Cognizant's NA Travel Policy

NA Travel and Entertainment Policy
2012
COGNIZANT TECHNOLOGY SOLUTIONS

Domestic Travel & Expense Policy North America
Note: The information contained in this document is confidential and is intended only for the persons to whom it is transmitted by Cognizant Technology Solutions. Any reproduction or disclosure of the contents of this plan, in whole or in part, without prior written consent of Cognizant Technology Solutions is prohibited. Having gained access to this document, the recipient agrees to preserve its confidentiality.
Cognizant North America Travel & Entertainment Policy
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Cognizant CONFIDENTIAL Revision Issued May 15, 2012
2012
1.0 Purpose & Scope

The purpose of this document is to define the domestic Travel and Expense policies that are applicable to all Cognizant North America Associates for all domestic short-term business travel and other business-required expenses incurred within and between the United States, Canada, and Mexico. This policy does NOT cover the following: Worldwide Relocation (Initial Stay). This policy is published separately. Emergency Travel In the event of a crisis or a declared business continuity plan, all travel-related policies will be superseded by the guidelines stipulated by the Companys crisis / Business Continuity Plan policies. Cognizant will reimburse its Associates for necessary, reasonable and approved business travel expenses as per the limits defined in this policy. Travel and expenses should be consistent with the needs of the business and should be used to accomplish business objectives in a cost efficient manner and in keeping with normal safety requirements. The Company reserves the right at all times to refuse reimbursement of such approved expenses where they are out of policy. This policy supersedes all practice, department or any other Cognizant directed Business Travel and Expense (T&E) Policies. Any change to this policy must be approved in writing, with prior approval, by the Chief People Officer or the Chief Financial Officer with recommendation from the team responsible for policy formulation & modification.
2.0 General
2.1. Effective Date The Effective date of this policy is: January 2, 2012
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2.2.
Definitions:
2.2.1. Domestic short term business travel: All business-related travel domestically within the USA, Canada, or Mexico not relating to a relocation of an associate. 2.2.2. Associate: Employees or subcontractors of any Cognizant Company or subsidiary as designated in the order of appointment letter or through any other official letter issued by the Company. 2.2.3. Company: Cognizant Technology Solutions US Corp., Cognizant Technology Solutions Canada, Inc., Cognizant Technology Solutions de Mexico SA , or other North American subsidiaries of Cognizant Technology Solutions Corporation. 2.2.4. Frequent Traveler: Any associate that travels or has the need to submit for reimbursement of business-related expenses at least once per quarter. Frequent Travelers are expected to apply for a Corporate Card and should use this card to pay for business travel expenses whenever possible. 2.2.5. CFO or Chief Financial Officer: The Chief Financial Officer of Cognizant Technology Solutions Corporation. 2.2.6. Chief People Officer: Chief HR executive for Cognizant Technology Solutions Corporation 2.2.7. Project Manager: Cognizant associate responsible for delivery and financial performance of the project on which an associate works. This individual is identified as the Project Manager in the PeopleSoft ESA Projects module. 2.2.8. Immediate HCM supervisor: Associates manager in the PeopleSoft HCM module. 2.2.9. Policy: In this document, refers to Domestic Travel & Expense Policy North America 2.2.10. Corporate Card: Corporate-issued credit card to be used for travel and business related expenses. See further details in section 3.6. 2.2.11. Authorized Travel Agency: Travel agency authorized by the Company to book travel arrangements on behalf of Associates. See agency contact information at https://groups.cognizant.com/corporate/Finance/Pages/Supplementalinformati ontoTravelPolicies.aspx. 2.2.12. Primary work location: Work location where Associates spend at least 80% of their working hours.
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2.3.
Responsibility
2.3.1. It is the responsibility of each associate to comply with this Policy and provide all accurate and required supporting documentation for reimbursement. Those Associates who fail to comply with the Policy will not be fully reimbursed for expenses, and could be subject to disciplinary action, up to and including termination. 2.3.2. Refer to sections 3.7 and 3.8 for further responsibilities relating to our Corporate Card program and the submission and approval of expense reports.
2.3.3. Cognizant expects all Frequent Travelers to use the Corporate Card for all business related expenses, wherever the card is accepted. Use of the Corporate Card for personal expenses is prohibited. Please refer to Section 3.7: Corporate Card below for more details. 2.3.4. Associates are expected to complete a travel profile with the Authorized Travel Desk, or the preferred travel agencies of Cognizant. Please contact the preferred travel agent to complete this profile. Information on the authorized agent can be found at
https://groups.cognizant.com/corporate/Finance/Pages/Supplementalinformati ontoTravelPolicies.aspx. This requirement is for the benefit of our
Associates so that: they can easily have mileage credited to their frequent flyer accounts, when applicable; they will be seated in their desired seat location (aisle, window, etc.); the Company can contact them in case of an emergency.
3.0 Covered Expenses

