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TABLE OF CONTENTS
TABLE OF CONTENTS...................................................................................................... 2 1 2 3 4 5 6 INTRODUCTION ....................................................................................................... 6 HINAI SOLUTION FOOT PRINT ................................................................................ 8 HINAI - BUSINESS FLOW ....................................................................................... 10 HINAI WEB SUITES / MODULES ............................................................................. 14 HINAI EMR ............................................................................................................ 16 PATIENT ADMINISTRATION .................................................................................... 17 6.1 Ambulatory Care (Outpatient) ...................................................................... 17 6.1.1 6.1.2 6.1.3 Registration............................................................................................... 17 Appointment Scheduling ........................................................................ 18 Standard Reports ..................................................................................... 18
6.2 Inpatient - ADT ................................................................................................. 19 6.2.1 6.2.2 Salient Features ........................................................................................ 19 Standard Reports ..................................................................................... 19
PATIENT CARE ....................................................................................................... 20 7.1 Doctors Workbench (DWB) ........................................................................... 20 7.1.1 Salient Features ........................................................................................ 21
7.2 Computerized Physician Order Entry (CPOE) ............................................... 21 7.2.1 Salient Features ........................................................................................ 21
7.3 Electronic Medical Records (EMR) View ....................................................... 22 7.3.1 Salient Features ........................................................................................ 22
8.1.2
8.2 Laboratory ....................................................................................................... 25 8.2.1 8.2.2 Salient Features ........................................................................................ 25 Standard Reports ..................................................................................... 25
8.3 Transfusion Medicine ....................................................................................... 26 8.3.1 8.3.2 Salient Features ........................................................................................ 26 Standard Reports ..................................................................................... 26
8.4 Surgical Suite .................................................................................................... 27 8.4.1 8.4.2 9 Salient Features ........................................................................................ 27 Standard Reports ..................................................................................... 27
ANCILLARY MODULES .......................................................................................... 28 9.1 Medical Records ............................................................................................. 28 9.1.1 9.1.2 9.2.1 Salient Features ........................................................................................ 28 Standard Reports ..................................................................................... 28 Salient Features ........................................................................................ 29
9.5 Central Sterile Supply Department (CSSD) .................................................... 30 9.5.1 Salient Features ........................................................................................ 30
9.6 Linen & Laundry ............................................................................................... 31 9.6.1 10 10.1 Salient Features ........................................................................................ 31
BILLING AND FINANCE ..................................................................................... 31 Billing ............................................................................................................. 31 10.1.1 Salient Features ........................................................................................ 32
10.2
10.3.1 Salient Features ........................................................................................ 33 10.4 11 11.1 Standard Reports ......................................................................................... 34 MATERIAL MANAGEMENT................................................................................ 35 Procurement ................................................................................................ 35 11.1.1 Salient Features ........................................................................................ 36 11.1.2 Standard Reports ..................................................................................... 36 11.2 Inventory....................................................................................................... 36
11.2.1 Salient Features ........................................................................................ 37 11.2.2 Standard Reports ..................................................................................... 37 11.3 Fixed Assets .................................................................................................. 38
11.3.1 Salient Features ........................................................................................ 38 11.3.2 Standard Reports ..................................................................................... 39 11.4 Maintenance ............................................................................................... 39
11.4.1 Salient Features ........................................................................................ 39 11.4.2 Standard Reports ..................................................................................... 39 12 12.1 HRMS SUITE ....................................................................................................... 40 HR .................................................................................................................. 40
12.1.1 Salient Features ........................................................................................ 40 12.1.2 Standard Reports ..................................................................................... 40 12.2 Payroll ........................................................................................................... 41
