Sales order release by using Status Profile.

Applies to:
This Article applies to Forums SD.

Summary
For Daily business transaction of sales order confirmation if we give any release authorization to manger level it will be helpful pass correct information to customer. There is release strategy for purchase order provided by SAP but there is no like release strategy for sales orders. That is why if any release required for sales orders we can map by using the status profile Author(s): BVDVPrasad Company: JKTechnosoftConsultingLimited Created on: 14th December 2010

Author Bio

BVDVPrasad is a SD Senior Consultant at JKTC Ltd & having Implementation, Migration, Rollout& Support projects experience .,

Table of Contents
Over view: ........................................................................................................................................................... 2 Define and Assign Status Profile: ................................................................................................................... 2
Individual status Objects .............................................................................................................................................. 2 Lowest Status No: ........................................................................................................................................................ 2 Highest Status No: ....................................................................................................................................................... 3 Position: ....................................................................................................................................................................... 3 Priority: ......................................................................................................................................................................... 3 Authorization Code ...................................................................................................................................................... 3

Sales order process with user status profile: .................................................................................................. 4 Conclusion: ..................................................................................................................................................... 5 Disclaimer and Liability Notice ........................................................................................................................ 5

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Sales order release by using Status Profile.

Over view:
In SAP we have release strategy for Purchasing Document, in the same way we can keep release strategy by using status profile to Sales Documents. Define and Assign Status Profile: Now we will see how to define and assign our own status profile to sales documents, customization at Sales and Distribution> Sales >Sales documents > Define and Assign Status Profile > Define Status Profile (Transaction code: BS02) Press Create icon give your own define status profile name ex: ZSALEDOC with description and Language

After clicking of continue system will show your status profile in list and select profile and click on details icon and maintain as follows

Individual status Objects: CRTD:-This is initial status and REAL: - next release status. Give Lowest Highest status numbers, Position, Priority and authorization code. Lowest Status No: Sale Document can have several statuses at the same time. However, only one of the statuses may have a status number. If another status with a status number is activated; the old status with status number is deactivated. This is only valid under certain conditions. The system makes a note of the status with the highest status number that has been reached up to the present. The "lowest number" of this status number determines which status number a new status must have.

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Sales order release by using Status Profile.

Highest Status No: Sales Document can have several statuses at the same time. However, only one of the statuses may have a status number. If another status with a status number is activated, the old status with a status number is deactivated, provided the new status number does not exceed the 'highest number' defined for the old status number. Position: The position specifies at which place in the status line a status should be displayed. Priority: If several active statuses should be displayed at the same position, only the status with the highest "priority" is displayed. If not all positions of the status line are used, the used positions are moved to the left. Authorization Code: The authorization key is the basis for status-dependent authorization verification. Use authorization object B_USERSTAT to give authorizations for those authorization keys. If you add this object to a particular user role you can able to restrict by assigning value interval (authorization code or key). Now click on Object Key system will show all Allowed Objects here select Sales order Header & come back to user status screen keep cursor on Individual status objects click on Details icon system will show you Transaction Control screen .

Now go for new entries from Transaction control screen

To do not create Delivery and Billing keep influence radio button in forbidden. It means whenever the document is having in CRTD mode system will not accept you to do Delivery and Billing. Select the radio button as per your business requirement. For REAL no need keep any Influence (if user sales order user status changed to REAL system will allow creating delivery and billing).

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Sales order release by using Status Profile.

Now Save the Settings Go to Assign order types / status profiles

Assign Status profile to sales document types in transaction flow > Status profile field & Save it.

Sales order process with user status profile: Whenever you create a sale document using by using the status profile assigned document type initially system will keep under CRTD user status mode & if you change to CRTD then only system will allow you create delivery or billing.

This you can able to see in Sale Document > Header > Status and click push button Object Status

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Sales order release by using Status Profile.

Conclusion: Sales order user status profile can be used for item level and header lever also and you can restrict various steps like creating Picking Packing PGI etc., as per your business requirement. One more time I am mentioning the authorization object to assign user role is B _USERSTAT.

Disclaimer and Liability Notice

This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade. SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk. SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document.

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