2010 Kitchen Staff Handbook

This Handbook is designed to bring together information you need before arriving at camp.

Welcome to The Aloha Camps!

THE ALOHA FOUNDATION, INC.
2968 Lake Morey Road Fairlee, VT 05045 (802) 333-3400 Fax: (802) 333-3404

The Aloha Foundation is a non-profit educational institution with the objectives of fostering personal growth, selfreliance, self-confidence, cooperation, and a sense of community in people of all ages and backgrounds. These objectives are accomplished through a variety of experiences including, camping, hiking, athletics, water sports, art, music, crafts, theater, and environmental education. In a warm and caring atmosphere, Aloha's professional staff nurtures the health and well-being of individuals and helps guide them through challenging experiences that enrich their lives.

_________________
Phil Ameden Food Service Director phil_ameden@alohafoundation.org ALOHA CAMP 2039 Lake Morey Road Fairlee, VT 05045 (802) 333-3410 Fax: (802) 333-3404 ________________ Marijean L. Parry Director
marijean_parry@alohafoundation.org

ALOHA HIVE CAMP 846 VT Route 244 Fairlee, VT 05045 (802) 333-3420 Fax: (802) 333-3404 _________________ Kathy Plunkett Director
kathy_plunkett@alohafoundation.org

Mission Statement of The Aloha Foundation

CAMP LANAKILA 2899 Lake Morey Road Fairlee, VT 05045 (802) 333-3430 Fax: (802) 333-3404 _________________ D. Barnes Boffey Director
barnes_boffey@alohafoundation.org

Inside...

Kitchen Staff Bulletin Rules of the Road Reminders and Details Travel Clothing/Equipment List Pre-Camp Map

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KITCHEN STAFF BULLETIN

This bulletin outlines the general areas of responsibility and the governing policies of The Aloha Foundation. Individual camp manuals, distributed at the beginning of Pre-Camp, provide more complete information on specific camp regulations, evaluation and disciplinary procedures, time-off and other pertinent matters.
1. Staff members hold in common a general responsibility for the welfare of the children entrusted to us. By signing your hiring letter, you agree to uphold all safety policies and procedures established by the Food Service Director and to work cooperatively with the Director to insure the safety and well-being of the campers in the fullest sense. 2. As staff members, we act as role models and set examples in all that we do. Assuming such a role inevitably implies giving up some personal freedoms in these areas for the overall welfare of the group. Each camp has specific regulations and guidelines governing dress, grooming, personal appearance and demeanor. 3. Because we are role models, smoking and the use of alcohol in front of campers is totally inappropriate and the use of drugs is prohibited. 4. The camps have established policies governing evening hours and sleep for well-rested staff to do their important jobs. We expect all camp staff to be in camp, and in the tent field, no later than 1:00 am. 5. All staff members are entitled to time off, as provided in the camp manuals, and are encouraged to utilize these opportunities as an important means of relaxation and revitalization. 6. All staff members are expected to have completed other necessary paperwork, as well as any other prerequisites for work before the beginning of Pre-Camp training. 7. Evaluation is a vital part of any job. The Food Service Director will do their utmost to provide open and honest feedback to you on your performance. Each camp has a number of channels for dealing with problems and staff concerns. We must reserve the right, if necessary, to adjust your position and compensation if original arrangements are not working out, in our opinion. 8. An At-Will employee is hired at the pleasure of the employer and their employment can be terminated for any or no reason at all except for discriminatory reasons such as age, race, gender or religion. 9. Each employee, when starting a position with The Aloha Foundation, will serve a 2 week probationary period. During that period, the Camp Director reserves the right to terminate the employee if the employees job performance does not meet The Foundations standards.

Equal Opportunity
The Aloha Foundation, Inc. does not discriminate on the basis of age, gender, race, religion, national origin, veteran status, sexual orientation, or disability with respect to: employment, volunteer participation, and the provision of services. We at The Aloha Foundation are committed to working together in a manner which is consistently supportive and respectful. As we try to educate our clients to the benefits of taking responsibility and working with clarity and honesty to build a strong and effective community, we pledge to treat each other in the same manner. As professionals we are committed to treating each other, and our clients, with courtesy and respect. As professionals, we are also entitled to a work environment which is safe and comfortable, free of intimidation and is conducive to appropriately relaxed daily contact. This means that harassment or intimidation in any form, including sexual harassment of employees or clients is specifically against our policy. Complaints about such issues should be brought to your individual Camp Director, the Executive Director or the Business Manager.

