Password policy How to handle passwords securely?

Any time, you are a main factor in securing your data. It is of the utmost importance to keep your passwords strictly to yourself, especially when it comes to passwords which secure confidential data, such as personal information. Never write passwords down and do not keep passwords in computer files. Do not pass passwords to others; even familiar persons can unintentionally! pass your passwords to uninvited persons. "se passwords only for the intended application. #very specific application should re$uire one uni$ue password. %hange your password with the slightest suspicion of fraud, theft or loss. &e careful to respond to messages. It could happen that you receive messages from persons who try to discover your passwords' gather personal data. (ometimes messages appear as if they were sent )y a familiar organi*ation, due to logo usage or a professional layout.

Always pay attention to the su)+ect line, return address and remarka)le grammar mistakes. Do not log on to unsecure we)sites and do not leave personal information a)out yourself and others. ,urthermore, you should not supply personal information to message )oards and social networking sites. Also )e aware of the possi)ility that malicious organi*ations could appear as familiar and aim to discover your passwords )y telephone! conversations. -ead more information on this phenomenon called .(ocial engineering/ in the information brochure. Rules for securing passwords 0he following security policy guidelines are mandatory1 2. Do not write down passwords and never leave passwords unguarded; 3. 4hen logging on, never choose the option .-emem)er my passwords/; 5. Have visitors identify themselves, )efore entering your office area; 6. Always have guests guided )y other company employees, )efore

permitting them to enter your office; 7. 8ock your computer when you are not present in your office area; 9. 8og on to your computer with another password than the password s! used to access secured folders.

,orgot your password?

Do not worry if you happen to forget your password at the office. In that case, the Accountancy :ffice will provide you with a new password. ;ou only need to give the secret answer to the secret $uestion you have put in during the process of creating your current password.

(ecure folders
<eep client data save in secured folders. (ecure folders can prevent data from )eing spied on )y intruders. 0his password policy sets the 0he secure folder will )e provided with a password and data encryption. &y applying encryption, it )ecomes impossi)le for intruders to read the

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contents of the folder in case of any )urglary!. 8earn more a)out secure folders, please read our information )rochure.

>assword re$uirements
0he strength of a password is defined )y multiple factors. A password should meet a certain length, variation and difficulty level. ;ou would )e advised against creating passwords )ased on personal files which can )e find out easily. ,or e?ample, do not create passwords which contain names of pets, names of relatives or dates of )irth. All employees of Accountancy :ffice .=olenaar/ will )e provided with a password. 0he re$uirements for changing a password, are1 2. #very password should contain at least one capital, a num)er and a special character;

3. 0he minimum length of a password is seven characters; 5. 0he use of words, found in a dictionary, is not allowed; 6. 8etters and num)er should not )e in a direct range, like /$werty/ or /2356/; 7. Do not use letters and num)er in a reverse range either; 9. 0he using of names of persons, pets and data; @. It is not allowed to involve the company name in a password; A. During the process of creating passwords, the new password has to )e confirmed; B. #very password should )e used for one application only.
Password policy for company clients

https1''www.microsoft.com'protect'fraud' passwords'checker.asp?? 40.mcCidD(iteC8ink Warning! %heck your password on this indicated we)site only. >ay attention to the safety status of any we)site.

"nfortunately, user friendliness decreases when all of these measurements are taken. ;ou are free to choose your own password, )ut you would )e well advised to use the a)ovementioned rules. Do you want to determine your password strength? >lease consult1

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