12.2.1 Salient Features ........................................................................................ 41 12.2.2 Standard Reports ..................................................................................... 41 13 RIS / PACS HINAI ImageNet ........................................................................ 41 HINAI IMAGENET MIMS Features ..................................................................... 42 HINAI ImageNet Compression Engine .............................................................. 43 HINAI ImageNet Image Viewer ......................................................................... 43 HINAI ImageNet Intelligent rule based Workflow Manager ............................ 45 HINAI ImageNet DICOM Print ............................................................................ 45 HINAI ImageNet Hierarchical storage manager ............................................. 46 Core web server with security manager ............................................................ 46
HINAI ImageNet Quality Control (QC) workstation ......................................... 46 HINAI ImageNet MIMS Administration............................................................... 47 HINAI ImageNet Referring Physician log in ....................................................... 47 HINAI ImageNet registration screen.................................................................. 47 HINAI ImageNet MIS and Statistical Report ...................................................... 47 HINAI ImageNet template based Reporting.................................................. 48 HINAI ImageNet CD / DVD Media Creation .................................................... 48 HINAI ImageNet HL-7 interface ......................................................................... 49
1 INTRODUCTION
HINAI is a total Health Information and Management System designed to manage the business needs of the modern healthcare enterprise. The system is equipped with agile workflow configuration features that enable rapid deployment across diverse scenarios, and a simple user interface designed to encourage easy adoption by the clinical fraternity. The core of HINAI is a comprehensive, multimedia Electronic Medical Record that allows clinical users instant access to real-time patient information for informed clinical decisions. HINAI is built on open standards and web technologies, ensuring a significantly reduced total cost of ownership. It is compliant with industry standards of messaging and interoperability, HL7 and IHE. The system is designed to be multi lingual, multi-tenant and cloud deployable, enabling instant access and mobility via thin clients, handhelds, smart phones and standard personal computers across multiple operating systems and browsers. HINAI provides the benefits of streamlined operations, enhanced administration and control, improved response to patient care, cost control, and improved profitability. HINAI TECHNOLOGY BENEFITS
The main features of HINAI include Modular Structure, Integrated Design, MultiLevel Security, Easily Customizable, GUI Based, and User Friendliness including the list of general features listed below. Fully Web based Application Developed using Java Technology Multi-Tier application: The Layered design of the application offers flexibility towards changes Database Independent: It supports different databases Developed using Open source tools Easy deployment: The application can be configured in a central server so that all the client machines can access the same using Internet Browsers Platform independent: The application is platform independent so that the same can be deployed in Windows environment, Linux environment etc. UI independent: The UI part and code part are separate so that the UI changes wont affect the core code base Cross-Browser support: The application is compatible with widely used internet browsers like Internet Explorer, Mozilla Firefox etc. Vendor Neutral: This means that we can use any service providers in the field of application servers, DB servers, web servers etc. Workflow & Rule Engine support Architectural scalability by clustering and load balancing Domain model based development Aspect based programming
HINAI Web is integrated collection of modules / suites. Features & functionalities that are inter-related are grouped together to form a module. Multiple interrelated modules are grouped together to form a suite. This modular design of HINAI provides necessary flexibility for adapting the solution to varying business needs of different healthcare providers with minimal configurations. The backbone of HINAI Web is the HINAI Message Service that provides accessibility, interoperability and security. HINAI Message Service provides communication between the modules and third party applications based on standard communication protocols. The characteristics of HINAI Message service are: Identity & Context Management: In essence, each organization must be allowed to manage and maintain their employees and members without any central network administration. A request on the network should carry with it the
necessary credentials to not only grant or deny access to a service, but to deliver appropriate content based on user context. The Common Information Model in HINAI helps to have a common vocabulary across different components and modules in the application. Communicating applications/systems do not need identical structures if they can map to the common information / vocabulary model. The information received via the Common Information Model can be re-used in many different patient care contexts, independent of the context in which it was obtained. Unified Communication is defined as the communication integrated to optimize business processes. HINAI provides a great user experience by supporting access through / from different platforms and devices like tablets, smart phones etc. This enables the Patients, Physicians and CXO to access the relevant data from mobile devices. Message Repository helps to store and transfer messages across various components and devices. HINAI supports all the standard messaging formats such as HL7, IHE etc. and provides seamless interoperability. Privacy: HINAI provides complete privacy to all the users / entities that access the application to either capture or retrieve information in/from HINAI. Every User created in the application has a unique User Login Id and Password. User access to different features within the application is controlled using privileges. Hence, providing complete privacy with respect to User and Patient data; this also ensures no unauthorised access to the information in the application.
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Healthcare Providers can be categorised as: 1) Single Physician Setup 2) Ambulatory Care Centres / Clinics 3) Hospitals In addition to these primary healthcare providers, the clinical support service providers also play a major role in the Healthcare ecosphere: 4) Pharmacy 5) Diagnostic Centres The Business View of HINAI platform is to provide a polymorphic healthcare platform that caters to the business needs of all the aforementioned entities. The modular design of HINAI Web enables the healthcare facilities to activate the functionalities / modules that are relevant to their business needs The multi-tenant nature of HINAI also allows these entities to co-exist /collaborate to form a connected health network. The Business Architecture of HINAI is designed for multiple healthcare entities to co-exist on the same platform without compromising the security of data for those entities. The true multi-tenant nature of the platform allows all the healthcare entities to work in the same technical instance. The advantage of this architecture is that the same stack of the hardware and software will serve multiple sites and the entire user base. This makes the deployment of the application in an optimal infrastructure environment, thus reducing the total investment.
