INSTRUCTIONS (ACCOUNTS PAYABLE) Using the Accounts Payable Module in SAP complete the following transactions for Global

Bikes International (GBI). The keystrokes for some of the exercises have been done for you. Exercise 1 Create a new vendor.
Menu Path Trans Code Accounting Financial AccountingAccounts Payable Master RecordsCreate FK01

Go to the menupath or enter the transaction code as indicated above a screen should appear that looks as follows:

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The information for the new vendor that needs to be created is as follows: Vendor: <Leave Blank> (SAP will automatically number your vendors when using KRED) Company Code: US00 Account Group: KRED Your screen should look like the one below:

Click Enter the following information: Title: Company Name: <Enter initials> Company (For example NSM Company) Search Term: ### (Remember to enter your unique number, for example if your unique number is 050, enter 050)

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Street/House number: 2100 Summit Boulevard Postal Code/City: 30319 Country: US Region: GA Your final screen should look similar to the one below:

Click: Preview

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Click: Click Click Click again again again

Choose: Recon. Account: 300000 A screenshot of where to choose Account 300000 is below:

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Keep clicking

until you get to the end and save.

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Exercise 2 Changing vendor information

Menu Path Trans Code Accounting Financial AccountingAccounts Payable Master RecordsChange FK02

It appears we forgot to enter the payment terms for Olympic Protective Gear. Go to the menu path or enter the transaction code as indicated above. A screen should appear that looks like the one below:

Enter the following information: Company Code: US00 Vendor: Click Browse for Vendor. A screenshot of where to click the browse button is below:

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A screen will appear as below:

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Make sure your on the Vendors by Country/Company Code tab Search Term: ### (Enter your unique number)

Click: Choose: <The company with your initials>

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Click: Ensure the following have a tick mark next to them: Address Control Payment transactions Accounting info Payment transactions Correspondence

Click:

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Click:

until you get to Payment Vendor Transactions Accounting

In Payt Terms enter: 0001 Click: Save the data as indicated below:

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Exercise 3 Add the following vendors: Smooth Bikes 312 Walnut Street Cincinnati OH 45202, USA Search Term: ### (Enter your unique number) Control Account: 300000 Payment Terms: 0002

Trail Bikes 5215 N OConnor Blvd Irving TX 75039, USA Search Term: ### (Enter your unique number) Control Account: 300000 Payment Terms: 0003 Exercise 4 Purchase Invoice ### APQ4
Menu Path Trans Code Accounting Financial AccountingAccounts Payable Document EntryInvoice FB60

From <INITIALS> company (For example NSM Company), $500 for production supplies. Step 1:

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Go to the menu path or enter the transaction code as indicated above. You should get to a screen that looks as below:

Enter the following information: Vendor: <INITIALS> COMPANY (For example NSM Company) Remember when searching for your vendor to enter your unique number as indicated in the screenshot that follows:

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Produced by Neal Mannas

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Invoice Date: <Enter Todays date> Amount: 500 G/L acct: 200600 Amount in doc. Curr.: 500 Reference: ### APQ1 (Remember ### is your unique number)

Your final screen should look similar to the screenshot below:

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Click Notice the light in the right hand corner turns green:

Click You should get a screen that looks as below:

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Click Post: Exercise 5 Cheque Copy ### APQ5

Menu Path Trans Code Accounting Financial AccountingAccounts Payable Document EntryOutgoing Payment Post F-53

To <INITIALS> Company $500 in payment of account. Reference ### APQ4 Step 1: Enter the menu path or transaction code as indicated above. You should get a screen that looks as below:

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Document Date: <Enter Todays Date> Type: KZ Period: <Enter the posting period> Company Code: US00 Currency/Rate: USD Reference: ### APQ5 (Remember ### is your unique number) Account: 100000 Amount: 500 Value Date: <Same as posting date> Account: <INITIALS> Company (Remember if you search for your vendor, enter the unique number ### as below:)

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Your screen should look as below (please remember your vendor numbers will be different for each person):

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Select Process Open Items Button: Review the balance and make sure the amount entered is equal to the amount assigned. Your screen should look as below:

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Click Post button:

Notice a document number is created:

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Exercise 7 Enter the following invoices for your suppliers.

