770 W 169 Wa - 16 13 14 - 08 PDF

Replacement of old corroded G.
I water supply pipe line at Jandiala & Tangra Stations, repair to flooring of FOB NO.1 & painting & W.W of platform shelter at ASR under ADEN/ASR.
Tender Document No.08/16/13-14

Start of Tender Document
Northern Railway TENDER DOCUMENT Tender Notice No. 16/13-14 1. Name of Work:08 Dated 01.10.2013
Replacement of old corroded G.I water supply pipe line at Jandiala & Tangra stations, repair to flooring of FOB No.1 and painting & white washing of platform shelter, foot over bridge of platform No.1,2,3,4,5 and 1-A at Amritsar under ADEN/ASR.Approximate Cost ` 39,94,890/-- Earnest Money- `79,900/- Date of completion- 06 Months.
Approx Cost Date of opening
: ` 39,94,890/: 08.11.2013
Office of the Divisional Rail Manager Northern Railway, Firozpur Cantt (Punjab)
Signature of the tenderer/s
Page 1 of 49
Signature of DEN/ Sr. DEN-
Replacement of old corroded G.I water supply pipe line at Jandiala & Tangra Stations, repair to flooring of FOB NO.1 & painting & W.W of platform shelter at ASR under ADEN/ASR.
NORTHERN RAILWAY I N D E X
Sn 1. 2. 3. 4. 5 6 7 8 9 10 11 12 Brief Description Top sheet Tender notice Schedule for quoting rates Tender Form (first sheet) Special Tender Conditions and instructions to Tenderer/s Page No. 3 10-12 4-8 9 13-32
Documents required to be furnished along with the tenders failing 33 which tender will be treated as incomplete (Annexure -A) Supplementary agreement (Annexure-B) 34 Declaration (Annexure -C) Constitution of the firm (Annexure-D) Details of Plant and Machinery already available with the firm (AnnexureE) 35
36
List of engineers/personnel already available/ proposed to be employed for deployment on this work (Annexure F) Statement of works executed/completed by the contractors during last three years 37 (Annexure -G) Statement of works being executed/in hand by the contractor/s (Annexure-H) Detail of contractual payment received in last three financial year and current financial year (Annexure-I) Form of Electronic Clearing Service (Credit Clearing) (Annexure-J) Guide lines for Joint Venture for tender costing more than `25.00 Crores (Annexure-K) Guidelines for submitting tenders by Partnership Firms and their Eligibility Criteria-K2 Site Sketches (Annexure L) Special Conditions related to site data & specifications ( Supply of Cement ) 38 39 40-41 42-45 46-49
13 14 15 16 17 18 19
Page 2 of 49
Tender Document No.08/16/13-14 TOP SHEET Tender notice No. 1613-14 Dated: - 01.10.2013
(1)Name of work:- 08. Replacement of old corroded G.I water supply pipe line at Jandiala &
Tangra stations, repair to flooring of FOB No.1 and painting & white washing of platform shelter, foot over bridge of platform No.1,2,3,4,5 and 1-A at Amritsar under ADEN/ASR.
(1-A) Similar Nature of Work- : NIL (2) Approximate cost : ` 39,94,890/(3) (4) Completion period Earnest Money : 06 Months : ` 79,900/-
(5) Date of opening : 08.11.2013 (5-A) Cost of Tender document : ` 3000/(6) When was the partnership constituted and deed executed. Whether partnership deed and power of attorney furnished with the tender? The working contractors should submit a list of works with their value and agreement number with the tender. Name and address of party to ------------------------------------whom tender sold. -------------------------------------
(7) (8)
(9)
Note: The above information may be furnished invariably by the tenderer(s) otherwise the tender is likely to be rejected. Page No. 1 to 49 checked & found correct
Signature of the Supdt/Works
Signature of the Tenderer/s
Page 3 of 49
NORTHERN RAILWAY SCHEDULE FOR QUOTING RATES Name of work 08

Replacement of old corroded G.I water supply pipe line at Jandiala & Tangra stations, repair to flooring of FOB No.1 and painting & white washing of platform shelter, foot over bridge of platform No.1,2,3,4,5 and 1-A at Amritsar under ADEN/ASR.. Schedule A as per USSOR-2010 Sr. Chapter Chapter Chapter wise %age rates quoted above/below/at par on No No. cost basic Cost as calculated by Railway.
1 1 Earth Work 4503/-
Plain Concrete
157326/-
R.C.C. Work
301466/-
Brick Work
22765/-
Steel and Aluminium Work
103916/-
Flooring, Paving and polishing
122934/-
10
Roofs & Ceilings
581201/-
11
Finishing Masonary
192905/-
12
Painting, Polishing and Varnishing
897557/-
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10
13
Water Supply
652787/-
11
18
Dismantling & Demolishing
14706/-
NOTE:(1) The tenderer/s will quote only one percentage rate above/below/at par with the basic amount, separate for each subgroup (Schedule) above, failing which his/their offer will be treated as incomplete and shall be summarily rejected. (2) The quantities indicated in the above schedule are approximate. The Railways reserve the right to alter the same as per requirement of site conditions, for successful completion of the work. (3) In case tender documents have been downloaded from Internet, clause _______ and _______ of Special tender conditions and instructions to tenderers should be gone through carefully before tendering. (4) I/We already understand that I/We are not entitled for any compensation to complete all such works allotted to me/us within the stipulated period as specified in each work order/ agreement issued. (5) The earnest Money of ` ________in favour of Sr. Divl. Finance Manager, Northern Railway Firozpur vide cash receipt No._______ dated______ of deposited in form of Pay Order deposit receipt No.________ dated_______
Signature of the Tenderer/s Address: ___________________
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NORTHERN RAILWAY SCHEDULE FOR QUOTING RATES Name of work 07. Replacement of old corroded G.I water supply pipe line at Jandiala & Tangra
stations, repair to flooring of FOB No.1 and painting & white washing of platform shelter, foot over bridge of platform No.1,2,3,4,5 and 1-A at Amritsar under ADEN/ASR.. Schedule-B of NS items:
S. No 1 Item No NS Description of item
Providing / Fixing 40mm thick granite stone to stair treads and such other locations flamed / burnt to the approved texture and finish as called for by the engineer incharge over 25mm thick average base in cement mortar 1 : 4 ( 1cement :4 coarse sand ) laid over to the patern called for and jointed with grey cement slurry mixed with approved quality pigment of permanent colour to match the shade of the slab including rubbing and polishing complete. The work shall include for making holes in the stone and fixing / grouting the same to the pins attached to the base it includes the cost of pins also ( Black colour ) (LAR 448/LDH dated 20.3.2007) Providing and fixing granite stone 17 to 20mm thick of zet black / cherry / red or any shade of approved / required by site engineer in riser steps, dado walls pillars and slabs laid on 13mm thick cement morar 1 : 3 ( coarse sand ) with cement slurry mixed with pigment to match same of etc. i.e. slab The stone shall be rounded. The rate will be for all L&M complete including loading unloading leading etc.nothing extra will be paid to effect this item what so ever the case is (only grey cement will be Paid/ issued by Railway as per specifications) (LAR 448/LDH dated 20.3.2007)
Qty. 300
Rate 2860.00
Unit Sqm
Amount 858000/-
NS
50
2340.00
Sqm
117000/-
Total amount of NS items
9,75,000/-
Total amount of NS items SCHEDULE-C =`9,75,000/Rates in figs:-_________________ Rates in words:-_______________ ___%age above/below or at
Notes:- 1. Contractor to quote a single rates for all NS items of schedule i.e. %age /Above/ Below/At par. 2. Payment for various NS items of schedule shall be on the basis of rates indicated in above table duly modified by %age of above/below or at par accepted by Railway administration. 3. Break of the rates if quoted for various NS items of schedule by the party shall be considered as a conditional offer and shall be summarily rejected 4. If there is any discrepancy during down loading the tender then original tender will prevail over it
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(1) I/We clearly understand that I/We am/are not entitled to any other payment on any account whatsoever except at the tendered rates for fully completed works as per conditions of contract.
Signature of the Tenderer/s Address: ___________________
etail of SOR Items & Quantities for work Replacement of old corroded G.I water supply pipe line at Jandiala & Tangra stations, repair to flooring of FOB No.1 and painting & white washing of platform shelter, foot over bridge of platform No.1,2,3,4,5 and 1-A at Amritsar under ADEN/ASR.. Sr. No. 1 2 3 4 5 6 7 8 9 10 11 12 13 Item No 011011 012010 031014 033063 041011 041012 042013 042014 042015 045014 051015 051040 083050 Description of item Earth work in excavation Extra for excavation C.Conc. In foundation & floors 1:5:10. Supplying & Using PPC cement. Prov. Cast in situ RCC M-20 as per design mix up to plinth in column, foundations etc. Prov. Cast in situ RCC. M-20 as per design mix above plinth for all building work etc. Form work for floors roofs landings etc, Extra for form work in lintels beam and plinth beam Extra for form work in column & pillars High yield strength deformed bars Brick work with non modular bricks of class Cement mortar 1:6 (1 cement : 6 Fine Sand) Extra for item No. 051010 & 051020 for two floor Fabricating, supplying & installing stainless steel railings for staircasses, balconies etc. Precast chequered factory made tarrazo tiles 22 mm thick with ody cement with pigment P&Fixing 8mm thick black polished granite tiles on walls Extra for providing edge moulding in Granite 0.63 mm thick G.S. Gutter Providing and fixing A.C. sheet 6mm thick corrugated/semi corrugated etc. P & fixing adjustable ridge with close fitting Providing & fixing on wall face unplasticised rigid PVC single socketed rain water 110mm dia. Providing and fixing on wall face unplasticised PVC moulded bend 87.50, 110mm dia etc. P & F 0.55 TCT standing Seam/clip-lock Plaster ordinary 12 mm thick 1:6 Flush/Ruled/struck or weathered Pointing White washing on old work Colour washing such as green, blue or buff to give an even shade old work (two or more coats) with lime. Prov. ready mix priming coats on steel Painting with synthetic enamel paint of approved Qty. 50 50 13 25.90 10.00 30.00 50 60 150 3000 10 10 140 Rate 81.36 8.70 1746.01 5198 2422.38 2645.23 185.57 163.20 240.50 47.58 2143.06 133.42 742.26 Unit Cum. Cum. Cum. Tonne Cum. Cum. Sqm. Sqm. Sqm. Kg Cum. Cum. Kg Amount 4068 435 4503 22698 134628 157326 24224 79357 9279 9792 36075 142740 301466 21431 1334 22765 103916 103916 69210 27032 26692 122934 25709 174536 35030 mtr 20 21 22 23 24 25 26 108162 108182 109210 111012 114011 117051 117071 200 24 470 500 175 12000 12000 182.18 236.39 646.42 57.38 42.14 6.48 6.59 Metre Each Sqm Sqm. Sqm Sqm Sqm 36436 5673 303817 581201 28690 7375 77760 79080 192905 17964 406289
14 15 16 17 18 19
094042 099082 099062 101072 102010 102043
120 20 200 85 800 150
576.75 1351.62 133.46 302.46 218.17 233.53
Sqm Sqm Mtr Mtr Sqm
27 28
121013 121052
1200 15460
14.97 26.28
Sqm. Sqm
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Replacement of old corroded G.I water supply pipe line at Jandiala & Tangra Stations, repair to flooring of FOB NO.1 & painting & W.W of platform shelter at ASR under ADEN/ASR. brand and manufacture one or more coats on old work. 29 121092 Painting with aluminium paint of approved brand and 15460 21.84 Sqm 337646 manufacture to give an even shade one or more coats on old work. 30 121112 Painting with black anti corrossive paint 2500 19.87 Sqm 49675 31 121160 Painting one coats with chocolate, red, grey etc 2500 24.37 Sqm. 60925 32 125010 Removing old paint with paint remover of approved 1500 14.24 Sqm 21360 manufacture note payment under these items shall be made only etc. 33 125050 Supplying, printing and fixing banner made of flex 16 231.14 Sqm 3698 fibre cloth with digital printing 897557 34 131131 Providing and fixing G.I pipes 15mm dia nominal 500 131.57 Mtr 65785 bore.(External) 35 131132 Providing and fixing G.I pipes 20mm dia nominal 150 163.22 Mtr 24483 bore.(External) 36 131136 P.&F. G.I. Pipes complete 50 dia (External) 150 419.11 Metre 62867 37 131151 Providing and fixing medium grade G.I pipes 15mm 100 128.42 Metre 12842 dia nomial bore.external work with trenching 38 131152 Providing and fixing medium grade G.I pipes 20mm 10 157.14 Metre 1571 dia nomial bore.external work with trenching 39 131156 P&F medium grade GI Pipe complete with GI fittings 606 384.78 mtr 233177 50mm dia external work with trenching 40 131162 Making connection of medium grade G.I distribution 4 610.28 Each 2441 50 to 80mm nominal bore. 41 132034 P&F gun metal gate valve 50mm bore 2 1011.96 Each 2024 42 132121 P & F brass ferrule with C.I. mouth cover including 45 157.15 Each 7072 boring 15 mm dia 43 134011 providing and fixing PTMT bib cock of approved 100 166.16 Each 16616 15mm nominal bore, 86mm long etc. 44 136150 P & F PVC water tank 30000 6.43 Ltr 192900 45 138042 P & F water storage tank 500ltr each 60 511.06 Each 30664 46 136170 Cutting holes up to 15x15cm in walls 4 86.45 Each 346 652787 47 183010 Dismanling cement concrete flooring 50 14.43 Sqm. 722 48 183020 Dismanling tile work in floors, dado flooring 400 18.56 Sqm. 7424 49 184082 Dismantling roofing including ridges, hips valleys and 500 13.12 Sqm 6560 asbestos sheet. 14706