We hope this important list of policies and guidelines will clarify our expectations for counselors and on some of the obligations that are part of the job. Please feel free to communicate with any of us if you have further questions.

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RULES OF THE ROAD FOR KITCHEN STAFF AT THE ALOHA CAMPS

All employees of the Aloha Camps are members of the camp family and are thus entitled to the same rights and privileges. At the same time they are governed by the same set of standards. The nature of kitchen work, however, necessitates that kitchen personnel must have additional, and sometimes uniquely different, guidelines and schedules than personnel working in other areas. For example, when off duty and out of the kitchen area, dress codes and behavior patterns for kitchen personnel are the same as those for counselors and all other employees. The style and tone of a camp are as important as its substance. They are the outward manifestation of the camp's philosophy. By style we mean such matters as appropriate language, sportsmanship, basic courtesy to peers and campers, dress and overall appearance and regard for camp customs and rules. In addition to the points covered in the Foundation materials sent to all employees, here are other points to consider:

All employees are asked to maintain appropriate personal hygiene. All staff must shower regularly, keep finger nails short and maintain a clean appearance. All employees are asked to keep their hair neat and trim. All long hair must be restrained. Everyone is required to wear a clean kitchen staff T-shirt and apron. Blue jeans and sneakers/ sturdy shoes are acceptable. No sandals or open toed shoes can be worn in the kitchen. All kitchen staff must have a physical examination prior to pre-camp, and have on file the proper papers signifying that you have passed the physical examination. Please make sure any relevant information on tuberculosis tests or vaccination is included in your health form materials. Working relationships and friendships among staff members are part of the fun and vital to the successful operation of the camp, but don't forget that the campers come first. As kitchen staff share a tent or room with others, you will be expected to keep your gear in order. The Food Service Director is in charge of the kitchens, Chef Managers and all kitchen employees. You are to learn from and report directly to the Chef Manager about what is expected on the job and do it to the best of your abilities. Go to your Chef Manager with any problem that may arise. You are also responsible to the Camp Director.

As kitchen personnel, you are expected to learn your work schedule and to be on time when you are due in the kitchen. Work habits, connected with the handling of food, will be explained in detail by the Chef Manager. This covers such things as hand-washing, cleanliness, sanitation, etc.

Since kitchen personnel work different hours than do the general counselors, the Camp Director shall make times available for kitchen staff to swim and to use other recreational facilities at the camp.

It is the responsibility of all Kitchen Staff to read the entire manual and abide by all of the rules and regulations. If there are any questions, please contact Jenna Ditcheos EMAIL: jenna_ditcheos@alohafoundation.org OR Phil Ameden EMAIL: phil_ameden@alohafoundation.org.
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SOME IMPORTANT REMINDERS AND DETAILS

