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MC0076- Management Information System

Q1

What do you understand by Information processes data?

Ans1 Data are generally considered to be raw facts that have undefined uses and application; information is considered to be processed data that influences the choices, that is, data that have somehow been formatted, filtered and summarized; and knowledge is considered to be an understanding derived from information distinctions among data, information, and knowledge may be derived from scientific terminology. The researcher collects data to test hypotheses; thus data refer to unprocessed and unanalysed numbers. When the data are analysed, scientists talk about the information contained in the data and the knowledge acquired from their analyses. The confusion often extends to the information systems context, and the three terms may be used interchangeably. Q2 What are the uses of Executive Information Systems?

Ans 2 1. EIS provide immediate an easy access to information reflecting the key success factors of the company and of its units. 2. Both current status and projections should be available for EIS. It is frequently desirable to investigate different projections; in particular, planned projections may be compared with the projections derived from actual results. 3. EIS provide access to a variety of databases, both internal and external, through a uniform interface-the fact that the system consults multiple databases should be transparent to the users. 4. User-seductive interface, such as colour graphics and videos, allow the EIS user to grasp trends to a glance. Users time is at a high premium here. 5. An EIS should allow easy tailoring to the preferences of the particular user or group of users. 6. EIS should offer the capability to drill down into the data. It should be possible to see increasingly detailed data behind the summaries. Q3 How do you retrieve information from manual system? Ans 3 An information retrieval process begins when a user enters a query into the system. Queries are formal statements of information needs, for example search strings in web search engines. In information retrieval a query does not uniquely identify a single object in the collection. Instead, several objects may match the query, perhaps with different degrees of relevancy. An object is an entity that is represented by information in a database. User queries are matched against the database information. Depending on the application the data objects may be, for example, text documents, images, audio mind maps or videos. Often the documents themselves are not kept or stored directly in the IR system, but are instead represented in the system by document surrogates or metadata.

Q4

What are the challenges of information management?

Ans 4 1. Risk and Compliance:- Ensuring that the required data is actually captured in the first place. 2. Customer Service:- Improving access to, and collation of, data held in different source systems. 3. Finance:- Cutting down on the uncontrolled use of spreadsheets. 4. Sales and Marketing:- Resolving data conflicts; 5.Product Development:- Making data available in a timely manner

Q5

Explain the different components of MIS

Ans 5 The physical components of MIS compromise the computer and communications hardware, software, database, personnel, and procedures. Almost all organizations employ multiple computer systems, ranging from powerful mainframe machines. The use of multiple computers, usually interconnected into networks by means of telecommunications, it is called distributed processing. COMPONENTS Hardware Software Database Personnel Procedures DESCRIPTION Multiple computer systems: mainframe, minicomputers, personal computers Systems software and applications software Organized collections of data used by applications software Professional cadre of computer specialists; end users in certain aspects of their work Specifications for the use and operations of computerized information systems collected in user manuals, operator manuals, and similar documents

Q6

Write a note on Ethical and Social issues with E-Commerce

Ans 6 1. Internet can be used in illegal ways, as there are no laws related to its use. 2. There is minimal or no controls over the internet. 3. Free speech advocates say that screening of incoming material is the responsibility of the receiving end. 4. There is no law against spamming i.e. sending unsolicited mail. 5. Massive flaming of large quantity of e-mail to one address.