Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
INSTALLATION
STEP 1- The Set up Wizard opens once the CD is inserted. Click “Next” to
proceed.
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STEP 2- Select a path for the set up files by clicking “Browse”. However, an
icon of SMS MAILER is generated irrespective of the path you chose here.
Checking “Just Me” will open the application only for you/user currently
logged in.
“Everyone” will enable any user logging in to the computer system use SMS
MAILER.
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LICENSE KEY
In order to start using the application type in the license key you receive.
• You will receive a license key after revealing the 32-digit software
key that appears in the window (highlighted here in blue color)
To receive license key via email, use the “Send Mail” option.
Fill in the form that opens up with your details.
CDTECH associates will get back to you with the license key.
The window opened at the start is the Send Bulk Mail window, by default.
Select New> Send Bulk Mail to get there.
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ICON LIST
Import- Lets you upload email addresses for your bulk email operations
from a previously created document or from contact lists of your various
email accounts.
Account Details- Clicking this icon will take you to “User Accounts”
window meant for entering bulk email account details. Same as selecting
Settings>Account Details
Scheduled Email- Lets you view all emails scheduled to be sent today/later.
Check Mail- The icon opens your inbox to check your mails for the day.
Extractor- Allows you to extract email addresses from anywhere on the web.
Refresh- Clicking “Refresh” will close the application and re-open it.
Auto Generate Nos- Opens “Auto Generate Number” window that lets you
create a database of mobile numbers if you don’t already have one.
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MENU LIST
1. New
• Send Bulk Mail – The window allows you to send bulk Email.
It is the default window that appears on opening SMS
MAILER.
• Emergency Email- Select the option if you have to send one
single email without interrupting the bulk email operation.
• Email2SMS- Settings that will guide you through how to set up
an ordinary mobile phone to send/receive emails.
• Scheduled Email- Opens the scheduler that also shows all
scheduled emails.
• Check Mail- Opens your Inbox
• Auto Generation Nos- Lets you create fresh databases of mobile
numbers.
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2. Settings
• Options- Lets you change the password that you use to log in to
SMS MAILER. The option is applicable only if you had chosen
“Everyone” during installation.
• Account Details- Settings related to your bulk Email account.
Same as “Account Details” icon seen in the main window.
• Add New User- This option is valid only if you had chosen
“Everyone” during installation. That is, if SMS Mailer is used
by more than one person then this option lets you add new users
to the application.
• Check Mail Account- Settings of the email account/accounts
that are registered in SMS Mailer’s inbox.
• Add Groups- Lets you organize recipients into groups. Same as
“Groups” icon seen in the main window.
• Auto Reply- Allows you to set auto replies for the emails you
receive.
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SMS MAILER sends both emails and SMS messages. To send SMS,
connect the mobile phone through which you wish to send SMS to the
system.
STEP 1- Select New> Send Bulk Mail to get to the main window.
STEP 3- Beside “Select Port No” select the port number to which the phone
is connected.
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STEP 5- If you have trouble locating the port number then check Control
Panel Settings by selecting Start>Control Panel> Phone and Modem
Options.
Check the port number by clicking on “Modems” tab.
To add another user who should be allowed to use SMS MAILER when
he/she is logged on complete the following steps.
This is applicable only to users who chose “Everyone” during installation.
(See Pg. 2)
Step 2- In the “Add Login” window, give the user’s name and password.
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• The account used here can be of any type- Yahoo, Gmail, Hotmail,
AOL etc.
• The “User Accounts” window will help you adjust SMTP settings and
complete account creation.
NOTE: You can also use the editable database panel found below.
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MULTIPLE IDs
• If you wish to choose only one email address to perform bulk email
operation then select the address from “Select” list in “Action to
perform” section.
• “Set Default” allows you to set the ID currently selected as the default
ID from which bulk emails will be sent.
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• Effecting a time delay between emails is very useful since most SMTP
servers on the internet are sensitive to bulk email sending. But the
time delay that is set will ensure all your bulk emails reach the
intended recipients safely without being blocked.
SMS MAILER can be tuned to check incoming emails of any of your email
accounts.
STEP 2- Fill in your account details like Email ID, Password. Other
information like Server Name, Port No etc are specific to individual
domains. CDTECH Associates can give you those details.
“Clear” icon will clear all the text boxes in the form.
Alternately, you can enter account details field-wise into the database panel
provided below there.
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STEP 4- Now all inbox details of the email accounts saved here will appear
in the “Inbox” page. Selecting New> Check Mail will take you there.
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STEP 5- Inboxes of all saved email accounts appear in the Inbox page. Other
mail options like Compose, Reply, Forward are also available.
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If you do not want SMS MAILER to display details (inbox, compose mail
text box etc) of any of your saved email accounts then that account has to be
removed from the “Check Mail Account” table.
