Republic of the Philippines Supreme Court Manila EN BANC A.M. No. 02-8- !

-SC 200" Rules on Notarial Practice

RES#$%&'#N Actin( on the compliance )ate) 0* +ul, 200" an) on the propose) Rules on Notarial Practice of 200" submitte) b, the Sub-Committee for the Stu),- .raftin( an) /ormulation of the Rules 0o1ernin( the Appointment of Notaries Public an) the Performance an) E2ercise of &heir #fficial /unctions- of the Committees on Re1ision of the Rules of Court an) on $e(al E)ucation an) Bar Matters- the Court Resol1e) to APPR#3E the propose) Rules on Notarial Practice of 200"- 4ith mo)ifications- thus5 200" R%$ES #N N#&AR'A$ PRAC&'CE R%$E ' 'MP$EMEN&A&'#N SEC&'#N . &itle. - &hese Rules shall be 6no4n as the 200" Rules on Notarial Practice. SEC. 2. Purposes. - &hese Rules shall be applie) an) construe) to a)1ance the follo4in( purposes5 7a8 to promote- ser1e- an) protect public interest9 chan robles 1irtual la4 librar, 7b8 to simplif,- clarif,- an) mo)erni:e the rules (o1ernin( notaries public9 an) 7c8 to foster ethical con)uct amon( notaries public. chan robles 1irtual la4 librar, SEC. !. 'nterpretation. - %nless the conte2t of these Rules other4ise in)icates4or)s in the sin(ular inclu)e the plural- an) 4or)s in the plural inclu)e the sin(ular. R%$E '' .E/'N'&'#NS SEC&'#N . Ac6no4le)(ment. - ;Ac6no4le)(ment< refers to an act in 4hich an in)i1i)ual on a sin(le occasion5 7a8 appears in person before the notar, public an) presents an inte(rall, complete instrument or )ocument9
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7b8 is atteste) to be personall, 6no4n to the notar, public or i)entifie) b, the notar, public throu(h competent e1i)ence of i)entit, as )efine) b, these Rules9 an) chan robles 1irtual la4 librar,

