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AGENDA City Council/Redevelopment Agency Closed Session August 2, 2006 5:00 p.m.
150 Civic Center Mall, Indio, California
Call to Order and ROLL CALL: Chairman/Mayor Gene Gilbert Vice Chair/Mayor Pro Tem Ben Godfrey Agency/Councilmember Melanie Fesmire Agency/Councilmember Lupe Ramos Watson Agency/Councilmember Michael H. Wilson
PUBLIC COMMENT: This is the time set aside for public comment. if you wish to speak, please complete a "request to speak' form and limit your comments to three minutes (forms are located in the lobby of the Council Chamber). Please watch the timing device on the podium. ADJOURN TO CLOSED SESSION:
The City Council/Redevelopment Agency shall convene in closed session, to consider the following matters: Conference with legal counsel pursuant to Government Code Section 54956.8: Under Negotiation: The price and terms of payment as to a property interest: Property: 45-275 Oasis Street aka Assessor's Parcel Numbers 611-164-015; Property Owner/Negotiator: Irving Olsan; Agency Negotiator: Steve Copenhaver, Redevelopment Agency Director
Presentations:
Introduction of newly promoted officers: William Hall to Police Lieutenant; Randy LaValle and London Pickering to Sergeants (Brad Ramos, Police Chief) 1. REPORT ON CLOSED SESSION 2. CITY COUNCIL/AGENCY MEMBERS a. Reports and Information (verbal if any) b. Authorize attendance at the League of California Cities Annual Conference September 6-9, 2006 in San Diego, California and designate Voting Delegate and Alternate (Bridget Healy, Assistant City Manager) Recommendation: Approve c. One (1) appointment to the Park and Recreation Commission to fill vacancy created by resignation of Debra Garza (Councilmember Melanie Fesmire) Recommendation: Approve 3. CITY MANAGER/EXECUTIVE DIRECTOR REPORTS AND INFORMATION 4. PUBLIC COMMENT
This Is the time set aside for public comment on any matter not appearing on the agenda. If you wish to speak, please complete a "request to speak" form and limit your comments to three minutes (forms are located in the lobby of the Council Chamber). Please watch the timing device on the podium.
5. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved
by one motion. Reading of text of Ordinances is waived and Ordinances are adopted as second reading, by title only. Public requests to discuss consent calendar items must be filed with the City Clerk before the consent calendar is called. This is the time for any member of the public wishing to speak on a consent calendar item to do so. Any member of the public wishing to speak shall have a total of three minutes to address any and all items on which he/she wishes to speak. Unless a consent calendar item is pulled for discussion by a council member. there will be no further opportunity to discuss the matter. If a consent calendar item is pulled for Council discussion and a member of the public then wishes to speak, he/she shall limit comments to matters raised during the Council discussion.
a. Payment of Warrants (Michael Busch, Finance Director) Recommendation: Approve b. Second Reading: Ordinance No. 1473 authorizing the levy of a special tax Community Facilities District 2006-01, Tract No. 32402 (Sonora Wells, D.R. Horton) (Jim Smith, Public Works Director) Recommendation: Waive reading of text and adopt ordinance as second reading by title only c. Second Reading: Ordinance No. 1474 authorizing the levy of a special tax Annexation No. 39, Tract No. 30500 (S&D Indian Palms California, Ltd.) to Community Facilities District No. 2004-01 (Law Enforcement, Fire and Paramedic Services) (Jim Smith, Public Works Director) Recommendation: Waive reading of text and adopt as second reading by title only
2
d. Authorize extension of MOU for the Fringe-Toed Lizard Habitat Conservation Plan (Ken Weller, Assistant City Manager) Recommendation: Approve e. Authorize Amendment No. 1 to the Joint Powers Agreement of the Coachella Valley Conservation Commission Recommendation: (Ken Weller, Assistant City Manager) Recommendation: Approve f. Approval of Final Tract Map for Tract No. 29496-5 (Outdoor Resorts) located at Avenue 48 between Jefferson Street and Young's Lane and accept Subdivision Improvement Agreement and Bond (Jim Smith, Public Works Director) Recommendation: Approve g. Approve purchase of a Hot Asphalt Patch Truck from Haaker Equipment Company in the amount of $141,150 .00 (Jim Smith, Public Works Director) Recommendation: Approve h. Authorize Deposit and Reimbursement Agreement for the Terra Lago (SUNCAL) Improvement Area No. 2 (Jim Smith, Public Works Director) Recommendation: Approve i. Award contract to Choctaw Contractors in the amount of $600,310.00 for the construction of Storm Drain Improvements at Sun Gold Street at Indio Boulevard (Jim Smith, Public Works Director) Recommendation: Approve J. Authorize advertisement for bids of the Phase 4 Street Rehabilitation Improvement Program (Jim Smith, Public Works Director) Recommendation: Approve k. Authorize Cooperative Agreement with the City of La Quinta for the installation of traffic signal and inter-connector at Jefferson Street/Avenue 49 (Jim Smith, Public Works Director) Recommendation: Approve Authorize Purchase and Sale Agreement between the City of Indio and Alicia G. Chapa for the acquisition of property located west of Daisy Street and south of Garden Avenue aka APN 614-130-014-0 (Dave lson, Human Services Manager) Recommendation: Approve