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The solutions offered using HINAI platform are: HINAI Web provides complete end-to-end solution for any healthcare setup from single physician clinics to chains of enterprise level healthcare facilities. HINAI ImageNET provides RIS and PACS solution to primary healthcare providers and diagnostic centres HINAI PAS is a subset of HINAI Web that offers solution to automate and streamline administrative workflows related to patient care for hospitals and clinics. HINAI PAS includes the Patient Administration and Billing & Finance suite. HINAI Care is a subset of HINAI Web that brings together all the patient clinical data including orders and results from all encounters across care settings and organizational boundaries. HINAI Care includes Patient Care suite. HINAI Lab is a subset of HINAI Web that offers solution to automate and streamline the complete workflow and procedures within a laboratory setting HINAI Lab includes Laboratory and Transfusion Medicine modules. HINAI Medics, a subset of HINAI Web, is a smart easy-to-use solution addressing the complex needs of the modern hospital pharmacy practice HINAI Medics includes Pharmacy, Inventory and Procurement modules.
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Patient Care
Clinical Support
Ancillary Modules
Material Management
HRMS
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Duty Roaster Doctor Commission Payroll Medical Image Management HINAI ImageNET Radiology IS PACS Reporting
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5 HINAI EMR
The HINAI Electronic Medical Record is equipped with: Clinical data input Clinical data viewer Clinical data analysis
Clinical Data Input: This feature within HINAI are designed for accountability and analysis. Individual data components that form a Clinical Form are 'Concepts'. The system allows creating concepts which can be grouped into categories to form Concept Sets. These individual concepts and/or concept sets can then be linked to multiple clinical documentation forms. Hence if the same concept is used in multiple forms recorded against a patient, the data can either be carried forward from one form to another minimizing duplication of effort or can be analysed even when captured in multiple forms. Clinical forms can also be linked as flow sheets. Flow sheets enable the forms to be recorded over a period of time by one or multiple users, e.g. a nurse record. Clinical data input can also come through as an interface with equipment. E.g. Interface with laboratory analysers Clinical Data Viewer: The viewer is a holistic view of all the information recorded for the patient by multiple clinical providers at various locations that the patient may be treated at. The recorded data is displayed in the EMR as an encounter view, visit view and/or document view. The system also provides a concept history view along with display of trend charts and highlighting of abnormal records for easy of identification. Individual modules which update information into the patient electronic medical record are shown in the diagram below. The modules section later in the document also explains in detail the salient features of each module. Clinical Data Analysis: All recorded data can be analysed for various outputs. The structured method of clinical form creation and data recording simplifies the clinical data analysis process.
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6 PATIENT ADMINISTRATION
6.1 Ambulatory Care (Outpatient)
The HINAI Webs Ambulatory Care Module accommodates the complete functioning of an outpatient setup in a healthcare organization. The module supports registration of patients, scheduling of appointments as well as bay management with queue number generation. Information captured is effectively disseminated across various departments of the healthcare organization as needed. The solutions integrated and patient centric approach to organization of data ensures that the patient does not have to provide the same data multiple times, improving patient satisfaction and staff productivity. HINAI Web Ambulatory Care Module is subdivided into two: Registration Appointment Scheduling
6.1.1 Registration
HINAI Webs Registration Module captures all the relevant demographic details of the patient and generates a unique Patient Identification Number (e.g. Medical Record Number) for each individual registered at the hospital. This Unique Patient Identifier generated by the system would be the key to access the patient details throughout the current and future encounters of the patient. Registration also allows capture of plan details against each patient; information that is critical is assigning patient responsibility. The system allows for PreRegistrations as well as Online Registrations with a facility to convert to a general registration thereby eliminating repetitive data entry and speeding up processes.
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Patient Merge feature which allows merging patient records that were created either erroneously or where lack of time prevented proper identification at time of registration
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Day Wise Appointment Report Consultant Slot Wise Appointment Report Sponsor wise Bill Summary TAT Report Appointment Report Doctor Unavailability Report
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Transfer Report Discharges without active final invoice ALOS Report Bed Status and Summary Report Case Type wise Performance Statistics Consultant wise IP Patient list Monthly Patient Census Daily Patient Census Consultant Details.