7c8 represents to the notar, public that the si(nature on the instrument

or )ocument 4as 1oluntaril, affi2e) b, him for the purposes state) in the instrument or )ocument- )eclares that he has e2ecute) the instrument or )ocument as his free an) 1oluntar, act an) )ee)- an)- if he acts in a particular representati1e capacit,- that he has the authorit, to si(n in that capacit,. SEC. 2. Affirmation or #ath. - &he term ;Affirmation< or ;#ath< refers to an act in 4hich an in)i1i)ual on a sin(le occasion5 chan robles 1irtual la4 librar, 7a8 appears in person before the notar, public9 chan robles 1irtual la4 librar, 7b8 is personall, 6no4n to the notar, public or i)entifie) b, the notar, public throu(h competent e1i)ence of i)entit, as )efine) b, these Rules9 an) chan robles 1irtual la4 librar, 7c8 a1o4s un)er penalt, of la4 to the 4hole truth of the contents of the instrument or )ocument. SEC. !. Commission. - ;Commission< refers to the (rant of authorit, to perform notarial acts an) to the 4ritten e1i)ence of the authorit,. SEC. ". Cop, Certification. - ;Cop, Certification< refers to a notarial act in 4hich a notar, public5 7a8 is presente) 4ith an instrument or )ocument that is neither a 1ital recor)a public recor)nor publicl, recor)able9 7b8 copies or super1ises the cop,in( of the instrument or )ocument9 7c8 compares the instrument or )ocument 4ith the cop,9 an) 7)8 )etermines that the cop, is accurate an) complete. SEC. *. Notarial Re(ister. - ;Notarial Re(ister< refers to a permanentl, boun) boo6 4ith numbere) pa(es containin( a chronolo(ical recor) of notarial acts performe) b, a notar, public. chan robles 1irtual la4 librar, SEC. =. +urat. - ;+urat< refers to an act in 4hich an in)i1i)ual on a sin(le occasion5 7a8 appears in person before the notar, public an) presents an instrument or )ocument9 7b8 is personall, 6no4n to the notar, public or i)entifie) b, the notar, public throu(h competent e1i)ence of i)entit, as )efine) b, these Rules9 chan robles 1irtual la4 librar, 7c8 si(ns the instrument or )ocument in the presence of the notar,9 an) 7)8 ta6es an oath or affirmation before the notar, public as to such instrument or )ocument. SEC. >. Notarial Act an) Notari:ation. - ;Notarial Act< an) ;Notari:ation< refer to an, act that a notar, public is empo4ere) to perform un)er these Rules. SEC. 8. Notarial Certificate. - ;Notarial Certificate< refers to the part of- or attachment to- a notari:e) instrument or )ocument that is complete) b, the notar, public- bears the notar,?s si(nature an) seal- an) states the facts atteste) to b, the notar, public in a particular notari:ation as pro1i)e) for b, these Rules.chan robles 1irtual la4 librar, SEC. @. Notar, Public an) Notar,. - ;Notar, Public< an) ;Notar,< refer to an, person commissione) to perform official acts un)er these Rules. SEC. 0. Principal. - ;Principal< refers to a person appearin( before the notar,
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public 4hose act is the subAect of notari:ation. chan robles 1irtual la4 librar, SEC. . Re(ular Place of Bor6 or Business. - &he term ;re(ular place of 4or6 or business< refers to a stationar, office in the cit, or pro1ince 4herein the notar, public ren)ers le(al an) notarial ser1ices. chan robles 1irtual la4 librar, SEC. 2. Competent E1i)ence of ')entit,. - &he phrase ;competent e1i)ence of i)entit,< refers to the i)entification of an in)i1i)ual base) on5 7a8 at least one current i)entification )ocument issue) b, an official a(enc, bearin( the photo(raph an) si(nature of the in)i1i)ual9 or chan robles
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7b8 the oath or affirmation of one cre)ible 4itness not pri1, to the instrument- )ocument or transaction 4ho is personall, 6no4n to the notar, public an) 4ho personall, 6no4s the in)i1i)ual- or of t4o cre)ible 4itnesses neither of 4hom is pri1, to the instrument- )ocument or transaction 4ho each personall, 6no4s the in)i1i)ual an) sho4s to the notar, public )ocumentar, i)entification. SEC. !. #fficial Seal or Seal. - ;#fficial seal< or ;Seal< refers to a )e1ice for affi2in( a mar6- ima(e or impression on all papers officiall, si(ne) b, the notar, public conformin( the reCuisites prescribe) b, these Rules. SEC. ". Si(nature Bitnessin(. - &he term ;si(nature 4itnessin(< refers to a notarial act in 4hich an in)i1i)ual on a sin(le