Tender No.

: Tender Title : Owner/ Client :

Sr. No. Page No. Clause No. Item / Subject

OC31000017 Consultancy Service for the job of Additional Tankage & Associated Facilities at SMT(2371) Numaligarh Refinery Limited (NRL)
Query NRL Clarification

Brief Scope of Work -

No overall Plat Plan has been appended with the Tender. Without Plot Plan and Equipment Refer attachment no 1 Layout the Scope of Work is not being properly assessed. Please Provide details. Please clarify all Offsite, Utilities and General Facilities associated with the Terminal for which Detailed Engineering requires to be performed viz roads, drains, security and time office, any non plant buildings, fencing and compound wall, watch tower Detailed Engineering is not required for roads, drains, security and time office, any non plant buildings, fencing and compound wall, watch tower. Whether any enabling facilities like construction power, construction water, Cement gowdon, Ware house only will be required warehouse etc. are included in the scope of work not specified in the tender. Please elaborate. Please clarify whether all utilities i.e. raw water, plant air, instrument air, service water, fire water systems, including reservoirs and storages, pump house are available with the plot, whether any reservoir, storages, pump houses etc are to be included in the scope. Plant air & instrument air no available and not required.

No information regarding PFD, P&ID, Process Data Equipment Sheets, SLDs, are available Necessary docs shall be provided after award of as part of the Tender. In absence of above exact Scope of Project Work is not fully job. visualised for detailed engineering for the same. Please furnish above documents. Please clarify the site weather data like Soil data, ground water level etc to ascertain pile foundation if required. NRL shall provide Geo technical investigation report after award of job.However refer Attachement no 2 for foundation recommendation for the existing tank pads. The project envisages 48 nos. of loading arms in the rail loading gantry for full tank wagon 24 loading arms for MS and 24 for SKO loading loading facility for products like MS as well as SKO, please clarify whether provision for road arms with nessary instruments will be required in tanker loading is also envisaged. Specify philosophy for product loading both for MS and the existing gantry. Road tanker loading facility not SKO for rail loading gantry as well as road tanker loading if required required. Whether railway marshalling yard and railway sidings for loading will be part of the scope of work under this tender or it will be arranged through other agency. 4.1.2 Whether tank design also required to be approved by reputed government institution like IIT Not required The clause 4.1.2 modified as " All relevant documents pertaining to the design of tank foundation will have to be vetted by reputed government institution like IIT. Tanks shall be designed in accordance with API 650,11th edition ,2007 (or latest) and applicable appendix with latest edition and supplement.The tank and pipeline design carried out by the bidder shall be presented/demonstrated to NRL and satisfy its structural stability using reputed software.NRL at its own discrtion may get the above design vetted by any other agency at its own cost and their recommndation if any shall be complied with" Except Hazop Analysis, all studies are under NRL scope. There shall not be any separate approval process for the design & engineering carried out by the bidder except for clause 4.1.2 as amended above(refer sr no 9 above) The scope of PMC is covered in the contract.The brief scope of this tender are as follows: Group A Design and detail engineering Preparation of Bill of Materials, Bill of Quantities. Schedule of Rates and Detail Cost estimate. Specification of Materials, Datasheet & QAP. Specification of works, Standards & QAP. Preparation of vendorlist and evaluation of offer. Group B : Supervision of execution. Material receipt & inspection at site. Measurements/ certification of quantities for material receipt and execution of work. Stage-wise clearance and acceptance of jobs

8 9

4.1

General

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4.2

Detailed Engineering -

Whether quantitative risk analysis, risk assessment and emergency evacuation plant are to be covered as a part of the scope of work. Please clarify approval procedures of all engineering deliverables issued as approved for construction

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12

Will there be any PMC appointed?

13

Please clarify preparation of As-Built are covered under Detailed Engineering or to be carried out by the respective Construction Contractors on completion of work.

The as built drawings will be carried out by respective construction contractors.However overall responsibility and submission of accurate drawing lies with the bidder under Gr B.The bidder also has to submit the asbuilt PFD,P&IDand SLD.

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Tender No. : Tender Title : Owner/ Client :

Sr. No. Page No. Clause No. Item / Subject

OC31000017 Consultancy Service for the job of Additional Tankage & Associated Facilities at SMT(2371) Numaligarh Refinery Limited (NRL)
Query NRL Clarification

14

Please clarify the Scope envisaged on fire fighting systems for the total job under (iv) of clause 3 you have mentioned only FW network / fire fighting equipment. Please elaborate whether it includes also foam systems, deluge systems, fire and gas systems, alarm systems, sprinkler systems, elevated monitor, hydrants etc.