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NORTHERN RAILWAY TENDER FORM (FIRST SHEET) The President of India, through Divisional Railway Manager N.R.,Firozpur Cantt I/We--------------------------------------------------------------------------------------------------------------------have read the various conditions to tender attached here to and hereby agree to abide by the said conditions. I/We also agree to keep this tender open for acceptance for a period of 90(Ninety) days from the date fixed for opening the same and in default thereof I/We will be liable for forfeiture of my/our earnest money. I/We offer to do this work As On Top Sheet for Northern Railway at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in all respects with in completion period as mentioned in Top Sheet from the date of issue of letter of acceptance of tender. 2 I/We also hereby agree to abide by the General Condition of Contract-1999 corrected up to printed/advance correction slip and to carry out the work according to the Special Conditions of Contract and specifications for material and works as laid down by the Railway in the annexed Special Conditions/specifications and the Northern Railway Works Hand Book corrected up to printed/advance correction slip, for Schedule of Rates corrected up to printed/advance correction for the present contract. 3.1 Earnest money amount As On Top Sheet i.e. (a) 2% for works estimated to cost up to `1 Crore) and (b) for works estimated to cost more than ` 1 Crore -` 2 lakhs plus 1/2 % (half percent) of the excess of the estimated cost beyond `1 Crore, subject to a maximum of `1 Crore, rounded off to nearest ` Ten as indicated in tender notice is herewith forwarded as earnest money. The full value of the earnest money shall stand forfeited without prejudice to any other rights or remedies in case my / our tender is accepted and if: (a) I/We do not execute the contract documents within Fifteen days after receipt of the notice issued by the railway that such documents are ready and (b) I/We do not commence the work within fifteen days after receipt of orders to that effect. (c) I/We resile from my/our offer or modify the terms and conditions thereof in a manner not acceptable to the Northern Railway during a period of 90 (Ninety) days from the date of opening of the tender. (d) I/We do not submit a performance Guarantee in the form of an irrevocable Bank guarantee amounting to 5% of contract value as per the performa as prescribed by the Railways, before signing of agreement which should be normally about 15 days after the issue of letter of acceptance and the performance guarantee shall be initially valid upto to stipulated date of completion plus 60 days beyond that, in case, the time for completion of work gets extended, the contractor shall get validity of performance guarantee extended to cover such extended time for completion of work plus 60 days. 4. The amount of earnest money in the form of cash lodged with Divisional Cashier, Northern Railway, Firozpur Cantt vide Cash Receipt No:_____________ dated__________ or deposited in the form of pay order, deposit receipts, demand drafts is attached. I/we have clearly noted that the earnest money will be acceptable in the above forms only. 5. Until a formal agreement is prepared and executed acceptance of the tender shall constitute a binding contract between us subject to modification, as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer for this work. Signature of the Tenderer/s Address (complete postal address to be given) Dated: Signature of Witnesses:1.________________________________
2.________________________________
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Northern Railway OPEN TENDER NOTICE Tender Notice No. 16/2013-14 Division Office Dated 01.10.2013 Firozpur Divisional Railway Manager, Northern Railway,Firozpur,for and on behalf of the President of India invites open tenders on prescribed tender form for the under noted works: Name of Work 1. Complete Track Renewal(Secondary) of 9.105 km. BG track of yard lines i.e. line No. 7(.0500km), Godwwn Siding(0.545km),Shunting Neck(0.305km), New line(0.470km),SRM Siding(0.240km),ART Siding(0.235km) Line No.10(0.485km),Line No.11(0.420km),Line No.12(0.405km) and CHQ Siding(5.500km) at Pathankot station yard in the section of SSE/P.Way/BG/PTK under ADEN/PTK.Approximate Cost ` 67,08,272/- Earnest Money- ` 1,34,170/- Date of completion- 06 Months. Similar nature of work- Any manual or mechanized track work involving CTR/TRR/TSR/Deep screening/Shallow screening/ overhauling/de-stressing/ Raising/End cropping of track etc Pre & Post work for track maintenance Machines & TTR by T-28. 2. Hiring of truck for leading of P.way material from Track Depot Dhilwan and other places in the section of SSE/P.Way/UHP under ADEN/UHP.Approximate Cost `10,30,752/Earnest Money- `20,620/- Date of completion- 24 Months. 3. House Keeping and maintenance of Officer Rest House, Subordinate Rest House,Dormitory,SSE/Works/BDGM Office, SSE/Works/BDGM Office and related complexes at BDGM under ADEN/BDGM. Approximate Cost ` 32,99,923/- Earnest Money- ` 66,000/- Date of completion- 24 Months. 4 Extension of passenger platform No. 2/3 to accommodate 24 coaches at line No.3 at Jalandhar Cantt and improvement to level crossing surfaces on SNL-ASR section in the section of SSE/W/JRC under ADEN/JRC. Approximate Cost ` 21,30,913/- Earnest Money- ` 42,620/- Date of completion- 10 Months. Rebuilding/strengthening of Arch Bridge No. 54(80x2.013m) at km.456/4-9 on SNLASR section under ADEN/JRC Approximate Cost ` 1,47,69,617/- Earnest Money- ` 2,02,380/- Date of completion- 06 Months. Similar nature of work-Construction of any bridges work.
Reconditioning of CMS crossing under ADEN/ASR or in the jurisdiction of Sr.DEN-III/FZR. Approximate cost- ` 19,99,545/- Earnest money- ` 39,990/- Date of completion- 03 Months.
5.
6. 7.
Reconditioning of Wheel burn/scabbing of rails under ADEN/ASR. Approximate cost` 21,99,842/- Earnest money- ` 44,000/- Date of completion- 03 Months. Replacement of old corroded G.I water supply pipe line at Jandiala & Tangra stations, repair to flooring of FOB No.1 and painting & white washing of platform shelter, foot over bridge of platform No.1,2,3,4,5 and 1-A at Amritsar under ADEN/ASR.Approximate Cost ` 39,94,890/-- Earnest Money- `79,900/- Date of completion- 06 Months. Emergency water supply through water tankers at various stations & colonies on QGBRML section under ADEN/BDGM Approximate Cost ` 6,94,789/-- Earnest Money`13,900/- Date of completion- 06 Months.
8.
9.
10. Reconditioning of wornout 60 kg/52 kg/90R Switches, SEJs & CMS crossings complete with mannual metal arc welding electrodes approved by RDSO H-3C class over Firozpur Division. Approximate Cost ` 18,71127/-- Earnest Money- `37,420/- Date of completion- 06 Months.
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Divisional Railway Manager, Northern Railway, Firozpur, for and on behalf of theItems wise cost of Tender documents. Address of the office from where the tender from can be purchased Date and time for submission of tender & opening of tender
1. 2. 3.
` 2000/- (` two thousand only) per set for tenders at SN- 2, 6 ,9&10only. ` 3000/- (` Three thousand only) per set for tenders at SN-3,4, 7& 8 only. ` 5000/- (` Five thousand only) per set for tenders at SN-1&5 only.
If required by post, Rs 500/- per set will be charged extra. The cost of tender document is neither refundable nor the tender form is transferable. The tenders required by post will be on risk of the applicant and railway will not be responsible for delay in transit or damage or loss of tender document sent by post.
Tender forms can be purchased from the office of DRM/Engg, Northern Railway, Firozpur Cantt (Punjab) on any working day starting from 25.10.2013 to 07.11.2013 from 10.30 hrs to 15.00 hrs and 10.30 hrs to 13.00 hrs on 08.11.2013. Tender documents will also be available on web site www.nr.indianrailways.gov.in.
All the tenders will be received in the office of DRM/Engg, Northern Railway, Firozpur Cantt (Punjab) up to 15 hours on 08.11.2013 and soon thereafter will be opened.
Note: - For works having advertised cost more than ` 50 lakhs. 1 As a proof of technical experience/competence, the tenderer should have completed successfully at least one similar single work for a minimum value of 35% of advertised tender value, including cost of cement and steel (if applicable), in last three financial years (i.e. Three previous financial years and current year, up to the date of opening of the tender). 2 As a proof of sufficient financial capacity and organizational resources, tenderer should have received total payment against satisfactory execution of all completed/ongoing works of all types (not confined to only similar works) during the last three financial years and in the current financial year (up to the date of opening of the tender) of a value (including the cost of cement and steel) if applicable, not less than 150% of the advertised cost of work. Tender notice is available on www.nr.indianrailways.gov.in .Tender documents will also be available on www.nr.indianrailways.gov.in from the date of sale of tender papers as specified.
For Divl. Railway Manager, N. Rly, Firozpur
Page 11 of 49
No.770-W/169/WA/16 Dated: 01.10.2013
Copy to : 1. The C.P.R.O., Northern Railway, State Entry Road, New Delhi along with 10 spare copies for publication in leading National Newspapers in India. One copy may please be sent to the Editor, Indian Railways, P.B. No. 467, New Delhi for publication in Magazine. The cost is debitable to 03053320. Original advertisements published in various Newspapers may please be sent to this office as soon as these are available for perusal. 2. Pr. Chief Engineer/ N. Rly. Baroda House, New Delhi. 3. Chief Administrative Officer/Const, N .Rly. Kashmere Gate, Delhi. 4. Dy. Chief Engineers/C/ N.Rly. JUC, CDG, PTK, JAT & UHP 5. Sr.DFM/N.Rly., Firozpur, kindly repute competent representative for opening of tender as per above. 6. All SrDENs, DENs, ADENs on FZR Division. 7. Divisional Railway Manager, All Divisions, Northern Railway. 8. Sr. DSC/RPF/FZR- please depute the staff for security on the above mentioned date. 9. All other Divisional Officers for information please. for Divl. Railway Manager, N. Rly, Firozpur
If the tenderer(s) deliberately give(s) a wrong information/wrong Credentials/Documents in his/their tender and thereby create(s) circumstances for acceptance of his/their tender, Railway reserves the right to reject such tender at any stage, besides, shall suspend the business with such tenderer (s) for One Year. 3 JVs /Consortiums/MOUs shall not be considered for the works having advertised cost less than Rs Twenty five crore.
Tender forms completed in all respects should be submitted (in a sealed envelope super-scribing the name of work) in the tender box allotted for the purpose in the office of DRM/Engg, Northern Railway, Firozpur Cantt (Punjab) upto 15.00 hrs on 08.11.2013 The tenders duly sealed in the prescribed manner above, may also be sent through registered post so as to reach the above office not later than 15.00 hrs. on 08.11.2013. Any tender received after prescribed time & date, is liable to be rejected. No body carrying any sort of weapon including lathi etc. will be permitted anywhere in the office complex as well as near to it. Not more than one representative of the tenderer will be permitted to witness the tender opening. Mobile phone is not permitted in the tender opening room. Tender notice is available on www.nr.indianrailways.gov.in Tender documents will also be available on this website w.e.f. date of sale as specified.
For Divl. Railway Manager, N. Rly, Firozpur
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NORTHERN RAILWAY
SPECIAL TENDER CONDITIONS AND INSTRUCTIONS TO TENDERERS 1.0 2.1 2.2 2.2.1 DETAILS OF WORKS Tenders are invited for the work as per details on TOP SHEET. TENDER DOCUMENTS SUBMISSION OF TENDERS The tender documents consist of (a) Tender form first sheet (b) Special tender conditions and instructions to tenderer/s (c) Special conditions relating to site data and specifications (d) Schedule of Rates, Schedule of Quantities. These must be submitted together as one set, failing which the tender is liable to be rejected. Tender documents can be obtained from the office of the Divisional Rail Manager/Engg, N.Rly, Firozpur Cantt on any working day during specified office hours i.e. 10.30 hours to 15.00 hours from _______to __________and 10.30 Hours to 13.00 hours on _________on cash payment of ` /- (Rs __ _ only) for each set and ` ____/-(` ____ _______) only if required by post. The cost of this tender form is not transferable or refundable. Request for tender by post must accompany draft of ` ____/-(` __ _ _______) only in favour of Sr. Divisional Finance Manager, N.Rly, Firozpur Cantt, payable at FZR.
2.1.2
2.1.2(a) Cost of Tender Documents: Tender documents are available on Northern Railway website i.e. www.nr.indianrail.gov.in. and the same can be downloaded and used as tender document for submitting the offer. This facility is available free of cost. However the cost of tender document as indicated above in para 2.1.2 will have to be deposited by the tenderer in the form of bank draft payable at FZR in favour of Sr.Divisional Finance Manager N.Rly Firozpur alongwith the tender document. This should be paid separately and not included in the earnest money. In case, tender is not accompanied with the cost of the tender document as detailed above, tender will be summarily rejected. 2.1.3 These tender documents must be submitted duly completed in all respects in a sealed cover super scribed as tender form for the work AS ON TOP SHEET and should be deposited in the tender box in the office of the Divisional Rail Manager/Engg, N.Rly, Firozpur on or before up to 15.00 hours on Date of opening As On Top Sheet. The tender will be opened soon thereafter in specified office(s) simultaneously and rates read out in the presence of such tenderer/s as is/are present. Tenders which are received after the time and date specified above may not be considered. In case the advertised date for opening of tenders is declared a holiday, the tenders will be opened on the next working day at the same time and place. Tenders sealed and superscribed as aforesaid can also be sent by registered post addressed to the Office of Divisional Rail Manager/Engg, Northern Railway, Firozpur Cantt (Punjab) on or before up to 15.00hrs on Date of opening As On Top Sheet, but a tender which is received after the time and date of specified in para 2.1.3 above may not be considered. Any tender delivered or sent otherwise will be at the risk of the tenderer/s. COMPLETION OF TENDER DOCUMENTS : The tenderer/s shall quote rate/s, in figures as well as in words, for all labour and materials, separate for various Schedules/Sub-Schedules in the attached Schedule of Item, Rates and Quantities. Every possible fluctuation, in the rate of labour, material and general commodities and other possibilities of each and every kind which may affect the rates, should be considered and kept in view before quoting the rates and no claim on this account shall be entertained by the Railway under any circumstances except the price escalation payable as per price escalation clause, if any, provided separately in the tender documents. The rate/s should be quoted in figures as well as in words. If there is any variation between the rates quoted in figures and in words, the rates quoted in Words shall be taken as correct. If more than one rates or improper rates are tendered for the same items, the tender is liable to be rejected. In case, the tenderer/s quote/s multiple rates, the offer will be treated as incomplete and shall be summarily rejected. Each page of the tender papers is to be signed and dated by the tenderer/s or such person/s on his/their behalf who is/are legally authorized to sign for him/them. Tenders containing erasures and alterations of the tender documents are liable to be rejected. Any corrections made by the tenderer/s in his/their entries should be in Ink and must be attested by him/them under full signature and date. Additional conditions or stipulations if any must be made by the tenderer/s in a covering letter with the tender. The Railway reserves the right not to consider conditional tenders and reject the same without assigning any reason. Only those additional conditions which are explicitly accepted by the Railway shall form part of the contract. CREDENTIALS TO BE SUBMITTED ALONGWITH TENDERER/S(APPLICABLE ONLY FOR WOKS MORE THAN `50.0 LACS)
2.1.4
2.2 2.2.1
2.2.2.