Air and Rail Travel Accommodation Local Conveyance Meals and Entertainment Home Office Other
3.1. Air and Rail Travel 3.1.1. Making reservations: 3.1.1.1. All reservations must be made through the Companys authorized Travel Agency. The Company expects all frequent travelers to pay for airfare using their Corporate Card. Should Associates find lower fares than those offered by our Travel Agent, they are to contact our Travel Management Team (contact information can be found at
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3.1.1.2. 3.1.1.3.
3.1.1.4.
3.1.1.5.
https://groups.cognizant.com/corporate/Finance/Pages/Supplementalinformati ontoTravelPolicies.aspx.) All airfare must be booked at least 7 days in advance of travel date where possible and practical. The Companys authorized Travel Agency will provide the Lowest Logical Fare (LLF) to the associate. LLF is the lowest available fare given: the number of days in advance of the travel date that the ticket is booked; a specified window of time in hours during which flight options are evaluated; direct flight vs. number of connections; and negotiated airfare rates with specific carriers including Low Cost Carriers (LCCs). Associates should consider accepting flights with connections where their travel schedules allow. Cancelled non-refundable tickets should be applied to future business travel. Cognizant will not reimburse Associates for refundable tickets that were not used on Company business or returned to the Company. Cognizant Associates may not make or modify travel arrangements for personal gain. For example, Cognizant Associates must not book higher priced fares in order to get mileage credits on their own preferred airlines, nor should they book certain travel classes in order to enable upgrades.
3.1.2. 3.1.3. 3.1.4. 3.1.5.
Air and Rail Travel Class: For domestic travel, all employees, regardless of designation, must travel economy class or equivalent.
Payments made to procure premium seating (i.e., seating with extra legroom) are not reimbursable.
Any cost relating to the utilization of frequent traveler mileage for upgrades or other rewards is NOT reimbursable. Associates should consider train or other modes of ground transportation in lieu of air travel wherever they are convenient and make business sense.
3.2. Accommodation 3.2.1. Making Hotel Reservations: Associates are expected to use prudent judgment when making hotel reservations. Associates should make hotel reservations via Cognizants Authorized Travel Agency, however, they may make reservations through other sources when it is more economical to do so. Expenses will be reimbursed at actual cost with the submission of receipts. Should Associates be able to avail themselves of cheaper customer rates, they should notify the Cognizant Travel Management Team (contact information can be found at https://groups.cognizant.com/corporate/Finance/Pages/SupplementalinformationtoTra velPolicies.aspx.) to negotiate the same rate for Cognizant and load it into our travel booking systems.
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Receipts generated by an individual or where there is no formal hotel folio will not be acceptable proof of expenditure and such submissions will be denied reimbursement. 3.2.1.2. No corporate apartment rentals will be reimbursed through T&E. All such rentals should be arranged and paid through our Corporate Apartment team, contact information for which can be found at: https://groups.cognizant.com/corporate/Finance/Pages/Supplementalinformati ontoTravelPolicies.aspx. 3.2.1.3. In cases where the Company directly pays a hotel or corporate apartment on behalf of an associate, the associate may not submit such expenditures for reimbursement. 3.2.2. Reservation Changes: Cancellation of all travel arrangements (including hotel) must be done via the same method as the initial reservation. If it is within 12 hours of departure or you are in transit, then cancellations can be made directly with the hotel. Charges incurred due to failure to appropriately cancel travel arrangements will not be reimbursed. 3.2.3. Other Reimbursable Hotel Costs: Other than room, standard parking, and taxes, Cognizant will reimburse the following hotel charges: 3.2.3.1. Hotel Internet Connection 3.2.3.2. Hotel Phone usage: All efforts should be made to use cell phones, prepaid calling cards, or internet phone services, such as Skype, to avoid excessively high toll rates. If an associate does not have a cell phone, he/she may receive reimbursement for reasonable phone charges while traveling. Laundry: when traveling in excess of 4 nights at actual cost with the submission of receipts, where required as noted in section 3.8.2 below. Tips and gratuities: The Company will reimburse tips and gratuities paid in cash to porters, bellmen, etc. provided that the tips are reasonable and customary for the region being visited.
3.2.1.1.
3.2.3.3.
3.2.3.4.
3.2.4. Non-Reimbursable Hotel Costs: The following hotel costs will be not be reimbursed by Cognizant: 3.2.4.1. 3.2.4.2. In-room movies Room upgrades: Travelers may upgrade room accommodations by using personal frequent user awards; however, Cognizant will not reimburse the cost of the upgrade. Mini-bar charges
3.2.4.3.
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3.2.4.4.
Cancellation charges, except in cases where there are unavoidable business reasons for the late cancellation.