6.3 Emergency
HINAI Webs Emergency Module offers the tracking and recording of the clinical events in the emergency department. The module is designed to give the emergency staff an exact view of all patients and their status. The floor view can be configured to exactly mimic your Emergency Department layout. The module also provides for registration with minimum information, assignment of bed in the emergency area, recording of clinical details, and quick admits.
7 PATIENT CARE
7.1 Doctors Workbench (DWB)
HINAI Webs Doctors Workbench uses electronic automation for optimized workflows and thereby improved patient care by allowing the care providers to focus on what they do best, taking care of patient rather than that of paperwork. The Patient Care module helps to track all the episodes of care for a patient and enables the updating of every such episode in the Electronic Medical Record. It also helps to arrange, assort and record all patient specific
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clinical information and facilitates the order placing for the patient, prescription of drugs, etc. HINAI Webs configurable dashboard allows care providers to define their very own personalized dashboard layout and select dash-lets to be displayed based on significance and individual preferences.
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Quick and easy order entry through use of user-defined order sets Order sets can be defined for individual clinicians, diagnosis and departments Tapering dose functionality allowing care providers to order drugs in increasing/decreasing doses during a single order entry Favourites feature to allow providers/clinicians to efficiently organize the most frequently used orders Improved quality of care with the use of decision support systems at time of ordering to provide clinical alerts for potential risky events and interactions
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8 CLINICAL SUPPORT
8.1 Pharmacy
HINAI Webs Pharmacy module acts as a drug information system useful for dispensing and stock control functions of the pharmacy department. As a centralized drug information system, this module maintains complete drug formulary with information on the generic name, the trade name, standard dosages, contra-indications, interactions, physical and chemical characteristics, etc. It supports various drug classifications and indexes and interfaces with drug formularies. Its interface to the drug formulary database immediately prompts potential adverse alerts with respect to contraindications, viz., drug interactions,
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drug-allergy reactions, drug-to-food reactions, drug-to-laboratory study reactions, etc. The dispensing system allows dispensing of drugs against prescriptions for patients given by various care providers.
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8.2 Laboratory
HINAI Webs Laboratory Module is comprehensive and automates the processes of a laboratory. The design is intended to optimize workflows, maximize productivity and minimize redundant administrative activities of the laboratory personnel. The fully automated workflows minimize data entry, eliminate misplaced orders and results and decrease turnaround times while improving quality. The module is an integrated solution and supports clinical decision making with real-time availability of patient information. It enables users to conveniently view, share, analyse and communicate information across the continuum of care between various care providers.
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Work Sheet - Department wise Work Sheet - Microbiology Pending List Test-wise TAT Test Count Test Count From Peripheral Centres Patient Consent Report Test Statistics
Complete Donor Flow capture with Donor Registration, Blood Bag Number generation, Donor Examination Recording, Donor Screening, Blood Group Validation Automatic assignment of expiry date based on component and collection date Blood Request receipt and processing Facility to cross match, reserve blood units for future transfusion Blood Transfusion record entry Complete maintenance of Blood Bank Inventory with Blood Unit Tracking Daily Stock Report
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Transfusion Reaction Donor List Medical History Donor List Serology Report Test Wise Serology Test Result Entry Stock Issue Receive and Discard Vein To Vein Report
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Surgery Completion Status Surgery Completion Summary Surgery Status Surgery Waiting List Surgery List OT Register
9 ANCILLARY MODULES
9.1 Medical Records
HINAI Webs Medical Records module helps the user to create, transfer, receive and track the physical medical record of patients in the hospital. This also helps the user to generate reports required by the hospital administration. The medical records module is an indexing and tracking system, allowing users to locate and deliver patient files in a timely and efficient manner. The system also allows the scheduling and admissions module to be configured to generate automatic medical record requests.
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9.3 Dietary
HINAI Webs Dietary module helps in providing food to meet patients nutritional requirements. The module is fully integrated with the patient chart and doctors orders. Allergies recorded elsewhere are highlighted in the patient banner alerting and preventing the dietician from making obvious errors while selecting items in the patients diet plan. Up-to-date information on the patient location also aids in accurate order delivery in event of transfers between wards. The module also helps in preparing summarized list of all food items to be prepared by the kitchen staff.