Scope of fire figting system shall include Rim seal fire protection, foam systems, deluge systems, fire and gas detector system, alarm systems, sprinkler systems, elevated monitor, hydrants,long range monitors for existing system etc.and any other observation from statutory body

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4.3

Assistance for Procurement Service -

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4.3

Whether Inspection and expediting services are to be covered for equipment and for all bulk QAP for procurement material shall be prepared materials like piping, electricals, instrumentation, structural etc. or these will be carried out by the bidder.However inspection and expediting by third party agencies. services are not included in the scope of the bidder. Under Procurement services - you have specified consultant shall prepare cost estimates. Cost estimates shall be prepared for all material Please elaborate. Whether the same will be done for all material requisitions (user), tenders, requisition and teneders.The estimates shall be etc. Please define accuracy of the cost estimates, considering market volatility. realistic and prepared based on current market price taking into considerions all local factors. Please refer Clause no. 4.5 specifies the Construction Management and supervision. As per the "Schedule of Rate format of Part II pried Bid you have indicated separately man months for various construction management and site supervision services like resident construction manager, lead discipline engineer (Civil, Mechanical, QA/QC, safety, electrical, Warehouse supervisor etc.) Please clarify whether these indicative man months are inclusive of assistance required for pre-commissioning and commissioning for tankages and offsites and utilities as per clause no. 4.6 (page 6) Please define "Contracting Strategy" whether one single tender to cover all civil, mechanical, piping, electrical, instrumentation, painting, insulation, Fire proofing pavements or separate tender for each discipline of work and whether procedure for limited tendering will be followed. Bidder to quote for the extra manpower like Planning Engineer, Cost Controller, Instrumentation Engineer on man month basis. This shall be utilised in case of exigencies ,however shall not be part of evaluation.

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4.5

Construction Management and supervision

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The tendering shall be carried out by NRL,the bidder has to do techno-commercial evaluation.At this stage we envisaged following four tenders.1)Tankage contract, which shall also include the tank pads (foundations), dyke walls, fire walls & fire fighting equipments. 2)Mechanical Piping works pertaining to Additional tankage and Civil, Structural & Mechanical Works pertaining to Rail Gantry,recommendation from statutory authoriteis. 3) Electrical and Instrumentation work. 4)Terminal Automation Work .However the above may vary accoring to the actual site requiremnt and bidder's price shall remain firm for any such variation.

20

Defect Liability

Please refer Clause 5.3 of the clause on defect liability which states as "Any cost payable to contractor due to rectification / modification of jobs that has arisen due to the fault of consultant shall be borne by them". This appears to be very harsh. We understand that with respect to defective engineering due to reasons solely attributable to consultant, will rectify the errors at its own cost however, consultant will not be liable for any consequential damages. Please clarify and advise maximum liabilities.

The clause is modified as below : In case of faulty design or/and engineering due to reasons solely attributable to the consultant, the consultant shall provide the modified and correct deisgn/ engineering without any additional cost to NRL. However, the consultant will not be liable for any consequential damages. Office furniture,Desk top PC with MS office,LAN printer;one land line telephone connection shall be provided by NRL.However all revenue expenses including stationery and consumables shall be borne by the bidder.Drinking water and electricity for office use shall be are not chargeable.Canteen facilty can be availed on chargeable basis.Communication expenses to be born by the bidder.

21

Owner's Responsibilities

We understand office facilities will be provided by you at site along with office infrastructure facilities like desk top, pc, functional software like MS Office etc. printers, telephone, E-mail with LAN connectivity etc. Please clarify the above facilities are inclusive of all utilities like drinking water, electricity, cost of communications, tea and snakes, etc.

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15

Cl.3 of Scope of project SCC work -

Point no (i) indicates tanks for MS and HSD where as point no (iii) indicates loading arms for Tanks are for MS and HSD and loading arms are MS and SKO. NRL to confirm whether tanks are for HSD or SKO. Also confirm whether for MS & SKO.Tanks are floating roof tank. these tanks are external floating roof type tanks. Kindly confirm whether vapour recovery system requires particularly for MS loading? Utilities as required will be provided by NRL from existing facilities at one tie-in point. Only distribution will be included in our scope of work. No adequacy check of existing utilities is required, kindly confirm. We envisage 2 sets of pumps, one for MS and another one for HSD (or SKO) loading. kindly confirm. Not required The bidder to check and recommend adequacy check of existing fire water and power supply except ETP and oil catcher. No pumps will be required.

