O/O THE ENGINEER-IN CHIEF(R&B)

ERRAMMANZIL, HYDERABAD-82

Circular Memo No.33784/CRF/EE(CRF)/2009-10, Dt : 07-08-09

Sub:- Budget – R&B dept.- Certain items not chargeable under CRF
Head of Account- instructions- issued- Regarding

Ref: Arising

*****
The Superintending Engineer’s (R&B) & Executive Engineer’s (R&B) were
already informed during review meetings and Video Conferences that Hire
charges , Stationery, Misc. Expenditure & etc shall not be chargeable to central
Sector works as central Audit has pointed out very seriously during their audit in
2006. But it is observed that in spite of instructions these items are still being
incurred to CRF/ISC/EI works. Further it is to be pointed that LOC requisitions
are not being received in prescribed proforma from most of the divisions, It is
further informed that the cumulative expenditure is not tallying with previous
payment in pass orders.
In view of above this office facing difficulty in submitting Utilization
Certificate to GOI. Unless U.C for each work wise is submitted by Engineer-in-
Chief, neither funds nor sanctions will be received from Centre. In view of above
all Superintending Engineers and Executive Engineers are directed not to incur
expenditure for the items like,
1. hire charge of vehicles
2. purchase of computer
3. Firm bills like Xerox& stationery
4. any other contingency items

Further they are requested to submit LOC requisitions in the 15 column

proforma (copy enclosed) along with pass orders else no LOC will be released
by this office. These instructions have to be scrupulously followed.

K. SIVA REDDY
Engineer-in-Chief (R&B)
Administration & NH
 PROJECT COMPLETION REPORT

Name of the work

Scheme sanctioned : CRF/ISC/EI

Morth approval
reference

Job no.

Amount sanctioned
Rs. In Lakhs

Govt. of AP G.O reference

with date and Amount

Technical sanction Reference

with date and amount

I. DETAILS OF TECHNICAL SANCTION ACCORDED

a) Total approved reach by MORTH

b) proposed reach in T.S

1. Scope of Work

2. Provisions Approved

a. Road work:

Sl. Approved reach Year of Existing details Improvements Provisions

No. From km To km last Carriageway Formation Crust Width Forma Crust approved
renewal Width tion

b. Details of CD works
approved in TS estimate :

1 Pipe Culverts:
Reconstruction or Widening taken up with locations and all other
Details
2.Slab culverts:
3. Minor bridges/
Major bridges:
4. Details of Drains
approved in TS estimate

5. Details of retaining walls

/ key trench walls/ any other
approved in TS estimate

The crust is designed for CBR ________________ and CVPD__________ and

PCU___

1. The following sources are considered for estimate

Material Source Lead

Metal
Gravel
Sand
B.T

Details of General Abstract sanctioned in TS estimate

Sl.no Descrption of item Amount Rs in Lakhs

1 Road work
2 Cd work

3 Retaining wall/ Key trench wall/ Any

other
4 LS provisions allowed

VAT
Price escalation
Quality control
Avagahana Sadassulu
Road Safety Interventions
Total

NOTE: Any Revised Tech.Sanction approved Please indicate separately as per above
table, if yes
II. DETAILS OF ENTRUSTMENT:

1. CTN no. and date

2. Papers published

3. Receipt of tenders: From

To

4. Date of opening of technical bid

5. Date of opening of price bid

6. No. tenderers participated and details

Sl.no Name of the Whether % quoted

firm qualified

7. Any petitions :

8. The tender of _____________________ is accepted by

_____________vide___________

9. Reference of communication of tender acceptance to the contractor :

10. Details of agreement:

III. WORK DETAILS

1. The work commenced on:

2. Period of completion:

3. Target date of completion:

4. Actual Date of Completion:

5. Details of installation of Display boards as per MORT&H Guidelines vide letter

No.RW/NH-33044/10/2002/S&R(R), Dated. 12-08-2002.
 5. Any deviations/ permissions accorded:

If so the details with references and details of approvals.

Sl.no Description of item As per TS estimate As per deviation approved

Qty Rate amount Qty Rate Amount
1 Earth work
2 GSB
3 WMM/WBM
4 BM

5 SDBC
6 SHOULDERS
7 Any other

6. Details of work executed as follows:

Sl.no Description of item From km To km Quantities executed

Approved Actual
in TS executed
1 Earth work
2 GSB
3 WMM/WBM
4 BM

5 SDBC
6 SHOULDERS
7 Any other

7. Details of CD works executed:

8. Details of Drains executed

9. Details of retaining walls

/ key trench walls/ any other
executed
IV LAND ACQUISITION IF ANY INVOLVED:

If ‘yes’ Please furnish the following

1. Reference of permission:

2. Whether met from CRF:

3. If not from any other scheme/ fund

4. Details of payment made with voucher no

V. SHIFTING OF UTILITIES IF ANY INVOLVED:

If ‘yes’ Please furnish the following

1. Reference of permission:

2. Whether met from CRF:

3. If not from any other scheme/ fund

4. Details of payment made with voucher no

VI EXPENDITURE DETAILS:

1. Details of measurement books in which the work has been recorded:

2. Details of bill wise expenditure incurred:

i. BILL NO:
ii. BILL AMOUNT:
iii. VOUCHER NO
SL.NO ITEMS QUANTITY RATE AMOUNT DATE OF DATE OF
RECORDING CHECK
MEASURE
 2. ABSTRACT OF EXPENDITURE

Sl.no Descrption of item Total Amount Voucher Bill Year of

value of of work no no payment
works done Rs in
approved Lakhs
Rs in
Lakhs
1 Road work
2 CD works

3 Retaining wall/ Key

trench wall/ Any
other
4 LS provisions
allowed
A VAT
B Price escalation
C Avagahana
Sadassulu
D Road Safety
Interventions
E Land acquision (
CRF/Road cutting
deposit/plan).
Please mention the
relevant GO/
memo/permission
accorded

F Shifting of utilities (
CRF/Road cutting
deposit/plan)
Please mention the
relevant GO/
memo/permission
accorded

G Quality control
Expenditure each
item wise under QC
shall be indicated:

Total
 1. Total Expenditure chargeable to CRF :

2. Total Expenditure not chargeable to CRF

but incurred under CRF :

3. Total Expenditure not chargeable to CRF

but incurred under other schemes
like Plan/ road cutting charges/etc.

VII. TOTAL ACHIEVEMENTS

1. Strengthening : Kms

2. Widening : Kms

3. Widening of CD works : Nos

4. Re construction of CD Works : Nos

5. Retaining wall : Mts

If EXE.ENGINEER OPINES ANY OTHER INFORMATION TO BE SUBMITTED

MAY BE INCLUDED:

EXECUTIVE ENGINEER (R&B) SUPERINTENDING ENGINEER (R&B)