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Creation of various masters like diet item, nutrition, diet times, assessment configuration Facility to create diet menu for diet prescription and add diet items to this diet menu Allows doctors to create diet prescription from the Doctors Workbench Diet Assessment screen to record the dieticians assessment of the patients diet order Diet Order placing from the nursing workbench View and process all the diet request on one screen Facility to consolidate all the diet requests and forward to kitchen Diet Acknowledgment for diet items received by nurse from kitchen Facility for late diet orders and cancellations Contractor Billing for Diet Items
9.4 Housekeeping
HINAI Webs Housekeeping module provides housekeeping services to be performed throughout the hospital for various service and administrative units. It is integrated through wards and associated service centres.
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Sterilization cycle recording to record the details of unloaded items after sterilization Quality checking Tracking of sterile and unsterile items Issue of sterile items
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The Insurance module integration with billing helps the billing module to validate the patients plans/policies/eligibilities/entitlement definitions and charge the patients accordingly.
10.1.1
Salient Features
Maintains separate charges for various services, by hospital/clinic Facility to define different charges for various types of patients based on eligibility criteria Ability to configure for Pre-Billing or Post-Billing at hospital/clinic or service Facility for deposit collection & adjustment Maintains Patient Ledger which records all the transactions for the patient and helps to find out the balance in patient account Facility to transfer the patient deposit amount from one site to another Facility to adjust deposits against the invoices Out-Patient and In-Patient Billing with facility to print and re-print bills Facility to add services for out-patients on invoice screen Manual billing clearance of services Option to provide Line Level, Service Group Level and Invoice Level Discounts Facility to define packages and auto processing for services inside the package in the invoice The inbuilt security system provides access to authorized administrators to operate the billing system The module interfaces with Physician order entry, Pharmacy, Laboratory, Radiology, Insurance Management Patient Accounting & Billing application accommodates multi-entity accounting with centralized and decentralized billing and assists with every aspect of a healthcare organizations billing and collections Supports the account management of corporate patients
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approval. System also tracks the pre-authorization status and provides the facility to record the same for hurdle free billing for insured patients. Claims module will help the hospital administration authorities to know the status of receivable amounts from various organizations. This module will help to submit the claims and re-submissions facility for disapproved claims.
10.2.1
Salient Features
Facility to define/upload the eligibility/plans of various organizations via excel sheets into the application The module is integrated with billing to calculate coverage and payment amount of the patient, insured under the Hospital Insurance department Facility to define inclusions and exclusions of the procedures and drugs within the policy/plan definition Preset Approval Limits for each eligibility/plan The system handles the inclusions and exclusions of procedures and drugs with different kind of parameters like deductibles, co-payment, discounts and coverage exceptions Provision to assign multiple eligibility/plans to a patient The system automatically checks for the covered and uncovered services of drugs being availed by the patient Pre-Authorization screen which lists all services requiring pre-authorization, requests for which can be sent and approval updated upon receipt Provision to dispatch the claims, re-conciliation, and if not approved, redispatch of claims
10.3.1
Salient Features
Flexible setup of accounting periods Fast and reliable year-end procedure
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Reconcile bank accounts Pre-payment capability Payment proposal feature with flexible payment method Multiple currency handling and exchange rate adjustment Flexible terms of payment Invoice generation and approval process Intuitive screen layout and structure User-adjustable menus, entry forms and reports Exchange rate adjustment handling Powerful financial dimensions for data analysis Flexible report generator Extensive reporting structure Traceability and tracking Strong audit trail capabilities System controls and transaction validations Bill-wise adjustment (Payables & Receivables) Transaction approval Extended options for setup of access rights Intercompany accounting Account allocations based on predefined criteria for actual or budget amounts Cash-flow forecasting and currency requirement calculation Manages the full life cycle from acquisition, depreciation to disposition Budgetary allocation Financial reports [Balance sheet, income statement & Cash flow statements]
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Outstanding Bills Pending Advances Pending Vendor Bills Trial Balance Counter Wise Collection Report Transfer between Sponsor and Patient Accounts Insurance Claim Status Summary Daily Collection Report - User Wise Cash Collection Report - Detail Daily Invoice Report - Summary Doctor Commission Report Receipt Adjustment Report Sponsor Invoice Statement Collection Details Report Duration Service Report Services Inside Package Report Services Group Trial Balance Services Group-wise Summary Claim Invoices Claim Invoice Queries Recovery agent Wise Outstanding Report Claim Aging Report Consolidated Revenue Report Outstanding Deposit Report Claim Invoices Reconciliation Monthly Test/Revenue Statistics
11 MATERIAL MANAGEMENT
11.1 Procurement
HINAI Webs Procurement module administers all purchase requests and purchase orders for Inventoried and Non-Inventoried items. It is linked with the Inventory functionality and Accounts Payable (Finance module). Inventory and Finance module is updated automatically on Goods Receipt Note. Invoice receipt captured using the Purchase Receipt Note document will acknowledge the liability of Account Payable in finance automatically.