3.2.5. Cognizant Associates may not make or modify hotel arrangements for personal gain. For example, Cognizant Associates must not book higher priced rooms in order to get frequent stay points in particular hotels. 3.3. Local conveyance: 3.3.1. Rental Cars: 3.3.1.1. Usage: Rental cars should be used whenever local travel is not convenient or cost effective by means of public transportation (taxi, bus, train, ferry). 3.3.1.2. Reservations: All rental car reservations MUST be made through Cognizants Authorized Travel Agency, who will book only with Cognizants preferred rental partners. This requirement applies regardless of any price difference between rates that associates may find independently and Cognizants negotiated rates with its preferred vendors. 3.3.1.3. Insurance coverage: When renting a car from one of Cognizants preferred providers in the US, Associates should decline all insurance coverage offered at rental counters or at the time of making a reservation as the Companys negotiated base-rental rates with its preferred partners INCLUDE insurance coverage. 3.3.1.4. IN CANADA AND MEXICO, ASSOCIATES SHOULD ACCEPT THE ABOVE MENTIONED INSURANCE COVERAGE. 3.3.1.5. Car size: Cognizant will reimburse a mid-size car for its Associates. Frequent renter upgrades may be used at the travelers discretion only if there is no incremental cost to Cognizant. 3.3.1.6. Refueling charges: Associates should fill up the rental car with gas prior to returning the vehicle, where possible, to avoid extremely expensive refueling charges from the rental car companies. Associates are also advised to decline costly fuel prepayment offers. 3.3.1.7. Fines and Accidents: Any fines incurred while operating rental cars are the responsibility of the driver. Accidents should be covered by the insurance coverage discussed above. In case of a collision, theft, fire, vandalism or loss of use the associate must immediately contact both the rental car agency and the T&E helpdesk at https://gsd.cognizant.com. Select GITImmigration to submit a ticket. Then Select Category: Travel; Select your destination country; Select item: Others. 3.3.1.8. Car Rental charges and fuel expenses will be reimbursed at actual cost on submission of supporting bills. 3.3.2. Personal Vehicle Use: Cognizant reimburses Associates for the use of their personal automobiles, for mileage traveled in excess of that traveled on Associates normal commutes, on a per mile basis, the rate which can be found at
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https://groups.cognizant.com/corporate/Finance/Pages/SupplementalinformationtoT ravelPolicies.aspx. Tax rules require a description of starting point/destination and total number of miles. This information should be included in the comments field of the ESA expense report. Mileage reimbursement is inclusive of gas costs and gas may not be expensed in conjunction with mileage. 3.3.2.1. Insurance requirements: When using personal vehicles for business travel, Associates are required, at their expense, to maintain at least the minimum liability insurance as is applicable in their home state. Beyond the legal requirements, it is the associates responsibility to protect against damage to the car and legal liability in such form and amount as the employee deems adequate. Regular commuting costs: Regular commuting costs to an associates primary office are not reimbursable. In addition, Associates traveling from home to a client site which is the associates regular place of work will not be reimbursed for mileage as it is within the normal parameters of the job requirement. Reimbursable Personal Vehicle Costs: 3.3.2.3.1. Mileage driven going to a business meeting away from your regular workplace. 3.3.2.3.2. Mileage driven from a home office to a workplace (as defined in section 3.5.3.10 below) if the home office is the principal place of work. 3.3.2.3.3. Excess mileage incurred over and above your normal commuting mileage for business purposes. Excess mileage is defined as miles driven for valid business purposes, in excess of the normal mileage from home and back to a local Cognizant office. If there is no local Cognizant office, the distance would be from a home office. See further details on home officerelated expenditures in section 3.5 below. Non-Reimbursable Personal Vehicle Costs: Cognizant will not reimburse the following personal car related charges: 3.3.2.4.1. Costs covered by the mileage reimbursement: 3.3.2.4.1.1. Mileage driven as a part of normal commute 3.3.2.4.1.2. Fuel 3.3.2.4.1.3. Car Repairs 3.3.2.4.1.4. Car Maintenance 3.3.2.4.1.5. Repair cost relating to Car Accidents including resulting insurance deductibles incurred 3.3.2.4.1.6. Personal auto insurance premiums 3.3.2.4.1.7. Car Washes 3.3.2.4.1.8. Oil Changes 3.3.2.4.1.9. Locksmith Charges
3.3.2.2.
3.3.2.3.
3.3.2.4.
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3.3.2.4.1.10. Purchase of or loss of GPS units 3.3.2.4.2. Fines and tickets relating to traffic violations 3.3.3. Other acceptable modes of ground transportation include Bus, Train, Subway, Taxi, Hotel and Airport Shuttle Services, Car Service (when more economical than using other methods), and ferry. Note that waiting time for taxis and car services is not reimbursable. These fees will be paid at actual cost with the submission of bills, where required. Toll charges and parking fees incurred for valid business purposes are reimbursable at actual cost with receipts submission, where required. Toll charges and parking fees that occur as a part of your normal commute are not reimbursable.
