LIBRARY MANAGEMENT SYSTEM FOR

NEREO R. JOAQUIN NATIONAL HIGH SCHOOL

ST.ROSE VILLAGE II, CASILE,
BIAN CITY, LAGUNA

A Project Presented to the

Faculty of the College of Computer Management and Information Technology
Polytechnic University of the Philippines Santa Rosa Campus

In Partial Fulfillment
of the Requirements for the Degree of
Bachelor of Science in Information Technology
Software Engineering

Submitted by:
Lenard G. Abordo
Mark Lester B. Begonia
Daniel P. Nicasio
Andrea Jeane A. Realco
Kenneth Jodan P. Sy

March 2014
TABLE OF CONTENTS
Title Page
Acknowledgement
Abstract
Table of Contents
List of Tables
List of Figures

CHAPTER I

INTRODUCTION
1.1 INTRODUCTION AND ITS BACKGROUNDpage #
1.2 CONCEPTUAL FRAMEWORK
1.3 OBJECTIVE OF THE STUDY
1.3.1 GENERAL OBJECTIVE
1.3.2 SPECIFIC OBJECTIVE
1.4 HYPOTHESIS
1.5 SIGNIFICANCE OF THE STUDY
1.6 SCOPE AND LIMITATION
1.7 DEFINITION OF TERMS
1.8
CHAPTER II

RESEARCH METHODOLOGY
3.1 Research Design
3.1.1 Method Used in Developing the Software Product
3.1.2 Method Used in Evaluation the Software Product

CHAPTER III
PRESENTATION, ANALYSIS AND INTERPRETATION OF DATA
3.1 SOFTWARE AND HARDWARE REQUIREMENTS
3.1.1. SOFTWARE REQUIREMENTS
3.1.2 HARDWARE REQUIREMENTS
3.2 CONTEXT AND DATA FLOW DIAGRAM
3.2.1 EXISTING SYSTEM
3.2.2. PROPOSED SYSTEM
3.3 ENTITY RELATIONSHIP DIAGRAM

CHAPTER IV
SUMMARY AND RECOMMENDATION
4.1 SUMMARY
4.2 CONCLUSION
4.3 RECOMMENDATION

BIBLIOGRAPHY
APPENDICES
A. Letters
B. Software Engineering Proposal
C. Sample Screen Layout
D. Users Manual
E. Program Listing
F. CD-ROM (.bat/.exe)

CURRICULUM VITAE

CHAPTER I
INTRODUCTION AND ITS BACKGROUND

Library Management is very important to any institution. According to Stephen,

Maeve & Philips (2007), in a traditional sense, a Library is a large collection of books.
Today, the term can refer to any, collection, including digital sources, resources, and
services. The collections can be print, audio, and visual materials in numerous formats,
including maps, prints, and documents, microform, CDs, DVDs video games, e-books,
audio boos and many other electronics resources. The places where this material is
stored can range from public libraries, subscription libraries, private libraries, and can
also be in digital form, stored on computers or accessible over the internet.
As technology is the faster growing trends, computers now a day are being part
of human life. Through computers business, organizations, schools, companies can
transact to their clients in a convenient way using advance technologies and specially
the application software. The application software is created for library function through
this Library Management System librarian can lessen their errors and efforts in every
book processing and transactions and in making reports.

1.1 Background of the Study

(2 Spaces)

