19.1

Amendment for Approved Plan

Drawing done by Din
Request for submission document from client
Sales Gallery Timeline
Tender evaluation/ received of award (2 weeks)

Award & mobilization (2 weeks)

Construction period (6 months)

SAP PH5B4
Temporary Permit
i.
Hoarding + signboard + site office
ii.
Guard house & perimeter fencing (critically long overdue)
iii.
Road name to get client approval
iv.
Pre-consult check with Majlis : house no.

19.2

4th Schedule

19.3

ID works to confirm to SAP Freddie already gave the instruction

20.0
20.1

SERI AUSTIN PH5G

Submission
i. Amendment Staircase at end lot unit. Target after show house
completed.
Construction
DVSB appoint Wai Choy Construction as contractor.
Submission Construction Drawing 5 sets (3 sets to Client + 2
sets for contractor)
PULAI SPRING
Conversion 3 bedrooms to 2 studios
To request professional fees

20.2

21.0

22.0
22.1

SAP PHSP3
Submission :
i.
KM Submission

Din
Wen

9/9/2013
11/9/2013
30/8/13 13/9/13
17/9/13
1/10/13
2/10/13
1/4/14

Wen
Ziela

26/9/13
9/9/13

1/8/13

Wen
Info

Done. Request via email on 20/9/2013.

TCI on 23/9/2013.

- submitted on 26/9/13
- Done. Ready for submission.Pending
signature SAP
- Tiles issues. To setup back and inform
the client

Feb 2014
Commencement date will be 23/9/2013.
Done. Submit during handling over and
1st site meeting on 23/9/2013.
- Done. Discussed & email to Pulai

22.2

22.3

22.4

22.5

22.6

22.7

23.0

Town planner to prepare and pre-consult with MPJBT for layout

arrangement (site plan).
MMA highly recommend using architects layout.

Design
MMA scope of work :
Phase 1 house + entrance statement
Phase 2 House + clubhouse
SAP Requirement
Building to building 30 minimum (9m)
Structure - wall precast
- Party wall precast w/out hollow.

Boulevard (66) provided

Lighting LED (for energy saving)

M&E
Special street lighting design
Building electrical supply single phase

Security CCTV / photobeam

HSBB
C&S
Position of sewerage and drainage line at line / to the main
road.
SAP informs no OSD. OSD is provided as per master plan
submission approval by SAP C & S to check.
Landscape
Fittings compound lighting
Budget to be initiated by SAP
Winning landscape design
To check with MPJBT :
i.
Setback (facing road & cornet lot)
ii.
Road width (size)
iii.
Cul de sac
Rhino Devt. Privatisation Mr. Chan
To submit amendment on 11/9/13

Done by Wen and Ziella on 19/9/2013.

11/9/13

- comment at email 29/8/13

24.0
24.1

25.0

(Wed)

SAP PH3C1
Submission
i.
Hoarding / signboard
ii.
TNB (single or double chamber)
iii.
Guardhouse & perimeter fencing
Wait for client comment (design confirmation)

Din

SAP PH5A4
Illustration perspective
- color scheme & few comments

Din

11/9/13

Done. Perspective by Fikri and render

by Kairiul.
Email to Marilyn on 12/9/2013 by Kairiul.