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25 26

NRL to define the facilities required for Closed drain vessel, Sick wagon unloading tank and Tank drain to be connected to existing OWS pumps related to same system.No need for sick wagon unloading system.

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Tender No. : Tender Title : Owner/ Client :

Sr. No. Page No. Clause No. Item / Subject

OC31000017 Consultancy Service for the job of Additional Tankage & Associated Facilities at SMT(2371) Numaligarh Refinery Limited (NRL)
Query NRL Clarification

27

We envisage that the existing Effluent treatment plant, Oily water sewer / treatment, Contaminated rain water sewer system, Storm water sewer system, Domestic sewage treatment plant are adequate to take up the additional load from the new facilities. No adequacy check need to be considered for these facilities. Also no new facilities / augmentation of the existing facilities need to be considered, Kindly confirm. NRL to confirm need for any additives to be injected prior to loading of MS and HSD (or SKO). We understand that 415V Power supply as required will be provided by NRL from existing switchboards /Infrastructure & only distribution is in our scope. No adequacy check of existing facilities or checking of availability of spares in existing switchboards /distribution boards needs to be done, kindly confirm..

Adequecy of effluent system and oil catcher shall not be done by bidder.The bidder has to inter connect new system with the existing one.

28 29

No The bidder to check and recommend adequacy for existing power supply and availability of spares in existing switchboards /distribution boards

30 31 32 33 34

Tender cost

As power will be made available from existing switchgears no separate DG set envisaged for No separate DG set is required. feeding power to loads added under this project, kindly confirm. Tank CP system will be in tank vendor's scope and CP scope will be included in Tank tender, kindly confirm. Relevant guidelines of OISD and API to be followed.

Since we have down loaded the document it is proposed to submit the tender fee of Rs. 500 Not required to submit the tender fee. alongwith offer i.e. Technical Bid Part-1. Please confirm. EMD Kindly consider EMD submission in form of BG as per the GCC format of the tender. Confirmed Terms of Payment For Construction Management and Site Services the payment terms to be against monthly (Cl. No.15 Pg.2 of RA bill. Letter Inviting Confirmed Tender) Penalty(Cl. No.17 Pg.3 of Letter Inviting Tender) Scope of project work (Cl.No.3.i Pg1 SCC) The rate may be considered as 1% per week. The rate may be considered as 1% per week Please inform the bearing capacity of soil and if pile foundation will be required. NRL shall provide Geo technical investigation report after award of job.However refer attachement no for foundation recommendation for the existing tank pads. Refer attachment All are floating roof tank Already done

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37 38 39

Drgs. for the existing facilities may be provided. Types of tanks may be informed. Pre-Bid discussion Please inform the date and venue of Pre-Bid discussion. (Cl.No.4 Pg1 SCC)

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42 43

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Third party approval (Cl.No.4.1..2 Pg2 SCC) Key personnel(Cl.No.4. 1..6 Pg2 SCC) Due date extension &M training (Cl.No.4.4 Pg.3 of SCC) Contract Period(Cl.No.4.5.2 1 Pg.5 of SCC) Owner's responsibility(Cl.No .9.1 Pg.7 of SCC) General

We trust all the fees for the third party approval including that for design of tanks etc. shall be borne by NRL.

No.For design and engineering related third party payment for approval of any shall be borne by the bidder.