3.3.4.
3.4. Meals & Entertainment 3.4.1. Out of Town Meals: Out of town meals are defined as meal expenses for Associates traveling on Company business. These expenditures will be reimbursed at actual cost along with the submission of bills, where required. When accepted, frequent travelers are encouraged to use their Corporate Card for meal expenses. A reasonable daily guideline is as follows: Breakfast $10; Lunch $15; Dinner $25 (or equivalent in local currency for Canadian or Mexican Associates) per day & per person, including tips, however, the Company is aware that in certain locations, meal expenses may be higher or lower. 3.4.1.1. Associates should not submit for reimbursement of meals for which another party has paid. Tips and Gratuities: Tips and gratuities are reimbursable as discussed above when confined to a reasonable and customary limit. In North America, it is customary to tip, as determined by services required and received, between 15 and 20%. Customer Meals & Entertainment and Team Meetings Cognizant Associates should only provide business (customer) entertainment to someone doing business with the Company, if the entertainment is modest and is intended to serve legitimate business goals. See further details in the Companys Code of Ethics. (https://groups.cognizant.com/corporate/CGandRM/Documents/CognizantCod eOfConduct.pdf). Customer Meals and Entertainment and Team Meeting expenses will be reimbursed at actual cost upon submission of bills. Where entertainment expenses are incurred for customers, the associate must indicate the name of the customer and number of attendees while submitting the claim for reimbursement. List of attendees will have to be presented while claiming expenses incurred on team meetings. The expense approver should not be one of the attendees.
3.4.2.
3.4.3.
3.4.3.1.
3.4.3.2. 3.4.3.3.
3.4.3.4.
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The highest ranking associate at the event must pay and submit for reimbursement of the expense.
3.4.3.5.
Where meal costs are incurred by a group of Associates but only one account is settled for the service provided, it is the responsibility of the most senior
associate present to submit the claim for authorization to the next authority level for reimbursement. Under IRS regulations, the names of all
3.4.4. attendees must be disclosed. Meetings, Events, and Conferences: Internal meetings should be held at Cognizant facilities whenever possible. All meetings held at a Cognizant office should be coordinated via the respective regions office administrator. Meeting/training coordinators should consider hosting events through teleconferencing, video conferencing, or web conferencing to minimize travel costs. To ensure the most cost effective travel arrangements, offsite meetings of 10+ attendees and that require overnight lodging must be coordinated through the Meeting and Events Planning Department (CorpEvents@cognizant.com) even if the meeting is at a local hotel and no airline reservations are required. Any exception to this policy must be approved in writing by the CFO. Also, please contact the Meeting and Events Planning Department when planning events such as office holiday parties.
3.5. Home Office 3.5.1. In order to be qualified to work from a home office, Associates must obtain approval from an SVP or above. 3.5.2. Reimbursable expenses relating to home offices include: 3.5.2.1. Business related office supplies: Associates may require paper, toner cartridges, etc. to support a home office. 3.5.2.2. Cost of additional bandwidth for home internet service ONLY for associates who have Tandberg units at home, with a cap of $20 per month. The base cost for home internet service is NOT reimbursable. 3.5.2.3. Costs incurred above and beyond working from home location, including mileage to and from alternative work locations, as discussed in section 3.3.2.3 above, will be reimbursed. This is only reimbursable when the home office is your PRIMARY work location. 3.5.2.4. The following home office charges are NOT reimbursable: 3.5.2.4.1. Land phone line 3.5.2.4.2. Home office furniture 3.5.2.4.3. Storage 3.5.2.4.4. Alterations to the associates home 3.5.2.4.5. Utilities 3.5.2.4.6. Rent/mortgage
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3.6. Other
3.6.1.
Subcontractor Travel: 3rd Party subcontractors traveling on behalf of Cognizant are required to comply with this Policy, especially in the use of our preferred vendors, designated agencies, and class of service. However, if the subcontractors agreement with Cognizant incorporates travel expenses into the contracts billing rates, then the subcontractors should NOT submit expenses for reimbursement. Personal Travel: When a Cognizant associate plans to combine personal travel with a business trip, the personal travel must be accomplished without additional cost to the Company. Cognizant Associates are expected to avoid combining personal travel costs with Cognizants business costs. Should this occur (for example on airline tickets or hotel billing) all personal costs during, preceding or following authorized business travel must be clearly identified on the Expense Report and supporting documents; and be excluded from the amount for which the reimbursement is requested.
3.6.2.
3.6.3.
Other Reimbursable items

