Bureau of Land Management

RequestforInformation(RFI)

Minerals and Lands Records System

Request for Information Version 1.0 September, 2013

Procurement Sensitive/Unclassified For Official Use Only

Minerals & Lands Records System

VERSION HISTORY
Version Number 0.1 0.2 0.3 0.4 0.5 0.6 1.0 1.0 1.0 Implemented By J. Mattix J. Mattix J. Mattix J. Mattix B. Wenstrom J. Mattix J. Mattix J. Noneman M. Roth Revision Date 7/31/13 8/03/13 8/27/13 8/28/13 9/11/13 9/11/13 9/18/13 9/20/13 9/25/13 Approved By Approval Date Description of Changes First Draft Tech Comments by CTO Comments from IPT IPT meeting comments Review IPT meeting comments IPT 9/18/13 Release Version Added acquisition method question. Deleted duplicate word

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INFORMATION CONTAINED WITHIN THIS DOCUMENT IS PROVIDED ONLY TO ENABLE POTENTIAL VENDORS TO GAIN A SUFFICIENT UNDERSTANDING OF THE BUREAU OF LAND MANAGEMENT (BLM) REQUIREMENTS FOR A PARTICULAR TECHNOLOGY SYSTEM.

Purpose
This document and its attachments provide information for vendors to decide whether they are willing to participate in a more detailed selection process. Vendors do not need to prepare detailed proposals at this stage. Vendors should provide basic information regarding capabilities and an indication as to how they would approach working with the BLM to achieve this documents outlined objectives.

Minerals and Lands Records System (MLRS)

Project Overview
The mission of the Bureau of Land Management is to sustain the health, diversity, and productivity of public lands for the use and enjoyment of present and future generations of the nearly 248 million Federal surface acres, as well as 700 million acres of onshore subsurface mineral estate it administers. This mission carries with it an inherent and essential need to know what rights and interests the U.S. holds, where those rights and interests are located, and how the authorized uses are being applied. The Federal Land Policy and Management Act of 1976 (FLPMA), which provides the BLM with its basic land management framework, recognized the importance of this and mandated the BLM to prepare and maintain on a continuing basis an inventory of all public lands and their resources and other values. However, long before FLPMA, Congress recognized the need for a records system capable of documenting the extent and status of the Nations land estate, which the BLM and its predecessor the General Land Office (GLO) have implemented and maintained, so as to ensure the effective and efficient management of public lands and resources. As a basic tool of public land management, the BLMs Mineral and Land Records System is expected to provide the BLM, its Federal agency partners, Congress, and private-interest stakeholders using public lands with the information each needs. This means the BLMs Mineral and Land Records System must answer the who, what, when, where, why, and how questions asked of it in a manner that is timely, complete, accurate and consistent. Today most of the BLMs organizational data structure relies upon the Legacy Rehost 2000 system (LR2000) for the storage, maintenance and reporting of its land records and management data. As its name implies, LR2000 was a re-hosting of data maintained in previous land records systems, most notably Case Recordation, Mining Claim Recordation, Status, and Legal Land Description. In 1989 The BLM identified the need for a modernized land records system and initiated the Automated Land and Minerals Records System (ALMRS). Taking lessons from its previous data systems, the BLM sought with ALMRS to design an integrated land data system capable of also supporting case processing and employing a geographic coordinate database that used the newest computer and
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telecommunication technologies. However, software performance issues, data and user interface complexity, and the need to transfer data to a Y2K-compliant system required BLM to launch LR2000. LR2000 provided BLM with several important improvements over the legacy systems. One improvement was the implementation of a web-based application that provided a single point for maintenance and upgrades. Yet, since its initiation, the BLM has continually sought to better LR2000s land status, data reliability and capabilities. The BLM has done this on a nationwide basis, but certain BLM state offices also made changes to accommodate their needs. The Oregon State Office (ORSO) developed a system by which it can produce automated land and mineral title and status plats (Master Title Plats MTPs) and abstracts (Historical Indexes HIs) using LR 2000 data. Additionally, the LR2000 system was not adopted Bureau-wide. The Alaska State Office (AKSO) had a Y2K compliant system when LR2000 was introduced, and so, AKSO has maintained its own system independent of LR2000 called the Alaska Land Information System (ALIS). The General Land Office (GLO)) historical land records and image files were never an integral part of any BLM nationwide electronic land records system. The BLM has long recognized the need for not only a single centralized land records data system, but also one that takes better advantage of recent improvements in technology and data management to increase BLMs land administration efficiencies and provide better public service to those who use public lands. This need is heightened by President Obamas recent Executive Order, Making Open and Machine Readable the New Default for Government Information. The new national policy expressed by this Executive Order directs the BLM and other Federal agencies To promote continued job growth, Government efficiency, and the social good that can be gained from opening Government data to the public, the default state of new and modernized Government information resources shall be open and machine readable. To comply with this new national policy initiative and meet its congressionally mandated land management obligations, the BLM has established the mission need to implement a new Mineral and Land Records System.

