King Edward VI Five Ways School

Job Description

Post Title: Administrator

Responsible to: Headmaster

Key Function: To manage, develop and promote the Support Staff

functions within the school in the furtherance of whole
school objectives.

Main Duties:

1. Strategic Role
• To function as the senior member of the associate staff
• To act as a ‘bridge’ to facilitate closer working relationships between
the teaching and the associate staff in order to successfully implement
the DfES Workload Initiative
• To be responsible for the recruitment and management of the associate
staff, including direct line management where appropriate (NB school
office remains responsibility of HM PA as Office Manager)
• To liaise with staff who hold key positions of responsibility to ensure the
coherent delivery of administrative services to the whole school
community e.g. SIMS software, School computer network, Library,
catering, site staff, office manager etc.
• Provision of administrative support to Leadership Team

2. Whole School Administration

• To manage the admissions process in conjunction with HM
• To act as Senior Invigilator for the annual Entrance Exam
• To manage the production and return of statistical information required
by the DfES/LEA
• To work with CRF to ensure the smooth running of planned ‘events’ i.e.
school photographs, health inspections, Careers Days, etc.
• To coordinate the work of the associate staff team outside of the
General Office, to ensure a timely and reliable service is provided to
internal/external customers
 • To take and publish minutes of meetings as requested by HM

3. Personnel Management
• To manage the recruitment process for all staff - medical and criminal
background checks, issuing of contracts by the Foundation Office etc.
• To liaise with GC to establish and maintain a performance
management and professional development programme for the
associate staff
• To administer day to day absence cover arrangements
• To maintain adequate records of staff absence

4. Estate Management
• To convene and chair regular meetings of the Health and Safety
Committee
• To oversee the maintenance of the school site and grounds
• To oversee the furnishing and general decoration of the school
buildings
• To act as project coordinator for larger scale building/refurbishment
projects
• To be responsible for the letting of the school premises to outside
organisations and school staff and to develop out of hours lettings in
line with the school ethos
• To ensure suitable risk assessments for all school activities are
conducted and documented
• To establish and maintain suitable loss prevention strategies

5. Marketing
• To promote the school to different audiences and raise the profile of the
school within the West Midlands area.
• To liaise with local businesses with regard to fundraising, sponsorship
and joint projects
• To act as press liaison officer, referring enquires to appropriate
members of staff
• To generate press releases

6. Finance
• To negotiate, manage and monitor contracts, tenders and agreements
for the provision of support services and to make recommendations to
the Leadership Team
• To liaise with the Foundation Office Finance staff to ensure that the
school receives all the funds (DfES/LEA etc) to which it is entitled
• To be the point of contact with central and other agencies with regard
to grant applications, gifts and other donations
• To maximise income generation within the ethos of the school
• To liaise with staff responsible for catering, transport, bookings for
school facilities and the school shop
• To monitor time sheets and expense claims of associate staff
• To liaise with the Foundation Office regarding all insurance claims
• To ensure that the asset register is maintained