Menu Path Trans Code Accounting Financial AccountingAccounts Payable Document EntryInvoice FB60

Purchase Invoice ### APQ7a From Boomtown Tire and Wheel for $100 of operating supplies. Purchase Invoice ### APQ7b From Dallas Bike Basics for Operating supplies of $200 Purchase Invoice ### APQ7c From Lightbulb Accessory Kits for Utilities of $60. Use account 740100 Utilities Expense. Purchase Invoice ### APQ7d From Space Bike Composites for production supplies of $250. Exercise 8 Cash Purchase Invoice ### APQ8
Menu Path Trans Code Accounting Financial AccountingAccounts Payable Document EntryInvoice FB60

From Night Rider Aluminum Products $40 for supplies, use account 740000 Step 1: Please not the process for a cash purchase is the same as regular purchase invoice, except the number of days due is 0. Go to the menupath or enter the transaction code as indicated above. Your screen should look as below:

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Enter vendor: Choose <Night Rider Aluminum Products> Invoice Date: <Enter Todays date> Amount: 40 G/L acct: 740000 Amount in doc. Curr: 40 Cost Center: NAAD1000 Click:

A screen should appear as below:

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Click Post: Step 2

Menu Path Trans Code Accounting Financial AccountingAccounts PayableOutgoing PaymentPost F-53

Go to the menupath or enter the transaction code as indicated above. A screen should appear as indicated below:

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Enter the following information: Document Date: <Todays Date> Reference: ### APQ8s2 Account: 100000 Amount: 40 Account: <Night Rider Aluminum Products> (Remember to use your unique number ### when searching)

Click:

Make the payment of $40 as indicated in the screenshot below:

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Click Post: Exercise 9 Cash Purchase Invoice ### APQ9

Menu Path Trans Code Accounting Financial AccountingAccounts Payable Document EntryInvoice FB60

Reference: ### APQ9s2 (use this reference for the Outgoing payment as below)
Menu Path Trans Code Accounting Financial AccountingAccounts PayableOutgoing PaymentPost F-53

From Space Bikes Composites $50 for supplies, use account 740000 and cost center NAAD1000.

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Exercise 10 Cash Sales Receipt ### APGLQ10

Menu Path Trans Code Accounting Financial AccountingGeneral LedgerEnter G/L Account Document FB50

From various customers received $15,000 for bicycle repairs. Exercise 11 Memo ### APQ11
Menu Path Trans Code Accounting Financial AccountingAccounts PayableDocumentReverseIndividual Reversal FB08

From Chief Financial Officer: Adjust invoice ### APQ7c from Lightbulb Accessory Kits, it should be for $50. Step 1: Follow the menupath or enter the transaction number as indicated above. Your screen should look as below:

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Step 2: Choose: Document List Find your document by using the various search key options under the general selections (It might be easiest to search for the document using your reference number E.g ### APQ7c as indicated in the screenshot below:)

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Reference Number: <Your reference number, it should be ### APQ7c if entered correctly) Posting Date: <Enter the posting date of the original transaction> Click Execute: Choose your document by double clicking as indicated below

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Reversal Reason: 01 Posting Date: <Enter a posting date> Posting Period: <Enter a posting period> A screenshot is below:

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Click: Display Before Reversal

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Click Back: Click Post: Make a note of the document number. What do you notice that is different with this document number.

Step 3: Re-enter the invoice for $50 and use the reference code ### APQ11 in the following menu path or by entering the transaction code:
Menu Path Trans Code Accounting Accounts PayableDocument EntryInvoice FB60

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Exercise 12 Cheque Copy ### APQ12

Menu Path Trans Code Accounting Accounts PayableOutgoing PaymentPost F-53

To Boomtown Tire and Wheel in payment $100 of account less cash discount. Reference invoice ### APQ7a from exercise 7. Step 1 Go to the menupath or enter the transaction as indicated above. Your screen should look as follows:

Step 2 Enter: <Document Date>

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Account: 100000 Account: Choose <Boomtown Tire and Wheel> (Remember to use your unique ### when searching) Company Code: US00 Reference: ### APQ12 Amount: 98 A screenshot is below:

Click Process Open Items: Step 3 We have decided to give Boomtown Tire and Wheel and Cash Discount of $2

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Enter 2.00 in the Cash discnt field Notice the amount not assigned is 0 as indicated below:

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Click Post: Exercise 13 Cheque Copy ### APQ13

Menu Path Trans Code Accounting Financial AccountingAccounts PayableOutgoing PaymentPost F-53

To Dallas Bike Basics in payment $200. The original invoice was entered in Exercise 7.

