CITY OF CARMEL-BY-THE-SEA Council Report January 7, 2014

To:
From: Submitted by: Subject:

Honorable Mayor and Members of the City Council Jason Stilwell, City Administrator Sharon Friedrichsen, Public Services Director Consideration of a Resolution Approving an Agreement among Monterey County, Salinas Valley Solid Waste Authority, Monterey Regional Waste Management District, Pebble Beach Community Services District and the Cities of Carmel-by-the-Sea, Del Rey Oaks, Gonzales, Greenfield, King City, Marina, Monterey, Pacific Grove, Salinas, Sand City, Seaside and Soledad to Evaluate and Analyze Current practices and Options for the Collection, Transportation, Processing and Reducing Landfill Disposal of Solid Waste within Monterey County

Recommendation(s): Adopt a resolution approving the agreement and authorize the City

Administrator to execute the agreement.

Executive Summary: The City has received a request to consider participating in a countywide

effort to conduct a comprehensive evaluation and analysis of the solid waste system within Monterey County. The City would share in the cost of the study, which is intended to evaluate and analyze collection , transportation, processing an d disposal of solid wa ste within Monterey County to determine and implement options for cost effective, sustainable, and environmentally and economically viable approaches that meet all State requirements.
Analysis/Discussion: Currently two entities, the Salinas Valley Solid Waste Authority (SVSWA)

and the Monterey Regional Waste Management District (MRWMD), provide integrated waste management services through the County. These entities, as well as other parties to the agreement, have agreed to examine opportunities to reduce costs and stimulate local economies through efficiencies in the collection, transportation, processing and reduced per capita landfill disposal. The City of Gonzales will serve as the "lead agency" for purposes of retaining consultants and/or experts and a Request for Proposals (RFP) was issued around December 27, 2103 to hire a consultant "to obtain a comprehensive county-wide analysis of the
1

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solid waste, private and public collection, processing, disposal, operational/infrastructure and financial issues of SVSWA, MRWMD and the solid waste management entities of Monterey County that can result in a more cost effective approach to providing solid waste and recycling services to its member agencies, while still meeting or exceeding state and local waste diversion mandates."
Fiscal Impact:

The study is estimated to cost $150,000. A formula based upon an entity's population, solid waste generation and assessed valuation has been developed to determine an entity's cost share for the study. The City's estimated cost share is $3,278.

Budgeted (yes/no): Yes

Funding Source( general fund, grant, state) General Fund

Previous Council Action/Decision History: N/A

Attachment:

Resolution

Reviewed by:

City Administrator Asst. City Admin. Public Safety Dir

l.
D D

City Attorney Dir of CPB Library Dir

D D D

Administrative Services Dir of Public Svcs Other

D D D

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CITY OF CARMEL-BY-THE-SEA CITY COUNCIL RESOLUTION 2014A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING AN AGREEMENT AMONG THE COUNTY OF MONTEREY, THE SALINAS VALLEY SOLID WASTE AUTHORITY, THE MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT, THE PEBBLE BEACH COMMUNITY SERVICES DISTRICT, AND THE CITIES OF CARMEL-BY-THE-SEA, DEL REY OAKS, GONZALES, GREENFIELD, KING CITY, MARINA, MONTEREY, PACIFIC GROVE, SALINAS, SAND CITY, SEASIDE, AND SOLEDAD TO EVALUATE AND ANALYZE CURRENT PRACTICES AND OPTIONS FOR THE COLLECTION, TRANSPORTATION, PROCESSING, AND REDUCING LANDFILL DISPOSAL OF SOLID WASTE WITHIN MONTEREY COUNTY
WHEREAS, the current management and oversight of the collection, transportation, processing, and disposal of solid waste within Monterey County is presently exercised by two Agencies, the Salinas Valley Solid Waste Authority (SVSWA) and the Monterey Regional Waste Management District (MRWMD); and WHEREAS , the City of Carmel-by-the-Sea is a member of the Monterey Regional Waste Management District and both SVS WA and MRWMD have acknowledged that it may be beneficial to examine opportunities to reduce costs and stimulate local economies through efficiencies in the collection, transportation, processing and reduced per capita landfill disposal (in accordance with SB 1016) of Solid Waste within Monterey County; and WHEREAS, the parties further acknowledge and accept that the objective of this analysis is not to merge the two existing solid waste processing and disposal agencies; and WHEREAS, it is further acknowledged that both agencies will set their respective rates as their Boards see fit and that nothing in this analysis bas the objective of establishing a uniform and equalized countywide rate structure between the two authorities; and WHEREAS, the parties acknowledge that opportunities exist to improve collaboration between the County, the Cities, the SVSWA, and the MRWMD; and WHEREAS , it may be in the best interest ofthe Parties to agree to work together to evaluate, analyze and ultimately propose and implement such mutually beneficial options to better serve the residential, commercial, agricultural, and industrial ratepayers throughout Monterey County; and WHEREAS, the Parties agree to participate in a comprehensive process to evaluate and analyze the collection, transportation, processing and disposal of Solid Waste within Monterey County to determine and implement options for cost effective, sustainable, and environmentally and economically viable approaches that meet all state requirements.

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NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby: 1. Approve agreement among the County of Monterey, the Salinas Valley Solid Waste Authority, the Monterey Regional Waste Management District, the Pebble Beach Community Services District. and the cities of Carmel-by-the-Sea, Del Rey Oaks, Gonzales, Greenfield, King City, Marina, Monterey, Pacific Grove, Salinas, Sand City, Seaside, and Soledad to evaluate and analyze current practices and options for the collection, transportation, processing, and reducing landfill disposal of solid waste within Monterey County; and 2. Authorize the City Administrator to execute the agreement on behalf of the City subject to final review by the City Attorney; and PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this i 11 day of January 2014 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: SIGNED,

Daryl A. Betancur, CMC Deputy City Clerk

Jason Burnett, MAYOR

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AGREEMENT AMONG THE COUNTY OF MONTEREY, THE SALINAS VALLEY SOLID WASTE AUTHORITY, THE MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT, THE PEBBLE BEACH COMMUNITY SERVICES DISTRICT, AND THE CITIES OF CARMEL-BY-THE-SEA, DEL REY OAKS, GONZALES, GREENFIELD, KING CITY, MARINA, MONTEREY, PACIFIC GROVE, SALINAS, SAND CITY, SEASIDE, AND SOLEDAD TO EVALUATE AND ANALYZE CURRENT PRACTICES AND OPTIONS FOR THE COLLECTION, TRANSPORTATION, PROCESSING, AND REDUCING LANDFILL DISPOSAL OF SOLID WASTE WITHIN MONTEREY COUNTY THIS AGREEMENT is entered into on this day of , 2013 (the "Effective Date") by and between the County of Monterey (the "COUNTY"), a political subdivision of the State of California, the Salinas Valley Solid Waste Authority (" SVSWA'), a Joint Powers Authority, and the Monterey Regional Waste Management District ('MRWMD'), a Special District of the State of California, (the ''Agencies"), and the Cities of Carmel-by- the-Sea , Del Rey Oaks, Gonzales, Greenfield, King City, Marina, Monterey, Pacific Grove, Salinas, Sand City, Seaside, and Soledad (the "CITIES') , municipal corporations , and the Pebble Beach Community Services District, together referred to as the Parties. RECITALS WHEREAS, management and oversight of the collection, transportation , processing, and disposal of Solid Waste within Monterey County is presently exercised by the two Agencies; and WHEREAS , The Parties further acknowledge that it may be beneficial to examine opportunities to reduce costs and stimulate local economies through efficiencies in the collection, transportation, processing and reduced per capita landfill disposal (in accordance with SB 1016) of Solid Waste within Monterey County; and WHEREAS , the parties further acknowledge and accept that the objective of th is analysis is not to merge the two existing solid waste processing and disposal agencies; and WHEREAS, it is further acknowledged that both agencies will set their respective rates as their Boards see fit and that nothing in this analysis has the objective of establishing a uniform and equalized countywide rate structure between the two authorities; and WHEREAS , the parties acknowledge that opportunities exist to improve collaboration between the County, the Cities, the SVSWA, and the MRWMD; and WHEREAS, it may be in the best interest of the Parties to agree to work together to evaluate, analyze and ultimately propose and implement such mutually beneficial options to better serve the residential , commercial , agricultural, and industrial ratepayers throughout Monterey County; and WHEREAS, the Parties agree to participate in a comprehens ive process to evaluate and analyze the collection , transportation, processing and disposal of Solid Waste within Monterey County to determine and implement options for cost effective, sustainable, and environmentally and economically viable approaches that meet all state requirements. NOW, THEREFORE , in mutual consideration of the covenants, terms and conditions set forth herein, the Parties agree as follows:

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AGREEMENT

The Parties agree to work together in good faith to evaluate and analyze current practices and options for the collection, transportation, processing and reducing per capita landfill disposal of Solid Waste within Monterey County that involve both Agencies and private companies that are under contract with the Cities and County. Furthermore the Parties agree: A To maintain transparency; and

B. That this effort will be overseen by and managed by a subcommittee comprised of the County Admin istrator, the General Managers of the SVSWA and the MRWMD, the General Manager of the Pebble Beach Community Services District, and a City Manager from the cities of Monterey, Pacific Grove, Salinas, Gonzales and Greenfield, herein referred to as the "Solid Waste Subcommittee"; and C. That the City of Gonzales will serve as the "lead agency" for purposes of retaining consultants and/or experts in the field of solid waste to evaluate and analyze the Solid Waste Management System within Monterey County; and D. To support the Request for Proposal (RFP) included as Attachment ,A" , which purpose and goal "... is to obtain a comprehensive county-wide analysis of the solid waste, private and public collection, processing, disposal, operational/infrastructure and financial issues of SVSWA, MRWMD and the solid waste management entities of Monterey County that can result in a more cost effective approach to providing solid waste and recycling services to its member agencies, while still meeting or exceeding state and local waste diversion mandates. The comprehensive analysis should be completed in a manner that would provide actionable recommendations for consideration by the Parties. The recommendations considered for implementation by the SVSWA, the MRWMD, and Monterey County should result in Monterey County constituents receiving the most cost effective, sustainable, and environmentally and economically viable solid waste and waste diversion management services available while meeting all regulatory obligations and liabilities, and to reduce waste.; and

E. To support systems that continue to reduce waste per capita to landfill, meet or exceed state
and or loca l diversion requirements; and

F. All efforts will be made to assure maximum participation by all interested parties and that the
respective Boards and Councils receive periodic status reports.
Cost Sharing Plan

The Parties agree to collectively fund the comprehensive process per the funding formula included as Attachment ,B" subject to a maximum amount of $150,000; and The Parties agree to remit their payment of all invoices received from the lead agency within 30 days of receipt.
Term of the Agreement

,This Agreement shall begin on the Effective Date and shall remain in effect until the delivery of the Final Report described in Attachment A (Scope of Services), including any presentations described therein. The consultant should prepare, present, and defend their recommendations, which will then end the terms of their agreement.

