1.

0 Introduction
Explorace is an event that involves individual or group challenges. The participants could be tested on their physical and mental strength. The participants will have to explore the whole event area to look out for clues that could help them to move to the next location. The participant will also need to do some activities that preset by our committee to have their next clue. And these will surely not an easy task. This explorace is fully managed by the Diploma in Tourism Management students, hence we need to choose a venue that promote tourism product. The tourism product may include culture, eco tourism or even adventure. The main reason why we chose ZOO MELAKA as our event destination is to bring nature closer to the participants. And surely to promote ZOO MELAKA to the participants as, they are students that from other states and some international students. ZOO MELAKA is well known for their hospitality to the visitors and the animals too.

1.5 What is event management?

An event management is to co-ordinate, run and to plan of all the people, team and features that come together to create every kind of event. The purpose is the students have an experience on how to develop and implement financial initiatives based on event objectives through methods such as sponsorship programs, promotion and initiatives to create the activities.

2.0 Objectives
This event will be conducted by students of semester 4 and 5 from Diploma in Tourism Management. This event aims to ensure that students understand the importance of management and promotion of an event in an organization and how it should be managed in an efficient and professional manner to ensure the success of the event. The event wills portraits the importance of teamwork in a group and the participants will be challenged based on their physical and mental strengths.

3.0 Participants
Open for all the students who want to take part in the explorace, which are minimum 70 and maximum 100 people.

3.5 Learning Outcomes

- Acquire an understanding of the role and purposes of special events in organization and acquire understanding of the techniques and strategies to plan successful event. -Acquire knowledge and competencies required to promote, implement and conduct events

4.0 Date, Time and Venue

Date: 8th March 2014 Time: 9.00 am Venue: ZOO MELAKA

5.0 Committee Members

Refer to Appendix A

6.0 Activity Tentative

Refer to Appendix B

7.0 Budget
Refer to Appendix C

8.0 Conclusion
It is hoped that the planned program will get full support and cooperation from committee members, students and ICYM management to reach the objective as this program is very beneficial to gain experience and understand about the event management.

Prepared by

Checked by

Reviewed by

Verified by

Approved by

Fidelia Nunes Sequeira Secretary

Ms. Shafinas bt Abdul Hamid Lecturer in Diploma in Tourism Management

Mdm Nur Liyanna Ong Dean, School of Hotel and Tourism

Mr. Jasmy Fardzy b. Abdul Aziz Vice President Academic, ICYM

YBhg Datuk Saroni b. Judi Chief Executive Officer, ICYM

PAPERWORK

EXPLORACE IN ZOO MELAKA

SUBJECTS: EVENT MANAGEMENT

DATE: 8 MARCH 2014

DESTINATION: ZOO MELAKA

ORGANIZERS: STUDENTS OF SEMESTER 4 & 5 DIPLOMA IN TOURISM MANAGEMENT

Appendix C a) Estimated Income

No.
1.

Items
Participant Fee (100 participants)

Details
100 x RM15

Total (RM)
1500

2.

Sponsor by Lecturers

2 x RM10

20

3.

Sponsor by ICYM
Sponsor by Organizer Other Sponsor

RM500

500

4. 5.

20 x RM12 RM 500

240 500 Grand Total: RM 2760.00

B) Estimated Expenditure

No. 1.

Items Hampers

Details 20 x RM10

RM 200

2.

Certificates

100x RM 0.20

50

3.

Banner

(3x10)

70

4.

Activity materials

Chop Sticks Paper

100