occasion5 chan robles 1irtual la4 librar, 7a8 appears in person before the notar, public an) presents an instrument or )ocument9 7b8 is personall, 6no4n to the notar, public or i)entifie) b, the notar, public throu(h competent e1i)ence of i)entit, as )efine) b, these Rules9 an) chan robles 1irtual la4 librar, 7c8 si(ns the instrument or )ocument in the presence of the notar, public. SEC. *. Court. - ;Court< refers to the Supreme Court of the Philippines. SEC. =. Petitioner. - ;Petitioner< refers to a person 4ho applies for a notarial commission. SEC. >. #ffice of the Court A)ministrator. - ;#ffice of the Court A)ministrator< refers to the #ffice of the Court A)ministrator of the Supreme Court. SEC. 8. E2ecuti1e +u)(e. - ;E2ecuti1e +u)(e< refers to the E2ecuti1e +u)(e of the Re(ional &rial Court of a cit, or pro1ince 4ho issues a notarial commission. SEC. @. 3en)or. - ;3en)or< un)er these Rules refers to a seller of a notarial seal an) shall inclu)e a 4holesaler or retailer. chan robles 1irtual la4 librar, SEC. 20. Manufacturer. - ;Manufacturer< un)er these Rules refers to one 4ho pro)uces a notarial seal an) shall inclu)e an en(ra1er an) seal ma6er. chan robles 1irtual
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R%$E ''' C#MM'SS'#N'N0 #/ N#&ARD P%B$'C SEC&'#N . Eualifications. - A notarial commission ma, be issue) b, an E2ecuti1e +u)(e to an, Cualifie) person 4ho submits a petition in accor)ance 4ith these Rules. chan robles 1irtual la4 librar, &o be eli(ible for commissionin( as notar, public- the petitioner5
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7 8 must be a citi:en of the Philippines9 chan robles 1irtual la4 librar, 728 must be o1er t4ent,-one 72 8 ,ears of a(e9 chan robles 1irtual la4 librar, 7!8 must be a resi)ent in the Philippines for at least one 7 8 ,ear an) maintains a re(ular place of 4or6 or business in the cit, or pro1ince 4here the commission is to be issue)9 chan robles 1irtual la4 librar, 7"8 must be a member of the Philippine Bar in (oo) stan)in( 4ith clearances from the #ffice of the Bar Confi)ant of the Supreme Court an) the 'nte(rate) Bar of the Philippines9 an) 7*8 must not ha1e been con1icte) in the first instance of an, crime in1ol1in( moral turpitu)e. SEC. 2. /orm of the Petition an) Supportin( .ocuments. - E1er, petition for a notarial commission shall be in 4ritin(- 1erifie)- an) shall inclu)e the follo4in(5 7a8 a statement containin( the petitioner?s personal Cualificationsinclu)in( the petitioner?s )ate of birth- resi)ence- telephone numberprofessional ta2 receipt- roll of attorne,?s number an) 'BP membership number9
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7b8 certification of (oo) moral character of the petitioner b, at least t4o 728 e2ecuti1e officers of the local chapter of the 'nte(rate) Bar of the Philippines 4here he is appl,in( for commission9 7c8 proof of pa,ment for the filin( of the petition as reCuire) b, these Rules9 an) 7)8 three 7!8 passport-si:e color photo(raphs 4ith li(ht bac6(roun) ta6en 4ithin thirt, 7!08 )a,s of the application. &he photo(raph shoul) not be retouche). &he petitioner shall si(n his name at the bottom part of the photo(raphs. SEC. !. Application /ee. - E1er, petitioner for a notarial commission shall pa, the application fee as prescribe) in the Rules of Court. chan robles 1irtual la4 librar, SEC. ". Summar, Fearin( on the Petition. - &he E2ecuti1e +u)(e shall con)uct a summar, hearin( on the petition an) shall (rant the same if5 7a8 the petition is sufficient in form an) substance9 7b8 the petitioner pro1es the alle(ations containe) in the petition9 an) 7c8 the petitioner establishes to the satisfaction of the E2ecuti1e +u)(e that he has rea) an) full, un)erstoo) these Rules. &he E2ecuti1e +u)(e shall forth4ith issue a commission an) a Certificate of Authori:ation to Purchase a Notarial Seal in fa1or of the petitioner. chan robles 1irtual la4
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SEC. *. Notice of Summar, Fearin(. 7a8 &he notice of summar, hearin( shall be publishe) in a ne4spaper of (eneral circulation in the cit, or pro1ince 4here the hearin( shall be con)ucte) an) poste) in a conspicuous place in the offices of the E2ecuti1e +u)(e an) of the Cler6 of Court. &he cost of the publication shall be borne b, the petitioner. &he notice ma, inclu)e more than one