2.2.3. 2.2.4. 2.2.5.
2.2
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Tenderer/s should enclose documents and certificates to show that he/they has/have satisfactorily carried out works of the type involved in the construction of the work being tendered for. He/they should also produce proof to the satisfaction of the Railway of his/their technical ability and financial stability to undertake the work of the magnitude tendered for. 2.3.2 The tenderer/s shall submit with his/their tender a list of serviceable machinery, tools and plants, equipments and vehicles he/they has/have in hand for executing the work and those he/they intends/intend to purchase. 2.3.2.(A) The tenderer/s must submit, along with his/their tender:i. Statement showing similar works executed by him/them. ii. Certificates of successful completion of his/their work iii. A statement of all payments received against all successfully completed work/works in progress of all types (not necessarily similar in type of work in this tender) indicating the organization/ units from which the payments have been received. Necessary certificates in this regard, from the authorities who made the payments for three preceding years should be enclosed, duly attested. iv. List of their Engineering organization and equipments, construction tools and plants available with them. v) Technical eligibility criteria ( for works having advertised cost more than Rs. 50 Lkh,) (a) As a proof of technical experience/competence, the tenderer should have successfully completed at least one similar single work for a minimum value of 35% of advertised tender value, inclusive of cost of cement and steel, in last Three Financial Years (i.e. Three Previous Years and Current year up to the date of opening of the tender). The similar nature work:-_As On Top Sheet. (b) i) The following will be applicable for evaluating the eligibility.
2.3.1
ii)
iii)
Similar nature of work physically completed within the qualifying period, i.e. last three financial years and current financial year (even though the work might have commenced before the qualifying period) should only be considered in evaluating the eligibility criteria. The total value of similar nature of work completed during the qualifying period and not the payment received within qualifying alone, should be considered. In case, the final bill of similar nature of work has not been passed and final measurements have not been recorded, the total paid amount including statutory deductions is to be considered. If final measurements have been recorded and work has been completed with negative variation, then also the paid amount including statutory deductions is to be considered. However, if final measurements have been recorded and work has been completed with positive variation but variation has not been sanctioned, original agreement value or last sanctioned agreement value whichever is lower should be considered for judging eligibility. In case of composite works involving combination of different works, even separate completed works of required value should be considered while evaluating the eligibility criteria. For example, in a tender for bridge work where similar nature of work has been defined as bridge work with pile foundation and PSC superstructure, a tenderer, who had completed one bridge work with pile foundation of value at least equal to 35% of tender value and also had completed one bridge work with PSC superstructure of value at least equal to 35% of tender value should be considered as having fulfilled the eligibility criterion of having completed single similar nature of work.
2.3.2 (A) (vi) Financial Eligibility Criteria. ( for works having advertised cost more than Rs. 50 Lkh,) As a proof of sufficient financial capacity and organizational resources, contractor should have received the total payments against satisfactory execution of all completed/ongoing works of all types (not confined to only similar works) during the last three financial years and in the current financial year (upto the date of opening of the tender) of a value not less than 150% of the advertised cost of work including the cost of cement and steel. vii) For judging the technical eligibility and financial capability only those works which had been executed for the Govt. or Semi Govt. organizations shall be considered and the tenderer will submit the certificate to this effect from the officer concerned duly signed under the official seal. It should be noted that credentials for the works executed for Private Organizations shall not be considered. viii) The tenderer/s/contractor shall submit a statement of contractual payment received during the last three financial years and current year on the prescribed Performa as detailed at Annexure-I. The details shall be based on the form 16-A issued by employer i.e. the certificate of deduction of tax at a source under Section 203 of the Income Tax Act, 1961. The photocopies of the form 16A shall be enclosed duly attested by Notary public with seal and Notarial stamps thereon. ix) If a tenderer has completed a work of similar nature where cement and steel was issued by department free of cost, tenderer must submit the completion certificate indicating cost of these materials and total cost of work (including cost of cement/steel) shall be considered to decide eligibility or otherwise.
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x)
xi)
xii) xiii)
2.4 2.4.1
The overall financial soundness of the tenderers will be evaluated based upon the volume of the work handled, turn over, balance sheet etc. tenderers will accordingly furnish these particulars for the last three years (i.e. current year and three previous financial years) duly supported by latest audited results/balance sheets. Tenderer has to satisfy the eligibility criteria for technical capability and competence as well as for financial capacity and organizational resources. If the tenderer is a JV/Consortium, each partner of JV/Consortium should have good credentials and the JV/Consortium should meet the technical and financial criteria as per the guidelines given in Annexure-K If the tenderer is a Partnership Firm, the conditions and the technical & financial eligibility criteria will be applicable as per guidelines givens in Annexure K-2
CONSTITUTION OF THE FIRM: The tenderer/s who are constituents of firm, company association or society must forward attested copies of the constitution of their concern, partnership deed and power of attorney with their tender. Tender documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company association or society as the case may be Co-operative societies must likewise submit a attested copy of their certificate of registration alongwith the documents as above mentioned. The railway will not be bound by any power of attorney granted by the tenderer/s or by changes in the composition
of the firm made subsequent to the execution of the contract. The Railway may however recognize such power of attorney and change after obtaining proper legal advise, cost of which will be chargeable to the contractor. JVs/ Consortiums/ MOUs shall be considered in accordance with Tender Notice / approved tender conditions. 2.4.2. (a) If the tenderer expires after the submission of his tender or after the acceptance of his tender, the Railway shall deem such tender/contract as cancelled, if a partner of firm expires after the submission of their tender, the Railway shall deem such tender as cancelled unless the firm retain its character.
2.4.2 (b) If the contractors firm is dissolved on account of death, retirement of any partners or for any reason whatso-ever before fully completing the whole work or any part of it, undertaken by the principal agreement the surviving partners shall remain jointly/severally and personally liable to complete the whole work to the satisfaction of the Railway due to such dissolution. The amount of such compensation shall be decided by Divisional Rail Manager N.Rly Firozpur Cantt and his decision in the matter shall be final and binding on the contractor. 2.4.2. (c ) The cancellation of any documents such as power of attorney, partnership deed etc., shall forth be communicated to the Railway in writing, failing which the Railway shall have no responsibility or liability for any action taken on the strength of the said documents. 2.4.2. (d) The value of contract and the quantities given in the attached schedule of items, rates and quantities are approximate and are given only as a guide. These are subject to variations/additions and omission. The quantum of work to be actually carried out shall not form the basis of any dispute regarding the rates to be paid and shall not give rise to claim for compensation on account of any increase or decrease either in the quantity of in the contract value.
2.5 2.5.1
3.0 3.1
INCOME TAX DEDUCTION Under Section 194-C of the Income Tax Act 1961 deduction of 2% plus surcharge as applicable on Income Tax will be made for sums paid for carrying out the work under this contract. In case of supply contract for ballast, deduction of 2% (Two Percent) Income tax will be made for the sums paid for labour portion only (i.e., loading, unloading, stacking, measurement and laying etc). EARNEST MONEY: The tender must be accompanied by a sum of `_________ /- (` _______________________________only) ) 2% for works estimated to cost up to `1 Crore) and for works estimated to cost more than ` 1 Crore -` 2 lakhs plus 1/2 % (half percent) of the excess of the estimated cost beyond `1 Crore, subject to a maximum of `1 Crore, (as
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3.1.1 3.1.2
indicated in tender notice ) as earnest money in the manner prescribed in para 3.2. failing which the tender shall be summarily rejected. The earnest money shall be rounded to the nearest Rs 10. Labour Co-operatives are required to deposit only 50% of the earnest money as referred to clause 3.1 above. The tenderer/s shall keep the offer open for a period of 90 days from the date of opening of the tender in which period tenderer/s cannot withdraw his/their offer subject to period being extended further, if required, by mutual agreement from time to time. It is understood that the tender documents have been sold/issued to the tenderer/s and tenderer/s is/are being permitted to in consideration of stipulation on his/their part that after submitting his/their offer he/they will not resile from his/their offer or modify the terms and conditions thereof in a manner not acceptable to Northern Railway should the tenderer/s fail to observe to comply with the foregoing stipulation or fail to undertake the contract after acceptance of his/their tender the entire amount deposited as earnest money for the due performance of the stipulation and to keep the offer open for the specified period, shall be forfeited to the Railway. If the tender is accepted, the amount of all earnest money will be retained as initial security deposit for due and faithful fulfillment of the contract. The earnest money of unsuccessful tenderer/s will, save as herein before provided be returned to the unsuccessful tenderer/s within a reasonable time, but Railway shall not be responsible for any loss or depreciation that happen to the earnest money for the due performance of the stipulation and to keep the offer open for the period stipulated in the tender documents while in Railway possession nor will be liable to pay interest thereon. The Earnest Money of the requisite amount referred to in Clause 3.1 above is required to be deposited either in cash
with the Divisional Cashier, Northern Railway, Firozpur Cantt on any working day before 12.00 Hrs on __________ or in any of the following forms:(i) Deposit receipts, pay orders & demand drafts. These forms of earnest money could be either of the State Bank of India or of any of the Nationalized Banks or by a Scheduled Bank. No confirmatory advice from Reserve Bank of India will be necessary. (ii) The above instruments should be pledged in favour of Sr.Divisional Finance Manager N.Rly Firozpur Cantt. (iii) The official cash receipts having a mention of the firm/individual who has deposited the cash or the Deposit Receipt, Pay Order or Demand Draft as mentioned above, as the case may be, is to be attached with the tender, failing which, tender will be summarily rejected. N O T E:1. Tenders submitted with Earnest Money in any form other than those specified above shall not be considered. 2. Any request for recovery from outstanding bills for earnest money against present tender will not, under any circumstances, be entertained. 3. No interest will be payable upon the Earnest Money and Security Deposit or amount payable to the contractor under the Contract.
3.2
3.3
The previous deposits of earnest money may be considered for adjustment against the present tender if so desired by the tender/s only when the earlier tender has been finalized and the earnest money deposited has actually become available without any attachment and there is no change in the constitution of the parties seeking adjustment. ACCEPTANCE OF TENDER: IF THE TENDERER/S DELIBERATELY GIVES A WRONG INFORMATION/ WHOSE CREDENTIALS/DOCUMENTS IN HIS/THEIR TENDERS AND THEREBY CREATE (S) CIRCUMSTANCES FOR ACCEPTANCE OF HIS/THEIR TENDER, RAILWAY RESERVES THE RIGHT TO REJECT SUCH TENDER AT ANY STAGE, BESIDES, SHALL SUSPEND THE BUSINESS FOR ONE YEAR. The authority for acceptance of tender rests with Divisional Railway Manager/ Additional Divisional Railway Manager/Sr. Divisional Engineer/Any Authority as per specified SOP as the case may be who does not undertake to assign reasons for declining to consider any particular tender or tende` He also reserves the right to accept the tender in whole or in part or to divide the tender amongst more than one tender if deemed necessary. The successful tenderer/s shall be required to execute an agreement with the President of India acting through the Divisional Railway Manager/ Additional Divisional Railway Manager/ Sr. Divisional Engineer/ Any Authority as per specified SOP for carrying out of the work as per agreed conditions. The cost of stamp for the agreement will be borne by the Northern Railway. The contract operation and proceedings in connection with the work shall at all times be conducted during the continuance of contract in accordance with the laws, ordinance, rules and regulations for the time being in force and the contractor shall further observe and comply with the bye-laws and regulations of the Govt. of India, State Govt. and of Municipal/other
4.0 4.1
4.2
4.3
4.3.1
authorities having jurisdiction in connection with the work(s) or site over operations such as these are carried out
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4.3.2
4.3.3
4.4
4.5 4.6
4.7
4.8
by the contractor/s and shall give all notice required by such bye-laws and regulations. The Hospital and medical regulations in force for the time being shall also be complied with by the contractor/s and his workmen. The contractor shall be responsible for the observance of the rules and regulations under mines act and mineral rules and Indian Metallurgical rules and regulations of State/Central Govt. concerned as amended from time to time. The contractor shall at all times keep the Railway administration indemnified against all penalties that may be imposed by the Govt. of India or State Govt. for infringements or any of the clause of the mines act and rules made there under in respect of quarries from which the ballast for these works is procured. The tenderer/s shall not increase his/their rate in case the Railway Administration negotiates for reduction of rates. Such negotiations shall not amount to cancellation or withdrawals of the original offer and rates originally quoted will be binding on the tenderer/s. The tenderer/s shall submit an analysis of rates called upon to do so. A corrigendum shall be issued in case the increase in quantity in one or more items result an extra expenditure in excess of 10% of the value of the contract or `50,000/- whichever is less. For the purpose of assessing the increase in the quantity and the increase in the value of contract only such of the items in which there is any increase shall be taken into account and the saving in other items ignored. Non-compliance with any of the conditions set forth here in is liable to result in the tender being rejected.