INDIO
TO
Glenn D
FROM
Jim L
E I DA
August 2
Terra
I C SUI3JI
CFD Resolution
SUMMARY
meeting the Council adopted a Resolution Approving formation of City of Indio Community Facilities District No 2004 3 Terra Lago Fhe District involves two separate Improvement Areas On August 3 2005 the Council adopted a Resolution Authorizing Issuance of City of Indio Community Facilities District No 2004 3 Terra Lago Special Tax Bonds 2005 Improvement Area No 1 and the Bvnds for Improvement Area No 1 were subsequently issued on September I S 005 At the time of formation it was expected that the District would issue bonds in 2006 to finance certain public facilities within Improvement
July 20
Area No
At
its
2005
he bonds for l
Taxes levied
on
by Special
Area No within
be secured
Improvement
Area No 2
Suncal
Companies is the Master Developer of the property within Improvement Area No 2 The Master Developer would now like to begin the process of the City s consideration of issuing special tax bonds for the development in Council
Improvement
The Master Area No 2
Developer has deposited 50 000 with the City in order to absuiption study and appraisal required for issuance of the Improvement
F3onds bonds For In order for the
property
owner
arc
subsequently issued
the
City
Deposit and
Reimbursement
city
i coune agend
ITEM NO 5h
August 2
PAGE 2
2006
Reimbursement
Agreement consulting
Under the
Deposit
and Reimbursement
such
2
are
deposit
issued the
costs will
property
owner
The
Council
will
now
consider
authorizing
are
the
agreement
to
allow
the
issued
The
proposed
a
issuance of
special
bonds for
Improvement
subsequent
Council
meeting
STAFF RECOMMENDATION
Staff recommends
adopting
the Resolution
Agreement
3 2004
Area No 2
ANALYSIS
The Terra
Lago development consists of two improvement areas corresponding with the two development stages of the project Improvement Area No 1 is expected to contain 635 homes on approximately 136 acres and Improvement Area No 2 is expected to contain 849 homes on approximately 174 acres Homesites within Improvement Area No 1 have been sold to merchant builders The Master Developer is currently negotiating the sale of property within Improvement Area No 2 with merchant builders Construction of models and the first phase of production homes in Improvement Area No 2 is expected to commence in early 2007
Improvement Area No 2 special tax bonds are expected to be issued in December 2006 An additional 000 000 toward the cost of a fire station 3
will be funded when the
In connection with
1 million was Funding for water reservoir storage facilities will also be included Staff is also negotiating with the Master developer for a contribution to the cost of certain water storage facilities needed to serve the Terra Lago development An agreement to construct the fire station and water storage facilities will be reached prior to proceeding with the issuance of tax bonds for Phase 2
special
bonds
he T
tax
bonds for
Improvement
Area No
is
expected
order
to
considered
by
the
City Council
bonds
in October 2006
However in
purpose in
for the
costs
connection
issuance
of the
City and
the Master
reimbursement
Improvement
Area No 2
Bonds
can
support the
in the amount necessary to repay this second series of bonds and that
tax does not
cause
exceed
homes in
including ad valorem s CFD payment for public safety and all other special assessments City the maximum allowable rate of 2 of the estimated purchase price of the CFD It is estimated that the average special tax per house will be
interior homes and
2 5 00 for
FINANCIAL REVIEW
Approval
CFD
City
of ndio to any
financial contribution
he 1
liability
to repay any
by
the
City cost to administer the District annually s through annual special taxes charged to property owners
LEGAL REVIEW
will be reimbursed
Community
authority community
proposed
in
section
c 53318
the
initiation the
the
establishment
of the
receipt by
City
petition requesting
area
institution of
proceedings by
owners
of land
City
formed the
Community
Section
b provides that if there are less than 12 registered voters 53326 currently within the proposed district the vote to levy a special tax shall be by the landowners of the proposed district and each landowner shall have one vote for each acre or portion of an acre of land owned within the proposed district This Act clearly contemplated and was provided for the establishment of districts for raw land developments