STEP 1- Select Settings > Check Mail Account to open Check Mail Account
window.
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STEP 2- Select the email address of the account you wish to delete from the
list beside “Email ID”.
STEP 3- Press “Remove” to remove the account. Now details of the account
will not appear in the “Inbox” window. You can check by selecting New >
Check Mail
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The selected email account has been removed from the inbox.
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STEP 2- To make details of an account appear in the form, select the email
address from the list beside “Email ID”
CREATING GROUPS
Most broadcasts deal with huge numbers of email addresses and mobile
numbers. Categorizing these recipients’ details into groups will save your
time spent in identifying them individually.
STEP 2- In “Add Groups” window that appears, type a name that you wish
to give your group in the text box beside “Group Name”.
Then click “Add Group” icon.
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TABLE NAME- Select the name of the table that contains all the details.
NAME- Select the field (of the saved document) that contains the names of
the contacts.
EMAIL ID- Select the field (of the saved document) that contains email
addresses of the contacts.
MOBILE No- Select the field (of the saved document) that contains mobile
numbers of the contacts.
Checking “Remove Duplicates” icon will remove all the duplicate entries
that may have accidentally occurred due to errors in typing.
Click “OK” to upload the details. “Close” button will close the wizard
without saving the details added.
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STEP 8- Fill out the text boxes in “Import Contacts from Mail” section.
Beside “Email Address” enter the email address of the account that contains
the contacts you wish to import
Beside “Select Any One” select the domain that contains the account-
Hotmail, Gmail, Yahoo etc
STEP 9- Once finish importing, all the email addresses you imported are
shown in the “Add Groups” window.
STEP 2- “Add Groups” window appears. Select the group you wish to
remove from “Select Group Name” list as shown here.
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To easily add email addresses and mobile numbers to the “To:” list/ send list
“Import” option can be used.
“Load Group” option will bring all entries of a saved group to the send list.
To know more on loading groups refer Pg. 49.
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TABLE NAME- Select the name of the table that contains all the details.
NAME- Select the field (of the saved document) that contains the names of
the contacts.
EMAIL ID- Select the field (of the saved document) that contains email
addresses of the contacts.
MOBILE No- Select the field (of the saved document) that contains mobile
numbers of the contacts.
Checking “Remove Duplicates” icon will remove all the duplicate entries
that may have accidentally occurred due to errors in typing.
Click “OK” to upload the details. “Close” icon will close the wizard without
saving the details entered.
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STEP 1- Fill out the text boxes in “Import Contacts from Mail” section.
Beside “Email Address” enter the email address of the account that contains
the contacts you wish to import
Beside “Select Any One” select the domain that contains the account-
Hotmail, Gmail, Yahoo etc
STEP 2- Once finish importing, all the email addresses you imported will
appear in the database panel as shown here.
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• Any group previously saved can be added to the “To:” list/ send list
seen in the main window. This option can be used instead of typing up
the recipient list manually.
STEP 3- All entries in the group appear in the recipient list/ send list
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SMS Mailer is the only technology that integrates SMS and Email messages
smoothly giving you the benefits alone from both these technologies.
SUBJECT
STEP 2- The e-mail’s subject is given in the text box beside “Subject” in the
“Message” section.
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Unlike normal Email technology you have the option to insert pictures of
your choice here.
STEP 3- Click the “Insert Picture” symbol seen in the box. (First icon in the
line below the format tool bar)
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STEP 5- For easy editing of your email message, make use of “Preview”
icon. “Full view” icon will show you what your message looks like in a
separate window.
STEP 6- A message after formatting and insertion of pictures could look like
this.
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STEP 7- If you like what you see, press “Save Change” button and save the
message.
• If you wish to send the same message for SMS as well then check
“Set For SMS” as shown here.
NOTE:
• If you have to choose the “Set For SMS” option make sure the
“Mobile No” field in “To” list (highlighted here) is appropriately
filled.
• If your email Message exceeds 160 characters then a different SMS
message should be created.
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• To set a new message different from the email message for SMS,
check if the mobile phone is connected to the system.
• More on mobile phone connection in “CONNECTING YOUR
MOBILE PHONE TO YOUR SYSTEM” on Pg.11
• Draft the SMS message in “Mobile Message” section.
• The character count of the message is also displayed. (Highlighted in
black in the window here)
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ATTACHMENTS:
With SMS MAILER you can attach any number of attachments to your
messages.
STEP 2- “Open” dialogue box appears. Select the document you want to
attach and hit “Open”.
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CUSTOMIZING/PERSONALIZING MESSAGES
SMS MAILER can very easily personalize your message according to the
recipient by including details like his Name, Email address etc.