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Exercise 14 Cheque Copy ### APQ14

Menu Path Trans Code Accounting Financial AccountingAccounts PayableOutgoing PaymentPost F-53

To Space Bike Composites in payment of account of $250. The original invoice was entered in exercise 7. Exercise 15 Bank Debit Memo ### APGLQ15
Menu Path Trans Code Accounting Financial AccountingGeneral LedgerEnter G/L Account Document FB50

From Bank of Sacramento, withdrawal from bank account for bi-weekly office salaries in the amount of $4,200. Exercise 16 Recurring Entry ### APQ16
Menu Path Trans Code

AccountingFinancial AccountingAccounts PayableDocument EntryReference DocumentsRecurring Document

FBD1

From Lightbulb Accessory Kit $10 for plant light bulbs (treat this as a supplies expense). This will be a monthly expense. Step 1 Go to the menupath as indicated above or enter the transaction code. Your screen should look as below:

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Step 2: Fill in the following information: Company Code: US00 First Run: <Beginning of the Month of current period> (For example October 1) Last Run: <Enter last run as last day of the current month> Interval in months: 01 Run Date: 01 Document Type: KR Reference: ### APQ16 Currency Rate: USD PstKy: 31

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Account: <Enter the account for Lightbulb Accessory Kits> Your screen should look as below:

Click Enter: The next screen should look as below:

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Enter the following: Amount: 10 PstKy: 40 Account: 740000 Supplies Expense Your screen should look as follows:

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Click Enter: In the next screen enter the following: Amount: * Cost Center: NAAD1000 The screen should look like the one below:

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Click Enter: The number 10 should automatically fill in as below:

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Click Post: Make a note of the document number __________________________________

Exercise 17 View Recurring Entry

Menu Path Trans Code

AccountingFinancial AccountingAccounts PayableDocument Reference DocumentsRecurring Entry DocumentDisplay

FBD3

View the recurring entry you have just created as indicated in the screenshot below:

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Produced by Neal Mannas

Produced by Neal Mannas

Exercise 18 Execute the recurring entry

Menu Path Trans Code

AccountingFinancial AccountingAccounts PayableDocument Periodic ProcessingRecurring EntriesExecute

F.14

Go to the menupath or enter the transaction code as indicated above. A screen should appear that looks like the one below:

Enter your reoccurring document number from Exercise 17 Settlement Period: <Beginning of current month> For example October 1 Click Execute: A message appears that says Session SAPF120 was created.

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Type SM35 in the command line as below:

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Click Enter: You should be at the following screen as indicated below:

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Choose your reoccurring entry which should have your student number next to it by highlighting your entry. Click Process button: Process

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Click Process Again Keep Clicking Enter: (Ignore any messages)

When you get the following screen (Realize Recurring Entry) click the tick mark

Your last screen will look as follows:

Click Exit batch input (You will notice that you will see a balance in your Vendor Balances report)

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Exercise 19 View the following reports: 1. Vendor Balances in Local Currency

Menu Path Trans Code Accounting Financial AccountingAccounts Payable Reports for Accounts Payable AccountingVendor BalancesVendor Balances in Local Currency S_ALR_87012082

Choose the Arrow

Choose Multiple Selection as indicated in the screenshot below:

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Enter your Search Term ### in the lookup box as indicated below:

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Choose all your vendors:

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Click Execute Click Execute Again:

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2. Due Date Analysis for Open Items

Menu Path Trans Code Accounting Financial AccountingAccounts Payable Reports for Accounts Payable AccountingVendor: ItemsDue Date Analysis for Open Items S_ALR_87012078

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Exercise 20 View the General Journal

Menu Path Trans Code

Accounting Financial AccountingGeneral LedgerInformation System General Ledger Reports (New)Document General Document Journal S_ALR_87012287

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Company Code US00 Fiscal Year - <Enter the fiscal year> Posting date the date range for your entries (Example 01.10.2012 to 31.10.2012 Enter in the DD.MM.YYY format) Reference: ### AP* A screenshot example is below.

Click: execute View the report

(acknowledge any warnings by clicking

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Produced by Neal Mannas