Variation in quantities: The procedure detailed below shall be adopted for dealing with variation in quantities during execution of works contract: 4.8.1 Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be made as per the agreement rate. For this, no finance concurrence would be required. 4.8.2 In case an increase in quantity of an individual item by more than 25% of the agreement quantity is considered unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable, quantity of that item may be operated in excess of 125% of the agreement quantity subject to the following conditions: (a) Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less than S.A. Grade. (i) Quantities operated in excess of 125% but upto 140% of the agreement quantity of the concerned item, shall be paid at 98% of the rate awarded for that item in that particular tender. (ii) Quantities operated in excess of 140% but upto 150% of the agreement quantity of the concerned item shall be paid at 96% of the rate awarded for that item in that particular tender. (iii) Variation in quantities of individual items beyond 150% will be prohibited and would be permitted only in exceptional unavoidable circumstances with the concurrence of associate finance and shall be paid at 96% of the rate awarded for that item in that particular tender. (b) The variation in quantities as per the above formula will apply only to the Individual items of the contract and not on the overall contract value. (c) Execution of quantities beyond 150% of the overall agreement value should not be permitted and, if found necessary, should be only through fresh tenders or by negotiating with existing contractor, with prior personal concurrence of FA&CAO/ FA&CAO(C) and approval of General Manager. 4.8.3 In case where decrease is involved during execution of contract: (a) The contract signing authority can decrease the item upto 25% of individual item without finance concurrence (b) For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of an officer not less than rank of S.A. Grade may be taken, after obtaining No Claim Certificate from the contractor and with finance concurrence, giving detailed reasons for each such decrease in the quantities. (c) It should be certified that the work proposed to be reduced will not be required in the same work. The limit of varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value
4.8.4
4.8.5 4.8.6
4.8.7 4.8.8
item for this purpose is defined as an item whose original agreement value is less than 1% of the total original agreement value. No such quantity variation limit apply for foundation items. As far as SOR items are concerned, the limits of 25% would apply to the value of SOR schedule as a whole and not on individual SOR items. However, in case of NS items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate) For the tender accepted at Zonal Railway level, variations in the quantities will be approved by the authority in whose powers revised value of the agreement lies. For tender accepted by General Manager, variations upto 125% of the original agreement value may be accepted by General Manager.
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4.8.9 4.8.10
5.0 5.1 a b c
For tenders accepted by Board Members and Railway Minister, variation upto 110% of the original agreement value may be accepted by General Manager. The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender (both for increase as well as decrease of value of contract agreement), sanction of the competent authority as per single tender should be obtained. Security deposit and performance Guarantee on Acceptance of Tender The security deposit/rate of recovery/mode of recovery on acceptance of tender shall be as under: The security deposit for each work will be 5% of the contract value, The rate of recovery will be at the rate of 10% of the bill amount till the full security deposit is recovered, Security deposit will be recovered only from the running bill of the contract and no other mode of collecting security deposit such as security deposit in the form of instruments like BG, FD etc. shall be accepted towards security deposit.
The total security deposit recoverable from a contractor including the amount of earnest money deposited with the tender as given in Clause above will not exceed the security amount recoverable at the rates mentioned above. The Security Deposit unless forfeited in whole or in part according to the terms and conditions of the Contract, shall be released to the contractor only after the expiry of the maintenance period and after passing the final bill based on no claim certificate. Thus before releasing the SD, an unconditional and unequivocal no claim certificate form the contractor concerned should be obtained. The competent authority should issue the certificate regarding the expiry of the maintenance period and passing of the final bill based on no claim certificate. The competent authority shall be the authority who is competent to sign this contract. If the competent authority is of the rank lower than JA grade, then a JAG officer/Senior Scale officer holding independent charge (concerned with work) should issue the certificate. Note: (i) After the work is physically completed , security deposit recovered from the running bills of a contractor can be returned to him if he so desires, in lieu of FDR/irrevocable Bank Guarantee for equivalent amount to be submitted by him. i) In case of contracts of value `50 Crore and above, irrevocable Bank Guarantee can also be accepted as a mode of obtaining security deposit. 5.2. Performance Guarantee: The procedure for obtaining Performance Guarantee is outlined below:(a) The successful bidder shall have to submit a Performance Guarantee (PG) within 30 (thirty) days from the date of issue of Letter Of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and upto 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty) days, ie from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work. (b) The successful bidder shall submit the Performance Guarantee(PG) in any of the following forms, amounting to 5% of the contract value: (i) A deposit of cash; (ii) Irrevocable Bank Guarantee; (iii) Government Securities including State Loan Bonds at 5% below the market value; (iv) Deposit receipts, Pay Orders, Demand Drafts and Guarantee Bond. These from of Performance Guarantee could be either of the State Bank of India or of any of the Nationalized Banks; (v) Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Bank; (vi) A Deposit in the Post office Saving Bank; (vii) A Deposit in National Saving Certificates; (viii) Twelve years National Defence Certificates;
(ix) Ten years Defence Deposits. (x) National Defence Bonds and (xi) Units Trust Certificates at 5% below market value or at the face value whichever is less. Also, FDR in favour of FA&CAO ( free from any encumbrance) may be accepted. NOTE: The instruments as listed above will also be acceptable for guarantees in case of Mobilization Advance. (c) The Performance Guarantee shall be submitted by the successful bidder after the Letter of Acceptance(LOA) has been issued, but before signing of the contract agreement. This P.G. shall be initially valid upto the stipulated date of completion plus 60 days beyond that. In case, the time for completion of work gets extended, the contractor shall get the validity of P.G. extended to cover such extended time for completion of work plus 60 days. (d) The value of PG to be submitted by the contractor will not change for variation upto 25% (either increase or decrease). In case during the course of execution, value of the contract increases by more than 25% of the original
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contract value, an additional Performance Guarantee amounting to 5%(five percentage) for the excess value over the original contract value shall be deposited by the contractor (e) The Performance Guarantee (PG) shall be released after physical completion of the work based on Completion Certificate issued by the competent authority stating that the contractor has completed the work in all respects satisfactorily. The Security Deposit shall, however, be released only after expiry of the maintenance period and after passing the final bill based on No Claim Certificate from the contractor. (f) Whenever the contract is rescinded, the Security deposit shall be forfeited and the Performance Guarantee shall be encashed. The balance work shall be got done independently without risk & cost of the failed contractor. The failed contractor shall be debarred from participating in the tender for executing the balance work. If the failed contractor is a JV or a Partnership firm, then every member/partner of such a firm shall be debarred from participating in the tender for the balance work in his/ her individual capacity or as a partner of any other JV/partnership firm. (g) The engineer shall not make a claim under the Performance Guarantee except for amount to which the President of India is entitled under the contract (not withstanding and /or without prejudice to any other provisions in the contract agreement) in the event of : (i) Failure by the contractor to extended the validity of the Performance guarantee as described herein above, in which event the Engineer may claim the full amount of the Performance Guarantee. (ii) Failure by the contractor to pay President of India any amount due, either as agreed by the contractor or determined under any of the Clauses/ Conditions of the Agreement, within 30 days of the service of notice to this effect by Engineer. (iii) The Contract being determined or rescinded under provision of the GCC, the Performance Guarantee shall be forfeited in full and shall be absolutely at the disposal of the President of India. 5.3 Exemption of Earnest Money & Security Deposit: Public Sector Undertakings wholly owned by Railways like RITES, IRCON, Konkan Railway Corporation Limited, CRIS, Rail-Tel Corporation etc. are exempted from depositing Earnest Money & Security Deposit. 5.4 Whenever the Railways PSUs are awarded works contracts by Railways, on single tender basis, they are exempted from the requirements of submitting performance guarantee. However, in the event of failure of the Railway PSU to successfully execute the contract as per terms and conditions laid down in the agreement, a penalty equivalent to 5% of the original value of contract would be levied. If Railway PSUs are awarded contract through competitive bidding (open tender, special limited tender etc.) the normal rules regarding submission performance bank guarantee as applicable to other tenderer/s shall be applicable to these PSUs.
CONDITIONS OF CONTRACT AND SPECIFICATIONS; Except where specifically stated otherwise in the tender documents the work is to be carried in accordance with (i) Northern Railway General Conditions of contract regulations and instructions for tenderer/s and standard form of contract 1999 amended from time to time & upto date(ii) Northern Railway Standard Schedule of Rates 2010 amended from time to time & upto date and (iii) Northern Railway standard Specifications for material and works 1987 copies of all these publications can be obtained from the Divisional Railway Manager N.Rly office Firozpur Cantt on payment as under:I) ii) iii) General Conditions of Contract and regulations and instructions to tenderer/s standard form of contract 1999 Northern Railway Standard Specifications for Material and Works 1987 Northern Railway Standard Schedule of Rates 2010 `100/` ` //-
6.0 6.1
6.2
7.0 7.1
Demand for these publications from out station will be considered only if a sum of `50/- towards postal charges is also sent with the cost of the books by money order. The tender documents referred to in clause 2.1.1 above will govern the works done under this contract in addition to documents referred to in clause 6.1 above. Where there is any conflict between special tender conditions regarding instructions to tenderer/s, Special conditions relating to site data and specifications and the stipulations contained in the schedule of rates and quantities on the one hand and the Northern railway Standard specifications for Materials and works 1987 the General Conditions of Contract 1999 etc. and the Standard Schedule of Rates of 2010 on the other hand the former shall prevail. STUDY OF DRAWINGS AND LOCAL CONDITIONS The drawings for the works can be seen in the office of the Divisional Railway Manager Firozpur Cantt. It should be noted by tenderer/s that these drawings are meant for general guidance only and the railway may suitably modify them during the
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7.2
7.3.1.