Step 1- Right click in the message box seen in the “Message” section in the
main window. A list of personal details that can be included in your message
appears.
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All recipients are added in the “To:” list section present in the Bulk E-Mail
window.
Select New>Send Bulk Email to go to the bulk Email window.
Once you have added the recipient list- with name, email address and mobile
numbers, click “Send” to start sending the email and SMS messages.
!!! NOTE:
1) Before sending bulk e-mails first make sure “User Accounts” settings are
set as per your requirements- that is, check if the e-mail ID YOU WISH TO
USE CURRENTLY is selected.
Ex: Here the address cdtech@cdtech.in is selected. This means all emails
will be sent from this e-mail address.
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2) If you are about to send emails along with SMS then make sure a mobile
phone is connected to the system.
Once you have made sure specifications explained on Pg. 68, Pg. 69 are
satisfied, start operation by clicking “Send”.
You can set the same message for email and SMS by checking “Set For
SMS”
Once you click “Send” to begin operations, the following buttons are
automatically highlighted.
“Auto Shut Down” will shut down the computer system after the current
bulk operation is completed fully.
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!!!! NOTE: If you have pressed “Stop” then “Resume” will not be
highlighted.
• Pressing “Stop” will automatically create a pending list
in the “Pending Emails” panel as shown here.
• After pressing “Stop” it is highly recommended that you
save the current window using “Save info” button. Read
about “Save info” on Pg.75
• Click “Send” will restart stopped operations. Now the
operation will start from the beginning of the list. So
recipients who have already received your message may
receive it again!
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• “Add” in “Pending Emails” will add the pending list in the “To” list
• “Remove” will remove the entries from the “To” list.
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“Save info” present in “Templates” section is very useful as it will help save
the following information regarding SMS MAILER’s current operation.
1. The recipient list will be saved- that is all receiver’s name, email
address and mobile number will be saved
2. The formatted email message with subject will be saved.
Step 2- To save details of recipient list you can select some entries by
selecting the entries (window no.1) or you can select all entries by clicking
the corner button (window no.2)
Window no. 1
Window no.2
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Step 3- Then click “Save info” button to save all the details.
Step 4- An “Input” box appears. Give a name of your choice to this window
that you are saving.
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Step 5- Now you can view the window you just saved by selecting its name
from the list seen in “Templates” section. Then click “Read”
To delete a saved template, select the template from the list in “Templates”
section. Then hit “Delete” The template is now deleted.
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EMAIL2SMS
• “User Name”- Specifies the email address/user name that will receive
the required emails.
• “Password”- Password associated with that email ID
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• “From Address with Subject”- will forward as SMS message the email
address and the subject of the email message
• “SMS Full Message with Subject”- will send the full email message
along with the subject as SMS
• “Subject with Char”- This option will forward the subject but not up
to the number of characters you specify.
Ex: If you enter “60” in the box then first 60 characters of the message is
forwarded.
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• Add a mobile number that should receive the emails from the
specified email address.
• Then click “ADD MOBILE NO” to add the typed mobile number.
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STEP 5- Once you have entered a single set- User Name, Email Address,
Filter conditions, Mobile Number, click “Save” to save the typed entry.
That entry will now appear in the database panel shown below.
“Remove” will remove the selected entry from the database panel.
• “Show” will show only the database panel seen at the bottom of the
window.
• “Hide” will close/hide Email2SMS window
• “Edit” will highlight the “Setting” section as well as the database
panel.
• “Exit” will close SMS MAILER.
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Step 2- Type in the email message with the required subject. Check “Set For
SMS” if you wish to send the same email as SMS message.
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Step 3- In the “To” section, enter the required name, mobile number and
email address.
Hit “Send” to start sending the message.
“Clear” will clear the entries in the database panel.
SCHEDULER
Scheduler is very useful to store messages that you would invariably send
repeatedly- Ex. Good Morning greetings, Weekend announcements etc
Step 2- In “Scheduler Details” window give a name to the scheduler. And fill
in the following details
Scheduling options
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“Weekly Task”- If you want bulk operations to be set for a particular day of
the week
“Day for Monthly Task”- Gives the date… that is, if you want bulk
operations to be set for the 1st of every month or 31st of every month etc
Step 4- Create a recipient list. You can either a) Import recipients from a
saved document (refer Pg.42) or b) Import recipients from contact lists of
email accounts (refer Pg.47) or c) Load a saved group (refer Pg.49)
Step 5-
Other options
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Step 6- Click “Save” to save all the details entered. Only saving will ensure
this schedule is carried out.
To view a previously saved schedule, select the schedule you wish to view
from the “Select Scheduled Name”.
To view all schedules created up until now click on “View All” button.