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IN WITNESS WHEREOF, this Agreement is made on that date first written above between all and among the incorporated Cities of Monterey County, the Pebble Beach Community Services District, the County of Monterey, the Salinas Valley Solid Waste Authority and the Monterey Regional Waste Management District. CITY OF GONZALES City M a n a g e r : - - - - - - - - - - - - - - CITY OF GREENFIELD City Manager: _ _ _ _ _ _ _ _ _ _ _ _ __ CITY OF KING City Manager: - - - - - - - - - - - - - CITY OF CARMEL-BY-THE-SEA City Manager: - - - - - - - - - - - - - CITY OF DEL REY OAKS City Manager: _ _ _ _ _ _ __ _ __ _ __ CITY OF MARINA City Manager: - - - - - - - - - - - - - - CITY OF MONTEREY City M a n a g e r : - - - - - - - - - - - - - CITY OF PACIFIC GROVE City Manager: - - - - - - - - - - - - - CITY OF SALINAS City Manager: - - - - - - - - - - - -- - CITY OF SAND CITY City Manager: _ _ _ _ _ _ _ _ _ _ _ _ __ Dated: _ _ _ _ _ _ _ _ _ , Dated: _ _ _ _ _ _ _ __ Dated: _ _ _ _ _ _ _ __ Dated: - - - - - - - - Dated: -- - - - - - - Dated: _ __ _ __ _ __ Dated: _ _ _ _ _ _ _ __ Dated: _ _ _ _ _ _ _ __ Dated: _ _ _ _ _ _ _ __ Dated: _ _ __ _ _ __ _

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CITY OF SEASIDE City Manager: - - - - - - - - - - - - - CITY OF SOLEDAD City Manager: - - - - - - - - - - - - COUNTY OF MONTEREY County Administrative Officer:_ _ _ _ _ _ __ SALINAS VALLEY SOLID WASTE AUTHORITY General Manager/CAO: - - - - - - - - - - MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT General Manager:-----------Dated: - - - - - - - - Dated: _ _ _ _ _ _ _ __ Dated: _ _ _ _ _ _ _ __ Dated:_ _ _ __ _ __ Dated: - - - - - - - -- .

PEBBLE BEACH COMMUNITY SERVICES DISTRICT General Manager: - - - - - - - - - --Dated: _ _ _ _ _ _ _ __

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ATTACHMENT 'A' Request for Proposals Scope of Work To Evaluate and Analyze Monterey County's Solid Waste Management System
This Request for Proposals is issued on behalf of the County of Monterey (the ,County"), a political subdivision of the State of California; the Salinas Valley Solid Waste Authority (,SVSWA"), a Joint Powers Authority, and the Monterey Regional Waste Management District (,MRWMD"), a Special District for the State of California, (collectively, the ,Agencies"); the Cities of Carmel-by-the-Sea, Del Rey Oaks, Gonzales, Greenfield, King City, Marina, Monterey, Pacific Grove, Salinas, Sand City, Seaside, and Soledad (collectively the ,Cities"), municipal corporations; and the Pebble Beach Community Services District (.. PBCSD' ), all collectively referred to as the .Parties".

I.

Introduction
Integrated waste management services in Monterey County

The solid waste landfills and waste diversion operations in the County of Monterey are owned , operated, and provided by three separate public agencies, multiple franchise collection haulers, and private vendors . The Salinas Valley Solid Waste Authority ("SVSWA") serves the eastern portion of the County and operates the Johnson Canyon Landfill. Additionally, the SVSW A operates the Sun Street Transfer Station and the Jolon Road Transfer Station. SVSWA is also responsible for the maintenance and environmental monitoring of three closed landfills (i.e., Crazy Horse Canyon Landfill , Lewis Road Landfill , and the Jolon Road Landfill). The Monterey Regional Waste Management District ("MRWMD"), a Special District of the State of California, serves the western portion of the County and operates the Monterey Peninsula Landfill near Marina. The Monterey County Environmental Health Bureau (EHB) provides public education, some AB 939 services and franchise collection contract administration for the entire unincorporated area of Monterey County and holds membership in both solid waste agencies. The purpose of SVSWA and MRWMD is to provide secure long-term solid waste disposal, assist jurisdictions in meeting state and local diversion requirements and waste reduction education services to all of its members in an environmentally sound and cost-effective manner.

II.

Project Background
Difference in tipping fees

A.