petitioner. 7b8 &he notice shall be substantiall, in the follo4in( form5 N#&'CE #/ FEAR'N0 Notice is hereb, (i1en that a summar, hearin( on the petition for notarial commission of 7name of petitioner8 shall be hel) on 7)ate8 at 7place8 at 7time8. An, person 4ho has an, cause or reason to obAect to the (rant of the petition ma, file a 1erifie) 4ritten opposition thereto- recei1e) b, the un)ersi(ne) before the )ate of the summar, hearin(. chan robles 1irtual la4 librar, GGGGGGGGGGGGGGGGGGGGG E2ecuti1e +u)(e SEC. =. #pposition to Petition. - An, person 4ho has an, cause or reason to obAect to the (rant of the petition ma, file a 1erifie) 4ritten opposition thereto. &he opposition must be recei1e) b, the E2ecuti1e +u)(e before the )ate of the summar, hearin(. chan robles 1irtual la4 librar, SEC. >. /orm of Notarial Commission. - &he commissionin( of a notar, public shall be in a formal or)er si(ne) b, the E2ecuti1e +u)(e substantiall, in the follo4in( form5 REP%B$'C #/ &FE PF'$'PP'NES RE0'#NA$ &R'A$ C#%R& #/ GGGGGGGGGGGGGG &his is to certif, that 7name of notar, public8 of 7re(ular place of 4or6 or business8 in 7cit, or pro1ince8 4as on this 7)ate8 )a, of 7month8 t4o thousan) an) 7,ear8 commissione) b, the un)ersi(ne) as a notar, public- 4ithin an) for the sai) Auris)iction- for a term en)in( the thirt,first )a, of .ecember 7,ear8 chan robles 1irtual la4 librar, GGGGGGGGGGGGGGGGGGGGGGGG E2ecuti1e +u)(e SEC. 8. Perio) #f 3ali)it, of Certificate of Authori:ation to Purchase a Notarial Seal. - &he Certificate of Authori:ation to Purchase a Notarial Seal shall be 1ali) for a perio) of three 7!8 months from )ate of issue- unless e2ten)e) b, the E2ecuti1e +u)(e. A mar6- ima(e or impression of the seal that ma, be purchase) b, the notar, public pursuant to the Certificate shall be presente) to the E2ecuti1e +u)(e for appro1al prior to use. SEC. @. /orm of Certificate of Authori:ation to Purchase a Notarial Seal. - &he Certificate of Authori:ation to Purchase a Notarial Seal shall substantiall, be in the follo4in( form5
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REP%B$'C #/ &FE PF'$'PP'NES RE0'#NA$ &R'A$ C#%R& #/GGGGGGGGGGGGG chan robles 1irtual la4 librar, CER&'/'CA&E #/ A%&F#R'HA&'#N &# P%RCFASE A N#&AR'A$ SEA$ chan robles 1irtual la4 librar, &his is to authori:e 7name of notar, public8 of 7cit, or pro1ince8 4ho 4as commissione) b, the un)ersi(ne) as a notar, public- 4ithin an) for the

sai) Auris)iction- for a term en)in(- the thirt,-first of .ecember 7,ear8 to purchase a notarial seal. chan robles 1irtual la4 librar, 'ssue) this 7)a,8 of 7month8 7,ear8. GGGGGGGGGGGGGGGGGGGGGGGG E2ecuti1e +u)(e
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SEC. 0. #fficial Seal of Notar, Public. - E1er, person commissione) as notar, public shall ha1e onl, one official seal of office in accor)ance 4ith these Rules. SEC. . +uris)iction an) &erm. - A person commissione) as notar, public ma, perform notarial acts in an, place 4ithin the territorial Auris)iction of the commissionin( court for a perio) of t4o 728 ,ears commencin( the first )a, of +anuar, of the ,ear in 4hich the commissionin( is ma)e- unless earlier re1o6e) or the notar, public has resi(ne) un)er these Rules an) the Rules of Court. chan robles
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SEC. 2. Re(ister of Notaries Public. - &he E2ecuti1e +u)(e shall 6eep an) maintain a Re(ister of Notaries Public in his Auris)iction 4hich shall contain- amon( others- the )ates of issuance or re1ocation or suspension of notarial commissionsan) the resi(nation or )eath of notaries public. &he E2ecuti1e +u)(e shall furnish the #ffice of the Court A)ministrator information an) )ata recor)e) in the re(ister of notaries public. &he #ffice of the Court A)ministrator shall 6eep a permanentcomplete an) up)ate) )atabase of such recor)s. chan robles 1irtual la4 librar, SEC. !. Rene4al of Commission. - A notar, public ma, file a 4ritten application 4ith the E2ecuti1e +u)(e for the rene4al of his commission 4ithin fort,-fi1e 7"*8 )a,s before the e2piration thereof. A mar6- ima(e or impression of the seal of the notar, public shall be attache) to the application. /ailure to file sai) application 4ill result in the )eletion of the name of the notar, public in the re(ister of notaries public. &he notar, public thus remo1e) from the Re(ister of Notaries Public ma, onl, be reinstate) therein after he is issue) a ne4 commission in accor)ance 4ith these Rules. chan robles 1irtual la4 librar, SEC. ". Action on Application for Rene4al of Commission. - &he E2ecuti1e +u)(e shall- upon pa,ment of the application fee mentione) in Section ! abo1e of this Rule- act on an application for the rene4al of a commission 4ithin thirt, 7!08 )a,s from receipt thereof. 'f the application is )enie)- the E2ecuti1e +u)(e shall state the reasons therefor. R%$E '3 P#BERS AN. $'M'&A&'#NS #/ N#&AR'ES P%B$'C SEC&'#N . Po4ers. - 7a8 A notar, public is empo4ere) to perform the follo4in( notarial acts5 7 8 ac6no4le)(ments9 728 oaths an) affirmations9 7!8 Aurats9 chan robles 1irtual la4 librar, 7"8 si(nature 4itnessin(s9 7*8 cop, certifications9 an) 7=8 an, other act authori:e) b, these Rules.
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7b8 A notar, public is authori:e) to certif, the affi2in( of a si(nature b, thumb or other mar6 on an instrument or )ocument presente) for notari:ation if5 7 8 the thumb or other mar6 is affi2e) in the presence of the notar, public an) of t4o 728 )isintereste) an) unaffecte) 4itnesses to the instrument or )ocument9 728 both 4itnesses si(n their o4n names in a))ition to the thumb or other mar69 7!8 the notar, public 4rites belo4 the thumb or other mar65 I&humb or #ther Mar6 affi2e) b, 7name of si(nator, b, mar68 in the presence of 7names an) a))resses of 4itnesses8 an) un)ersi(ne) notar, publicI9 an) chan robles 1irtual la4 librar, 7"8 the notar, public notari:es the si(nature b, thumb or other mar6 throu(h an ac6no4le)(ment- Aurat- or si(nature 4itnessin(. 7c8 A notar, public is authori:e) to si(n on behalf of a person 4ho is ph,sicall, unable to si(n or ma6e a mar6 on an instrument or )ocument if5 7 8 the notar, public is )irecte) b, the person unable to si(n or ma6e a mar6 to si(n on his behalf9 728 the si(nature of the notar, public is affi2e) in the presence of t4o )isintereste) an) unaffecte) 4itnesses to the instrument or )ocument9 7!8 both 4itnesses si(n their o4n names 9 7"8 the notar, public 4rites belo4 his si(nature5 ;Si(nature affi2e) b, notar, in presence of 7names an) a))resses of person an) t4o J2K 4itnesses8<9 an) 7*8 the notar, public notari:es his si(nature b, ac6no4le)(ment or Aurat. SEC. 2. Prohibitions. - 7a8 A notar, public shall not perform a notarial act outsi)e his re(ular place of 4or6 or business9 pro1i)e)- ho4e1er- that on certain e2ceptional occasions or situations- a notarial act ma, be performe) at the reCuest of the parties in the follo4in( sites locate) 4ithin his territorial Auris)iction5 chan robles
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7 8 public offices- con1ention halls- an) similar places 4here oaths of office ma, be a)ministere)9 728 public function areas in hotels an) similar places for the si(nin( of instruments or )ocuments reCuirin( notari:ation9 7!8 hospitals an) other me)ical institutions 4here a part, to an instrument or )ocument is confine) for treatment9 an) 7"8 an, place 4here a part, to an instrument or )ocument reCuirin( notari:ation is un)er )etention. 7b8 A person shall not perform a notarial act if the person in1ol1e) as si(nator, to the instrument or )ocument 7 8 is not in the notar,?s presence personall, at the time of the notari:ation9 an) 728 is not personall, 6no4n to the notar, public or other4ise i)entifie) b, the notar, public throu(h competent e1i)ence of i)entit, as )efine) b, these Rules. chan robles 1irtual la4 librar, SEC. !. .isCualifications. - A notar, public is )isCualifie) from performin( a