FD No 2004 t 3
Terra Lago
2 Improvement Area No
August 2 2006
PAGE 4
by
Dou Hunt oP
ulbright F
P iL Jaworsl
the
s bond City
counsel
his item I
has been
noticed
are
through
the
regular agenda
Hall
notification
Process
Copies
Public
of this report
available at the
City
public
Library
ALTERNATIVES
Determine not to
adopt
resolution
approving deposit
and reimbursement
Lnprovement
Lago
development
Submitted
by
Financial Review
5
L
Smith
E P
Michael P Busch
Management
Services Director
Wed Revie
by
y
Don Hunt
and Counsel
List of Attachments
A Resolution
Approving Deposit
and Reimbursement
Agreement
ATTACHMENT A
RESOLUTION NO
RESOLUTION
OF
THE
CITY
COUNCIL
OF
THE
CITY OF INDIO
City Council the Council of the City of Indio the City has determined to initiate proceedings to issue bonds for Improvement Area No 2 of the City of Indio Community Facilities District No 2004 3 Terra Lago the CFD pursuant to the Mello Roos Community Facilities Act of 1982 as amended the Act and
WHEREAS Section 5331 149 of the Act the formation of
a
WHEREAS the
community including
facilities but
provides that at any time either before or after district the legislative body may accept advances of not limited to private persons or private entities and may
provide by
limited to
paying
of those funds for any authorized purpose including but not incurred by the local agency in creating a community facilities district
use
including
hhereby
THE
and COUNCIL
OF THE
VOW
THEREPOItE
CITY
CITY
OF
INDIO DOES
hereby approves the Deposit and Reimbursement substantially presented to the City Council at this meeting The Mayor Agreement the City Manager and the Finance Director are hereby authorized to execute the Fee Deposit and Reimbursement Agreement with such revisions amendments and completions as shall be approved by the officer executing the same such approval to be conclusively evidenced by the execution and delivery thereof
Section I
in
The
City
Council
the form
Section
This Resolution shall take effect from and after the date of its passage and
adoption
xu i a aa
day
of
2006
by
the
ftillowing
AYES
NOES
votes
GENE
GILBERT
MAYOR
ATTEST
CLERK
CMC
o47J 45X0
THIS
DEPOSIT
AND
REIMBURSEMENT
AGREEMENT
this
Deposit
of August 3 2006 for identification purposes only is by and between the Agreement City of Indio California the City and Tndio Land Ventures LLC a California limited dated
as
liability
company
the Owner
RECITALS
WHEREAS the
of fndio
Community
Facilities District
District
community facilities district designated City Lago the Community Facilities Community Facilities Act of 1982 as amended the Act and City
a
has created
No 2004 3 Terra
WHEREAS
Owner is
the
owner
proposed
Community
WHEREAS
bonds for
Improvement
Area No 2 of the
requested that the City initiate proceedings to Community Facilities District the Bonds and
use
issue
of the
Act
the
required to compensate the City for all costs reasonably incurred in the formation of the Community Facilities District and issuance of bonds for the Community Facilities District and provides that at any time either before or after the formation of a community facilities district the legislative body may accept advances of funds from any source including but not limited to private persons or private entities and may provide by resolution for the use of those funds for any authorized purpose including but not limited to paying any cost incurred by the local agency in creating a community facilities district 1 including the issuance of bonds thereby and provides that the legislative body may enter into an agreement by resolution with the person or entity advancing the funds to repay all or a portion of the fiords advanced as determined by the legislative body with or without interest under all of the following conditions a the proposal to repay the funds is included in both the resolution of intention to establish a community facilities district adopted
pursuant
to
Section 53521
the resolution
community facilities district pursuant to Section 53325 of the Act bonds thereby b any proposed special tax is approved by the
community qualified electors
facilities district pursuant to the Act and
of the
including
the issuance of
community
facilities district
qualified electors of the c any agreement shall specify that if the do not approve the proposed special tax the
local agency shall return any funds which have not been committed for any authorized purpose by the time of the election to the person or entity advancing the funds and WHEREAS the
City
provide
by
the Owner to be used to pay costs incurred in connection with the issuance of the
to
the
to
advanced
without
interest
from
covenants herein
NOW THEREFORE for and in consideration of the mutual promises and contained the parties hereto agree as follows