7.3.2
7.4
execution of the work according to the circumstances without making the Railway liable for any claims on account of such changes. The tenderer/s is/are advised to visit the site of work and investigate actual conditions regarding nature and conditions of soil, difficulties involved due to inadequate stacking space, due to built up area around the site, availability of materials water and labour probable sites for labour camps, stores, godowns, etc. They should also satisfy themselves as to the sources of supply and adequacy for their respective purpose of different materials referred in the specifications and indicated in the drawings. The extent of lead and lift involved in the execution of works and any difficulties involved in the execution of work should also be examined before formulating the rates for complete items of works described in the schedule. Fencing at work: Contractor(s) while executing the work of gauge conversion/doubling, yard remodeling etc. shall provide suitable fencing/barricading to protect/segregate the existing Railway line from any damage and un-toward incident, as per ;the directions or plan approved by Engineer-in-charge. The payment of barricading/fencing shall be paid under the relevant N.S. item as given in the Schedule. No work will be started till he fencing/barricading is provided and clearance in writing is issued by the Engineer-in-charge. Suitable gates/barriers should be installed across the new embankment, preferably adjoining the manned/unmanned level crossings. The entry for the vehicles should be regulated by an authorized representative of the Engineer-in-charge during the working hours During execution of the work, contractors shall ensure that all safety precautions are taken by their man to protect themselves and site to prevent any untoward incident. In this regard contractor will ensure that adequate number of safety helmets, safety belts, safety jackets with reflective arm band; rope ladders emergency light etc. are available at site before the work is actually started. The above list is only indicating and is not exhaustive and safety item will be arranged as per the requirement. Railway reserve the right to stop the work in the absence of proper safety gear and no claim shall be entertained in this regard. Decision of the Engineer-in-charge will be final and binding upon the contractor. The cost of all the safety gear is deemed to have been included in the rates quoted and nothing extra is payable under this contract. PERIOD OF COMPLETION The entire work is required to be completed in respects within __(___) months from the date of issue of the acceptance letter/telegram. Time is the essence of contract. The contractor/s will be required to maintain speedy and required progress to the satisfactions of the Engineer to ensure that the work will be completed in all respects within the stipulated period failing which action may be taken by the Railway Administration in terms of Clause 17 and/or clause 62 of the General Conditions of Contract, 1999. The contractor/s shall arrange to execute the different items of works in close consultation with and as per directions of the Engineer so that other works being executed in the same area either departmentally or through another agency such as steel erection, P-way earthwork in formation, etc. are also progressed concurrently. It may be noted, however, that any delay in the execution of departmental works, for whatsoever reason shall not be accepted as an excuse for non-performance of the contract. The contractor/s will be required to give Sr. Divisional Engineer/Divisional Engineer, monthly progress report of the work done during the month on 4th of the following month. He will also give to the SrDEN/DEN, the program of work to be done in coming month by 25th of the preceding month. The programme will be subject to alteration or modification at the direction of competent authority who may discuss such modifications or alterations with the contractor as considered necessary. Approval of any program shall not in any way relieve the contractor from any of the obligations to complete the whole of work by the prescribed time or extended time, if any. Incentive Bonus Payment clause (TO BE APPLICABLE ONLY IF SPECIFICALLY MENTIONED IN SPECIAL CONDITIONS RELATED TO SITE DATA AND SPECIFICATIONS) The incentive bonus payment clause will apply to contracts for throughput enhancement relating to Doubling & Traffic facility works only. The contracts which are for works covering plan heads other than doubling and traffic facility the incentive bonus clause shall not apply. The incentive bonus payment will be regulated as follows:-
8.0. 8.1
8.2
8.3
8.4
9.0
This incentive Bonus payable shall not be more than 1% of the initial contract value or revised contract value whichever is less for every one month of early completion ahead of the original completion period or revised completion period whichever is less. 2) However, the maximum incentive bonus shall not be more than 6% of the original contract value or revised contract value whichever is less. 3) Period less than one month shall not be reckoned for the incentive bonus calculation. 4) This incentive scheme shall not apply if extension to the original completion period is given irrespective of on whose account (Railways Account or Contractors Account) RATES FOR PAYMENT
1)
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9.1 9.2
9.3
9.3.1 9.4
9.5
9.6
9.7 9.8
9.9 9.9.1
9.9.2
10.0 10.1
10.2
10.3
The rates given in the attached schedule of rates tendered by the contractor and as accepted by the Railways will form the basis of payment for such items under this contract. No material price variation or wages escalation on any account whatsoever the compensation for Force majure etc. shall be payable under the contract except payable as per price escalation clause if any, provided separately in the tender documents. The rates for any item of work not included in the Schedule of items, Rates and quantities and which the contractor my be called upon to do by Railway Administration shall be fixed by the supplementary written agreement between the contractor and the Railway before the particular item or items of work is/are executed in the event of such agreement not being entered into and executed the Railway may execute these works by making alternative arrangements. Railways will not be responsible for any loss or damages on this account. The contractor shall work in close co-operation with the contractor/ departmental staff working in the adjacent sections of Railway local authorities. It should be specifically noted by the tenderer/s that no separate loading, unloading and leading charges for materials (which are supplied by the Railway) shall be paid for by the Railways and the rates quoted by the tenderer/s shall be inclusive of all these charges. The items Nos. description, units and rates given against SOR items in schedule of items, rates & quantities are as per Northern Railway Standard Schedule of Rates, 2010 and any discrepancy during the execution of the work in the working rates, quantity and units etc. should be rectified by reference to the printed SSOR of N.Rly which shall be treated as authority and will be binding on the contractor. Should there arise any items which may be necessary for the completion of work but which does not appear in the Schedule of items, rates and Quantities attached with tenders, items rate will be fixed by analysis of actual in puts of all types including labour and material or derived from the labour and material rtes given in the Northern Railway Standard Schedule of Rates, 2010. The rates for such non-scheduled items occurring during the course of construction shall be payable subject to the approval of the competent authority. No items of work requiring non-schedule rates will be carried out unless ordered to do so by the Engineer. The rates derived from the Northern Railway Standard Schedule of Rates, 2010 will be subject to percentage above or below tendered by the contractor. Payment for the work done will be made to the contractor only when the formal agreement has been executed between the parties. SUPPLEMENTARY AGREEMENT After the work is completed and taken over by the Railway as per terms and conditions of the contract agreement or otherwise concluded by the parties with mutual consent and full and final payment is made by the Railway to the contractor for work done under the contract the parties shall execute the supplementary agreement annexed here to as Annexure-B. Measures to be taken in construction and repairs on road, embankments etc. All borrow pits dug for and in connection with the construction and repairs of buildings, roads, embankments etc. shall be deep and connected with each other in the formation of drain directed towards the lowest level and properly sloped for discharge into a river, stream, channel or drain and no person shall create any isolated borrow pit which is likely to cause accumulation of water which may breed mosquitoes. Non fulfillment of the provision in 9.9.1 above shall be a breach of the contract and contractor/s shall be liable to pay by way of agreed liquidated damages to the Railway at the rates of `100/- for each breach and in addition to that contractor further undertake to pay the amount incurred by the Railway in getting the said job/s done at the risk and cost of the contractor. Besides this, the contractor will also be held responsible for any laws for contravening them. SETTING OUT WORKS The contractor is to set out the whole of the work in consultation with the engineer or an official to be deputed by the Engineer and during the progress of works to amend on the requisition of the Engineer any errors which may arise there in and provide efficient and sufficient staff and labour thereon. The contractor shall also alter or amend any errors in the dimension lines on level to the satisfaction of the Engineer or his authorized representative without claiming any compensation for the same. The contractor shall provide, fix and be responsible for maintenance of all stocks, templates, profiles, land marks, points, burjies, monuments, center line pillars, reference pillars, etc. and shall take all necessary precautions to prevent their being removed altered or disturbed and will be responsible for the consequence of such removal, alterations or disturbances and for their efficient reinstatement. The contractor shall protect and support, as may be required or as directed by the Engineer, building, fences, walls, towers, drains, road paths, waterways, foreshores banks, bridges, Railway ground and overhead electric
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11.0 11.1
11.2.
11.3
12.0. 12.1
12.1.1
12.1.2
12.2.
lighting, the telegraphs/telephones and crossing water service main pipes and cables and wire and altogether matters and things of whatever kind not otherwise herein specified other than those specified or directed to be removed or altered which may be interfered with or which is likely to be affected disturbed or endanger by the execution completion of maintenance of the works and shall support provided under this clause to such cases as directed by the Engineer. No payment shall be made by the Railway to the contractor for these works on account of delay for re-arrangement of road traffic or in the contractor having to carry out the short lengths and in such places as per conditions and circumstances may warrant. These will not form the basis of any claim and or dispute for compensation of any kind. DRAWING FOR WORKS: The Railway Administration reserves the right to modify the plans and drawings as referred to in the special data and specifications as also the estimate and specifications without assigning any reasons as and when considered necessary by the railway. The percentage rates for the schedule items and items rates for the non-schedule items quoted by the contractor as may be accepted by the railways will, however, hold good irrespective of any changes, modifications, alterations, additions, omissions in the location of structures and detailed drawings, specifications and/or the manner of executing the work. It should be specifically noted that some of the detailed drawings may not have been finalized by the Railway and will, therefore, be supplied to the contractor as and when they are finalized on demand. No compensation whatsoever on this account shall be payable by the Railway Administration. No claim whatsoever will be entertained by the Railway on account of any delay or hold up of the work/s arising out delay in approval of drawings, changes, modifications, alterations additions, omission and the site layout plans or details drawings and design and or late supply of such material as are required to be arranged by the Railway or due to any other factor on Railway Accounts. SUPPLY OF MATERIAL BY THE RAILWAY If at any time, material which the contractor/s should normally have to arrange himself/themselves, are supplied by the Railway either at the contractor request or in order to prevent any avoidable delay in the execution of work due to the contractors inability to make adequate timely arrangements for supply thereof or for any other reason, recovery will be made from the contractors bill either at the market rate prevailing at the time of supply or at the book rate which ever is greater and fixed departmental charges viz. freight at 5% (8.33% for items or iron and GI pipe steel) incidental charges at 12% and added on total cost of supervision charges at 12-1/2%. No carriage or incidental which he/they is required to arrange himself/themselves in accordance with the terms and conditions of this contract. In the case, cement and/or steel is issued to the contractor/s free of cost or on the cost to be recovered for use on the work, the supply thereof shall be made in stages limited to the quantity/quantities computed by the Railway according to the prescribed specifications and approved drawings as per the agreement. The cement and/or steel issued in excess of the requirements as above shall be returned in perfectly good conditions by the contractor to the Railway immediately after completion or determination of the contract. If the contractor/s fail/s to return the said stores, then the cost of cement and/or steel issued in excess of the requirement computed by the Railway according to the specifications and approved drawing will be recovered from the contractor/s @ twice the prevailing procurement cost at the time of last issue viz. (purchase price + 5% freight only). This will be without prejudice to the right of the Railway to take action against the contractor/s under the conditions of the contract for not doing/completing the work according to the prescribed specifications and approved drawings. If it is discovered that the quantity of cement and steel used is less than the quantity ascertained as herein before provided the cost of the cement and/or steel not so used shall be recovered from the contractor/s on the basis of the above-stipulated formula. The contractor shall be responsible for the safe transport custody and storage of all railway materials issued to him and he will be liable to make good the loss due to any cause whatsoever, that may be suffered by the railway on this account. Special precautions should be taken in respect of cement while transporting cement, step should be taken to safeguard against cement becoming damp or wet due to moisture or rain. The contractor will also be responsible for storing cement in damp proof condition at site of work at his own cost in accordance with the standard specifications. The engineer shall decide whether the cement stored in the godowns is fit for the work and his decision shall be final and binding to the contractor/s. The contractor should supply a schedule showing the requirement of explosives/materials required to be supplied to him by the railway based on detailed plans. The materials will be arranged by the railway according to the schedule unless otherwise modified by the railway due to additions or alterations in the approved plans. No claim whatsoever will be entertained by the railway on account of late supply of such material as are required to be arranged by the Railway.
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12.3. SUPPLY OF CEMENT AND STEEL BY THE RAILWAYS 12.3.1. Cement, Mild Steel/H.Y.S.D./Bars/RSJ/MS plate, etc. to be supplied by the railway to the extent as would become a part of the work involved in the tender schedule will be supplied by the Railway free of cost or on cost recovery basis as the case maybe as per relevant clauses of special conditions relating to site data and specifications at specified Railway go-down(s) on the Division. The contractor will be required to lead the same to the site of work at his own cost subject to payment at the rate as quoted against relevant item of N.S. items in the Schedule of items, Rates & quantities. 12.3.2. Cement and steel required for temporary works timbering, shuttering, centering, scaffolding, etc. will have to be arranged entirely by the contractor at his own cost. 12.3.3. The empty cement bags for the supply of cement by the Railway shall be property of the contractor and the cost of the same shall be recovered at the rate of Rupees two per empty cement bag from the on account bill of the contractor in case the cement is supplied in Jute bags. No recovery on account of empty cement bags shall be made from the contractor, in case the cement is supplied in H.D.P.E. bags. The Railway, however, reserves its right to take empty bags as are in good conditions and in that case no recovery will be made for bags so taken back. These rates will apply for bags deteriorated while in use and not found acceptable to the railway so taken back from the contractor. 13.0. 13.1 13.2 13.3 13.4 SUPPLY OF MATERIALS BY THE CONTRACTOR/S Materials used in the work by the contractor shall conform to the Northern Railway Standard Specifications and the relevant B.I.S./I.R.S. specifications, and should be approved by the engineer before utilizing them on works. It should be clearly understood that the tendered rates include wastage and wash away due to rains, storms, floods or any other cause whatsoever. No loading, unloading, lead, lift, stacking, octroi, sales tax, toll tax, royalty or any other charges will be paid for the materials, tools and plants and tools arranged and brought by the contractor to the site of work. Stage payment for supply of steel by the contractor (For works above `15 Crores): Stage payment limited to 75% of the rate of steel awarded in the contract (as a separate NS item for the purpose) shall be made to the contractor for steel physically brought by the contractor to the site (even before its actual use in the work) subject to following:(a) The material shall be strictly in accordance with the contract specifications. (b) The material shall be delivered at site and properly stored under covered sheds at contractors cost and protected against damage, deterioration, theft, fire etc. to the satisfaction of the engineer in charge. The contractor shall store the bulk material in the measurable stacks. (c) The quantities of materials shall be brought to the site only in such installments that would facilitate smooth progress of work and consumed in reasonable time. The decision of Engineer-incharge regarding quantity of steel to be brought to the site shall be final and binding to the contractor. (d) Proper accountal in the material register to be maintained in the prescribed format at the site for the receipt and use of the material on day to day basis. (e) Submission of indemnity bond with a validity up to the completion/extended period in the prescribed format at the contractors cost, vesting the ownership of such material with the railways. (f) Submission of insurance policy with a validity upto the completion/extended period at the contractors cost, in favour of the railway against damage, deterioration, theft, fire etc. The balance payment shall be released only after material is actually consumed in the work. The price variation claim for steel would continue to be governed as per extant PV clause and with reference to delivery at site. SERVICE ROADS The contractor/s shall make his/their arrangements for service roads, paths etc. for carrying his/their tools and plants, labour and materials etc. and will also allow the railway use of such paths and service roads etc. for plying its on vehicles free of cost. The tenderer/s will be deemed to have included the cost of making any service roads, roads or paths, etc., that may be required by him/them for plying his/their vehicles for the carriage of his/their man and materials, tools, plants and machinery for successful completion of the work. Similarly, any other feeder road connecting any of the existing roads will be made by the contractor at his/their own cost including any
14.0. 14.1
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compensation that may be required to be paid for the temporary occupation or usage of Govt. and or private land without in anyway involving the railway in any dispute for damage and /or compensation. 14.2 In case the railway has its own paths, service roads, the contractor/s will be allowed to use of such paths or service roads free of cost. He / they shall, however, in no way involve the railway in any claims or dispute of whatever kind due to the inaccessibility of such paths or service roads or due to their poor conditions and ;or maintenance or their being to be blocked and /or closed. 14.3 The rates quoted by the contractor as per schedule or items, rates and quantities shall form the basis of on account payment for the various items under this contract. 14.4 In the course of execution of various items of work under schedule of items, Rates and Quantities running bills payment for partly completed works will be made to the contractor. The quantum of such works shall be decided by the engineer-in-charge whose decision shall be final and binding on the contractor. 14.5 No on account payment by the railway shall protect the contractor/s against or prevent the railway from recovering from the contractor/s any over payment made to him/them. 14.6 Final payment of the balance amount due, exclusive of the security deposit in terms of clause-5 of these special conditions, will be made after completion of entire work and on the certification of the engineer that work has been completed in all resects and found satisfactory. The security deposit will be refunded 6(Six) months after the date of completion according to clause 5.1 of these conditions. 15.0 EMERGENCY WORK 15.1 In the event of any accident or failure occurring in or about the work or arising out for or in connection with the construction completion or maintenance of the work which in the opinion of the engineer required immediate attention, the railway may be with its own workmen or other agency execute or partly execute the necessary work or carry out repairs if the engineer considers that the contractors is not in a position to do so in time and charge the cost thereof, as to be determined by the Divisional Railway Manager, Northern Railway, Firozpur Cantt, to the contractor. 15.2 In terms of Clause 32 of GCC of May99, the materials & plants brought by the contractor on the site or land occupied to be used for execution thereof shall immediately, they are brought upon the sites of this said land bee deemed to be the property of the Railway. Vehicles, equipments, plant and machinery of the contractor can be drafted by the Railway Administration at their discretion in case of accidents, natural calamities involving human lives, breaches, stoppage of the train operations or any contingencies which requires such requisitioning as essential. The decision in this regard of the Engineer In charge or his superiors i.e. DEN/Sr.DEN etc. shall be final and beyond the ambit of arbitration clauses i.e. exception of arbitration clauses. 15.3 In terms of the clause No.2.3.2 (A) (iv) tenderer is required to submit the list of equipment, machinery, construction tools and plants available/ deployed at site. The successful tenderer on receipt of acceptance letter and conveying their consent, shall submit name, addresses, telephone nos. fax nos./E-mail address of the persons to be contacted for requisition the above items as detailed in foregoing clause 15.2 and notify from time to time if any change in the list of equipment/machinery or the addresses/individuals to the Engineer In-charge in writing. The name and address, telephone nos and the contractor officials name shall also be displayed at the site of work. 15.4 The man-power, consumable items and maintenance of the above tools & plants when requisitioned shall be the responsibility of the tenderer/contractor so that the equipments, machinery, tools & plants shall be available for effective utilization at the accident sites, natural calamities, breaches sites etc. 15.5 The hire charges per annum shall be calculated at the following rates on the purchase cost of the plant as under:(i) Depreciation charges at the following rates: a) Light plant 16% per annum. b) Heavy plant 10% per annum. c) Special plant 6% per annum (ii) An additional 10% on the total of (1) above to meet contingencies. (iii) 10% contractor profit on total cost as detailed (i) to (ii). (iv) The hire charges per day shall be arrived at dividing the annual hire charges of total of (i) to (iii) above by 250, which shall be the assumed number of working days in year for this purpose. These higher charges will be payable from the day the plant is handed over to the Railway to date on which it is returned to the contractor by Railway. (v) The contractor manpower charges shall be payable @ minimum wages as notified by the State Govt/Local bodies/Labour deptt. As the case may be for highly skilled, semi-skilled personnel drafted for operating the plant & machinery.