To remove a saved schedule select the schedule you wish to remove from
“Select Scheduled Name” and click “Remove”
Block lists will make sure your email messages (and hence your SMS
message) do not go to recipients who you don’t wish to communicate with.
Step 2- In the “Block List” panel; add the email addresses you don’t wish to
email/SMS message to. Then click “Add” to add that email address.
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REPORTS
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SMS MAILER gives a number of flexible options to view reports that will
give details on all SMS/Emails sent/received.
AUTO REPLY
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SMS MAILER will allow you to set automatic replies for the emails you
receive.
In the Auto Reply window, check “Auto Reply” under “Action to Perform”.
Step 2- Enter the account details for the email account for which you wish to
set auto reply. That is, all emails received in this email address will use the
auto reply saved in this Auto Reply window.
“Email ID”- The email account which will receive the emails.
“Password”- The password for that email address
“Server Name”- The URL of the server that’s associated with the email
account.
“Smtp Server”- The URL of SMTP server associated with the email account.
“Port Number”- Port number associated with the internet connection.
“Server”- Can be Imap/Pop.
Step 3-
• Beside “Keyword” enter the keyword to be searched for in the
received email.
• That is, enter “Complaint” if you think the received email will contain
a complaint etc
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“Check Subject Only”- will only check the subject of the email message
received
“Content only”- will only check the text/content of the email message
received.
“Both”- will check both the subject and the content.
Step 6:
• Select “Start” date and “End” date to specify the days between which
your auto reply must be used.
• Checking “Emails that arrive from now on” will send your auto reply
to all emails that is received after the auto reply was set.
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Step 7- At any time if you wish to enable/disable auto reply settings for an
email address then select the email address that must be currently enabled
beside “Email Id” present in “Account Settings” section.
NOTE:
• To quickly add auto replies, use the editable database panel shown
below.
• You can add any number of entries by clicking there.
• Press “Save” after typing the entries.
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Step 2- Enter the account details for the email account which will first
receive the emails. That is, all emails received in this email address will be
forwarded.
“Email ID”- The email account which will receive the emails.
“Password”- The password for that email address
“Server Name”- The URL of the server that’s associated with the email
account.
“Smtp Server”- The URL of SMTP server associated with the email account.
“Port Number”- Port number associated with the internet connection.
“Server”- Can be Imap/Pop.
Step 3-
• Beside “Keyword” enter the keyword to be searched for in the
received email. That is, the email will be forwarded only if it contains
this keyword.
• That is, enter “Complaint” if you think the received email will contain
a complaint etc
Step 4- Beside “To Address”, enter the email address to which you wish to
forward the received email.
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“Check Subject Only”- will only check the subject of the email message
received
“Content only”- will only check the text/content of the email message
received.
“Both”- will check both the subject and the content.
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Step 6:
• Select “Start” date and “End” date to specify the days between which
emails must be forwarded.
• Checking “Emails that arrive from now on” will forward all emails
received after saving this entry.
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Step 9: Press “Save” to save the email address for forwarding purposes.
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Step 2- In “Account Settings”, enter details of the email account that should
perform the block operation.
Step 3- The keyword based on which the email addresses should be blocked.
That is, all emails containing this keyword will be blocked.
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“Check Subject Only”- will only check the subject of the email message
received
“Content only”- will only check the text/content of the email message
received.
“Both”- will check both the subject and the content.
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Step 5- At any time if you wish to enable/disable Block settings for an email
address then select the email address that must be currently enabled beside
“Email Id” present in “Account Settings” section.
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Step 1- Select Settings> Auto Reply to get to the Auto Reply window
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Step 2- Load the email account whose settings have to be updated or deleted.
EXTRACTOR
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Step 1- Select New> Send Bulk E-Mail to get to the main window. Click on
“Extractor” icon present in the main window.
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“Search Sub links”- Checking this option will search both the entered URL
and its sub links
“Select Search Engine”- will allow you to select a search engine of your
choice to perform the search.
“Refresh”- Refreshes the extractor.
NOTE: In case the extractor continues to perform the search even after “Stop”
button is pressed click on “Refresh”.
“Remove” icon will remove or clear all the results from the panel.
“Start From Pending” will start the search from exactly where it was stopped.
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EXTRACTED EMAILS
All email addresses extracted will appear in the panel titled “Search
Information” at right.
To save the emails extracted you can save the email addresses in a separate
document by clicking on “Export”
Step 2- In the “Save As” dialogue box give your document a name and click
“Save”.
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a) URL-WISE viewing:
Step 1- Instead of performing the search over and over again you can
comfortably view the extracted email addresses from a previous search by
selecting that URL from a list in the “Load URL Wise” panel.
b) Date-Wise viewing:
Step 1- To view all extracted email addresses date wise, select “From Date”
and “To Date” from “Load Date Wise” panel.