The Deposits and Application Thereof The Owner has The
Section L
the
Initial
the Initial
Deposit Deposit
b
previously deposited with the City the amount of 50 000 City by its execution hereof acknowledges receipt of and accepts
The Initial
any
made
pay
by
incurred for any authorized purpose in connection with the issuance of the
Bonds other than costs fees and expenses to be paid directly out of the proceeds of the Bonds including without limitation i the fees and expenses of any consultants to the City employed in connection with the issuance of the Bonds including an engineer special tax consultant
counsel disclosure counsel and any other consultant reasonably deemed or necessary or advisable by the City ii the costs of appraisals market absorption and and other deemed studies or advisable the feasibility reports reasonably necessary by City in connection with the issuance of the Bonds iii reasonable charges for City staff time incurred in connection with the issuance of the Bonds by the Community Facilities District including a reasonable allocation of City overhead expense related thereto and iv any and all other actual costs and expenses incured by the City in connection with the issuance of the Bonds collectively the Initial Costs The City may draw upon the Deposits from time to time to advisor
pay the Initial Costs
financial
bond
c
is less than
in
un
f
the
000 10
amount estimated
unexpended and unencumbered balance of the Deposits City writing that the Owner make an additional deposit to be sufficient together with any such unexpended and unencumbered
at any
time
the
may request in
deposit
with the
City
within
two
weeks of the
receipt by
deposit
s written request therefor If the City within such two week period the City may
The Deposits may be commingled with other funds of the City for d of investment and safekeeping but the City shall at all times maintain accurate purposes detailed records as to the expendihire of the Deposits
City shall provide the Owner with a written monthly expenditures made from the Deposits and the unexpended balance thereof within days of receipt of the City of a written request therefor submitted by the Owner providing any such summary shall be charged to the Deposits
c
The
of
As provided in Section 53314 9 of the Act the approval by the qualified a electors of the Community Facilities District of the proposed special tax to be levied therein is a condition to the repayment to the Owner of the funds advanced by the Owner pursuant hereto Therefore if the qualified electors of the Community Facilities District do not approve the proposed special tax to be levied thereon the City shall have no obligation to repay the Owner any portion of the Deposits expended or encumbered to pay Initial Costs In accordance with Section 53314 9 of the Act if the qualified electors of the Community Facilities District do not approve the proposed special tax to be levied therein the City shall return to the Owner any portion of the Deposits which have not been expended or encumbered to pay Initial Costs by the time of the election on said proposed special tax
b
within ten business terminate
are
terminated
the
City shall
to
said
to
days proceedings
the
the
or
the
Community
Facilities District
and unencumbered
portion
of the
Deposits
by the Community Facilities District the City shall interest portion of the Deposits that has been expended or encumbered said reimbursement to be made within ten business days after the issuance of such Bonds solely from the proceeds of such Bonds and only to the extent otherwise permitted under the Act The City shall within ten business days after the issuance of such Bonds return the then unexpended and unencumbered portion of the Deposits to the Owner without interest c
are
If the Bonds
issued
for the
Section 3
Abandonment of Proceedings
The Owner
Agreement
Bonds
shall be construed
as
an
agreement
promise
or
acknowledges and agrees that City No provision of this Deposit warranty of the City to issue the
Liability of City As provided in 533149 of the Act this Deposit Agreement does not constitute a debt or liability of b the City but shall constitute a debt and liability of the Community Facilities District The City shall not be obligated to advance any of its own funds to pay Initial Costs or any other costs incurred in connection with the issuance of the Sonds No member of the City Council of the City and no officer employee or agent of the City shall to any extent be personally liable Section 4 Deposit Agreement Not Debt
or
Section
hereunder
Any notices requests demands documents approvals or disapprovals given Deposit Agreement from one Party to another collectively Notices may be personally delivered transmitted by facsimile FAX transmission or deposit with the United States Postal Service for mailing postage prepaid to the address of the other Party as stated in this Section and shall be deemed to have been given or sent at the time of two hours following the date of personal delivery or FAX transmission or if mailed seventy deposit in the course of transmission with the United States Postal Service Notices shall be sent