There are several solid waste and recycling issues in Monterey County that can benefit from a comprehensive analysis to determine if there are better methods to manage waste and diversion operations in the County more efficiently. Among the several solid waste issues, but not limited to, are the following : (1) franchised collection vehicles in Monterey County traveling the shortest and most efficient routes to deliver waste for processing and disposal; (2) need to construct additional transfer or materials recovery facilities (MRFs) for processing wastes originating from within Monterey County; (3) collection routing efficiencies; (4) need for and most suitable location of new management and processing facilities; (5) ability to achieve state and local diversion goals and mandates; and (6) remaining permitted landfill capacity within Monterey County. Furthermore, there are several current economic and infrastructure issues that are under discussion for SVSWA and MRWMD member agencies that include, but are not limited to: (a) landfill tipping fee rate increase discussions for Agency member cities, (b) potential new facilities and operations for SVSWA and MRWMD, (c) issues of significant decline of solid waste to both SVSWA and MRWMD landfills and the resultant economic impacts on member agencies collection rates , (d) potential new higher diversion mandates by the state, (e) a new recycling and solid waste franchise RFP for seven of the

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MRWMD member agencies, released May 31, 2013, (f) potential pending withdrawal from the SVSWA by the County, and (g) post-closure landfill costs and liabilities associated with the three SVSWA closed landfills. Among the issues identified, the Study should include consultant review and analysis on issues (a) through (d) and NOT issues (e) through (f). There is a difference between the basic tipping fees for waste disposal charged by SVSWA (current tipping fee $67.00, plus approximately $0.75- $1.00 per household/month for AB 9393 programs) and MRWMD (current tipping fee $48.25). Based on the information provided by the SVSWA, its tipping fees have tended to be higher for three major reasons: 1) SVSWA has a large debt of $37.5 million which was used to purchase the Crazy Horse landfill and improve and fix the four old and inadequately funded landfills (Crazy Horse Canyon, Lewis Road, Johnson Canyon, and Jolon Road) that it received from County and the City of Salinas and to develop landfill capacity, and 2) SVSWA provides transfer station services that reduce landfill traffic, and 3) SVSWA has an annual landfill legacy liability of $3.0 million per year for debt payments and maintenance of the three closed landfills. Both agencies have in recent years relied on importation of waste from agencies and jurisdictions outside of Monterey County to support ongoing operations. The SVSW A has experienced financial challenges as a result of the uncertainty of this revenue stream. The SVSWA has recently implemented rate changes to provide for fund ing agency operations without the necessity of waste importation. Integrated waste management system of the SVSWA should be evaluated based on the full cost of service without waste importation revenues. B. Waste hauling patterns

MRWMD owns and operates a site for processing and disposal of waste. It is located at the Monterey Peninsula Landfill site; a 470-acre parcel located two miles north of the City of Marina, one mile east of State Highway 1 in unincorporated Monterey County. On the site, the District owns and operates a Household Hazardous Waste Facility, the Last Chance Mercantile (reuse) store, a five megawatt landfill gas to energy project, a materials recovery facility (C&D, commercial and self-haul) and the Monterey Peninsula Landfill. Waste is hauled directly to the site by franchised haulers serving the seven Monterey Peninsula cities and western Monterey County areas between and including Moss Landing, Big Sur, and Carmel Valley, a service area of 853 square miles. A transfer station in Carmel Valley is owned and operated by franchise hauler Waste Management. Two Material Recovery Facilities process single stream material, one is owned by the City of Monterey, located in Ryan Ranch and operated by Monterey Disposal Service; the other is located in Castroville, owned and operated by franchise hauler Waste Management (there are deed restrictions affecting use of the Castroville property). The waste flow patterns for the SVSW A are best illustrated by the maps included as Exhibit 2 that illustrate both the current and strategic waste flow maps. In addition to the structural differences in tipping fees ; service area boundaries and waste flow control restrictions of the MRW MD and SVSW A and the way waste is transported also may impact the disparity in rates and results in some inefficiency. A comprehensive analysis of collection, rates, facilities and other issues could provide some cost efficiencies between SVSWA and the MRWMD, as stated under Section Ill, Purpose and Goals of the RFP. C. Strategic Outlooks