Business Gifts: The use of Company funds or assets for gifts, gratuities, or other favors to customers, employees or government officials is prohibited, except to the extent that such gift is in compliance with applicable law, immaterial in amount, and not given in consideration or expectation of any action by the recipient. The gift should also comply with the guidelines, approval, notification and limits contained in our Gifts and Gratuities policies, which stipulates that such gifts may not exceed $250. (https://groups.cognizant.com/corporate/CGandRM/Documents/CognizantCod eOfConduct.pdf) Printing and Presentation Costs: Costs for business related printing, copying, and presentation services. Postage: Business related postage and shipping are reimbursable. Training: Business related training fees when approved in advance by an associates Immediate HCM supervisor. Advance approval must be evidenced by uploading email approval along with receipts when submitting an expense report. Dues/Membership Fees: Expenses incurred for professional organizations when approved in advance by an associates Immediate HCM supervisor. Advance approval must be evidenced by uploading email approval along with receipts when submitting an expense report. Books/Publications: Necessary business-related books, periodicals, and subscriptions when approved in advance by an associates HCM supervisor. Advance approval must be evidenced by uploading email approval along with receipts when submitting an expense report. Office supplies for business use
3.6.3.1.
3.6.3.2. 3.6.3.3. 3.6.3.4.
3.6.3.5.
3.6.3.6.
3.6.3.7.
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3.6.3.8.
Visa-related travel is reimbursable, provided that (a) the travel costs are reasonable and for a valid business purpose, rather than personal (b) the associate and his or her family travel by train or car (unless the duration of the travel exceeds 12-hours, when the associate and family may travel by air), (c) and costs are documented with receipts. These costs should be coded to the associates then-current project. Should the visa-related travel be related to a change to a new project, then the new project will bear the cost of the travel.
3.6.4.Non-reimbursable expenses 3.6.4.1. Corporate Card late fees. 3.6.4.2. Airline club or other frequent travel club membership fees 3.6.4.3. Corporate Card Membership Rewards fee 3.6.4.4. Annual fees for personal credit cards 3.6.4.5. Laptop, desktop computers, servers, or any other computer equipment. Such purchases must be arranged through NSS. 3.6.4.6. Passport fees (initial and renewal fees) 3.6.4.7. Political contributions 3.6.4.8. Charitable contributions/fund-raising events 3.6.4.9. Dues and membership fees (even if used for business purposes) for lunch clubs, dinner clubs, country clubs, or any social clubs and other similar clubs. Such fees are not tax deductible by Cognizant. 3.6.4.10. Personal items (toiletries, clothing, etc.) and personal services (hair cut, shoe shine, spa, massage, etc). 3.6.4.11. Casual labor: any payment for permanent, temporary or contract labor (MUST be processed through Accounts Payable). 3.6.4.12. Theft or loss of personal property, including personal car, clothing, or money. 3.6.4.13. Cost of spousal travel when on a business visit. 3.6.4.14. Associate Awards/Gifts: Associate awards in the form of gift cards, gift certificates, holiday gifts, etc. may NOT be submitted for reimbursement. 3.6.4.15. Any form of entertainment that could reasonably be deemed inappropriate for a business setting. 3.7. Corporate Card: Cognizant offers a Corporate Card to frequent travelers (those who travel or need reimbursement for other business-related expenses at least once per quarter). It is mandatory that frequent travelers use the Corporate Card for all business-related expenses where it is accepted by the merchant. Exceptions are allowed if the merchant does not accept the designated Corporate Card, or if the associate has been denied a card. The Corporate Card may NOT be used for personal expenses. Use of the Corporate Card by any associate for personal expenses is grounds for disciplinary action, up to and including termination. The Compass ESA T&E system is linked to the corporate credit card. The Company will pay the Corporate Card vendor directly for all card expenses properly submitted and approved through the ESA T&E system. See section 3.8 below for expense submission procedures. All finance
Cognizant North America Travel & Entertainment Policy Cognizant CONFIDENTIAL Revision Issued May 15, 2012