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(vi)
The payment for the fuel cost shall be paid on the basis of the actual expenditure incurred by the contractor for purchases + 10% contractors profit thereof which will be the payments towards his miscellaneous expenses too.
16.0 16.1 17.0 17.1
17.2
18.0 18.1
NIGHT WORK If the engineer is satisfied that the work is not likely to be completed in time except by resorting to night work, he may order without confirming any right on the contractor for claiming any extra payment for the same. DISPOSAL OR SURPLUS EXCAVATED MATERIALS The contractor shall at all time keep the site free from all surplus earth, surplus materials, and all rubbish which shall arise from the works and should dispose of the surplus excavated materials as ordered by the engineer failing which it will be done at the cost of contractor and cost will be deducted from his dues. The contractor shall within 15 days of completion of entire works remove all unused and surplus materials tools and plants staging and refuge or other materials produced by his operations and shall leave the site in a clear and tidy conditions. SITE INSPECTION REGISTER A site inspection register will be maintained by the Engineer or his representative in which the contractor will be bound to sign day to day entries made by the Engineer or his representative. The contractor is required to take note of the instructions given to him through the site inspection register and should comply with the same within a reasonable time. The contractor will also arrange to receive all the letters etc. issued to him at the site of works. The contractor shall, from time to time (before the surface of any portion or the site is interfered with or the work thereon begun) take such levels as the Engineer may direct in his presence or any person authorised by him in writing. Such levels approved and checked by him or such authorised persons shall be recorded in writing and signed by the contractor and shall form the basis of the measurements. Immediately before any portion of the work, below water level is started the existing water levels are to be taken and recorded in a similar manner. The contractor shall have to make and maintain at his own cost suitable approach road and path etc. for proper inspection of the various works. He shall also provide all facilities as required by the Engineer such as ladder and other appliances for satisfactory inspection of the works and places where materials for the work are stored or prepared.
18.2
19.0
OPENING UP OF WORK OR MATERIALS FOR INSPECTION OR TEST Should the engineer or any representative consider it necessary for the purpose of enabling inspection of tests analysis to be made to verify or ascertain the quality of any part of the works or of any materials, the contractor shall as and when required by the Engineer or his representatives open up the work or materials for inspection or test or analysis, pull down or cut into any part of the work to make such openings, into under or through any part of the works as may be directed and shall/provide all things facilities which in the opinion of the Engineer or his representative are necessary and essential for the purpose of inspection or test or analysis of the works or of any part thereof or the materials, or of workmanship and the contractor shall close up, cover, rebuild and made good the whole at his own cost, as and when directed by and to the satisfaction of Engineer provided always that of the work in the opinion of the Engineer is found to his satisfaction and in accordance with the contract. The excess expenditure in such examination, inspection or test shall, upon the certificate of the engineer, be borne by the Railways. 21.0 GENERAL 21.1 PROVISION OF LIGHT SIGNALS ETC. The contractor/s shall make such provision for lighting the works, materials and plant and provide all such marks and lights, signals and other appliances as may be necessary or as may be required by the Engineer or other responsible authorities during the execution completion and maintenance of the work and shall provide all labour, stores, etc., required for their efficient working and use at any time of day or night. He/they shall also provide all arrangement of every description of watching and maintenance required in connection with foregoing and all other services for protection of any securing all dangerous places whether to the contractors workmen or to other persons and or vehicular traffic until the work is certified by the engineer to have been completed and taken over in accordance with the contract.
20.0
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21.2
The contractor/s will provide upon the works to the satisfaction of the Engineer and at such, places as he may nominate, proper and sufficient life saving, fire fighting and first aid appliances which shall at all times be available for use.
21.3 LABOUR CAMP Land for setting up a workshop by the contractor or for his labour camp or for any other purpose, shall have to be arranged by the contractor at his own cost and under his own arrangements. The contractor, however, will be permitted to make use of the railway land to the extent that can make use of the railway land to the extent that can be made available to him free of cost, by the railway in the vicinity of the site of works. The contractor/s shall at all times be responsible for any damage or trespass committed by his agent and workmen for carrying out the work. 21.4 The railway administration may recommend to the concerned authorities the issue of necessary transport permits for the work. The contractor shall, however, furnish full justification for the above facilities, to enable the Railway administration to address the State Government or other authorities in this connection. The contractor shall also maintain regular log book of receipts and issue of the materials to work, if so required by the Civil Authorities. No claim would, however, be entertained by the non-issue of any priority permits or owing to any interruption in supply. 21.5 No claim for idle labour and or idle machinery etc. on any account will be entertained. Similarly no claim shall be entertain for business loss or any such loss. 22.0 Levy of Token Penalty 22.1 Attention is invited to clause 17 (B) of the GCC and clause 8.1 of Special Tender Conditions and Instructions to the Tenderers according to which time is the essence of the contract. The competent authority while granting extension to the currency of contract under 17 (B) of GCC may also levy token penalty as deemed fit. 23.0 SALES TAX/TURN OVER TAX/LOCAL TAX. The contractor shall be governed by the Taxes applicable at the place of actual execution of work. 23.1 Sales Tax including turn over tax on works contract, octroi, royalty, toll tax, local tax on materials as well as services and any other tax levied by Central Govt /State Govt. or local bodies shall be borne by the tenderer. No part of such taxes on contractors labour/material or any other account will be paid by the Railways. Therefore, the contractor must ascertain the various taxes levied by the concerned Govt or local bodies at the place of execution of work and take into account for the same while quoting the rates. This should be kept in view before tendering. 23.2 If there is any increase/decrease/imposition of new tax/removal of existing tax by Central Govt/State Govt/Local bodies in respect to any of the tax mentioned above, the same shall be borne by the contractor and neither any additional payment will be made, nor any recovery will be made on this account. This should also be kept in view before tendering, as no subsequent changes will be made in the rates payable to the contractor on this account. 23.3 Railways will deduct the sales tax or any other tax specified by the concerned Central Govt/State Govt/Local bodies if required to be deducted at source under the relevant laws as applicable on the date of making the payment. Railway will issue a certificate regarding tax so deducted. It will be responsibility of the contractor to make further correspondence with concerned Govt or local bodies to ensure full deposition of the tax or for claiming a refund, if due, as is done in case of income tax. 23.4 In case any tax is notified to be deducted at source from a specified date and certain payments have already been made in the period that lapsed between the date of applicability of tax and the actual date of implementation of the same, tax required to be deducted at source for this period will be recovered from the subsequent payment. 23.5 Implementation of The Building and Other Construction Workers (RECS) Act, 1996 and The Building and Other Construction Workers Welfare Cess Act, 1996 in Railway Contracts: The tenderer for carrying out any construction work in J&K/Punjab/H.P. must get themselves registered from the Registering Officer under Section-7 of the Building and other Construction Workers Act, 1996 and rules made thereto by the concerned state Govt and submit certificate of Registration issued from the Registering Officer of the concerned state Govt. (Labour Deptt.). For enactment of this Act, the tenderer shall be required to pay cess @ 1% of the cost of construction work to be deducted from each bill. Cost of material shall be outside the purview of cess, when supplied under a separate schedule item. 24.0 All payments in respect of the contracts during the currency of the contracts shall be made through electronic Clearing system (ECS)/Electronic Funds Transfer (EFT). The successful tenderer on award of contract must submit ECS/EFT Mandate Form complete in all respects as detailed at annexure-J of the tender document. However, if the facility of ECS/EFT is not available at a particular location the payment shall be made by Cheque.
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In such case the successful tenderer on award of contract will have to furnish contractors Bank Account Number and Name of he Bank against which all payments in respect of the contract during the currency of contract shall be made. 25.0 Contractor(s) executing the works adjacent to the existing Railway track for e.g. doubling, gauge conversion, yard remodeling etc. will take all care for avoiding any damage to the underground/OH services such as S & T cables, electric cables/wires, pipelines/sewer lines etc. They must ensure that the work is started after obtaining clearance in writing from the Engineer-in-charge regarding the route for signaling/electrical cables/water supply/sewer lines etc. However, if any damage occurs during execution, he will immediately report the same to the Engineer-incharge and stop the work further till clearance for restarting he work is given by the Engineer-in-charge. It may be further noted hat if it is proved that damage is occured due to the negligence on the part of the contractor, the cost of the damage will be recovered from him/them. The decision of Engineer-in-charge will be final and binding upon the contractor(s). 26.0 Tender documents downloaded from internet 26.1. Tenderer/s are free to down load ender documents at their own risk and cost for the purpose of perusal as well as for using the same as tender documents for submitting their offer. Master copy of the tender documents will be available in the office of the Divisional Rail Manager N.Rly. Firozpur Cantt. After award of work, an agreement will be drawn up. The agreement shall be prepared based on the master copy available in the office of Divisional Rail Manager N.Rly. Firozpur Cantt and not based on the tender documents submitted by the tenderer. In case of any discrepancy between the tender documents downloaded from internet and the master copy, later shall prevail and will be binding on the tenderers. No claim on this account will be entertained. 27.0 28.0. 28.1 Maintenance Period : The contractor will have to maintain the work for a period of __Six__(___6____) months from the date of completion of work as certified by Engineer-in-charge of the work. Price Variation Clause : The rates quoted by tenderer and accepted by Railway Administration shall hold good till the completion of the work and no additional individual claim will be admissible on account of fluctuation in market rates, increase in taxes/ any other levies/- tolls etc. except that payment/recovery for overall market situation shall be made as per price variation clause given in para below : No cognizance will be given for any sort of fluctuations in taxes and other market conditions etc. for any individual item for the purpose of making adjustment in payments. The contact shall, however, be governed by the general price variation clause as under : Adjustment for variation in prices of material, labour, fuel, explosives, detonators shall be determined in the manner prescribed below : The percentage component of various items in a contract on which variation in prices shall be admissible shall be :Material component Labour component = = % % [To be specified depending upon the type of the work]
28.2
28.3 28.4
Explosives component = % Detonators component = % Fuel component = % For Fixed component = % (No price variation will be admissible for this) The above weight age will be applied on the value arrived at after deducting the cost of steel and cement from the total contract value. 28.5 (A-1) The amount of variation in prices in the several components (labour, material etc) shall be worked out by the following formulae (except cost of steel and cement supplied by contractor as a separate NS item) :(i) L = R x (I-IO) x P IO 100 (ii) M = R x (W-WO) x Q WO 100 U = R x (F-FO ) x Z FO 100 X = R x (DE-DO ) x S
(iii) (iv)
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(v)
EO 100 R x (D-DO ) x T DO 100 L Amount of Price Variation in Labour M Amount of Price Variation in Materials U Amount of Price Variation in Fuel X Amount of price variation in Explosives N Amount of price variation in Detonators R Gross value of the work done by the contractor as per on account bill(s) excluding (i) Cost of materials supplied by Railways at fixed price N = (ii) (iii) Cement and steel provided by the contractor for which separate PVC formulae is given in clause no. 29.5 A2(I) and clause no.29.5 A2(II). Specific payment, if any, to be made to the consultants engaged by the contractors (such payment will be indicated in the contractors offer).