Apart from the personnel listed in SOR we feel others like Planning ,Cost Controller,Commissioning engineers may also be required and if so their cost is not covered Refer reply at sr no 18. in the tender SOR. Request you to kindly extend the due date for submission of offer by 15 days. Due date extended till 04.03.2010 Bidder trusts O&M training shall not form the scope of work.. Yes Bidder proposes that the contract period of 20 months stated in the TD to be considered as The completion schedule of 20 months also inclde Mechanical Completion period and for commissioning and trial runs a suitable further time the commissioning period be allotted. Please inform whether Electricity and Water shall be free issue or chargeable as per GCC Refer reply at sr no 21 above.Office .Bidder trusts that a/c for office accommodation shall be provided by NRL. accomodation with AC and furnitures shall be provided by NRL. a. Inform time cycle for document approval. Where will the negotiation and KOM will be held. Shall be mutuallay discussed during the agreement stage. b. Bidder is considering that no rotating equipment are in the scope. Yes c. Bidder is also considering that no separate control room is required for this facility and Separate Conrol room is not required. slots shall be available in the panel for integration of E&I. d. The make of existing DCS/PLC may be informed.. The existing DCS supplied by Honeywell automation system under turnkey project. PLC by GE FANUC. e. Any 3D modelling is in the scope? If so then review will be at bidder Home office or SMT No site f. Will NRL depute any officer at bidder home office during engineering or such meeting will Engineering meeting shall be held either at be held at SMT. bidders office or at site as per requirement. g. Soil investigation report shall be made available or it will be in bidder's scope. Yes h. Vendor list for issue of enquiry shall be provided by NRL or is to be decided by the bidder. Bidder shall recommend the vendors list. NRL can supplement and final decision shall be made by NRL i. Bidder trusts that no HAZOP study is in the scope of work Yes k. Cost of advertising the tender shall be borne by NRL. Yes
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46 47 48 49

50 51 52 53

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Tender No. : Tender Title : Owner/ Client :

Sr. No. Page No. Clause No. Item / Subject

OC31000017 Consultancy Service for the job of Additional Tankage & Associated Facilities at SMT(2371) Numaligarh Refinery Limited (NRL)
Query NRL Clarification

56

57 58

2&8 3

59

4.2

l. Please inform the % variation permitted between estimated cost and lowest bidder. In case Acceptibility of the offers shall be done by this exceeds bidder presumes no justification will be required. NRL.Bidders shall provide necessary inputs of the cost estimate if desired by NRL. EMD Waival of EMD for PSU Tender condition prevails Scope of project In the "Scope of Project work" clause 3.0 it is mentioned that Construction of three tanks Refer reply for Sr No 19.The bidder to check and work comprising of MS tank of 13000KL and 2 nos HSD tank of 15000 KL each with hook up with recommend adequacy check of existing fire water existing piping network, but loading arms mentioned in the scope for wagon loading are for network.The bidder shall also carry out design MS&SKO.We therefore request you to kindly clarify whether the loading facility is to be and engineering for three additional tanks provided for MS & SKO or for MS & HSD.Further the scope of Fire water network mentioned conssting of Rim seal fire protection, foam at item iv of Scope of Project Work" clause 3.0 is not clear.We request you to kindly systems, deluge systems, fire and gas systems, elaborate alarm systems, sprinkler systems, elevated monitor, hydrants etc.and any other observation from statutory body Special conditions At clause 4.2 of "Special conditions of contract" it is mentioned that consultant shall prepare The detailed design and enginering shall be of contract and complete the detail design and engineering of the tanks and other fabrication carried out by the consultant, however the equipment. Kindly note that detailed mechanical design and preparation of fabrication fabrication drawings shall be prepared by the drawings shall be done by the vendor whch will be duly reviewed/checked by the consultatnt. construction contractor which will be subsquently Kindly confirm reviewed and approved by the consultant Special conditions At clause 4.0 of "Special conditions of contract" it is mentioned that consultant shall perform of contract all the services against the work covered under scope of project works including other associated work not specifically metioned in clause 2 above. Kindly elaborate the work which you want consultant to perform The tender stipulates the scope of work in brief however NRL desires to implement the project of additional tankage facility and as such all related associated work deemed to be included in the scope of the consultant which is not possible to envisage at this stage without carring out the design and engineering. Refer reply at Sr 9 above.Piping design shall be carried out as per ASME B 31.3 Yes Only as built drawing of existing system shall be provided in PDF format. Yes Refer reply at Sr 9 ,11& 59 above Yes MS and HSD header will be inter connected with the respective existing headers. Yes Refer reply at Sr 14 above