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charges relating to late payment of Corporate Card fees are the responsibility of the associate and will not be paid by the Company. All cardholders should register on www.americanexpress.com to obtain card statements and Associates are responsible to understand the components of their outstanding balances on their Corporate Card at any point in time in terms of how much relates to business related expenses and how much relates to any late fees. In the event that an associate leaves the Company, he or she must properly submit any outstanding Corporate Card expenditures on an expense report prior to leaving. 3.8. Travel Expense Report Submission 3.8.1. It is the associates responsibility to submit expense reports for reimbursement as soon as possible after the related business expenses were incurred or paid, and, in all cases, within 60 days of the date that the expenses were incurred or paid. The Company understands that there will be facts and circumstances that preclude an associate from properly accounting for expenses within 60-days. Therefore, any expense report submitted more than 60 days but less than 6-months after the date of expenditure must be approved via email by the associates HCM supervisor. The email must be submitted and uploaded along with the receipts supporting the expense report. The Company will refuse reimbursement for any expenses not properly submitted on an expense report within 6-months of the date the expenses were incurred or paid without the written consent of the CFO. Note that Corporate Card late charges begin accruing after 45 days, so the Company advises Associates to submit their expense reports within 30 days of the date of expenditure. 3.8.2. Only permissible expenses with supporting documents, as indicated in the above sections of this policy, will be reimbursed. Receipts or other comparable forms of documentation are required to be attached to the expense report for expenditures exceeding $75 for Corporate Card charges and $25 for cash expenses (or local currency equivalents) and personal credit card charges. Per IRS regulations, receipts or other documentation submitted to substantiate expenditures must show the amount, time, place, and business purpose of the expense. Corporate Card statements by themselves do not meet these criteria, however, proper details can be accessed online at www.americanexpress.com. 3.8.3. Where costs, such as meals, are incurred by a group of Associates but only one account is settled for the service provided, it is the responsibility of the most senior associate present to submit the claim for authorization to the next authority level for reimbursement. In all other circumstances expenses should be settled by the associate incurring the expense. 3.8.4. Monthly reports containing details of Associates who submit expense reports with significant policy exceptions will be circulated to Senior Business Unit and Corporate
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management. Habitual offenders will be subject to disciplinary action up to and including termination. 3.8.5. Submission of fraudulent claims will be considered a violation of the Companys policies and Cognizants Code of Ethics and will and will subject the associate to disciplinary action, up to and including termination. 3.8.6. Expense reports are subject to audit by a staff of Pre-pay auditors. Pre-pay auditors are required to complete their audit within three business days of receiving it in their approval queues. 3.8.7. Expense reports must be approved by Associates managers on each project for which expenses are incurred. Project Managers are required to approve expense reports within five business days of receiving them in their approval queues. 3.8.8. All expense reports must be approved by an Associate with a higher designation in the Company than the Associate who submits the expense. 3.8.9. In cases where an associate pays an expenditure on behalf of another associate, the following must be noted in the description field on the expense report: 3.8.9.1. Employee ID and name of the associate on behalf of whom the expenditure was made. 3.8.9.2. Business reason necessitating expenditure on behalf of another associate. 3.8.10. Approved expense reports will be settled in weekly pay cycles. 3.9. Insurance The company provides basic travel accident insurance for Cognizant associates while traveling within the United States, Canada, or Mexico for business purposes. Information regarding coverage can be obtained from your local benefits department.
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Cognizant's NA Travel Policy