notarial act if he5 7a8 is a part, to the instrument or )ocument that is to be notari:e)9
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7b8 4ill recei1e- as a )irect or in)irect result- an, commission- feea)1anta(e- ri(ht- title- interest- cash- propert,- or other consi)eratione2cept as pro1i)e) b, these Rules an) b, la49 or 7c8 is a spouse- common-la4 partner- ancestor- )escen)ant- or relati1e b, affinit, or consan(uinit, of the principal 4ithin the fourth ci1il )e(ree. chan robles 1irtual la4 librar, SEC. ". Refusal to Notari:e. - A notar, public shall not perform an, notarial act )escribe) in these Rules for an, person reCuestin( such an act e1en if he ten)ers the appropriate fee specifie) b, these Rules if5 7a8 the notar, 6no4s or has (oo) reason to belie1e that the notarial act or transaction is unla4ful or immoral9 7b8 the si(nator, sho4s a )emeanor 4hich en(en)ers in the min) of the notar, public reasonable )oubt as to the former?s 6no4le)(e of the conseCuences of the transaction reCuirin( a notarial act9 an) 7c8 in the notar,?s Au)(ment- the si(nator, is not actin( of his or her o4n free 4ill. SEC. *. /alse or 'ncomplete Certificate. - A notar, public shall not5 chan robles 1irtual la4
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7a8 e2ecute a certificate containin( information 6no4n or belie1e) b, the notar, to be false. 7b8 affi2 an official si(nature or seal on a notarial certificate that is incomplete. chan robles 1irtual la4 librar, SEC. =. 'mproper 'nstruments or .ocuments. - A notar, public shall not notari:e5 7a8 a blan6 or incomplete instrument or )ocument9 or chan robles 1irtual la4 librar, 7b8 an instrument or )ocument 4ithout appropriate notarial certification. R%$E 3 /EES #/ N#&ARD P%B$'C SEC&'#N . 'mposition an) Bai1er of /ees. - /or performin( a notarial act- a notar, public ma, char(e the ma2imum fee as prescribe) b, the Supreme Court unless he 4ai1es the fee in 4hole or in part.
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SEC. 2. &ra1el /ees an) E2penses. - A notar, public ma, char(e tra1el fees an) e2penses separate an) apart from the notarial fees prescribe) in the prece)in( section 4hen tra1elin( to perform a notarial act if the notar, public an) the person reCuestin( the notarial act a(ree prior to the tra1el. SEC. !. Prohibite) /ees. L No fee or compensation of an, 6in)- e2cept those e2pressl, prescribe) an) allo4e) herein- shall be collecte) or recei1e) for an, notarial ser1ice. SEC. ". Pa,ment or Refun) of /ees. - A notar, public shall not reCuire pa,ment of an, fees specifie) herein prior to the performance of a notarial act unless other4ise a(ree) upon. chan robles 1irtual la4 librar,
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An, tra1el fees an) e2penses pai) to a notar, public prior to the performance of a notarial act are not subAect to refun) if the notar, public ha) alrea), tra1ele) but faile) to complete in 4hole or in part the notarial act for reasons be,on) his control an) 4ithout ne(li(ence on his part. SEC. *. Notice of /ees. - A notar, public 4ho char(es a fee for notarial ser1ices shall issue a receipt re(istere) 4ith the Bureau of 'nternal Re1enue an) 6eep a Aournal of notarial fees. Fe shall enter in the Aournal all fees char(e) for ser1ices ren)ere). chan robles 1irtual la4 librar, A notar, public shall post in a conspicuous place in his office a complete sche)ule of char(eable notarial fees. R%$E 3' N#&AR'A$ RE0'S&ER SEC&'#N . /orm of Notarial Re(ister. - 7a8 A notar, public shall 6eep- maintainprotect an) pro1i)e for la4ful inspection as pro1i)e) in these Rules- a chronolo(ical official notarial re(ister of notarial acts consistin( of a permanentl, boun) boo6 4ith numbere) pa(es. chan robles 1irtual la4 librar, &he re(ister shall be 6ept in boo6s to be furnishe) b, the Solicitor 0eneral to an, notar, public upon reCuest an) upon pa,ment of the cost thereof. &he re(ister shall be )ul, pa(e)- an) on the first pa(e- the Solicitor 0eneral shall certif, the number of pa(es of 4hich the boo6 consists. /or purposes of this pro1ision- a Memoran)um of A(reement or %n)erstan)in( ma, be entere) into b, the #ffice of the Solicitor 0eneral an) the #ffice of the Court A)ministrator. chan robles 1irtual la4 librar, 7b8 A notar, public shall 6eep onl, one acti1e notarial re(ister at an, (i1en time. SEC. 2. Entries in the Notarial Re(ister. - 7a8 /or e1er, notarial act- the notar, shall recor) in the notarial re(ister at the time of notari:ation the follo4in(5 chan robles
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7 8 the entr, number an) pa(e number9 chan robles 1irtual la4 librar, 728 the )ate an) time of )a, of the notarial act9 7!8 the t,pe of notarial act9 chan robles 1irtual la4 librar, 7"8 the title or )escription of the instrument- )ocument or procee)in(9 7*8 the name an) a))ress of each principal9 chan robles 1irtual la4 librar, 7=8 the competent e1i)ence of i)entit, as )efine) b, these Rules if the si(nator, is not personall, 6no4n to the notar,9 chan robles 1irtual la4 librar, 7>8 the name an) a))ress of each cre)ible 4itness s4earin( to or affirmin( the person?s i)entit,9 788 the fee char(e) for the notarial act9 7@8 the a))ress 4here the notari:ation 4as performe) if not in the notar,?s re(ular place of 4or6 or business9 an) 7 08 an, other circumstance the notar, public ma, )eem of si(nificance or rele1ance. 7b8 A notar, public shall recor) in the notarial re(ister the reasons an) circumstances for not completin( a notarial act. 7c8 A notar, public shall recor) in the notarial re(ister the circumstances of an,