1. Check the arrival date in your letter of hire. Please be certain your Camp Director knows where you can be reached if you are not living at home. 2. HEALTH FORMS. Please contact the Foundation Office if you did not receive the Health Forms with your Hiring Letter. Every staff member must complete and submit the Health History (GREEN forms) every year. If the staff member is a minor, the forms should be completed by the parent or guardian. In addition, the Health Care Physical Exam and Recommendations by Licensed Medical Personnel (YELLOW form) must be completed by a licensed medical professional every year. Information on this form may be based on a physical exam administered any time after June 16, 2008. All staff members are required to have the standard immunizations. Tetanus boosters are required if it has been more than 10 years since your last immunization. For those staff coming from countries where tuberculosis is still considered a national health issue, a TB test may be administered at camp, as well as any treatment appropriate. Please make sure any relevant information on tuberculosis tests or vaccination is included in your health form materials. 3. HEALTH INSURANCE is your responsibility. Please fill in the blanks about insurance on the first page of the health history forms. If you live in New Hampshire and would like to arrange short term insurance coverage, you may contact our insurance agent - Carol Buckley - 603-643-4540 or 1-800-462-9919. If you do not live in New Hampshire, but need short term insurance coverage, contact an insurance agent in your state. If you need to see the doctor, dentist or get a prescription, the bill will be deducted from your salary. International Staff: BUNAC, CCUSA, Camp America, ICCP, InterExchange/Camp USA staff and others coming through any other overseas programs: your programs all provide insurance coverage for you; please read the information carefully. 4. EMPLOYEE DECLARATION OF HEALTH CARE. This form must be completed every year. (Seasonal staff can disregard Section A.) Seasonal employees do not participate in the Aloha Foundations health care plan. Therefore, we need to determine your health care coverage status to determine whether the Foundation will need to pay a contribution to the state because you do not have private health care coverage. You will need to make a choice under Section B. If you are a student and are covered under your parents health insurance, please choose the second or third option, depending on whether youre part time or seasonal. If you have no private healthcare coverage at all, please choose the first option: I do NOT have health care coverage or I have coverage through VHAP or Medicaid. 5. MEDICATIONS. If you are bringing medications to camp and are 18 or over, you must store them in a locked area and may self-administer. Locked storage areas are available for this purpose. Staff members who are under 18 must bring all medications to the Camp Nurse for storage and administration. 6. GOVERNMENT W-4 FORMS. Please read the instructions carefully, completing all sections applicable to your particular situation. You MUST have a completed W-4 form on file in our office in order to be employed. NO wages or advances on salary will be paid to any person who has not filed this withholding certificate containing COMPLETE INFORMATION (INCLUDING A SOCIAL SECURITY NUMBER AND YOUR SIGNATURE). International Staff: In section asking for Social Security #, fill in if you have been issued one previously. If not, leave blank and you will be required to apply for one when you arrive for Pre-Camp. 7. SOCIAL SECURITY. Every staff member, INCLUDING International Staff, (counselor, junior counselor, counselor-intraining or helper in any other capacity) MUST have a Social Security number. If you do not have a Social Security number, YOU MUST secure one through the nearest office of the Social Security Administration. If needed, apply immediately. Be sure to record your Social Security number on the W-4 Form and return it promptly to the Foundation Office. International Staff: Applications and an interview will be completed during pre-camp with the Social Security Department. 8. IMMIGRATION REGULATIONS. In order to comply with United States Department of Immigration regulations, EVERY NEW staff member who is a United States citizen MUST BRING PROOF OF CITIZENSHIP. This must include 1) a passport or 2) a copy of your birth certificate and one other form of identification (driver's license or State ID with picture). All International Staff members will be asked to produce their passport and J-1 Visa on a yearly basis. 9. YOUR SALARY. For the purposes of computing Federal and Vermont Income Taxes and Social Security Taxes withheld, your compensation consists of the wages or salary The Aloha Foundation, Inc. pays you. Room and board provided to you for the convenience of The Aloha Foundation, Inc. is not subject to taxation. International Staff: Staff members sponsored by international agencies such as BUNAC, CCUSA, ICCP, etc. are exempt from Social Security taxes. 10. ADVANCES ON SALARY. During the summer, you may receive cash advances on your salary to pay bills, use for days off, etc. There are two rules about such advances: 1) The $100.00 maximum may be exceeded only with special permission from your Camp Director; 2) Advances are limited to 4 times during the summer.