In addition, the SVSWAand the MRWMD have different strategic outlooks. Among other differences, the MRW MD seeks to monetize its significant capacity at the Monterey Peninsula Landfill through importation of waste from outside Monterey County to subsidize lower rates for its constituents. The SVSW A seeks to eliminate landfilling as the preferred long term management strategy for nonrecyclable waste.

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All the Cities of Monterey County, the County of Monterey, the PBCSD, SVSWA and MRWMD, (the Parties) are requesting proposals from qualified firms or individuals interested in conducting an evaluation of the current solid waste management system in Monterey County and exploring alternatives for creating a system for collaborative approach to solid waste management throughout the County, one that can be more responsive to the needs of all Monterey County communities. Ill. Purpose and Goals of the REP

The Parties are requesting proposals from qualified firms or individuals interested in conducting an evaluation of the integrated waste management system in Monterey County. The purpose of this REP is to obtain a comprehensive county-wide analysis of the solid waste, private and public collection, processing, disposal operational/infrastructure and financial issues of SVSWA and MRWMD in Monterey County that can result in a more cost effective approach to providing solid waste and recycling services to its member agencies, while still meeting or exceeding state and local waste diversion mandates. The comprehensive analysis should be completed in a manner that would provide actionable recommendations for consideration by the Parties. The recommendations considered for implementation by the SVSWA and the MRWMD should result in Monterey County constituents receiving the most cost effective, sustainable, and environmentally and economically viable solid waste and waste diversion management services available while meeting all regulatory obligations and liabilities, and to reduce waste. Acceptance of out-of-county waste by the District is anticipated to benefit all County ratepayers. The objective of this analysis is not to merge the two existing solid waste processing and disposal agencies. Both agencies will set their respective rates as their Boards see fit and nothing in this analysis has the objective of establishing a uniform and equalized countywide rate structure between the two authorities. IV. Scope of Services

The comprehensive solid waste and recycling analysis being sought by the Parties will require the completion of the following tasks : (In responding, please identify the order for completing these tasks and any other tasks that may be necessary to complete the Scope of Work.) 1. Facilitate a workshop(s) of all Parties to identify and develop a consensus on those operational, financial, political, and legal issues and alternatives anticipated to be addressed in the study, and the process to be followed. 2. Evaluate the advantages and disadvantages, and recommend potential cost efficiencies of a modified or collaborative use of the SVSWA and MRW MD facilities and evaluate the best long and short term use of the existing and projected county-wide transfer stations, waste processing facilities (existing and proposed) and landfills in the County, including an analysis of capacity impacts. 3. Evaluate the best beneficial uses, associated costs, and efficiency of existing or proposed transfer stations, both public and private recycling facilities, both public and private materials recovery facilities, and other waste recycling, composting, waste reduction and reuse systems existing or proposed within the county. 4. Identify an appropriate cost model that could, stabilize, and ideally lower fee structures within the entire County taking into consideration debt structures, franchised collection rates , physical assets, revenue streams, and state mandated requirements to reduce landfilling of waste and other issues as appropriate. 5. Evaluate the current landfill tipping fee rates for the SVSWA and the MRWMD and identify methods that could minimize future rate impacts and increases.

6. Review the landfill tipping fee rate structure that accounts for differential MRWMD and SVSWA system debt and liability.

