Project 2010 Keyboard shortcuts

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Online Help

Use the Help window

The Help window provides access to all Office Help content. The Help window displays topics and other Help content. Key F1 ALT+F4 Description Open the Help window. Key Description ALT+RIGHT ARROW Move forward to the next Help topic (Forward button). Close the Help window. UP ARROW or Scroll small amounts up or down, DOWN ARROW respectively, within the currently displayed Help topic. Switch between the Help PAGE UP or PAGE Scroll larger amounts up or down, window and the active DOWN respectively, within the currently displayed program. Help topic. Go back to Program Name ALT+U Change whether the Help window appears Home. connected to (tiled) or separate from (untiled) the active program. Select the next item in the SHIFT+F10 Display a menu of commands for the Help Help window. window. This requires that the Help window have the active focus (click in the Help window). Select the previous item in the ESC Stop the last action (Stop button). Help window. Perform the action for the F5 Update the window (Refresh button). selected item. In the Browse Program Name CTRL+P Print the current Help topic. Help section of the Help NOTE: If the cursor is not in the current window, select the next or Help topic, press F6 and then press CTRL+P. previous item, respectively. In the Browse Program Name F6, DOWN ARROW Change the connection state. Help section of the Help window, expand or collapse the selected item. Select the next hidden text F6, DOWN ARROW Type text in the Type words to search for or hyperlink, including Show box. All or Hide All at the top of a topic. Select the previous hidden F6 Switch among areas in the Help window; for text or hyperlink. example, switch between the toolbar, Type words to search for box, and Search list. Perform the action for the DOWN ARROW or In a Table of Contents in tree view, select selected Show All, Hide All, UP ARROW the next or previous item, respectively. hidden text, or hyperlink. Move back to the previous LEFT ARROW or In a Table of Contents in tree view, expand Help topic (Back button). RIGHT ARROW or collapse the selected item, respectively.

ALT+TAB

ALT+HOME

TAB

SHIFT+TAB ENTER TAB or SHIFT+TAB

ENTER

TAB

SHIFT+TAB

ENTER

ALT+LEFT ARROW or BACKSPACE

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Microsoft Office basics

Keyboard access to the Office Fluent Ribbon
1. Press ALT. The KeyTips are displayed over each feature that is available in the current view. 2. Press the letter that appears in the KeyTip over the feature that you want to use. 3. Depending on which letter you press, additional KeyTips may appear. For example, if the Home tab is active and you press W, the View tab is displayed, along with the KeyTips for the groups on that tab. 4. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command. NOTE: To cancel the action that you are taking and hide the KeyTips, press ALT. TIP: If the Watch Window does not get focus after you select it by using the KeyTips, press ALT, and then press CTRL+TAB.

Display and use windows

Key ALT+TAB ALT+SHIFT+TAB Description Switch to the next window. Switch to the previous window. Key CTRL+SHIFT+F6 CTRL+F7 Description Switch to the previous window. When a document window is not maximized, perform the Move command (on the Control menu for the window). Press the arrow keys to move the window. When you finish, press ESC. When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window. When you finish, press ESC. Minimize a window to an icon (works for only some Microsoft Office programs). Maximize or restore a selected window.

CTRL+W or CTRL+F4

Close the active window.

CTRL+F8

CTRL+F5 F6

Restore the size of the active CTRL+F9 window after you maximize it. Move to a task pane from CTRL+F10 another pane in the program window (clockwise direction). You may need to press F6 more than once. NOTE: If pressing F6 doesnt display the task pane you want, try pressing ALT to place focus on the menu bar or Ribbon, which is a part of the Office Fluent Ribbon, and then pressing CTRL+TAB to move to the task pane.

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SHIFT+F6

Move to a task pane from PRINT SCREEN another pane in the program window (clockwise direction). You may need to press F6 more than once. NOTE If pressing F6 doesnt display the task pane you want, try pressing ALT to place focus on the menu bar or Ribbon, which is a part of the Office Fluent Ribbon, and then pressing CTRL+TAB to move to the task pane. When more than one window ALT+PRINT SCREEN is open, switch to the next window.

Copy a picture of the screen to the Clipboard.

CTRL+F6

Copy a picture of the selected window to the Clipboard.

Change or resize the font

Key CTRL+SHIFT+F CTRL+SHIFT+P Description Change the font. Change the font size. Key CTRL+SHIFT+> CTRL+SHIFT+< Description Increase the font size of the selected text. Decrease the font size of the selected text.

Move around in text or cells

Key LEFT ARROW RIGHT ARROW UP ARROW DOWN ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW END Description Move one character to the left. Move one character to the right. Move one line up. Move one line down. Move one word to the left. Move one word to the right. Move to the end of a line. Key HOME CTRL+UP ARROW CTRL+DOWN ARROW CTRL+END CTRL+HOME SHIFT+F4 Description Move to the beginning of a line. Move up one paragraph. Move down one paragraph. Move to the end of a text box. Move to the beginning of a text box. Repeat the last Find action.