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11. AFTER-TAPS. Camp is for our campers, and to this end we create a childs world. During the camp day, we attempt to minimize the impact of counselor social activities, and we make sure our social lives allow adequate rest needed to perform our demanding daytime jobs. In order to make sure we get adequate rest and provide camper supervision through the night, we use 1:00 am as a reasonable guideline for counselors to be in their Units. While alcohol may be served at occasional staff parties to those legally able to drink, abuse of any kind is not tolerated and the use of drugs is grounds for dismissal. Smoking is discouraged and is restricted to the late night hours and specific areas on camp property. 12. LAUNDRY. The camp will provide laundry service at a commercial facility. Since this is a high-volume operation, you should not send your finest clothes. You might also expect some fading, as chlorine bleach is sometimes used. This laundry service will be free for your camp laundry ONLY. The camps have no facilities for laundry except handwashing. There is a laundromat in Fairlee for those who prefer to do their own. 13. DRIVING. If you are 21 years or older, you may be expected to drive 12 or 15 passenger vans. International Counselors: if you are 21 years or older, you may also be asked to drive camp vehicles. If possible, please take the necessary tests in your home country to be authorized to drive 12 or 15 passenger vans. If doing this becomes too difficult or too costly, please contact your Camp Director. If you also have an International Drivers License, please bring it along with your regular Drivers License. If possible, please supply us with your driving record. If you have difficulty obtaining this record, check with your agency and they should be able to assist you. 14. PHONE CALLS. Counselors will have access to a phone during free-time or after-taps when your activities with campers will not be disrupted. Our main camp phone number must be kept clear for emergencies and parents. Therefore, you may use a credit card or make collect calls from the phone designated for counselor use. Prepaid phone cards can be purchased through the camp store. Phone numbers for counselor use are: Aloha - 802-333-3419; Hive - 802-333-3429; Lanakila - 802-333-3409 Of course, our main camp phone is always available to your family for an emergency. 15. CELL PHONES. Cell phone use is restricted to certain authorized times and places on each camp property, and never in front of campers or where usage detracts from the overall rustic, nature-centered focus of the camp environment. Restricting cell phone use is part of our overall goal of decreasing the expectations around instant communication which are so prevalent in the world outside camp. 16. CAMERAS. It is strictly prohibited for cameras to be used in areas where people are changing clothes, taking showers or using bathroom facilities. 17. COMPUTERS. We encourage counselors to leave their personal computers at home, as we do for all items of significant financial value. We provide computers for word processing and writing reports, and during free-time email is accessible at the town library and in nearby Hanover, NH. Neither counselors nor campers have email available immediately on-site, but we are able to handle emergencies, if they arise. Please expect to make an adjustment in your expectations about outside communication. Camp is designed to operate at a different speed and to feel like an environment that does not rely on technology as a major part of our summer together. 18. YOUR ADDRESS. Your summer address is on the front cover of this Handbook. NOTE: If you fill out a Change of Address form with your local Post Office, please be sure to check the box that indicates temporary change only. We receive mail for some counselors well into the winter, and you may miss some important mail in the confusion. 19. UNIFORMS. Our simple uniform helps to enable campers to focus on the out-of-doors and making new friends rather than focusing on their clothes! Counselors and campers follow the same guidelines (see Clothing/Equipment List for more information). The reason for quantities given is that the laundry is picked up once a week. You should have sufficient clothing for at least ten days. 20. PERSONAL SPORTS EQUIPMENT. If you choose to bring along your own personal sports equipment a tennis racket, for example please label it clearly. If you must use this equipment to perform your job, for example, if you teach tennis at camp, and your racket breaks during that teaching, the Foundation will repair the racket. If you use this equipment in your free-time, its repair would be your responsibility. 21. PLEASE DO NOT BRING TO CAMP: An excessive amount of out-of-uniform clothing, e.g. school emblem clothes, etc. Good clothing from home - the camp laundry is camp laundry and clothing requiring special attention should be left home. Motorcycles. Electronic games or toys, tape recorders, video cameras, video recorders, electronic address books, CD players, iPods (except for personal use After-Taps). Pets. For men: excessively long or unkempt hair, beards or mustaches in the growing stages. Drugs, alcohol or weapons.

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TRAVEL
Please be sure to return your travel information as soon as possible so we can arrange to pick you up.
ARRIVAL SUGGESTIONS: Buses from Manchester, New Hampshire and Boston, Massachusetts arrive in Hanover, New Hampshire and buses from New York arrive in White River Junction, Vermont and/or Hanover, New Hampshire. Bus fare from Manchester is approximately $25-$30. Bus fare from Boston is approximately $35-$40. Bus fare from New York is approximately $70-$80. Some suggested bus times: Manchester: Leave Manchester Airport at 11:05 am
or