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7. Evaluate the initiatives, goals and objectives of both the SVSWA and the MRWMD to determine similarities and differences and how these policies impact the projected cost of operations, waste disposal, and ability to meet state regulations and goals to reduce per capita landfilling of wastes . 8. Evaluate commercial collection rate structure for unincorporated and incorporated areas of Monterey County and recommend adjustments. 9. Evaluate financial and operational benefits and challenges of Monterey County integrated waste management services, programs and franchise administration not currently under direction of the SVSWA and MRWMD. 10. Assess advantages/disadvantages of changing current flow control measures (e.g., waste routes efficiency, carbon footprint reduction, etc.) 11 . Evaluate how best to fund and meet AB 939 requirements given that the MRWMD, the SVSW A. the County, all franchise haulers, and cities pay for and manage AB 939 programs. 12. Evaluate the long-term projected landfill tipping fee rate increases of the different options. The selected consultant shall utilize the information gathered in the above-described process to develop recommendations and scenarios which would objectively identify potential principles for managing solid waste and recycling and waste reduction that would create the most cost effective and sustainable model possible in Monterey County. At least one scenario should include evaluation of private sector operations or a mix of public and private partnerships. The selected consultant shall also develop recommendations that: 1. Identify best practices and performance measures that most effectively utilize existing and planned waste collection and processing infrastructure and future landfill capacity, reduce per capita landfilling of waste and reduce, control or minimize costs for all existing and future residents and business in the county. 2. Identify options for improved operations, collaboration and reduced costs for all residents of the County. Options should be consistent with the current Source Reduction and Recycling Element, the Household Hazardous Waste Element and the Non-Disposal Facility Element for the County of Monterey and its Cities. 3. Identify more streamlined procedures and processes for current and required functions regarding landfill and waste diversion operations, Materials Recovery Facilities (MRFs), recycling, composting, reuse, and other waste reduction strategies and programs, and associated costs. 4. Analyze options for increasing long-term sustainability. 5. Provide options for streamlining the transportation and delivery system of waste, recycling , green waste/food waste/organics, C&D and other materials countywide. 6. Provide the most effective organizational structure options and identify preferred alternatives. 7 . Present other options not mentioned here that the consultant believes could provide the best alternative to the present systems of disposing, diverting and regulating solid waste in Monterey County.

V.

Working Relationships

This RFP is being issued by the Parties and it is expected that the successful prime Consultant and any Sub-Consultants will report to a Subcommittee. The Solid Waste Subcommittee is tasked with steering and managing this process and working with the designated County, City, District and Authority staff for data gathering and review of data information. The City Managers in the Subcommittee will report back to the City Managers of all the cities (who would in

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turn be responsible for reporting back to their respective councils).

VI.

De!iverables

At the conclusion of the countywide comprehensive solid waste and recycling analysis, the consultant shall, as described in the Scope of Work: 1. Provide a Preliminary Report of Findings and Recommendations that effectively summarizes and communicates the required information in the Scope of Services,

2. Present the Preliminary Report of Findings and Recommendations to the Solid Waste Subcommittee meeting and respond to the Subcommittee"s questions regarding the findings and recommendations; 3. Identify key issues and opportunities,

4. Formulate recommendations and preferred alternative(s); 5. Prepare the Final Report of Findings and Recommendations, which would include addressing the Subcommittees" questions, comments, concerns and inclusion of additional analysis. VII .

Final Report & Presentation

The Final Report Issued shall : 1. Include an Executive Summary summarizing the findings and recommendations as identified in the Scope of Services.

2. Shall address all areas listed in the scope of services and provide the information necessary for policy decisions regarding the operational and service options. 3. Include as attachments/exhibits or via reference all spreadsheets, reports , studies, sources, or other documentation prepa red or utilized by the Consultant 4. Be presented by the Consultant as necessary and directed by the Solid Waste Subcommittee to governing boards of the Parties of this RFP. In order to facilitate the presentation, consultant should prepare a PowerPoint presentation or utilize other presentation tools/media to maximize the understanding of the Final Report. 5. Be provided via 15 written copies and in electronic format including all the exhibits, tables, spreadsheets, etc., utilized.

VIII.