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Procurement module keeps tightly reference of each previous document for monitoring and controlling the activities.
11.1.1
Salient Features
Quotations and purchase requisitions Rate Contracts with Vendors Purchase order generation & amendment Advance payment requisitions to finance Goods receipt note and purchase returns Automatic stock updates on receipt of goods Stock returns to Suppliers Supplier invoice management Configurable billing structure Quotation Request and Purchase Order sending through E-Mail
11.1.2
Standard Reports
PO Status Goods Arrival Note Material Rejection Shortage Excess Report Monthly Summary of Goods with Value Report Purchase Request Status Report Pending Purchase Order Material Excess Report Generic Name wise Stock Position Report LOI Status Delayed LOI Regularization Technical Rejection Report Dash Board Outgoing Gate Pass Report GRN Report
11.2 Inventory
HINAI Webs Inventory module provides a comprehensive integrated stock movement system. It maintains the various Stores of Hospital which may be Stores, Wards, and Departments. Source Store can raise a Stock request for items. Stock request can be successfully tracked using the Stock Issue/Transfer which will decrease the stock from Source Store. The requesting store can receive/return the stock using the Stock Receipt or Stock Return document.
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Stock status can be seen at any point of time using the stock ledger. System allows user to do the physical stock taking and adjustment in the system. The module is comprehensive and integrated with other modules of HINAI Web. Due to the integrated and on line capabilities of HINAI Web, stock movement and financial integration is simplified. Thus, the overall efficiency of Stores increases significantly by usage of this module.
11.2.1
Salient Features
Stock management Multiple UOM Vendor Managed Inventory Management of stock requisitions from sub stores Management of stock requisitions based on Generic Name from sub stores Physical stock verification Batch Corrections Kit Management Stock Adjustment Stock In Hand reports Consumption entry Seamless integration with finance Auto generated Stock Request and Purchase Request Dynamic calculation of Re-order level based on Consumption pattern Pre-configured Interface program with Oracle ERP Auto Stock Consumption Inter Branch Stock movements Central Deactivation of a specific batch within an Organization
11.2.2
Standard Reports
Stock Ledger Category-wise Item Master Report Closing Stock Report Stock Position Report Stock Position with Value Report Sales / Cost Summary Report Branch-wise Consumption Report Vendor-wise Receipt and Consumption Report Item Category Wise Consumption Report Consumption Report
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Stock Position With Value Report Stock Position Firm Wise Report Location Wise Physical Verification Report Below Reorder Level Items Stock Ledger For Transit Inventory Adjustment And Receipt Emergency Stock Transfer Pending Stock Issues VED Analysis Sub Store Stock Movement Report Gross Margin Analysis Gross Margin Analysis - OP Sales Report Detailed Fast, Slow and Non Moving Items Expiry Item Stock Requests Stock Request Item Wise Report Stock Return Details Report Batch Code Correction Details Report Adjustment Details Report Non Moving Stock Details Report Non-moving Items Report Item reorder Details Report Inventory Adjustment with Quantity And Value ABC Analysis Report XYZ Analysis Report Transit Store Transactions FSN Report
11.3.1
Salient Features
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Fixed Asset classification Depreciation process Asset commissioning & Installation Asset movement Asset Write Off Asset Sale Asset Lease Management
11.3.2
Standard Reports
Asset Register Asset PO Status Employee Asset Issue (Pending / Return) Asset AMC Expiry Report Asset Warranty Expiry Report Fixed Asset Report
11.4 Maintenance
Regular maintenance of fixed assets is a pain area of every organization. The fixed assets maintenance has an important role as the fixed asset comprises of Medical equipment and other life-saving equipment. The features of the asset management module are: Preparation of preventive maintenance schedules, Incident Reporting and tracking, in case of equipment failure is reported, managing the asset maintenance contracts, maintaining the asset log book, managing bank guarantees, asset maintenance related reporting and managing the warranty.