NRJNHS is located at St. Rose Village II, Casile, Bian City, Laguna. It serves
the youth of Malaban, Casile, San Antonio and other nearby barangays.
The Nereo R. Joaquin National High School is a timely response to a most
pressing need in Bian, Laguna. Before its creation there was only one national high
school in the municipality, over and above a Technical Education Skills Development
Authority (TESDA) supervised school. After considering Bians demographics and
economic profile, Representative Uliran T. Joaquin thought of establishing a new high
school at the heart of a highly-populous barangay. Following her assumption into office
in 1998 Representative diligently steered the passage of a bill creating a new high
school in Malaban, Bian.
The sixth national high school in the First District of Laguna, the Nereo R.
Joaquin National High School is a creation of law. Its enabling act, Republic Act 8933,
which was principally authored by Representative Uliran T. Joaquin, was passed by the
House of Representative on February 16, 2000 and by the Senate on May 22, 2000.
President Joseph Estrada formally signed it into law on August 22, 2000.
The new legislated school started accepting enrollees in May 2002, after
Representative Joaquin, caused the allocation of P2.78 million in the General
Appropriations Act 2002 for the schools personal services. The first batch of enrollees
temporarily held classes at four borrowed classrooms of Malaban Elementary School.
Six teachers and one officer-in-charge, Mrs. Emelita T. Esguerra initially served as the
faculty of instruction.
The following year, Representative Joaquin earmarked a considerable portion of
her funds for the construction of nine classroom three-storey building. Similarly the

Municipal Government of Bian under the leadership of Mayor Hermis Boy Perez
committed to construct another six classroom three storey building. In August of 2003,
the cornerstone for the schools new buildings was dropped in a lot donated by the
owners of Roseville Subdivision. During the same date the key officers of the
Department of Education (DepEd), Department of Public Works and Highways (DPWH),
parents association, joined the officialdom of the Municipality of Bian and
Congresswoman Uliran Joaquin in unveiling a school master plan that envisions a Ushaped school plan.

Now on its tenth year, Nereo R. Joaquin National High School offers some one
thousand and four hundred eighty seven indigent students of Malaban, Casile, San
Antonio and other nearby barangays access to free secondary education. The school
now prides itself of having a well-stocked library which was donated by SM Foundation,
a well-equipped computer laboratory and a nearly completed school plant. With a
teaching force of computer laboratory and a principal, the school hopes to serve well as
a most competent arm of the Department of Education in delivering quality education
which is always relevant to the demands of the current century.

1.2 Conceptual Framework

The framework is the coverage of the study in terms of the parameters of the
subject being covered. The whole component of the objective problems will help
identify the framework.

The conceptual framework presents relationships between the specifics like

factors and perceptions stand and direction of the writer in the preparation. It is a
scheme formulated out of the view of related studies and literature. It clarifies the
relationship between and among major variables of the study. This scheme is the
researchers own position on the problem.

INPUT
Variables
Beneficiaries

PROCESS
System or the
Covered Studies

OUTPUT
The Benefits
Opportunities

Figure 1.0
Research Paradigm
INPUT It consist of people directly involved to the study or possible
inputs needed to be supplied to the process (information based
from data
gathering).
PROCESS the software itself and the covered study which represent the
universal of the project topic.
OUTPUT expected outcome of the study after using the system or after
validating the study.

1.3 Objective of the Study

1.3.1 General Objective
The general objective of the study is to design and developed a system
that can replace the manual library managing system. Also, to develop a database

which store users details and item details and create an easy to understand user
friendly environment. And to make a better library system.
1.3.2 Specific Objectives
1.3.2.1 To build an advanced search that can help for the best handling of
users queries , this search should handle different search types like searching by
author, title, section or topic. The search result should contain information about the
book.
1.3.2.2 To record every transaction in computerized system so that
problem such as record file missing wont happen again.
1.3.2.3 To develop a system that will record the items borrowed and
returned.
1.3.2.4 To produced technical report that documents the accountability of
books.
1.3.2.5 To provide security (i.e. only the librarian can update any
information to the database)

1.4 Hypothesis
It is a simple guess about the projected outcome/output to be accepted if found
true as per data obtained, and rejected if found otherwise.
This is an intelligent statement or prediction expressed in form of declarative
sentence, presented and analyzed different tools in order to accept or reject the
findings of the study. It predict what data will show and will give an acceptable
reasons for the performance. It may be expressed in two way namely:

The null hypothesis, which is a denial of an attributes, an existence, a

difference or an effect or relationship expressed in negative statement.
Example: there is no significant difference between the problem
encountered by the respondents with respect to.
The alternative or operational form of hypothesis which affirm the existence
of phenomenon. Acceptance of the attributes of relationship effect and differences.
Example: there is no significant difference between the problem
encountered by the respondents with respect to.
Your Hypotheses should be stated in the null form

1.5 Significance of the Study

1. The librarian will benefit on this system because they can used this to lessen
their work. Also, they can used this as a better record keeping management.
2. The students of Nereo R. Joaquin National High School will benefit on this
system because borrowing and returning of books is much easier than the
manual system. Loss of their borrowers slip will not be hindrance in
borrowing books in their library.
3. The future developers will benefit on this system because they will used this
as reference for their future development of the system.