Consumer Price Index Number for Industrial Workers All India as Published in RBI Bulletin for the base period. I = Consumer Price Index Number for industrial Workers All India- as published in RBI Bulletin based on the average price index of the three months of the quarter. WO = Index Number of wholesale Prices By Groups and sub-groups All commodities as published in the RBI Bulletin for the base period. W = Index Number of wholesale Prices BY groups and sub groups All commodities as published in the RBI Bulletin based on the average price index of the three months of the quarter. FO = Index Number of wholesales Prices By Groups and sub-Groups for Fuel, Power, Light and Lubricants as published in the RBI Bulletin for the base period. F = Index Number of wholesale Prices By Group and sub-groups for Fuel, Power, Light and Lubricants as published in the RBI Bulletin based on the average price index of the three months of the quarter EO = Cost of explosives as fixed by DGS & D in the relevant rate contract of the firm from whom purchases of explosives are made by the contractor for the base period. E = Cost of explosive as fixed by DGS & D in the relevant rate contract of the firm from whom purchases of explosives are made by the contractor for the first month of the quarter under consideration. DO = Cost of detonators as fixed by DGS&D in the relevant rate contract of the firm from whom purchases of detonators are made by the contractor for the base period. D Cost of detonators as fixed by DGS&D in the relevant rate contract of the firm from whom purchases of detonators are made by the contractor for the first month of the quarter under consideration. P = % of labour component Q = % of material component Z = % of fuel component S = % of explosive component T = % of detonators component NOTE :1. 2. The Price Variation Clause shall be applicable for tenders of value more than Rs One Crore irrespective of the contract completion period and PVC shall not be applicable to the tender of value less than Rs One Crore. Price variation is payable/recoverable during the extended period of contract, provided the Price Variation Clause was part of the original contract and the extension has been granted on administrative ground i.e. under Clause 17-A (i), (ii) and (iii) of GCC. No maximum value for the price variation is prescribed. If, in any case, the accepted offer includes (i) Cost of materials supplied by Railways at fixed price (ii) Cement and steel provided by the contractor for which separate PVC formulae is given in clause no. 28.5 A 2(I) and clause no.28.5 A2(II).
IO =
3. 4.
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(iii) Specific payment, if any, to be made to the consultants engaged by the contractors (such payment will be indicated in the contractors offer). Such payments would be excluded from the gross value of the work for purpose of payment/ recovery of variations. 5. The index number for the base period will be the index number as obtained for the month of opening of the tender and the quarters will commence from the month following the month of opening of tender. However, if the rates quoted in negotiated tender are accepted, the base month for the price variation clause is the month in which negotiations are held. 6. The adjustment for variation in prices if required shall be made once every quarter in the on-account payments, if more than one on-account payment is made to the contractor in a quarter, the adjustment, if required shall be made in each bill. 7. The price variation should be based on RBIs average price index of the 3 months of the quarter. 8. The demands for escalation of the cost may be allowed on the basis of provisional indices made available by the Reserve Bank of India. Any adjustment needed to be done based on the finally published indices is to be made as and when they become available. 9. The weightage would be applied on the value arrived at after deducting the cost of steel and cement from the total contract value. 10. The price variation implies both increase as well as decrease in input prices and, therefore price variation during the currency of the contract may result in extra payment or recovery as the case may be. Statement showing the percentage of Labour Components, Material Components, Fuel Components, etc. in various types of works. (a) Earthwork Contract Labour component 50% Fuel component 20% Other material components 15% Fixed component 15% * Ballast and Quarry Products Contracts Labour component 55% Fuel component 15% Other material components 15% Fixed component 15%* (b) Tunneling Contracts Labour component 45% Fuel component 15% Explosive component 15% Detonaters component 5% Other material components 5% Fixed component 15%* (c) Track Renewal Works or Works with Contractors Portal Cranes Labour component 50% Fuel component 12.5% Other material components 12.5% Fixed component 25%* (d) Other works Contracts Labour component 30% Material component 25% Fuel component 15% Fixed component 30%* *Will not be considered for any price variation. 28.5 A-2(I) Price Variation in case of Steel supplied by the contractor This special Price Variation Clause will be applicable only on Iron and Steel supply items of tender schedule without value addition.
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The amount of variation for the component of supply of steel shall be adjusted (paid/recovered) by the following formulae :Ms = Q(Bs-Bso) where Ms= Amount of price variation in steel payable/recoverable. Q= Weight of steel in tones supplied by the contractor as per the on account bill for the month under consideration. Bs= SAILs (Steel Authority of India Limited) ex-works price plus Excise Duty thereof (in rupees per tone) for the relevant category of steel supplied by the contractor as prevailing on the first day of the month in which the steel was purchased by the contractor (or) as prevailing on the first day of the month in which steel was brought to the site by the contractor whichever is lower. Bso= SAILs ex-works price plus Excise Duty thereof (in rupees per tonne) for the relevant category of steel supplied by the contractor as prevailing on the first day of the month in which the tender was opened. NOTE: 1. Relevant categories of steel for the purpose of operating the above price variation formula based on SAILs exworks price plus Excise Duty thereof are as under:SN Category of steel supplied in the Railway work Category of steel produced by SAIL whose ex-works price plus Excise Duty thereof would be adopted to determine price variation. TMT 8 mm IS 1786 Fe 415 Angle 65x65 x 6 mm IS 2062 E250A SK PM Plates above 10-20 mm IS 2062 E 250A SK Channels 200 x 75 mm IS 2062 E250A SK Average of price for the 3 categories covered under sl. No. 1,2,3 above.
1 2 3 4 5
Reinforcement bars and other rounds. All types and sizes of angles. All types and sizes of plates. All types and sizes of channels and joints. Any other section of steel not covered in the above categories and excluding HTS.
2. 3. 4. 5.
6. 7.
The prevailing ex-works price of steel per tone as on 1st of every month for the above categories of steel as advised by SAIL to Railway Board would be circulated to all the Zonal Railways. Separate items for supply of steel for RCC/PSC work should have been incorporated in the tender schedule to know the cost of steel actually consumed at any given point of time. The Price Variation Clause shall be applicable for tenders of value more than ` One Crore irrespective of the contract completion period and PVC shall not be applicable to the tender of value less than Òne Crore. Price variation is payable/recoverable during the extended period of contract, provided the Price Variation Clause was part of the original contract and the extension has been granted on administrative ground i.e. under Clause 17-A (i), (ii) and (iii) of GCC. No maximum value for the price variation is prescribed. If, in any case, the accepted offer includes (i) Cost of materials supplied by Railways at fixed price (ii) (iii) Value of steel, for which PVC is being paid/ recovered under this clause Specific payment, if any, to be made to the consultants engaged by the contractors be indicated in the contractors offer). (such payment will
Such payments would be excluded from the gross value of the work for purpose of payment/ recovery of variations as per clause no. 28.5 A 1. 8. The SAILs Ex-work price plus Excise Duty there of (in Rupees per tone) for the relevant category of steel, as prevailing on first day of the month in which tender is opened, will be considered. However, if the rates quoted in negotiated tender are accepted, the base month for PVC will be the month in which negotiations are held. 9. The adjustment for variation in prices, if required, shall be made every month in the on-account payments as per above formula.
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10. The Engineer (not below the rank of ADEN) concerned will maintain a register showing receipt of steel from contractor on site (supported by documentary evidence of purchase) and consumption thereof. 11. The price variation implies both increase as well as decrease in input prices and, therefore price variation during the currency of the contract may result in extra payment or recovery as the case may be. 12. Steel supplied free or at firm price by Railway, as per contract, if any, will not be considered for calculation of PVC. A-2(II) Price Variation in case of Cement supplied by the contractor This special Price Variation Clause will be applicable only on Cement supply items of tender schedule without value addition. 1. The amount of variation for the component of supply of cement shall be adjusted (paid/recovered) by the following formulae :Where Mc= R x(Wc-Wco)/Wco Where Mc= Amount of price variation in material (-Cement). R= Value of Cement supplied by contractor as per on account bill in the quarter under consideration. Wco= Index No. of Wholesale price of sub-group (of cement) as published in RBI Bulletin for the base period. Wc= Index No. of wholesale price of sub group (of cement) as published in RBI Bulletin for the first month of the quarter under consideration. Note: 1. Separate items for supply of cement for RCC/PSC work should have been incorporated in the tender schedule to know the cost of cement actually consumed at any given point of time. 2. The Price Variation Clause shall be applicable for tenders of value more than Òne Crore irrespective of the contract completion period and PVC shall not be applicable to the tender of value less than Òne Crore. 3. Price variation is payable/recoverable during the extended period of contract, provided the Price Variation Clause was part of the original contract and the extension has been granted on administrative ground i.e. under Clause 17-A (i), (ii) and (iii) of GCC. 4. 5. No maximum value for the price variation is prescribed. If, in any case, the accepted offer includes (i) Cost of materials supplied by Railways at fixed price (ii) (iii) Value of cement, for which PVC is being paid/ recovered under this clause Specific payment, if any, to be made to the consultants engaged by the contractors (such payment will be indicated in the contractors offer).
Such payments would be excluded from the gross value of the work for purpose of payment/ recovery of variations as per clause no.28.5 A 1. 6. The index number for the base period will be the index number as obtained for the month of opening of the tender and the quarters will commence from the month following the month of opening of tender. However, if the rates quoted in negotiated tender are accepted, the base month for the Price Variation Clause is the month in which negotiations are held. 7. The adjustment for variation in prices, if required, shall be made once every quarter in the on-account payments, if more than one on-account payment is made to the contractor in a quarter, the adjustment, if required shall be made in each bill. 8. The price variation would be based on the price index of the first month of the quarter under consideration. 9. The demands for escalation of the cost may be allowed on the basis of provisional indices made available by the Reserve Bank of India. Any adjustment needed to be done based on the finally published indices is to be made as and when they become available. 10. The price variation implies both increase as well as decrease in input prices and, therefore price variation during the currency of the contract may result in extra payment or recovery as the case may be.
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29.0 29.1
29.2
29.3
29.4
29.5
11. Cement supplied free or at firm price by Railway, as per contract if any, will not be considered for calculation of PVC. 12. Price variation clause will not apply if price variation is upto 5%. Reimbursement/recovery due to variation in prices will continue to be made only for the amount in excess of 5% of the amount payable to the contractor. Mobilisation Advance: [Applicable for advertised tender value exceeding `25 crores] RB Letter No. 2007/CE-I/CT/18/Pt.3 dt.12.4.2012 The tender / contractor may be granted a recoverable interest bearing mobilisation advance up to 10% of the contract value provided he specifically apply for it while tendering. If the contractor fails to apply specifically for mobilisation advance, while giving his offer at the tendering stage, in case where grant of mobilisation is permissible, no subsequent requests from him for grant of this advance will be entertained. The rate of interest is 4.5% p.a. above the Base Rate of State Bank Of India, as effective on the date of approval of payment of Mobilization Advance by the Competent Authority. The advance will be granted in two installments viz. 5% of the contract value on signing of the contract agreement and the balance 5% on mobilisation of site establishment, setting up of offices, bringing in equipment and actual commissioning of work. Each installment will be released on submission of an irrecoverable guarantee bond from any nationalized bank, in a form acceptable to the railway, for the amount of the installment together with interest charges calculated to the end of the contract period. These two guarantee bonds shall be returned as and when the value of the advance plus interest is recovered from the running bill. The recovery of advance and interest thereon will be made through the on account bills, pro rata, commencing when the value of the work executed under the contract reaches 15% of the contract value, and completed when the value of the work executed under the contract reaches 85% of the contract value, or the assessed value of the work which ever is less. Interest will be recovered on the advance outstanding for the period commencing from the date of payment of advance till date of particular on account bill (through which recovery of principle is effected) and adjusted fully against such on account bills along with pro rata principle recovery. In the event of any shortfall the same will be carried forward to the next on account bill and will attract interest at 12%. The Mobilisation Advance shall be against an irrevocable Bank Guarantee of value 110% of the sanctioned advance amount. The Bank Guarantee shall be from a Nationalised Bank or State Bank of India, all Scheduled Banks in India, National Saving Certificate etc. The contractor shall deploy the following technical staff during the execution of work:i. One Graduate Engineer when the cost of the work to be executed is `15 Lacs and above. ii. One qualified Diploma holder (overseer) when the cost of the work to be executed is more than `5 Lacs, but less than `15 lacs. iii. Technical staff shall be available at site whenever required by the Engineer-in-charge, to take instructions. In case, contractor fails to employ aforesaid technical staff he shall be liable to pay a reasonable amount not exceeding a sum of `2000/-(` Two thousand only) for each month of default in case of Graduate Engineer and ` 1000/-( One thousand only) for each month of default in case of Diploma Holder ( overseer) iv. The decision of the Engineer-in-charge as to the period for which required technical staff was not employed by the contractor and as to the reasonableness of the amount to the deducted, shall be final and binding on the contractor. For Divisional Railway Manager, Northern Railway, Firozpur Cantt (Punjab) For and on behalf of the President of India Address .. ....................................... ........................................
30.0
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Annexure - A DOCUMENTS REQUIRED TO BE FURNISHED ALONGWITH TENDERS FAILING WHICH TENDER WILL BE TREATED INCOMPLETE THE AS
1. 2. 3.
Partnership deed Power of attorney List of works executed year wise during the last three years along with their value. Credentials issued by the department for whom the work was executed by the tenderer/s during the last three years Financial standing alongwith Bankers certificate. List of works in hand, their value and their stage of completion. Latest valid Income Tax clearance certificate.
4.
5.
6.
7.
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Annexure-B SUPPLEMENTARY AGREEMENT Articles of Agreement made this day _______________in the year Two thousand and_________ between the President of India, acting through the_________________________ Northern Railway Administration having his office at _____________________________hereinafter called the Railway of the one part and __________________________________________of the second part. Whereas the party hereto of the other part executed an agreement with the party hereto of the first part being agreement No ________________________ dated __________ for the performance of ___________________________________ _____________ ___________________________ ___________________ here-in-after called principal Agreement. And whereas it was agreed by and between the parties hereto that the works would be completed by the party hereto of the second part on ______________date last extended and whereas the party hereto of the second part has executed the work to the entire satisfaction of the party hereto of the first part. And whereas the party hereto of the first part already made payment of the party hereto of the second part diverse sums from time to time aggregating to `______________ including the final bill bearing Vr. No._ _________________________dated_______________(the receipt of which is hereby acknowledged by the party hereto of the second part in full and final settlement of all his, its claims under the principal Agreement. And whereas the party hereto of the second part have received further sum of `________________ through the final bill bearing Vr. No._ ________________dated _________(the receipt of which is hereby acknowledged by the party thereto of the second part) from the party hereto the first part in full and final settlement of all his/its disputed claims under Principal Agreement. Now it is hereby agreed by and between the parties in the consideration of sums already paid by the party hereto of the first part to the party hereto of the second part against all outstanding dues and claims for, all works done under the aforesaid Principal Agreement including/excluding the security deposit, the party hereto of the second part have no further dues of claims against the party hereto the first part under the said principal agreement. It is further agreed by and between the parties that the party hereto of the second part has accepted the said sums mentioned above in full and final satisfaction of all its dues and claims under the said Principal Agreement. It is further agreed and understood by and between the parties that in consideration of the payment already made, under the agreement, the said Principal .Agreement shall stand finally discharged and rescinded all the terms and conditions including the arbitration clause. It is further agreed and understood by and between the parties that the arbitration clause contained in the said principal Agreement shall cease to have any effect and /or shall be deemed to be non-existent for all purposes.