11.4.1
Salient Features
Annual Maintenance Contract Payment Request against AMC AMC Asset Scheduling Incident Reporting flow Work Order tracking Spare Parts Management Installation Certificate Daily Asset Status
11.4.2
Standard Reports
Work Order Report
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12 HRMS SUITE
12.1 HR
HINAI HR module contains important HR related features that any Healthcare facility would require. The HR module is made up of Leave Management, Employee Management, Attendance and Roster Management. Employee Management captures all the personal details of an employee along with their dependent details, administrative roles, statutory information, salary details, etc. along with these the employment status can also be managed. Leave Management allows the facility to configure different types of leaves. Also each leave type can be configured with respect to the organization's policies. Attendance management allows the facility to interface with any punch devices. The punch details can be accessed and appropriate reports can be generated. The Roster Management functionalities allow a user to optimally manage the shifts for their employees or sub-ordinates.
12.1.1
Salient Features
Online Leave application and approval Configurable leave management system Multiple leave types, configurable according to organization policies Easily integrated with any Punching / Biometric attendance devices Easy access to Employee Records. Also, View privilege available for providing access to employees for their own employee file Easy & configurable Employee Batch creation & Shift management Access to online leave balance for each employee Functionality to apply online request for Onsite Travel & approval
12.1.2
Standard Reports
Employee Applied Leave Employee Leave balance Employee Comp Off
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12.2 Payroll
HINAI Payroll module contain all the features that will enable the Payroll department within an organization to consolidate and handle different types of pay structure that exist within the organization effectively. There are various reports available within the Payroll module for fetching different set of details that are captured in the system. The Payroll module also helps the user to maintain the salary components and history for each employee.
12.2.1
Salient Features
System generated pay slip Batch-wise Salary disbursement Salary Component definition including Tax components Employee Reimbursement Declaration Capturing Employee Loan Details E-Mail Pay slip to employees on Salary Processing
12.2.2
Standard Reports
Pay slip Report IT Deduction Report Reimbursement Report Salary Transfer Report Employee Salary Item-wise Report Actuary Report
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modern network of almost any bandwidth. HINAI ImageNet MIMS integrates images from multiple modalities with clinical patient data, streamlining radiology department workflow and im proving the radiologists efficiency. The storage of patient studies in the HINAI ImageNet MIMS is almost unlimited, and it was designed to handle the ever-increasing study volumes or the increasing storage demands of the newest, most modern modalities. HINAI ImageNet Advantages: Simplifies & streamlines workflow to improve patient care: HINAI ImageNet offers a centralized storage solution for studies and reports for all the existing modalities at the hospital. The proposed solution offers a streamlined workflow by using a Web viewer to present patient studies anywhere within the hospital that the care giver logs onto a computer with network access. End user cost reduction: HINAI ImageNet offers a complete digital solution, thereby significantly reducing the use of film as well as film handling and associated costs such as chemicals, etc, at the client site. A secure, certified system: HINAI ImageNet incorporates an advanced level of security that is fully standard complaint. HINAI ImageNet incorporates 128bit SSL security for data transmission over the Internet/intranet. Flexible structured reporting: HINAI ImageNet MIMS incorporates template based structured reporting to ensure faster reporting turnaround time. Administration friendly: Being a core Web-based application, HINAI ImageNet allows any DICOM/HL-7 Service configuration changes by the authorized administrator from anywhere over the Web in real-time. The configuration parameters can be securely accessed, edited, and monitored via the Internet.