1.6 Scope and Limitation

The Library Management System for Nereo Joaquin National High School is
responsible for storing book information, inventory of all the book in the library and

adding information for the newly delivered books. Also, recording of data for the
borrowed and returned books. Storing data of the student who borrows and
detecting the penalty of the student that didnt comply for the rules. Searching for
the books that the student need is part of the system.

1.7 Definition of Terms

This section of the project includes important or key term that should be
substantially and clearly define according to how they are used in the study in order
to facilitate understanding of the problem and avoid ambiguous meaning to term
which can be otherwise interpreted in different ways.

1.7.1 Operational Terms

Terms related to study (ALPHABETICAL ORDER) it expresses the
meaning of the term a used in a particular field of the study

1.7.2 Technical Terms

COMPUTER TERMS (ALPHABETICAL ORDER). It usually taken from the
books which carries a universal meaning easily understood by people

CHAPTER II
RESEARCH METHODOLOGY

It contains the comprehensive description of the research design.

3.1 Research Design
3.1.1 Method Used in Developing the Software Product
Methods used to identify the existing problem that will lead forwards
proposing a study. It contains a brief description of the research design to be
used in including the justification on why is it the method for the study.
Research on DESCRIPTIVE RESEARCH DESIGN, EXPERIMENTAL
RESEARCH and HISTORICAL RESEARCH DESIGN.

3.1.2 Method Used in Evaluation the Software Product

It discusses the software paradigm used in implementing the software and
explains how these paradigm steps were incorporated in developing the study and the
software product as well.
It also discusses which software process model to be used in the study (waterfall,
evolutionary
development)

development,

Formal

system

development

and

Re-use

based

Also it will discuss what the software is by describing general features of the
software, intended users, operating environment required (DOS/WINDOWS/what
version, etc)

CHAPTER III
PRESENTATION, ANALYSIS AND INTERPRETATION OF DATA

4.1 SOFTWARE AND HARDWARE REQUIREMENTS

4.1.1. SOFTWARE REQUIREMENTS

Operating
System

Requirements
Windows
Windows 7 Ultimate (x86 or
x64)

4.1.2 HARDWARE REQUIREMENTS

CPU
RAM
Hard Disk Drive
Graphics
Hardware

Requirements
Windows
Intel Dual Core
2GB RAM
500 GB disk space
DirectX 9-capable video card
running at 1024 x 768 or higher
display resolution.

4.2 CONTEXT AND DATA FLOW DIAGRAM

4.2.1 EXISTING SYSTEM

4.2.2. PROPOSED SYSTEM

4.3 ENTITY-RELATIONSHIP DIAGRAM

CHAPTER IV
SUMMARY, CONCLUSION AND RECOMMENDATIONS

5.1 SUMMARY
It includes the brief and concise statement of the main purpose and the specific
problem of the study, the significance of the study, the methods the research used, and
the beneficiaries. Also the significant findings specifically those upon which the
conclusion is based.

5.2 CONCLUSION
Include general statement, inferences, generalizations, implications based on the
supposed findings of the stud. It should be taken on the hypothesis of the study. The

conclusion should be guided against bias, incorrect generalizations and misleading

impression. Conclusions are arranged as it appears in the findings, moreover ,
rejections and acceptance of hypotheses are explained in this section.

5.3 RECOMMENDATION
It is usually states the solution to the issues or problem presented and discussed
in the study. All recommendation enumerated in the study should be practical, specific,
feasible, attainable, logical and valid. Recommendations for further study on similar
topic in other areas to verify or amplify the result of the study. It must be based on the
conclusions.