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NA Travel and Entertainment Policy

COGNIZANT TECHNOLOGY SOLUTIONS

Cognizant North America Travel & Entertainment Policy

Cognizant CONFIDENTIAL Revision Issued May 15, 2012

NA Travel and Entertainment Policy

1.0 Purpose & Scope

Cognizant North America Travel & Entertainment Policy

Cognizant CONFIDENTIAL Revision Issued May 15, 2012

NA Travel and Entertainment Policy

Cognizant North America Travel & Entertainment Policy

Cognizant CONFIDENTIAL Revision Issued May 15, 2012

NA Travel and Entertainment Policy

3.0 Covered Expenses

Cognizant North America Travel & Entertainment Policy

Cognizant CONFIDENTIAL Revision Issued May 15, 2012

NA Travel and Entertainment Policy

3.1.2. 3.1.3. 3.1.4. 3.1.5.

Cognizant North America Travel & Entertainment Policy

Cognizant CONFIDENTIAL Revision Issued May 15, 2012

NA Travel and Entertainment Policy

Cognizant North America Travel & Entertainment Policy

Cognizant CONFIDENTIAL Revision Issued May 15, 2012

NA Travel and Entertainment Policy

Cognizant North America Travel & Entertainment Policy

NA Travel and Entertainment Policy

Cognizant North America Travel & Entertainment Policy

NA Travel and Entertainment Policy

Cognizant North America Travel & Entertainment Policy

NA Travel and Entertainment Policy

Cognizant North America Travel & Entertainment Policy

Cognizant CONFIDENTIAL Revision Issued May 15, 2012

NA Travel and Entertainment Policy

Other Reimbursable items

3.6.3.2. 3.6.3.3. 3.6.3.4.

Cognizant North America Travel & Entertainment Policy

NA Travel and Entertainment Policy

NA Travel and Entertainment Policy

Cognizant North America Travel & Entertainment Policy

Cognizant CONFIDENTIAL Revision Issued May 15, 2012

NA Travel and Entertainment Policy

Cognizant North America Travel & Entertainment Policy

Cognizant CONFIDENTIAL Revision Issued May 15, 2012

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