reCuest to inspect or cop, an entr, in the notarial re(ister- inclu)in( the reCuester?s name- a))ress- si(nature- thumbmar6 or other reco(ni:e) i)entifieran) e1i)ence of i)entit,. &he reasons for refusal to allo4 inspection or cop,in( of a Aournal entr, shall also be recor)e). 7)8 Bhen the instrument or )ocument is a contract- the notar, public shall 6eep an ori(inal cop, thereof as part of his recor)s an) enter in sai) recor)s a brief )escription of the substance thereof an) shall (i1e to each entr, a consecuti1e number- be(innin( 4ith number one in each calen)ar ,ear. Fe shall also retain a )uplicate ori(inal cop, for the Cler6 of Court. 7e8 &he notar, public shall (i1e to each instrument or )ocument e2ecute)- s4orn to- or ac6no4le)(e) before him a number correspon)in( to the one in his re(isteran) shall also state on the instrument or )ocument the pa(eMs of his re(ister on 4hich the same is recor)e). No blan6 line shall be left bet4een entries. 7f8 'n case of a protest of an, )raft- bill of e2chan(e or promissor, note- the notar, public shall ma6e a full an) true recor) of all procee)in(s in relation thereto an) shall note therein 4hether the )eman) for the sum of mone, 4as ma)e- b, 4hom- 4hen- an) 4here9 4hether he presente) such )raft- bill or note9 4hether notices 4ere (i1en- to 4hom an) in 4hat manner9 4here the same 4as ma)e4hen an) to 4hom an) 4here )irecte)9 an) of e1er, other fact touchin( the same. 7(8 At the en) of each 4ee6- the notar, public shall certif, in his notarial re(ister the number of instruments or )ocuments e2ecute)- s4orn to- ac6no4le)(e)- or proteste) before him9 or if none- this certificate shall sho4 this fact. 7h8 A certifie) cop, of each month?s entries an) a )uplicate ori(inal cop, of an, instrument ac6no4le)(e) before the notar, public shall- 4ithin the first ten 7 08 )a,s of the month follo4in(- be for4ar)e) to the Cler6 of Court an) shall be un)er the responsibilit, of such officer. 'f there is no entr, to certif, for the month- the notar, shall for4ar) a statement to this effect in lieu of certifie) copies herein reCuire). SEC. !. Si(natures an) &humbmar6s. - At the time of notari:ation- the notar,?s notarial re(ister shall be si(ne) or a thumb or other mar6 affi2e) b, each5 7a8 principal9 7b8 cre)ible 4itness s4earin( or affirmin( to the i)entit, of a principal9 an) 7c8 4itness to a si(nature b, thumb or other mar6- or to a si(nin( b, the notar, public on behalf of a person ph,sicall, unable to si(n. SEC. ". 'nspection- Cop,in( an) .isposal. - 7a8 'n the notar,?s presence- an, person ma, inspect an entr, in the notarial re(ister- )urin( re(ular business hourspro1i)e)9 7 8 the person?s i)entit, is personall, 6no4n to the notar, public or pro1en throu(h competent e1i)ence of i)entit, as )efine) in these Rules9 728 the person affi2es a si(nature an) thumb or other mar6 or other reco(ni:e) i)entifier- in the notarial re(ister in a separate- )ate) entr,9 7!8 the person specifies the month- ,ear- t,pe of instrument or
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)ocument- an) name of the principal in the notarial act or acts sou(ht9 an) 7"8 the person is sho4n onl, the entr, or entries specifie) b, him. 7b8 &he notarial re(ister ma, be e2amine) b, a la4 enforcement officer in the course of an official in1esti(ation or b, 1irtue of a court or)er. 7c8 'f the notar, public has a reasonable (roun) to belie1e that a person has a criminal intent or 4ron(ful moti1e in reCuestin( information from the notarial re(ister- the notar, shall )en, access to an, entr, or entries therein. SEC. *. $oss- .estruction or .ama(e of Notarial Re(ister. - 7a8 'n case the notarial re(ister is stolen- lost- )estro,e)- )ama(e)- or other4ise ren)ere) unusable or ille(ible as a recor) of notarial acts- the notar, public shall- 4ithin ten 7 08 )a,s after informin( the appropriate la4 enforcement a(enc, in the case of theft or 1an)alism- notif, the E2ecuti1e +u)(e b, an, means pro1i)in( a proper receipt or ac6no4le)(ment- inclu)in( re(istere) mail an) also pro1i)e a cop, or number of an, pertinent police report. 7b8 %pon re1ocation or e2piration of a notarial commission- or )eath of the notar, public- the notarial re(ister an) notarial recor)s shall imme)iatel, be )eli1ere) to the office of the E2ecuti1e +u)(e. SEC. =. 'ssuance of Certifie) &rue Copies. - &he notar, public shall suppl, a certifie) true cop, of the notarial recor)- or an, part thereof- to an, person appl,in( for such cop, upon pa,ment of the le(al fees. R%$E 3'' S'0NA&%RE AN. SEA$ #/ N#&ARD P%B$'C SEC&'#N . #fficial Si(nature. L 'n notari:in( a paper instrument or )ocument- a notar, public shall5 7a8 si(n b, han) on the notarial certificate onl, the name in)icate) an) as appearin( on the notar,?s commission9 chan robles 1irtual la4 librar, 7b8 not si(n usin( a facsimile stamp or printin( )e1ice9 an) 7c8 affi2 his official si(nature onl, at the time the notarial act is performe). SEC. 2. #fficial Seal. - 7a8 E1er, person commissione) as notar, public shall ha1e a seal of office- to be procure) at his o4n e2pense- 4hich shall not be possesse) or o4ne) b, an, other person. 't shall be of metal- circular in shape- t4o inches in )iameter- an) shall ha1e the name of the cit, or pro1ince an) the 4or) ;Philippines< an) his o4n name on the mar(in an) the roll of attorne,?s number on the face thereof- 4ith the 4or)s Inotar, publicI across the center. A mar6- ima(e or impression of such seal shall be ma)e )irectl, on the paper or parchment on 4hich the 4ritin( appears. 7b8 &he official seal shall be affi2e) onl, at the time the notarial act is performe) an) shall be clearl, impresse) b, the notar, public on e1er, pa(e of the instrument or )ocument notari:e). chan robles 1irtual la4 librar, 7c8 Bhen not in use- the official seal shall be 6ept safe an) secure an) shall be accessible onl, to the notar, public or the person )ul, authori:e) b, him. chan robles
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1irtual la4 librar,