Abstract Format:
ABSTRACT
______________________________________________________________________
Title

Proponent/s

Year

: Month and Year of the Software

Degree

: BSCoE

______________________________________________________________________

It includes the objectives, Research and software design, the finding for the
Chapter IV, and the conclusion of the
study
..

TABLE OF CONTENTS
GUIDELINES:
1. The heading TABLE OF CONTENTS in all capital letters should be centered
without terminal punctuation five line spaces from the top margin of the first page
only.
2. The Page column header should be positioned flush to the right margin and a
double space below the heading. The listing of all preliminary page divisions
(except title page and table of contents) begins at the left margin a double
space below he column header.
3. The CHAPTER column header should be positioned flush to the left margin and
a double space below the last entry in the list of the preliminary pages.
4. Heading titles should not run into the page number column. A page number is
placed opposite the last of each entry. It should be the page on which the
heading appears.
5. Refer to the sequence illustrate above for your reference.

MANUSCRIPT FORMAT AND STYLE

o The final manuscript copies (softbound copies) must be produced on white
bond paper, 8 x 11 inch, substance 20 0r 24.
o The same brand, weight, and shade of white paper must be used
throughout the entire manuscript, including preliminary pages and the
reference materials.
TYPEFACE/FONT
o Typing of the entire manuscript must be done in Arial.
o Font size must be: 14 point for chapter headings, 12 point for the main body
of text and the figure/ table titles.
o Italics may be used only for foreign words, mathematical constants, chemical
element symbols, special emphasis, and in citing titles of published works.
o Heading and subheadings may be in Bold print.

MARGINS
o 1 inch from the left edge
o 1 inch from the top, right and bottom edges of the page.
o Materials may be reduced or enlarged, if necessary, to fit within the required
margins.
SPACING
o Use the standard double spacing for the text of all preliminary pages, between
paragraphs, and the body of text.
PAGINATION
o Every page of the document must have a page number except the title page,
which is considered page 1 but the number does not appear on the page.
o Lowercase roman numerals first appear on the acknowledgement. This will be
page ii of the document. These roman numerals continue consecutively through
the preliminary pages ending with the last page of List of Figures.
o Arabic page numbers must be used beginning with the body of the text.
BIBLIOGRAPHY
o Each entry begins flush with the left margin and the subsequent lines are
indented four spaces.
o The bibliography is divided into categories if it is long. A bibliography containing
fewer than 10 titles
o References are arranged in each division of a divided bibliography in alphabetical
order.

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

SANTA ROSA CAMPUS
CITY OF SANTA ROSA, LAGUNA

SOFTWARE ENGINEERING PROPOSAL

Name of the Student/s:

__Lenard G. Abordo___
_Mark Lester B. Begonia
___Daniel P. Nicasio___
Andrea Jeane A. Realco
_Kenneth Jodan P. Sy__

Proposed Title: Library Management System for Nereo R. Joaquin

National High School St. Rose, Bian City, Laguna

Area of Investigation
Software Product

Software Description
This includes the detail description of your software..also the detail screen
by screen description of how your software workscompositions. sub compositions

and the like .. contains the purpose of the software ..general description of the
modules to be included (e.g. The Computer Aided Instruction (CAI) on Basic English
and Beyond is a software that willThe proposed software shall have the data
that willThe software will include..)

Scope and Limitations

The scope and limitation includes the brief statement of the general purpose of
the study and the subject matter and the topic studies and discussed. The population or
universe from which the beneficiaries or respondents are selected. This must be large
enough to make organizations significant.

Possible Beneficiaries
Possible benefactors of your softwarewho exactly will profit or gain from your
software and how will they benefit from it.Give beneficiaries who have something to
gain out of your software include specific groups of users and explain how each group
can possibly benefit out of the software to be made (e.g. The possible beneficiaries of
this CAI on Basic English and Beyond are Instructors, on
the.Students on ..)

Note:
Font Style Arial

Title Font Size 14

Paragraph Font Size 12
Double Space - Paragraph