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61

Cl 4.1.2, General

62 63 64 65

Cl4.1.3 General

Cl 4.2

66 67 68 69

3.0 ii 3.0,iii

Piping

NRL to clarify scope of approval of Pipeline design from Government Institutions. Further , the scope with the existing terminal will be considered as Piping and shall be designed as per ASME B 31.3 NRL to provide Risk Assessment report on successful award of the contract NRL will provide editable As built drawings / documents/ standard specifications, required for engineering works for the Additional tankage. Process Engineering is not required. But updation of As built P&IDs to take care of the new tanks and hook ups/ tie ins will be in scope of consultant Since, NRL will execute the site works as Item rate contracts, the Detailed engineering deliverables prepared by Consultant will be approved by NRL. Please inform cycle time of approval of drawings / documents by NRL Existing piping layout shall be provided on award of contract Please confirm that new headers for MS and SKO will be provided in existing gantry

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Cause 3.0 Scope of work Please clarify that no additional loading pumps are required for new facilities. Existing No. ii headers & pumps will be utilized for the pumping system. Fire Fighting Fire Fighting system scope is limited to foam/ sprinkler system for the new tanks , Fire water requirement for new tanks will be tapped off from existing ring main and adequacy of existing FF pumps and tanks are not to be studied Constructional We feel that deputation of Instrumentation Engineer will be required during execution at site. Management & However, man month for Instrumentation is not indicated. site supervision Cause 3.0 Scope of work All field instruments are to be hooked-up the existing TAS system. None of the instruments/ No. vi Detectors are connected to ESD/FGS system. Please clarify /Confirm

Refer reply at Sr 18 above ESD (Emergency shut-down system) is part of the TAS in the control room. ESD switches are installed at 6 locations inside the terminal. Activation of particular ESD switch halts the operation of a defined area, which is controlled by TAS. FGS (Fire & Gas System) Independent Fire alarm system is available in the terminal. Smoke detectors & manual call points are located at different locations inside the terminal. These detectors are connected to fire alarm panel installed in the fire station inside the terminal. Also on the tank roofs, Rim seal fire protection is available. Electrical signals of the rim seal fire protection system in the tank area are connected to the rim seal panel at control room.

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Civil & Structural Mechanical

NRL to confirm that new Tanks will be erected in existing tank farms and new Dyke walls , OWS , etc are not envisaged Since as per tender, client will execute site works as item rates contract, So, we presume that fabrication drawings for the tanks will have to be prepared by consultant. Presume that rail gantry is existing and 48 filling points with loading arms will be installed in the existing gantry. Please confirm

Refer reply at Sr 19 above Refer reply at Sr 59 above Refer reply at Sr 7 above

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Tender No. : Tender Title : Owner/ Client :

Sr. No. Page No. Clause No. Item / Subject

OC31000017 Consultancy Service for the job of Additional Tankage & Associated Facilities at SMT(2371) Numaligarh Refinery Limited (NRL)
Query NRL Clarification

75

ELECTRICAL

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77 78 79 80

HSEQ

Please confirm scope of Electrical works - we presume Lighting and Earthing for the new tanks with associated cabling will form scope of Electrical works. Further, please confirm that power supply to new facilities shall be from existing Substation and spare feeders are available in Panels / Distribution boards. Please confirm if Cathodic Protection System for underside of Bottom Plate shall be required for the tanks. Cathodic Protection if required, Soil Resistivity report shall be provided by NRL. Request for Safety & Security Instruction of the Owner (NRL).

Scope of electrical works include cabling for Lighting & equipments; Earthing for the new tanks.Also refer reply at Sr 29 above yes Necessary docs shall be provided after award of job. -Do-

Request for Standard Safety Norms followed in NRL. Do NRL want us to follow any of their specific guidelines for HSEQ aspects? NRL to provide -Dodetails NRL to elaborate the Schedule for review meetings Monthly project review meetings with NRL shall be held at bidders premises (design and engg stage) and at SMT site (Construction stage). NRL to elaborate requirement of recommendeation from statutory bodies Bidder shall ensure implementation of all stipulations/ suggestions of statutory/advisory bodies such as MoE&F, WBPCB, PESO, TAC, CEA, OISD, CIF & CIB etc and recommendations/suggestions in RRA/EIA study report Bidder shall assist NRL in answering queries of statutory bodies such as CTE/CVC, PESO, auditors etc, and for arbitration with contractors, if any.Shall also assist NRL by preparing technical documentation for obtaining statutory clearances as may be applicable for project execution such as approvals from PESO, Factories & Boilers, Electrical Inspectorate etc Restrict surplus material generation within 5% of the total cost of bulk material.

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Assistance for statutory inspection/approvals,arbitration etc

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Estimation for bulk material quantity

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