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Move around in and work in tables

Key TAB SHIFT+TAB DOWN ARROW UP ARROW Description Move to the next cell. Move to the preceding cell. Move to the next row. Move to the preceding row. Key CTRL+TAB ENTER TAB at the end of the last row Description Insert a tab in a cell. Start a new paragraph. Add a new row at the bottom of the table.

Access and use actions

Key ALT+SHIFT+F10 Description Key Description Perform the action for the selected item on the action menu. Display the menu or message ENTER for an action. If more than one action is present, switch to the next action and display its menu or message. Select the next item on the ESC action menu. Select the previous item on the action menu.

DOWN ARROW UP ARROW Tips

Close the action menu or message.

You can ask to be notified by a sound whenever an action appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer. If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office.com Web site.

Use dialog boxes

Key TAB Description Move to the next option or option group. Move to the previous option or option group. Key First letter of an option in a dropdown list ALT+ the letter underlined in an option ALT+DOWN ARROW ESC Description Open the list if it is closed and move to that option in the list. Select an option; select or clear a check box.

SHIFT+TAB

CTRL+TAB CTRL+SHIFT+TAB Arrow keys

SPACEBAR

Switch to the next tab in a dialog box. Switch to the previous tab in a dialog box. Move between options in ENTER an open drop-down list, or between options in a group of options. Perform the action assigned to the selected button; select or clear the selected check box.

Open a selected drop-down list. Close a selected drop-down list; cancel a command and close a dialog box. Perform the action assigned to a default button in a dialog box.

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Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder. Key HOME END Description Move to the beginning of the entry. Move to the end of the entry. Key SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW SHIFT+HOME SHIFT+END Description Select or cancel selection one character to the right. Select or cancel selection one word to the left. Select or cancel selection one word to the right. Select from the insertion point to the beginning of the entry. Select from the insertion point to the end of the entry.

LEFT ARROW or Move one character to the RIGHT ARROW left or right, respectively. CTRL+LEFT ARROW Move one word to the left. CTRL+RIGHT ARROW SHIFT+LEFT ARROW Move one word to the right. Select or cancel selection one character to the left.

Use the Open and Save As dialog boxes

Key ALT+1 ALT+2 ALT+3 ALT+3 ALT+4 ALT+5 Description Go to the previous folder. Open the folder one level above the open folder. Close the dialog box and open your Web search page. Delete the selected folder or file. Create a new folder. Switch among available folder views. Key ALT+L SHIFT+F10 TAB F4 or ALT+I F5 Description Show the Tools menu. Display a shortcut menu for a selected item, such as a folder or file. Move between options or areas in the dialog box. Open the list. Update the file list.

Microsoft Project 2010

Use the Network Diagram view
Key Arrow keys SHIFT+Arrow keys Description Move to a different Network Diagram box. Add Network Diagram boxes to the selection. Key Description PAGE UP or SHIFT+PAGE Move up one window height. UP PAGE DOWN or Move down one window height. SHIFT+PAGE DOWN

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CTRL+Arrow keys

Move a Network Diagram box. NOTE: Manual positioning must be set first. Select the box you want to move. On the Format tab, click Layout in the Format group. Click Allow manual box positioning. Move to the top Network Diagram box in the view or project. Move to the lowest Network Diagram box in the project. Move to the leftmost Network Diagram box in the project. Move to the rightmost Network Diagram box in the project.

CTRL+PAGE UP or SHIFT+CTRL+PAGE UP

Move left one window width.

CTRL+HOME or SHIFT+CTRL+HOME CTRL+END or SHIFT+CTRL+END HOME or SHIFT+HOME END or SHIFT+END

CTRL+PAGE DOWN or SHIFT+CTRL+PAGE DOWN ENTER or TAB

Move right one window width.

Select the next field in the Network Diagram box. Select the previous field in the Network Diagram box.

SHIFT+ENTER

Navigate views and windows

Key ALT+SPACEBAR F2 F10 or ALT ALT+HYPHEN SHIFT+F6 ALT+F4 F3 ALT+F3 SHIFT+F11 Description Key Description Reset sort order to ID order and turn off grouping. Select a drawing object. Display task information. Display resource information. Display assignment information. Turn on or off the Add To Selection mode. Turn on or off Auto Calculate. Turn on or off the Extend Selection mode. Move left, right, up, or down to view different pages in the Print Preview window. Activate the Control menu. SHIFT+F3 Activate the entry bar to edit text in a field. Activate the menu bar. Activate the project control menu. Activate the split bar. Close the program window. Display all filtered tasks or all filtered resources. Display the Field Settings dialog box. Open a new window. F6 SHIFT+F2 SHIFT+F2 SHIFT+F2 SHIFT+F8 CTRL+F9 F8 ALT+Arrow keys

SHIFT+BACKSPACE

Reduce a selection to a single field.

