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FIRST LEVEL SUPERVISOR (Type and sign your name and date)
I HAVE RECEIVED MY PERFORMANCE PLAN AND DISCUSSED IT WITH MY SUPERVISOR(Employee Identify On Target (OT) or Less Than Expected (LTE) for each
signature and date) performance criterion
FEMA Form 30-65, OCT 04 (See instructions on reverse) Copy 1-OHRM, 2-Employee, 3-Supervisor
INSTRUCTIONS
A - DEFINITIONS:
QUARTERLY REVIEW: A supervisor's assessment of employee's performance for a specified period of time during the rating cycle.
This is a tool used by supervisors to communicate with employees about their performance compared to the performance criteria and
performance standards in the performance plan. This mechanism provides supervisors with an opportunity to provide feedback to
employees about their performance, i.e., work progress, areas of weaknesses and strengths, areas needing improvement, and other
performance-related matters. It also provides employees with an opportunity to provide input to the supervisor about their performance,
i.e., accomplishments, barriers, status of assignments, areas requiring supervisors attention, etc. A quarterly review is not a
performance rating and it does not determine the outcome of an employee's rating of record at the end of the year; therefore, a quarterly
review is not grievable, unless otherwise specified in a negotiated agreement. However, an employee may challenge that review by
discussing their concerns with the supervisor and/or by submitting written comments to the supervisor.
ON TARGET (OT): Performance in a particular criterion is at least acceptable and the employee's progress is on target;
LESS THAN EXPECTED (LTE): Performance in a particular criterion is less than expected by the supervisor. This does not
necessarily mean that the final rating of record will be Unacceptable.
B - PROCEDURES:
1. Supervisor signs the performance plan and discusses it with the employee. Employee acknowledges receipt of performance
plan by signing in the appropriate section, and copy is given to employee. Supervisor keeps original three-part plan.
2. During the quarterly reviews, the immediate supervisor will determine progress of performance on each criterion to be either On
Target (OT) or Less Than Expected (LTE), and will note this in the appropriate column on the plan.
3. If performance in any criterion is judged to be LTE, the supervisor will provide written narrative to explain this judgement on
FEMA Form 30-60B. Additional sheets may be attached as necessary. Employees may submit written comments to the
supervisor if they disagree with the review. Additionally, if any employee has performed in a superior manner in any criterion,
the supervisor shall note accomplishments in the comments section.
4. Both supervisor and employee will initial and date the employee performance plan in the appropriate section upon concluding
each quarterly review. A copy of each review and comments shall be given to the employee.