ational Database and Registration Authority (ADRA)

Regional Head Office, 221-A SRA Colony, Multan

Procurements Section Page 1






Procurement of Dry Batteries

(Bidding Document)










Administration Department
Regional Head Office Multan


ational Database and Registration Authority (ADRA)
Regional Head Office, 221-A SRA Colony, Multan
Procurements Section Page 2




Tender Form

Tender o. ADRA/07/2013-14

ote:
i. Firm/vender must fill in all the details as required in the form.
ii. Use Capital letters.


Company/Firm ame:_______________________________________________

Date of Registration:________________________________________________

ame(s) of Owner(s):_______________________________________________

________________________________________________

________________________________________________

T:_____________________________________________________________

Sales Tax Registration o:___________________________________________

Business Address:__________________________________________________

___________________________________________________

___________________________________________________

Telephone:________________________ Fax:_________________________

Cell o:__________________________ Email:_______________________






_______________________
Authorized Signature/Stamp Date_____________________

ational Database and Registration Authority (ADRA)
Regional Head Office, 221-A SRA Colony, Multan
Procurements Section Page 3




Attachments:


Please tick the documents attached with Bid. If any of the Mandatory documents is found
missing, than Procurement board reserve the right to reject the Bid of that Firm/Supplier.

o Financial bids for the Dry Batteries (Mandatory).
o Copy of Sales Tax Registration Certificate (Mandatory).
o Copy of NTN Certificate (Mandatory).
o SDR 2% of bid amount as Earnest Money (Mandatory).
o Detailed description of Dry Batteries (Mandatory if not provided in Financial Bid).
o Previous detail of supplies of same nature in Govt. departments (Optional).
o Certificate for being not black listed ever (Mandatory).




___________




Finance:

Tender Submission Date:____________________________________________

Bank Draft Amount:________________________________________________

Bank Draft o. & Date:_____________________________________________







_______________________
Authorized Signature/Stamp Date_____________________


ational Database and Registration Authority (ADRA)
Regional Head Office, 221-A SRA Colony, Multan
Procurements Section Page 4


Summary of Bid Offered

Sr. Required Information To be filled Remarks
1.
Total amount of Bid Offered (Total amount of
all type of Batteries offered)
Rs.___________/-

2.
Bid Validity (less than 60 days is not
acceptable) _______ Days

3.
Supply Period (more than 15 days is not
acceptable) _______ Days



___________



Specifications of Required Items

Sr. Items ame Description Qty
1. Dry Batteries, 12 Volt 9.0 AH
Best available batteries of fresh stock with standard
warranty. Further detail of Specifications available
below at page No.5 & 6 of this document.
138
2. Dry Batteries, 12 Volt 7.0 AH 32
3. Dry Batteries, 12 Volt 5.0 AH 32








_______________________
Authorized Signature/Stamp Date_____________________

ational Database and Registration Authority (ADRA)
Regional Head Office, 221-A SRA Colony, Multan
Procurements Section Page 5



_______________________
Authorized Signature/Stamp Date_____________________

ational Database and Registration Authority (ADRA)
Regional Head Office, 221-A SRA Colony, Multan
Procurements Section Page 6






_______________________
Authorized Signature/Stamp Date_____________________

ational Database and Registration Authority (ADRA)
Regional Head Office, 221-A SRA Colony, Multan
Procurements Section Page 7


Terms & Conditions

1. If you have doubt as to the meaning of any portion of the tender documents, you
may seek clarification of the same from Procurement Section, NADRA RHO, 221-
A, SRA Colony, Multan, Ph # 061-9220133 or Cell # 0344-4454321.
2. Selection criteria will be lowest cost for best available/offered brands within
specifications provided for the batteries. Each participating firm/supplier will be
bound to submit sample of batteries offered and QC board will test & evaluate these
samples for selecting best offered brand with lowest cost. Each type of battery may
be evaluated separately or as a whole all items for purchase order, in better interest
of NADRA.
3. Minimum Warranty of Dry batteries will be required as defined in the
specifications. There must be immediate warranty services and it will be the
responsibility of supplier to deliver replacement/services at this HO for warranty
purpose.
4. Delivery period for purchase order must be clearly specified on the bid submitted
and tender documents. Delivered batteries will be inspected by the board before
processing of bills.
5. Demand Draft equivalent to 2% of bid value as earnest money (refundable SDR)
in favor of NADRA RHO Multan should accompany the bid. Bidders with less
SDR may be rejected for evaluation if objected by the tender board. SDR of all
bidders will be retained until supplier is selected and SDR of selected supplier will
be retained until supplies are successfully completed & accepted.
6. The validity of the offer must not be less than 60 Days from the date of opening.
7. The rates quoted should be inclusive all type of taxes, duties, freight charges etc,
however sales tax if applicable be shown separately.
8. Bills must be supported with sales tax invoice indicating invoice No. and sales tax
registration number.
9. The successful party will be bound to deliver the Dry Batteries at this office within
stipulated time. In case of failure, their earnest money will be forfeited and PO
may be given to 2
nd
lowest bidder subject to the approval of Competent Authority.


ational Database and Registration Authority (ADRA)
Regional Head Office, 221-A SRA Colony, Multan
Procurements Section Page 8


10. The competent authority reserves the right to reject any or all tenders totally or
partially on the basis of assessment criteria or any other reason disclosed to
Authority. The competent authority also reserves the right to increase or decrease
the quantity of batteries in the purchase orders.
11. SEALING AND MARKING OF BIDS:
a. The bids shall be submitted in sealed envelope marked as under:
Director (Admin & HR)
ADRA RHO, 221-A, SRA Colony, Multan
b. The envelopes shall also bear the word CONFIDENTIAL and following
identifications:-
Tender o. 07/2013-14 Dated 13-03-2014
For Dry Batteries
c. If the envelope is not marked, as instructed above, the NADRA will assume
no responsibility for the misplacement or premature opening of the bid.
d. The bids should reach this office before or by 13
th
of March, 2014 at 11:30
Hours, which will be opened on the same day at 12:00 Hours in the
presence of representatives of bidders who wish to participate.




_______________________
Authorized Signature/Stamp Date_____________________