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Outline a project
Key Description Key Description ALT+SHIFT+HYPHEN Hide subtasks. or ALT+SHIFT+MINUS SIGN (minus sign on the numeric keypad) ALT+SHIFT+RIGHT Indent the selected task. ARROW ALT+SHIFT+ = or Show subtasks. ALT+SHIFT+PLUS SIGN (plus sign on the numeric keypad) ALT+SHIFT+* (asterisk Show all tasks. on the numeric keypad)

ALT+SHIFT+LEFT ARROW

Outdent the selected task.

Select and edit in a dialog box

Key Arrow keys Description Key Description Move to the next task or resource. Move to the previous task or resource. Move between fields at the ENTER bottom of a form. ALT+1 (left) or ALT+2 Move into tables at the SHIFT+ENTER (right) bottom of a form.

Select and edit in a sheet view

Key ESC CTRL+DELETE CTRL+C CTRL+X DELETE CTRL+MINUS SIGN (on the numeric keypad) CTRL+D CTRL+F or SHIFT+F5 SHIFT+F4 Edit in a view Description Cancel an entry. Clear or reset the selected field. Copy the selected data. Cut the selected data. Delete the selected data. Delete row that has a selected cell. Key F5 CTRL+F2 CTRL+V SHIFT+BACKSPACE CTRL+Z CTRL+SHIFT+F2 Description Use the Go To command (Edit menu). Link tasks. Paste the copied or cut data. Reduce the selection to one field. Undo the last action. Unlink tasks.

Fill down. CTRL+SHIFT+M Display the Find dialog box. CTRL+SHIFT+A In the Find dialog box, continue to the next instance of the search results.

Set the task to manually schedule Set the task to auto schedule

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 Key ALT+HOME

Move in a view Description Key Description Move to the first row. Move to the first field of the first row. Move to the last field in a row. Move to the last field of the last row. Move to the last row.

Move to the beginning of a CTRL+UP ARROW project (timescale). ALT+END Move to the end of a CTRL+HOME project (timescale). ALT+LEFT ARROW Move the timescale left. END or CTRL+RIGHT ARROW ALT+RIGHT ARROW Move the timescale right. CTRL+END HOME or CTRL+LEFT Move to the first field in a CTRL+DOWN ARROW ARROW row. Key CTRL+TAB or CTRL+SHIFT+TAB TAB Move in the side pane Description Move focus between the side pane and the view on the right side. Select different controls in the side pane if focus is in the side pane. Key SPACEBAR

Description Select or clear check boxes and option buttons if focus is in the side pane.

Key

Select in a view Description Extend the selection down one page. Extend the selection up one page. Extend the selection down one row. Extend the selection up one row. Extend the selection to the first field in a row. Extend the selection to the last field in a row. Extend the selection to the start of the information. Extend the selection to the end of the information. Extend the selection to the first row. Extend the selection to the last row. Key CTRL+SHIFT+HOME CTRL+SHIFT+END CTRL+SHIFT+SPACEBAR CTRL+SPACEBAR SHIFT+SPACEBAR ENTER SHIFT+ENTER TAB SHIFT+TAB Description Extend the selection to the first field of the first row. Extend the selection to the last field of the last row. Select all rows and columns. Select a column. Select a row. Move within a selection down one field. Move within a selection up one field. Move within a selection right one field. Move within a selection left one field.

SHIFT+PAGE DOWN SHIFT+PAGE UP SHIFT+DOWN ARROW SHIFT+UP ARROW SHIFT+HOME SHIFT+END CTRL+SHIFT+HOME CTRL+SHIFT+END CTRL+SHIFT+UP ARROW CTRL+SHIFT+DOWN ARROW

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Select and edit in the entry bar

Key ENTER ESC BACKSPACE DELETE Description Accept an entry. Cancel an entry. Key CTRL+DELETE SHIFT+END Description Delete one word to the right. Extend the selection to the end of the text. Extend the selection to the start of the text. Turn on or off Overtype mode.

Delete one character to the SHIFT+HOME left. Delete one character to the INSERT right.

Use a timescale
Key ALT+PAGE UP ALT+PAGE DOWN ALT+HOME ALT+END Description Move the timescale left one page. Move the timescale right one page. Move the timescale to beginning of the project. Move the timescale to end of the project. Key ALT+LEFT ARROW ALT+RIGHT ARROW CTRL+ / (slash on the numeric keypad) CTRL+* (asterisk on the numeric keypad) Description Scroll the timescale left. Scroll the timescale right. Show smaller time units. Show larger time units.

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