HINAI ImageNet MIMS allows the run time configuration of all the DICOM services to the administrator from anywhere at any time. Functionalities: DICOM 3.0 compatible
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Sending and receiving of image studies and single images from any number of DICOM compatible modalities Requesting (Query/Retrieve) patient data at patient and study level from DICOM archives Additional requesting (Query/Retrieve) of patient data at a Study / series & image level Operation via intuitive function symbols DICOM Modality Work-list Service DICOM Modality Performed Procedure Step Service DICOM Storage Service DICOM Storage Commitment Service DICOM Verification Service DICOM IAN (Instance Availability Notification) DICOM Media Creation Configuration as a Cluster Server is possible Rich UI Monitoring Console Patient / Image Explorer Study Migration Service Individual assignment of access rights at user level (read, write, delete) and at group level (patient lists). Advanced user configurable / modality based compression techniques to compress store / send images. Task logger to check the status of all the tasks which are currently ongoing Statistical report generation with user configurable parameters Support for the Web Access to DICOM objects Offline storage module System supports the interfaces via HTTP and /or HTTPS
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HINAI ImageNet Lite viewer is a web based Diagnostic quality image viewer which allows the Radiologists to access any image anywhere any time over the internet of available bandwidth. The HINAI ImageNet Lite viewer is powered by advanced streaming technology based on JPEG 2000 technique for instant image viewing and reporting on the patient studies. The image viewer incorporates advanced functionalities for 2D image processing. Functionalities: View images in multiple viewport Magnifier window Hanging protocol Auto contrast for CR, MG studies Measurement tools : linear, angle, Region of interest Zoom Pan Rotate Flip Horizontal / vertical Window level Window width Dynamic view (cine mode) Study, series thumbnails Drag and drop functionality for viewing images and printing DICOM print CD/DVD media burner Histogram Mouse configuration Right click access to image processing tools Study comparison Image synchronization for processing Series synchronization Scout lines Line annotation Text annotation Patient demographics and header information display Cardio thoracic ratio Cobb angle measurement WW /WL sensitivity configuration Hot key settings Multi monitor configuration Interface with EMR, HIS, CIS through simple URL integration
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HINAI ImageNet Hierarchical storage manager HINAI ImageNet HSM provides flexibility of storing images online, far line (back up) data as per the users requirement. The data in HINAI ImageNet is effectively management between these storage archives as per the customer requirement as well as the availability of the hardware. This enables the Hospitals to plan for the procurement of the hardware as necessary there by reducing the total cost of ownership of the MIMS system. Functionalities: Scheduled rule based management of images /studies Accessibility of studies based on where the data is stored Admin console for retrieving images / studies
Core web server with security manager Unlike other PAC solutions, HINAI ImageNet is an inherently a web based application with has an in-built web server to cater to multiple clients. The solution is built of core Service Oriented Architecture which server multiple clients both web and local without any downtime. This also incorporates SSL, 128 Bit security protocols for secure images access on the public networks. The security in HINAI ImageNet is defines at the user levels, which provides Role based access control to each user in terms of: Privileges Actions Screen access Information access, etc. The security manager also has an in-built MD5 encryption technique which ensures data consistency when it is transacted. The HINAI ImageNet MIMS security module also incorporates HIPAA based Full Audit trail for a comprehensive tracking of all the events performed by the various users. HINAI ImageNet Quality Control (QC) workstation This is an advanced module of HINAI ImageNet which is essential for class premier institutes. The module enables the users to perform a comprehensive Quality Control tasks to maintain the quality of the patient critical information and to prohibit human errors that may result in wrong diagnosis and affect treatment planning Functionalities: Patient demographic information correction
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Careful selection and well calibration of standard display station Adjustment of sequence and image of interest Study reconciliation Correcting image markers Audit log
HINAI ImageNet MIMS Administration This module allows the Admin to create new users, assing roles, privilages and action control for each users. The module also provides option of locking and unlocking patient studies for security reasons. The extended version provides patient anoymising. Functionalities: User roles User Privileges User action Privileges Status update
HINAI ImageNet Referring Physician log in This module allows the physician to access images and associated reports for the patient through web. Functionalities: Referring physicians work list Search View Images View Report HINAI ImageNet registration screen This module allows the receptionist to capture the patient demographics and create the patient record Functionalities: Registration Creating patient ID View report HINAI ImageNet MIS and Statistical Report
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The MIS and Statistical Report allows radiologist to analyze performances of various resources in the Radiology department. The users can get a customized statistical report based on several parameters such as: Workload per modality Cost per study Workload on Radiologist Workload on Transcriptionists Workload on Receptionist
HINAI ImageNet template based Reporting HINAI ImageNet workflow manager provides integrated reporting engine with voice recorder. The user can record the voice and store the voice data on the centralized server which could be retrieved by a transcriptions and transcribe it into a text report. This data can be sent to the radiologist for confirmation. Upon confirmation, it is sent to the referring physician. Functionalities: Functionality to record the voice and Upload voice data PDF format, Print and Fax ,Radiologist confirmation workflow Dictionary Add key images Template based reporting Version control of reports Multiple level report assignment Inbuilt audio control for voice data Report sign off
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