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CONSTITUTION
(REVISED APRIL 2007)
ARTICLE I NAME
ARTICLE II PURPOSE
The purpose of this Association is to be involved in all aspects of the educational process and an
advocate for its members and the issues that affect them.
Section 1: All certified employees of the Chandler Public Schools may become active
members of the Association upon payment of dues to the Chandler Education,
Arizona Education Association, and National Education Association.
Section 2: The membership year shall be from September 1 through August 31.
ARTICLE IV OFFICERS
The Officers of the Association shall consist of a President, four Co-Vice Presidents, a Recording
Secretary, a Corresponding Secretary, and a Treasurer.
The Executive Board shall consist of the Officers and the Immediate Past President.
The Executive Board shall consist of the Officers and the Immediate Past President.
Section 1: President
The President shall preside over meetings of the Executive Board, the
Representative Council, and the General Membership; appoint the chairperson of
all standing committees and special committees with the approval of the
Executive Board; and shall be a member ex-officio of all appointed committees.
The President shall be the Executive Officer of the Association and shall perform
all other functions usually attributed to this office, including signing vouchers.
The Vice Presidents shall serve as the Governing Board Liaison; oversee area of
responsibility, maintain communication between the Association and the Board;
and any other duties assigned by the President.
Section 3: Immediate Past President
The Immediate Past President shall advise the Executive Board and assist the
President at the latter’s request.
Section 4: Secretaries
a. Recording Secretary
The Recording Secretary shall keep accurate minutes of all the Executive
Board, Representative Council and General Membership meetings; shall
maintain the official files; distribute minutes to all members of the
Representative Council within ten days following the previously named
meetings; and distribute copies of all proposed amendments to the
Constitution.
b. Corresponding Secretary
Section 5: Treasurer
The Treasurer shall receive all funds of the Association and disburse them upon
the authorization of the Executive Board; sign all vouchers; keep accurate
accounts of all receipts and disbursements; make regular financial reports to the
Representative Council; prepare an annual financial state for publication to the
General Membership and assist in the initial drafting of the budget.
Section 6: Regular attendance at meetings shall be required of all Officers. After two (2)
unexcused absences, the Executive Board by a two-thirds (2/3) majority vote,
shall declare the position vacant.
Section 7: All retiring Officers shall deliver to incoming Officers all money, accounts, record
books, papers, files and other property belonging to the Association.
Section 1: The Representative Council shall consist of the Officers and the Building
Representatives.
Section 2: Powers not delegated to the Executive Board, the Officers or other groups in the
Association shall be vested in the Representative Council.
Section 3: Regular attendance at meetings shall be required of all Officers and Building
Representatives. After two (2) unexcused absences the Representative Council
by a two-thirds (2/3) majority vote shall declare the position vacant.
Section 1: Terms for Officers shall be for two (2) years. Officers may be elected for only two
(2) consecutive terms.
The President, two Co- Vice Presidents, and the Corresponding Secretary will be
elected on even years.
The other two Co- Vice Presidents. Reporting Secretary, and Treasurer will be
elected on odd years.
Building Representatives may be elected for succeeding terms for one (1) year.
Section 2: When the office of President becomes vacant between elections, an emergency
election will be held to determine which Vice President shall succeed.
Section 3: When the offices of both the President and one of the Vice Presidents become
vacant between elections, the remaining members of the Representative Council
shall choose two of their number to serve as Vice Presidents “pro-tempore” until
a General Election can be held to fill the vacancies.
Section 2: Each committee shall keep a continuing record of activities. Chairmen shall
report to the Representative Council as requested and shall prepare an annual
report summarizing the committee’s work, gains made, and suggestions for
future action.
Section 1: The one person - one vote principle for representation on governing bodies shall
be observed in all elections. All elections shall be conducted with open
nominations and a secret ballot. Secret ballots may come in the form of paper, or
via a secure electronic system.
Section 2: Officers
b: The Committee shall distribute, via hard copy or electronically, the list of
nominees to the General Membership one week prior to the election. The
nominees shall be listed in alphabetical order under each office and each
nominee’s building assignment shall be indicated. The committee shall
prepare a printed ballot, conduct the election, tabulate the votes, and
report the results to the Representative Council within three (3) school
days following the election. Results shall be published and distributed to
all members via hard copy or electronically. Ballots may be distributed
via hard copy or electronically, as determined by the executive
committee. A member may request to vote using a hard copy ballot any
time electronic balloting is being implemented.
c: The general elections for Officers shall be held during the month of April,
the exact date to be determined by the Representative Council. Newly
elected Officers shall be introduced at the annual recognition dinner and
will assume office at the end of the current school year.
Section 2: Building Representatives
a: Each building unit shall be entitled to one (1) Representative for each ten
(10) members or major fraction thereof.
b: The election of Building Representatives shall be held in the respective
building no later than the week following the election of Officers and shall
be conducted by the current Representatives. Results shall be reported
to the President prior to introduction of Officers.
Section 4: Election of Officers shall be decided by a majority vote and all other elections
shall be decided by plurality vote. In the event that no candidate for a specific
office receives a majority/plurality, another election shall be held and the run off
ballot shall list the two (2) unsuccessful candidates who received the highest
number of votes in the previous election.
Section 1: General Membership meetings shall be held at least once during the school year.
Section 2: Representative Council meetings shall be held at least once a month. The
weekday of the regular monthly meeting shall be determined at the first meeting
of the Representative Council following the installation of Officers in May. One-
third (1/3) of the total number of the Representative Council shall constitute a
quorum for the purpose of conducting business.
Section 3: Any member of the Association who is not a member of the Representative
Council may attend its meetings and receive permission to speak.
Section 5 Executive Board meetings shall be held at least once a month, prior to the
Representative Council meeting, for the purpose of setting the agenda for the
Representative Council meeting. Any member may submit agenda items.
Section 1: The dues of the Association shall be set annually by the representative council at
it’s last regularly scheduled meeting of the year. A proposal to change the dues
will be publicized to the general membership a minimum of one month before the
vote is to take place at the last regularly scheduled meeting of the year.
Section 1: The parliamentary authority of this Association shall be Robert’s Rules of Order,
Revised.
Section 2: Each member shall be guaranteed “due process”, No member shall be fined,
suspended, expelled or otherwise disciplined except for non-payment of dues
without being served with specific written charges and given full’ due process:
rights including an administrative hearing before the Representative Council.
Section 3: A copy of the proposed amendment shall be given to each member ten (10)
school days prior to the day designated for voting on the amendment.
Section 4: The proposed amendment, as well as the original statement in the Constitution,
shall appear on the ballot.
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CEA 2005