7)8 Bithin fi1e 7*8 )a,s after the official seal of a notar, public is stolen- lost-

)ama(e) or other other4ise ren)ere) unser1iceable in affi2in( a le(ible ima(ethe notar, public- after informin( the appropriate la4 enforcement a(enc,- shall notif, the E2ecuti1e +u)(e in 4ritin(- pro1i)in( proper receipt or ac6no4le)(mentinclu)in( re(istere) mail- an) in the e1ent of a crime committe)- pro1i)e a cop, or entr, number of the appropriate police recor). %pon receipt of such notice- if foun) in or)er b, the E2ecuti1e +u)(e- the latter shall or)er the notar, public to cause notice of such loss or )ama(e to be publishe)- once a 4ee6 for three 7!8 consecuti1e 4ee6s- in a ne4spaper of (eneral circulation in the cit, or pro1ince 4here the notar, public is commissione). &hereafter- the E2ecuti1e +u)(e shall issue to the notar, public a ne4 Certificate of Authori:ation to Purchase a Notarial Seal. 7e8 Bithin fi1e 7*8 )a,s after the )eath or resi(nation of the notar, public- or the re1ocation or e2piration of a notarial commission- the official seal shall be surren)ere) to the E2ecuti1e +u)(e an) shall be )estro,e) or )eface) in public )urin( office hours. 'n the e1ent that the missin(- lost or )ama(e) seal is later foun) or surren)ere)- it shall be )eli1ere) b, the notar, public to the E2ecuti1e +u)(e to be )ispose) of in accor)ance 4ith this section. /ailure to effect such surren)er shall constitute contempt of court. 'n the e1ent of )eath of the notar, public- the person in possession of the official seal shall ha1e the )ut, to surren)er it to the E2ecuti1e +u)(e. SEC. !. Seal 'ma(e. - &he notar, public shall affi2 a sin(le- clear- le(iblepermanent- an) photo(raphicall, repro)ucible mar6- ima(e or impression of the official seal besi)e his si(nature on the notarial certificate of a paper instrument or )ocument. SEC. ". #btainin( an) Pro1i)in( Seal. - 7a8 A 1en)or or manufacturer of notarial seals ma, not sell sai) pro)uct 4ithout a 4ritten authori:ation from the E2ecuti1e +u)(e. 7b8 %pon 4ritten application an) after pa,ment of the application fee- the E2ecuti1e +u)(e ma, issue an authori:ation to sell to a 1en)or or manufacturer of notarial seals after 1erification an) in1esti(ation of the latter?s Cualifications. &he E2ecuti1e +u)(e shall char(e an authori:ation fee in the amount of PhP "-000 for the 1en)or an) PhP 8-000 for the manufacturer. 'f a manufacturer is also a 1en)orhe shall onl, pa, the manufacturer?s authori:ation fee. 7c8 &he authori:ation shall be in effect for a perio) of four 7"8 ,ears from the )ate of its issuance an) ma, be rene4e) b, the E2ecuti1e +u)(e for a similar perio) upon pa,ment of the authori:ation fee mentione) in the prece)in( para(raph. 7)8 A 1en)or or manufacturer shall not sell a seal to a bu,er e2cept upon submission of a certifie) cop, of the commission an) the Certificate of Authori:ation to Purchase a Notarial Seal issue) b, the E2ecuti1e +u)(e. A notar, public obtainin( a ne4 seal as a result of chan(e of name shall present to the 1en)or or manufacturer a certifie) cop, of the Confirmation of the Chan(e of Name issue) b, the E2ecuti1e +u)(e. 7e8 #nl, one seal ma, be sol) b, a 1en)or or manufacturer for each Certificate of Authori:ation to Purchase a Notarial Seal. 7f8 After the sale- the 1en)or or manufacturer shall affi2 a mar6- ima(e or
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impression of the seal to the Certificate of Authori:ation to Purchase a Notarial Seal an) submit the complete) Certificate to the E2ecuti1e +u)(e. Copies of the Certificate of Authori:ation to Purchase a Notarial Seal an) the bu,er?s commission shall be 6ept in the files of the 1en)or or manufacturer for four 7"8 ,ears after the sale. 7(8 A notar, public obtainin( a ne4 seal as a result of chan(e of name shall present to the 1en)or a certifie) cop, of the or)er confirmin( the chan(e of name issue) b, the E2ecuti1e +u)(e. R%$E 3''' N#&AR'A$ CER&'/'CA&ES SEC&'#N . /orm of Notarial Certificate. - &he notarial form use) for an, notarial instrument or )ocument shall conform to all the reCuisites prescribe) herein- the Rules of Court an) all other pro1isions of issuances b, the Supreme Court an) in applicable la4s. chan robles 1irtual la4 librar, SEC. 2. Contents of the Conclu)in( Part of the Notarial Certificate. L &he notarial certificate shall inclu)e the follo4in(5 7a8 the name of the notar, public as e2actl, in)icate) in the commission9 7b8 the serial number of the commission of the notar, public9 7c8 the 4or)s INotar, PublicI an) the pro1ince or cit, 4here the notar, public is commissione)- the e2piration )ate of the commission- the office a))ress of the notar, public9 an) 7)8 the roll of attorne,?s number- the professional ta2 receipt number an) the place an) )ate of issuance thereof- an) the 'BP membership number. R%$E 'N CER&'/'CA&E #/ A%&F#R'&D #/ N#&AR'ES P%B$'C SEC&'#N . Certificate of Authorit, for a Notarial Act. - A certificate of authorit, e1i)encin( the authenticit, of the official seal an) si(nature of a notar, public shall be issue) b, the E2ecuti1e +u)(e upon reCuest in substantiall, the follo4in( form5 chan robles 1irtual la4 librar, CER&'/'CA&E #/ A%&F#R'&D /#R A N#&AR'A$ AC& '- 7name- title- Auris)iction of the E2ecuti1e +u)(e8- certif, that 7name of notar, public8- the person name) in the seal an) si(nature on the attache) )ocumentis a Notar, Public in an) for the 7Cit,MMunicipalit,MPro1ince8 of the Republic of the Philippines an) authori:e) to act as such at the time of the )ocument?s notari:ation.
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chan robles 1irtual la4 librar,

'N B'&NESS BFERE#/- ' ha1e affi2e) belo4 m, si(nature an) seal of this office this 7)ate8 )a, of 7month8 7,ear8. chan robles 1irtual la4 librar, GGGGGGGGGGGGGGGGG 7official si(nature8 7seal of E2ecuti1e +u)(e8 R%$E N CFAN0ES #/ S&A&%S #/ N#&ARD P%B$'C SEC&'#N . Chan(e of Name an) A))ress. chanroble s 1irtual la4 librar,