Proposed Timeline
December 27, 2013 January 13-17, 2014 February 10, 2014 February/March 2014

Release of RFP Bidders Conference RFP Closes Evaluation of RFP

Selection & Engagement of Consultant Release & Presentation of Preliminary Report of Findings & Recommendations Release & Presentation of Final Report of Findings & Recommendations Consideration and Implementation of Findings & Recommendations by the Parties

March, 2014 June, 2014 September, 2014 September- November, 2014

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1 2

Attachment 'B' Cost Sharing Plan The Parties agree to share in the overall costs which are estimated to not exceed $150,000 as follows : $50,000 between the Authority and District= $25,000 each. $100,000 between the Cities, PBCSD and County as Exhibit 1).

3 4

s
6
7

=(pursuant to the formula in the table included

8 9 10
11

The Parties understand that all efforts will be made by the Solid Waste Management Study Subcommittee of MBAMG to keep costs as low as possible. The Parties agree that the City of Gonzales as the lead agency will invoice each participant its percentage share of the costs pursuant to the payment schedule negotiated with any retained consultants or experts.

10

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Exhibit 1
Cost Sharing Allocation for the Evaluation and Analysis of the Monterey County Solid Waste System )y p ercentage o fP opu ation S oi 81 en de db ldWaste Generat1on &A ssessedValuation
$100,000 Population Estimates 11112013. County/City Total Population Carmel-By-The-Sea Del Rey Oacks Gonzales Greenfield King City Marina Monterey Pacific Grove Salinas Sand City Seaside Soledad Pebble Beach**** Balance of Monterey County 101 ,500 %of Total Population in the County % of Solid Waste Generated Countyv.ide.. % of Assessed Valuation Countywide

Est Cost Share

403,167
3,775 1,648 8,296 16,729 13,073 20,073 23,991 15,268 153,215 338 29,214 16,047 0.94% 0.41 % 2.06% 4.15% 3.24% 4 .98% 5.95% 3.79% 38.00% 0.08% 7.25% 3.98% 0.00% 25.18% 2.65% 0.44% 1.40% 1.69% 2.07/c 4.75% 11 .19% 4.15% 25.52% 0.66/c 7.78% 2.36% 3.4 1% 31 .93% 6.24% $ 0.46/c 0.87% 0.98% 1.31% 2.94% 9.01% 5.23% 17.24% 0.46/c 3.53% 1.30% 0.00% 50.42% 3,278.06 435.89 1,443.06 2,274 .19 2,208.20 4,224.55 8, 715.49 4,387.08 26,918.46 401.04 6,184.75 2,547 .06 1 138.05 35,844. 13

Subtotals Agencies Salinas Valley Solid Waste Authority Monterey Regional Waste Management

403, 167

1 0000

100 00%

~oo

oo &$
$

100,000 00 25,000.00 25,000.00 50,000 00

I ~

Subtota

$ $

Total Estimated Budget Department of F1nance Demographic Research Umt (511113}: Population M1nus Exclusions **Information from the 2011 -2012 Annual Reports of the SVSWA and MRWMD . . ..Information Provided by the Monterey County Assessor *Amount v.ill be covered by Monterey County

150,000.00

105

e
Ca

L.n:y

Transfer Station Landfill Waste Origin Delive1

MRWMD
r Station Johnson Canyon Landfill

-+- Waste Transfer to

. . . Residue from Autoclave

Sun Street Transfer Station

SVSWA
Current Waste Flow

Soledad

Greenfield

South ------~~- ..:._Mo. Co. _ _,

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SVSWA Strategic Waste Flow

City Transfer Station Landfill ____ Waste Origin Delivery - Waste Transfer To Residue From Autoclave (optional to Marina) C&D For Processing

Johnson Canyon Landfill Recovery Center

-+ -+

: ++

_ Gonzales
I

Soledad

"\: 1 +
107

+ +

Greenfield-

.
South Mo. Co.

Jolon Ro '!! Transfer Station