Arrive Hanover, NH at 12:30 pm Arrive Hanover, NH at 4:55 pm Arrive Hanover at 12:30 pm

or

Leave Manchester Airport at 3:00 pm Boston: Leave South Station at 10:00 am Leave South Station at 2:00 pm New York: Leave Port Authority at 6:00 am
or

Arrive Hanover at 4:55pm Arrive WRJ, VT at 12:50 pm Arrive WRJ, VT at 8:35 pm (Hanover at 8:45 pm)

(at Logan Airport, check at the Information Desk for bus schedule over to South Station - they run frequently)

Leave Port Authority at 1:30 pm

For an up-to-date schedule, call Greyhound: 800-231-2222 or 802-295-3011 - www.greyhound.com The Dartmouth Coach runs daily from Bostons Logan Airport or South Station and New York to Hanover, New Hampshire. Coach fare is approximately $38.00 (Logan), $33.00 (South Station) or $74.50 (New York Yale Club, adjacent to Grand Central Station) one way. Some suggested Coach times: Leave Logan / South Station at 10:55 am / 11:30 am
or

Arrive Hanover, NH at 2:00 pm Arrive Hanover, NH at 4:00 pm

or

Leave Logan / South Station at 12:55 pm / 1:30 pm Leave Logan / South Station at 2:55 pm / 3:30 pm Leave New York at 8:30 am or 1:30 pm

Arrive Hanover, NH at 6:00 pm Arrive Hanover, NH at 1:15 pm or 6:20 pm

For an up-to-date schedule, call Dartmouth Coach: 800-637-0123 or 603-448-2800 - www.dartmouthcoach.com The Amtrak Train runs 7 days/week from New York City (Penn Station) to White River Junction, Vermont. Train fare is approximately $48.00 one way. Seats are limited, book early. Suggested train time: Leave Penn Station at 11:30 am Arrive WRJ, VT at 6:40 pm For an up-to-date schedule, call Amtrak: 800-872-7245 or 802-295-7160 - www.amtrak.com There are Cape Air direct flights out of Boston, Massachusetts (Logan Airport) arriving in Lebanon, New Hampshire. Air fare is approximately $60 one way. Some suggested flight times: Leave Logan Airport at 12:30 pm Arrive Lebanon at 1:25 pm
or

Leave Logan Airport at 3:30 pm

or

Arrive Lebanon at 4:25 pm Arrive Lebanon at 7 pm

Leave Logan Airport at 6:05 pm

For an up-to-date schedule, call Cape Air: 800-352-0714 - www.flycapeair.com For counselors shipping baggage: PLEASE LABEL EVERYTHING CLEARLY!

(we can accept shipments at the following addresses after June 15) YOUR NAME Aloha Camp 2039 Lake Morey Road Fairlee, VT 05045 YOUR NAME Aloha Hive Camp 846 VT Route 244 Fairlee, VT 05045
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YOUR NAME Camp Lanakila 2899 Lake Morey Road Fairlee, VT 05045

KITCHEN STAFF CLOTHING/EQUIPMENT LIST

Required Kitchen Uniform:

Foundation logo T-shirts - for daily wear in the kitchen to be provided at camp. Shorts or jeans Sturdy shoes or sneakers. Absolutely NO open toed shoes or sandals. Apronwill be provided

Other Things to Bring: Clothing

NECESSARY:

Optional uniform for camp activities:

For Men: White button up or polo shirt and gray shorts. For Women: White button up or polo and green shorts.

1 or 2 warm layers - sweatshirt, fleece or wool jacket. Dark green color, if possible 1 light-weight parka or warm jacket - great for cold mornings Jeans, denim blue, in good shape (no holes, frayed hems or patches) - not black,
bleached, striped or printed

INTERNATIONAL STAFF

We will supply you with a bedding package consisting of the following:

shirts, shorts and pants to wear during time away from camp 8-10 pairs of socks 8-10 pair underwear 2 laundry bags w/drawstring & your name printed on outside 2 pair of comfortable shoes 1 pair of sturdy shoes for the kitchenno open toes or sandals! Rain coat or parka.