5 Notices
or
Section
as
follows
f to
Ciry
of Indio
City
Indio CA 92201
FAX No 6590 760 342
Companies
Williams
Inc
Gary
Parkway
Indio
FAX No
notice
statement
served
demand
or
consent
whom it is
addressed
delivered upon delivery b personally given by electronic s receipt of an communication whether by telex telegram or telecopier upon the sender answcrback other or written if appropriate acknowledgement c given by registered or certified return mail receipt requested deposited with the United States mail postage prepaid 72 hours after such notice is deposited with the United States mail d if given by overnight courier with courier charges prepaid 24 hours after delivery to said overnight courier or e if given by any other means upon delivery at the address specified in this Section
Section 6
a if
if
Deposit Agreement
shall be
governed
and construed
in accordance with the laws of the State of California The Parties shall be entitled to seek any remedy available at law and in equity All legal actions must be instituted in the Superior Court
of the
County
or is
of Riverside State of
California
in
an
appropriate municipal
court in Riverside
County
in the United States District Court for the District of California in which Riverside
County
located This
and
assigns
ofthe
shall be
binding
upon and
tiection 8
Counterparts
an
Deposit Agreement may be executed in counterparts original and all of which shall constitute but one and the same
This
obligations of the Owner hereunder shall be that of a party hereto s Nothing herein shall be construed as affecting the City s or Owner rights or duties to perform their respective obligations under other agreements use regulations or subdivision requirements relating to the development This Deposit Agreement shall not confer
The
rights
or
waive any
rights given by
party
development
or
agreement
to which
they
are a
Section 10
Titles and
or
captions
are
only
and do not
define
limit the
to
sections in this
expressly
Section 11
neuter
feminine
or
gender
and the
singular
so
or
plural
including shall be construed as if followed by the Deposit Agreement shall be interpreted as though prepared
jointly by
both Parties
No Waiver A waiver
by either Party of a breach of any of the covenants conditions agreements under this Deposit Agreement to be performed by the other Party shall not be construed as a waiver of any succeeding breach of the same or other covenants agreements restrictions or conditions of this Deposit Agreement
or
Section 12
Section 13 Modifications
Agreement
in order to become
Any alteration change or modification of or to this Deposit effective shall be made in writing and in each instance signed on
behalf of each
Party
Severability If any term provision condition or covenant of this Deposit to any party or circumstances shall be held to any extent invalid or the term
or
Section 14
Agreement or its application uncarforccablc the remainder of this Deposit Agreement or the application of provision condition or covenant to persons or circumstances other than those as to
which ii is held invalid to the fullest extent
or
whom
unenforceable
law
shall not be
affected
permitted by
Party represents and warrants to the other the following they carefully read this Deposit Agreement and in signing this Deposit do so with full knowledge of any right which they may have they have they Agreement received independent legal advice from their respective legal counsel as to the matters set forth in this Deposit Agreement or have knowingly chosen not to consult legal counsel as to the matters set forth in this Deposit Agreement and they have freely signed this Deposit Agreement without any reliance upon any agreement promise statement or representation by or on behalf of the other Party or their respective agents employees or attorneys except as specifically set forth in this Deposit Agreement and without duress coercion whether economic or otherwise
have
or
Section
15
Leeal Advice
Each
Section
transaction
16 in
Cooperation
that
Each
Party
any
agrees all
to
cooperate
with
the other in be
this
and
necessary
helpful
but
or
regard appropriate
to
sign
or
and
documents
which may
including
not limited to
releases
additional agreements
No
member official
or
employee
nor
personal indirect Deposit Agreement or employee participate in any decision relating to the Deposit his personal interests or the interests of any corporation partnership or association directly or indirectly interested
or
interest direct
in this
official
WHEREOF
Deposit Agreement
as
of the
CITY OF INDIO
By
Title
INDIO LAND
California limited
By
ts