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Minerals & Lands Records System

Figure 1: MLRS User Community

Responses to this document must be received by November, XX 2013

Objectives of the project:

The objective of the Minerals and Lands Reporting System (MLRS) project is the development of a modern system employing automated business flows, that will enable the storage and retrieval of public land and mineral records which document the rights and interest of the U.S. in the form of electronic documents and metadata to include geospatial references. Today most of the BLM and its customers, the American public rely upon the antiquated Legacy Re-host 2000 system (LR2000) and a similar system called the Alaska Land Information System (ALIS) for the storage, maintenance and reporting of its land records and management data. Once site data has been obtained, users routinely go to the GLO image repository to obtain image data related to the site.

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Functional Requirements
BLMs core requirements are contained in the enclosed documents: BLM Mineral and Land Records System: Requirements Definition and the BLM MLRS Requirements Traceability Matrix. To further aid in your understanding we have also included an Evaluation Report on LR2000, the system we intend to replace. Processes are subject to change in response to, among other things, changes in policies, laws, regulations, industry technology, and internal process improvements.

Instructions for Vendors

Documentation for this Request for Information should be delivered to the BLM no later than 3pm ET, January 3, 2014. Send completed RFI documentation to Mr. Lamont Sawyers at the Bureau of Land Management, 20 M St. SE, Washington, DC 20003. If not in available electronic form, please send 2 copies of marketing brochures describing your organization and your solution offerings in the areas of database design, development, and management; business process modeling, design, automation, and management; and the management and use of geospatial information. Please contact Mr. Sawyers at 202- 912-7028 or lsawyers@blm.gov, should you have any questions.

Please send any questions to Lamont Sawyers by 3 pm ET, December 4, 2013. Please answer the following questions to the best of your ability and return to the BLM by 3 pm ET, January 3, 2014.
What solution would you recommend to meet the BLM s MLRS requirements? You may attach up to twenty (20) pages maximum to explain your solution recommendation. Submission of additional general marketing materials, white papers, etc. are welcomed, but the materials may or may not be evaluated by the BLM. Please provide answers to all questions based on the customization required to meet the BLM specific requirements.

Requested Information General

Company name Company address Parent company Describe ownership and/or strategic partnerships of your company
MLRS Request for Information

Response

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Name and contact information (below) of the person responsible for the information contained in this RFI response. Phone number Fax number E-mail address Web site URL Company location (corporate office; other offices) How long have you been providing this type of solution and/or service? What is the total number of installations you have managed of the version of software being proposed? What documentation is provided for the solution? Does any of your solution use open source code?

Technical Requirements
Current BLM Technical Environment 1. Microsoft Enterprise 2. File Server OS a. Windows 2008R2 3. Client OS a. XP b. Windows 7 c. Windows 8, RT

d. Android e. Apple IOS 4. Workflow Environments supported. a. Documentum xCP b. ESRI ArcServer v.10.2 Workflow c. SharePoint Workflow (SharePoint Designer and Workflow

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Designer)(ESRI Extensions) d. BizFlow e. JBPM f. GeoCortex

5. Current databases. a. SQL Server (2008? 2010?) b. Oracle (10/11g) 6. Must be able to address legacy databases: a. Sybase b. Informix 7. VDI Environments a. Citrix b. Microsoft RDP 8. Mobile Environment a. Laptops b. Smartphones c. Can your solution work effectively in our environment as described? If not, what additions would be required in support of your solution? Is this system compatible with our operating system environment? With what other OSs is it compatible? What language(s) is your solution written in? What server software is compatible /incompatible with your system? How well does this software work with software- and hardware-based security applications? What browsers are compatible with this solution? Are you aware of any incompatibilities that this solution might have with any specific hardware or software? Provide details. Does this solution support a pattern similar to the model-view-controller (MCV) architecture pattern? Describe how it may or may not
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Tablets

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support MCV.

Is your solution cloud ready, or is it a cloudbased offering? Does your solution take advantage of any open source software? Describe any proprietary dependencies, components or elements your solution may have. Are there certified resellers of your system or are you a certified reseller? What acquisition method was used for past acquisitions? What Geospatial software would your solution use and/or support? What is the amount of memory required by the workstation and/or server? What business performance metrics and associated measures are available for your solution? What telecommunication connectivity speeds are needed for ideal operation of this solution? Is your solution compatible with NIST security standards? Are there any NIST standards it is NOT compatible with? Does your solution support mobile end use devices? If so, what device classes and are there feature restrictions when using those devices? Total Cost of Ownership (TCO) Is your solution priced by the number of users, or number of workstations or some other method? For licensed portions of your solution can you provide government or commercial license terms and agreements? Please describe your licensing policies, e.g. one time buy or annual renewal. Do you offer volume purchasing agreements? Please provide information on your
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implementation methodology.

Describe a typical timeline for development/customization and installation of your solution. Describe the range of costs we might expect to encounter in a similar typical installation. From the information you have been given would you describe BLMs needs as typical or atypical? In what way? What levels of Operations and Maintenance support are available? Define each level. How often are major software upgrades typically available? What level of training do you recommend? Is formal user training available? Are there any other costs we should be aware of that would contribute to the total cost of ownership of your solution? Please provide an estimate of the total cost for this project.

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