3 warm blankets 2 sets sheets 2 pillow cases / 1 pillow 1 sleeping bag (if needed) 3 bath towels/3 wash cloths DOMESTIC STAFF

OPTIONAL: Warm pajamas bathing suit (recommended) Warm hat / Baseball cap

Personal Items

You will NOT be supplied with a bedding package. Domestic staff must bring their own bedding.
LABELING:

PLEASE WRITE YOUR NAME IN ALL YOUR CLOTHING AND POSSESSIONS. WE HAVE OVER 200 PEOPLE ON CAMP PROPERTY, ALL WEARING AND USING THE SAME KIND OF CLOTHING AND ACCESSORIES.

PLEASE MARK YOUR ITEMS CLEARLY.

toilet articles: soap & soap dish, shampoo, toothbrush, toothpaste, etc. other items: pens, paper, stamps, film, bug repellent, simple sewing supplies, etc. water bottle (available in camp store with Foundation emblem) alarm clock, battery operated is best. 1 flashlight (torch) & extra batteries camera, extra film & batteries (optional) Photos, maps, etc. from your country to share with the camp community power converteroptional

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PRE-CAMP
Pre-Camp is a time to prepare the camp, departments, units and ourselves for the campers arrival. Its a time to learn the routine, to get to know each other and to become a working community. This is an intensive week that will take all your energy and concentration. It can also be lots of fun! There is scheduled free time in and out of camp, but mostly youll be in camp working, getting to know each other, learning counseling skills, planning for summer 10 and, of course, having fun together. Good preparation means that when the campers arrive on June 23 we are all feeling ready. Take some time before you arrive to think about things you can share at Camp stories, games, slides of a special trip, funny costumes, a book to read aloud to campers, skits and music to teach the group, etc. Once the summer begins, things move very quickly, and you may find yourself not having enough time to generate ideas or to make plans for special events. Think ahead, and come eager and ready to share FUN!

GENERAL PRE-CAMP SCHEDULE

Sunday, June 13 Sunday, June 13 Monday, June 14 Tuesday, June 15 Wednesday, June 16 to Monday, June 21 Tuesday, June 22 Wednesday, June 23 Department Time; Unit time, Gulicking-Up. Last minute work, afternoon and evening off. CAMPERS ARRIVE! Arrival of Kitchen Staff. Arrival of Unit Heads and Assistant Director. Arrival of Department Heads. Arrival of Bridgers (Lanakila). Arrival of all other staff (by 5 pm). Pre-Camp training in Counseling for Success, Department preparation, Teaching Skills, Unit Orientation, camp cleanup, cookouts and fun!

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DIRECTIONS & MAP

The Aloha Camps are located on the shores of Lake Fairlee and Lake Morey in Fairlee, Vermont. Fairlee is on the banks of the Connecticut River, 25 miles north of White River Junction, VT on Interstate 91.
Horizons Day Camp & Hive Directions: From Interstate 91 North, take Exit 14, Thetford, VT. Take a left off the exit ramp (west), onto Route 113 (heading south, turn right). Follow Route 113 through Thetford Center and Post Mills, VT (5.5 miles). Take a right onto Route 244, just after Bakers General Store. Continue on Route 244 until you see Lake Fairlee on your right. Horizons will soon be on your left at the intersection of Route 244 and Middlebrook Road. Hive will be on your right, approximately 1 mile past Middlebrook Road on Route 244. Aloha, Lanakila & Hulbert Outdoor Center Directions: From Interstate 91, take Exit 15, Fairlee, VT. If you were heading north on I-91, turn left (west) off the exit ramp (heading south, turn right) toward Lake Morey. Continue straight on West Lake Morey Road for about 2 miles to Aloha and 3 miles to Lanakila and Hulbert Outdoor Center. Ohana Camp: From Interstate I-91 North, take Exit 14, Thetford, VT. Take a left off the exit ramp (west), onto Route 113 (heading south, turn right). Follow Route 113 through Thetford Center and Post Mills, VT (5.5) miles. Take a Right onto Route 244, just after Bakers General Store. Go mile, and bear right onto Robinson Hill Road. Continue about 1 miles past the cemetery and Airport, to the top of the hill. Turn left onto Quinibeck Road. After a short distance there will be a barn on the right and a little beyond to your left, two stone pillars with a gate bearing the Ohana Camp Sign.

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