Bithin ten 7 08 )a,s after the chan(e of name of the notar, public b, court or)er or b, marria(e- or after ceasin( to maintain the re(ular place of 4or6 or businessthe notar, public shall submit a si(ne) an) )ate) notice of such fact to the E2ecuti1e +u)(e. &he notar, public shall not notari:e until5 7a8 he recei1es from the E2ecuti1e +u)(e a confirmation of the ne4 name of the notar, public an)Mor chan(e of re(ular place of 4or6 or business9 an)
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7b8 a ne4 seal bearin( the ne4 name has been obtaine). &he fore(oin( not4ithstan)in(- until the aforementione) steps ha1e been complete)- the notar, public ma, continue to use the former name or re(ular place of 4or6 or business in performin( notarial acts for three 7!8 months from the )ate of the chan(e- 4hich ma, be e2ten)e) once for 1ali) an) Aust cause b, the E2ecuti1e +u)(e for another perio) not e2cee)in( three 7!8 months. SEC. 2. Resi(nation. - A notar, public ma, resi(n his commission b, personall, submittin( a 4ritten- )ate) an) si(ne) formal notice to the E2ecuti1e +u)(e to(ether 4ith his notarial seal- notarial re(ister an) recor)s. Effecti1e from the )ate in)icate) in the notice- he shall imme)iatel, cease to perform notarial acts. 'n the e1ent of his incapacit, to personall, appear- the submission of the notice ma, be performe) b, his )ul, authori:e) representati1e. SEC. !. Publication of Resi(nation. - &he E2ecuti1e +u)(e shall imme)iatel, or)er the Cler6 of Court to post in a conspicuous place in the offices of the E2ecuti1e +u)(e an) of the Cler6 of Court the names of notaries public 4ho ha1e resi(ne) their notarial commissions an) the effecti1e )ates of their resi(nation. R%$E N' RE3#CA&'#N #/ C#MM'SS'#N AN. .'SC'P$'NARD SANC&'#NS SEC&'#N . Re1ocation an) A)ministrati1e Sanctions. - 7a8 &he E2ecuti1e +u)(e shall re1o6e a notarial commission for an, (roun) on 4hich an application for a commission ma, be )enie). chan robles 1irtual la4 librar, 7b8 'n a))ition- the E2ecuti1e +u)(e ma, re1o6e the commission of- or impose appropriate a)ministrati1e sanctions upon- an, notar, public 4ho5 7 8 fails to 6eep a notarial re(ister9 728 fails to ma6e the proper entr, or entries in his notarial re(ister concernin( his notarial acts9 7!8 fails to sen) the cop, of the entries to the E2ecuti1e +u)(e 4ithin the first ten 7 08 )a,s of the month follo4in(9 7"8 fails to affi2 to ac6no4le)(ments the )ate of e2piration of his commission9 7*8 fails to submit his notarial re(ister- 4hen fille)- to the E2ecuti1e +u)(e9 7=8 fails to ma6e his report- 4ithin a reasonable time- to the E2ecuti1e +u)(e concernin( the performance of his )uties- as ma, be reCuire) b, the Au)(e9
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7>8 fails to reCuire the presence of a principal at the time of the notarial act9 788 fails to i)entif, a principal on the basis of personal 6no4le)(e or competent e1i)ence9 7@8 e2ecutes a false or incomplete certificate un)er Section *- Rule '39 7 08 6no4in(l, performs or fails to perform an, other act prohibite) or man)ate) b, these Rules9 an) 7 8 commits an, other )ereliction or act 4hich in the Au)(ment of the E2ecuti1e +u)(e constitutes (oo) cause for re1ocation of commission or imposition of a)ministrati1e sanction. 7c8 %pon 1erifie) complaint b, an intereste)- affecte) or a((rie1e) person- the notar, public shall be reCuire) to file a 1erifie) ans4er to the complaint. 'f the ans4er of the notar, public is not satisfactor,- the E2ecuti1e +u)(e shall con)uct a summar, hearin(. 'f the alle(ations of the complaint are not pro1en- the complaint shall be )ismisse). 'f the char(es are )ul, establishe)- the E2ecuti1e +u)(e shall impose the appropriate a)ministrati1e sanctions. 'n either case- the a((rie1e) part, ma, appeal the )ecision to the Supreme Court for re1ie4. Pen)in( the appeal- an or)er imposin( )isciplinar, sanctions shall be imme)iatel, e2ecutor,unless other4ise or)ere) b, the Supreme Court. 7)8 &he E2ecuti1e +u)(e ma, motu proprio initiate a)ministrati1e procee)in(s a(ainst a notar, public- subAect to the proce)ures prescribe) in para(raph 7c8 abo1e an) impose the appropriate a)ministrati1e sanctions on the (roun)s mentione) in the prece)in( para(raphs 7a8 an) 7b8. SEC. 2. Super1ision an) Monitorin( of Notaries Public. - &he E2ecuti1e +u)(e shall at all times e2ercise super1ision o1er notaries public an) shall closel, monitor their acti1ities. chan robles 1irtual la4 librar, SEC. !. Publication of Re1ocations an) A)ministrati1e Sanctions. - &he E2ecuti1e +u)(e shall imme)iatel, or)er the Cler6 of Court to post in a conspicuous place in the offices of the E2ecuti1e +u)(e an) of the Cler6 of Court the names of notaries public 4ho ha1e been a)ministrati1el, sanctione) or 4hose notarial commissions ha1e been re1o6e). SEC. ". .eath of Notar, Public. - 'f a notar, public )ies before fulfillin( the obli(ations in Section "7e8- Rule 3' an) Section 27e8- Rule 3''- the E2ecuti1e +u)(e- upon bein( notifie) of such )eath- shall forth4ith cause compliance 4ith the pro1isions of these sections. chan robles 1irtual la4 librar, R%$E N'' SPEC'A$ PR#3'S'#NS SEC&'#N . Punishable Acts. - &he E2ecuti1e +u)(e shall cause the prosecution of an, person 4ho5 7a8 6no4in(l, acts or other4ise impersonates a notar, public9 chan robles 1irtual
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la4

librar,

7b8 6no4in(l, obtains- conceals- )efaces- or )estro,s the seal- notarial re(isteror official recor)s of a notar, public9 an) 7c8 6no4in(l, solicits- coerces- or in an, 4a, influences a notar, public to commit official miscon)uct.

SEC 2. Reports to the Supreme Court. - &he E2ecuti1e +u)(e concerne) shall submit semestral reports to the Supreme Court on )iscipline an) prosecution of notaries public. R%$E N''' REPEA$'N0 AN. E//EC&'3'&D PR#3'S'#NS SEC&'#N . Repeal. - All rules an) parts of rules- inclu)in( issuances of the Supreme Court inconsistent here4ith- are hereb, repeale) or accor)in(l, mo)ifie). chan robles 1irtual la4 librar, SEC. 2. Effecti1e .ate. - &hese Rules shall ta6e effect on the first )a, of Au(ust 200"- an) shall be publishe) in a ne4spaper of (eneral circulation in the Philippines 4hich pro1i)es sufficientl, 4i)e circulation. Promul(ate) this =th )a, of +ul,- 200". chan robles 1irtual la4 librar, .a1i)e- +r. C.J.- Puno- 3itu(- Pan(aniban- Euisumbin(- Dnare:-Santia(o- San)o1al0utierre:- Carpio- Austria-Martine:- Corona- Carpio-Morales- CalleAo- Sr.- A:cuna an) &in(a- JJ.
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