Signature of contractor/s Witness of the Signature. 1._______________________ 2.______________________
For and on behalf of the President of India Witness of the Signature 1.____________________ 2.____________________
Address: ________________________
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Annexure-C PROFORMA DECLARATION I/We hereby solemnly declare that I/We visited the site of the work (as on top sheet) personally and have made myself/ourselves fully conversant of the conditions therein and in particular the following :1. 2. 3. 4. 5. 6. 7. 8. Topography of area Soil strata at site of work. Source and availability of construction material. Rates for construction of material, water electricity including all local taxes, royalties, octrois etc. Availability of local labour (both skilled and unskilled) and relevant labour rates and labour laws. The existing roads and approaches to the site of work and requirements for further services roads/approaches to be constructed by me/us. The availability and rates of private land etc. that shall be required by me/us for various purposes. Climatic conditions and availability of working days.
I/We have quoted my/our rates for various items in the schedule of items, quantities and rates taking into account all the above factors also.
Annexure-D Constitution of Firm 1. Full name of contractor/s construction firm and year of establishment. Registered Head Office Address. Branch Office in India. Address on which correspondence regarding this tender should be done. Constitution of firm, give full details including name of partners/executives/power of attorney/holders etc. Particulars of registrations with Government/Semi Govt. Organization, Public Sectors Undertakings and local bodies etc.
2.
3. 4
5.
6.
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ANNEXURE- E Details of Plant and Machinery, already available with the firm. SN Particulars of equipment 2 No. of unit 3 Kind and make firm from which to be hired 4 Capacity 5
Date by which the plant would be available for use on this work. 6
Age & Condition 7.
Work on which it is being used 8.
ANNEXURE-F LIST OF ENGINEERS/PERSONNEL ALREADY AVAILABLE/PROPOSED TOBE EMPLOYED FOR DEPLOYMENT ON THIS WORK: S.No. Name & Designation Qualification Professional Experience Organization With whom working Date by which personnel will be available for this work. 6
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Annexure-G STATEMENT OF WORKS EXECUTED BY THE CONTRACTORS DURING LAST THREE (03) YEARS SN 1 Name and place of work 2 Authority/agency for whom the work Date of award and being carried out. Agreement No. and date. 3 4
Date of completion (original/ Actual) 5
Agreemental cost of work/completion cost. 6
Principal/technical features of work in brief. 7
S. No. at which relevant document are enclosed. 8
Annexure-H
STATEMENT OF WORKS BEING EXECUTED/IN HAND BY THE CONTRACTOR/S SN Name and place of work Authority/agency for whom the work is being carried out. 2 3 Date of award and Agreement No. and date. 4
Date of completion ( Original / actual) 5
Agreemental cost of work/likely cost.
Principal/techni cal features of work in brief. 7
S. No. at which relevant document are enclosed. 8
Payment taken till.
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Annexure-I
Detail of Contractual payment received in the last three financial year and current financial year
SN
Name of work
Name of employe Detail of paymen For the financial Total Contract amount received
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ANNEXURE-J FORMS (Supplier Information Form) FORM NO.E-5 Appendix-VIII Electronic Clearing Service (Credit Clearing) Model Mandate Form (Investor/customers option to receive payments through Credit Clearing Mechanism) Name of the scheme and the periodicity of payment Beneficiary Name: Beneficiary Address: Line 1: Line 2: District/City State/UT Pin Code Tele Bank Details: Bank Name Branch Address Beneficiary A/C Number: Beneficiary A/c Type (Saving/Current) Digit Branch MICR Code: Is your bank branch RTGS enabled: If yes, IFSC code of the Branch: Yes No
Countersigned Signature of the Contractor/Supplier Branch Manager Bank Seal 3. Date of effect I hereby declare that the particulars given above are correct and complete. If the transaction is delayed or not effected at all for reasons of incomplete or incorrect information, I would not hold the user institution responsible. I have read the option invitation letter and agree to discharge the responsibility expected of me as a participant under the scheme. The electronic clearing service may be arranged through _________________ (..) Signature of the Investor/ Customer Date Certified that the particulars furnished above are correct as per our records. BanksStamp
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Annexure-K GUIDELINES FOR PARTICIPATION OF JOINT VENTURE FIRMS IN WORKS TENDER COSTING MORE THAN ` 25.00 CRORE.- Clause 65 to IRs General Conditions Of Contract (GCC) (Railway Boards letter No. 2002/CE-I/CT/37 , New Delhi dated 07.09.2011) 1. Separate identity/name shall be given to the Joint venture firm. 2. Number of members in a JV Firm shall not be more than three, if the work involves only one department (say Civil or S&T or Electrical or Mechanical) and shall not be more than five, if the work involves more than one department. 3. A member of JV Firm shall not be permitted to participate either in individual capacity or as a member of another JV Firm in the same tender. 4. The tender form shall be purchased and submitted only in the name of the JV Firm and not in the name of any constituent member. 5. Normally EMD shall be submitted only in the name of the JV Firm and not in the name of constituent member. However, in exceptional cases EMD in the name of Lead Member can be accepted subject to submission of specific request letter from Lead Member stating the reasons for not submitting EMD in the name of JV Firm and giving written confirmation from the JV members to the effect that the EMD submitted by the lead member may be deemed as EMD submitted by JV Firm. 6. One of the members of the JV Firm shall be its Lead Member who shall have a majority ( at least 51% ) share of interest in the JV firm and also , must have satisfactorily completed in the last three previous financial years and the current financial year upto the date of opening of the tender, one similar single work for a minimum value of 35% of advertised tender value. The other members shall have a share of not less than 20% each in case of JV firms with upto three members and not less than 10% each in case of JV Firms with more than three members. In case of JV Firm with foreign member(s), the Lead Member has to be an Indian Firm with a minimum share of 51%. 7. A copy of Memorandum of Understanding ( MOU) executed by the JV members shall be submitted by the JV Firm along with the tender. The complete details of the members of the JV Firm, their share and responsibility in the JV Firm etc. particularly with reference to financial, technical and other obligations shall be furnished in the MOU. ( The MOU format for this purpose shall be finalized by the Railway in consultation with their Law Branch and shall be enclosed along with the tender ). 8. Once the tender is submitted, the MOU shall not be modified/ altered/ terminated during the validity of the tender. In case the tenderer fails to observe/comply with this stipulation, the full Earnest Money Deposit (EMD) shall be liable to be forfeited. 9. Approval for change of constitution of JV Firm shall be at the sole discretion of the Employer (Railways). The constitution of the JV Firm shall not be allowed to be modified after submission of the tender bid by the JV Firm, except when modification becomes inevitable due to succession laws etc and in any case the minimum eligibility criteria should not get vitiated. However ,the Lead Member should continue to be the Lead Member of the JV firm. Failure to observe this requirement would render the offer invalid. 10. Similarly, after the contract is awarded, the constitution of JV Firm shall not be allowed to be altered during the currency of contract except when modification become inevitable due to succession laws etc. and in any case the minimum eligibility criteria should not get vitiated. Failure to observe this stipulation shall be deemed to be breach of contract with all consequential penal action as per contract conditions. 11. On award of contract to a JV Firm, a single Performance Guarantee shall be submitted by the JV Firm as per tender conditions. All the Guarantees like Performance Guarantee, Bank Guarantee for Mobilization Advance. Machinery Advance etc. shall be accepted only in the name of the JV Firm and no splitting of guarantees amongst the members of the JV Firm shall be permitted. 12. On issue of LOA,(Letter Of Acceptance), an agreement among the members of the JV firm (to whom the work has been awarded) shall to be executed and got registered before the Registrar of the Companies under Companies Act or before the Registrar/ Sub-Registrar under the Registration act,1908. This JV agreement shall be submitted by the JV Firm to the Railways before signing the contract agreement for the work.. In case the tenderer fails to observe/ comply with this stipulation, the full Earnest Money Deposit (EMD) shall be forfeited and other penal actions due shall be taken against partners of the JV and the JV. This Joint Venture Agreement shall have, inter-alia, following Clauses:12.1 Joint and Several Liability: - Members of the JV Firm to which the contract is awarded, shall be jointly and severally liable to the Employer (Railways) for execution of the project in accordance with General and Special Conditions of Contract. The JV members shall also be liable jointly and severally for the loss, damages caused to the Railways during the course of execution of the contract or due to non- execution of the contract or part thereof.
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12.2 Duration of the Joint Venture Agreement: - It shall be valid during the entire currency of the contract including the period of extension if any and the maintenance period after the work is completed.
12.3. Governing Laws: - The Joint Venture Agreement shall in all respect be governed by and interpreted in accordance with Indian Laws 13. Authorized Member :- Joint Venture members shall authorize one of the members on behalf of the Joint Venture firm to deal with the tender, sign the agreement or enter into contract in respect of the said tender, to receive payment, to witness joint measurement of work done to sign measurement books and similar such action in respect of the said tender/ contract. All notices/ correspondences with respect to the contract would be sent only to this authorized member of the JV Firm. 14. No member of the Joint Venture Firm shall have the right to assign or transfer the interest right or liability in the contract without the written consent of the other members and that of the employer (Railways) in respect of the said tender/ contract. 15. Documents to be enclosed by the JV Firm along with the tender : 15.1 In case one or more of the members of the JV Firm is / are partnership firm (s), following documents shall be submitted :(a) Notary certified copy of the Partnership Deed. (b) Consent of all the partners to enter into the Joint Venture Agreement on a stamp paper of appropriate value ( in original ) (c) Power of Attorney ( duly registered as per prevailing law) in favour of one of the partners of the partnership firm to sign the JV Agreement on behalf of the partnership firm and create liability against the firm. 15.2 In case one or more members is/ are Proprietary Firm or HUF, the following documents shall be enclosed.Affidavit on Stamp Paper of appropriate value declaring that his/her Concern is a Proprietary Concern and he/she is sole proprietor of the Concern OR he/she is in position of KARTA of Hindu Undivided Family (HUF) and he/ she has the authority, power and consent given by other partners to act on behalf of HUF. 15.3 In case one or more members is / are limited companies, the following documents shall be submitted : (a) Notary certified copy of resolutions of the Directors of the Company, permitting the company to enter into a JV agreement, authorizing MD or one of the Directors or Managers of the company to sign JV Agreement, such other documents required to be signed on behalf of the Company and enter into liability against the company and / or do any other act on behalf of the company. (b) Copy of Memorandum and Articles of Association of the Company. (c) Power of Attorney (duly registered as per prevailing law) by the Company authorizing the person to do/act mentioned in the para (a) above. 15.4.All the members of the JV shall certify that they are not black listed or debarred by Railways or any other Ministry/ Department of the Govt. of India/ State Govt. from participation in tenders/ contract on the date of opening of bids in their individual capacity as members of the JV or the JV firm in which they were/are members. 16. Credentials & Qualifying criteria. Technical and financial eligibility of the JV firm shall be adjudged based on satisfactory fulfillment of the following criteria: 16.1 Technical Eligibility Criteria : (a or b mentioned hereunder ) : (a) Either the JV firm or Lead Member of the JV Firm must have satisfactorily completed in the last three previous financial years and the current financial year up to the date of opening of the tender, one similar single work for a minimum of 35% of advertised r value of the tender. OR (b)(i) In case of composite works ( e.g. works involving more than one distinct component , such as Civil engineering works, S&T works, Electrical works, OHE works etc and in the case of major bridges, substructure and superstructure etc.), for each component, at least 35% of the value of any such components individually for single similar nature of work should have been satisfactorily completed by the JV Firm or by any member of the JV Firm in the previous three financial years and the current financial year up to the date of opening of tender. The member satisfying technical eligibility criteria for the largest component of the work shall be the Land Member and that Member shall have a majority ( at least 51%) share of interest in the JV Firm. (ii) In such cases, what constitutes a component in a composite work shall be clearly pre-defined with the estimated tender cost of it, as part of the tender documents without any ambiguity. Any work or set of works shall be considered to be a separate component, only when cost of the component is more than ` 2 crore each. (iii) However, as long as the JV firm or any member of the JV Firm meets with the requirements, in one or more components of the work, and has completed a minimum of 35% of the advertised value of the tender for the same value of the component, and resultantly, all the members of the JV collectively, then meet the prescribed technical eligibility criteria, the JV shall stand technically qualified. NOTE: Value of a completed work done by a Member in an earlier JV Firm shall be reckoned only to the extent of the concerned members share in that JV Firm for the purpose of satisfying his/her compliance to the above mentioned technical eligibility criteria in the tender under consideration. 16.2 Financial eligibility Criteria: The contractual payments received by the JV Firm or the arithmetic sum of contractual payments received by all the members of JV Firm in the previous three financial years and the current financial year up to the date of opening of tender shall be at least 150% of the estimated value of the work as mentioned in the tender. NOTE: Contractual payment received by a Member in an earlier JV firm shall be reckoned only to the extent of the concerned members share in that JV Firm for the purpose of satisfying compliance of the above mentioned financial eligibility criteria in tender under consideration.
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Anneuxre K-2 Guidelines for submitting tenders by Partnership Firms and their Eligibility Criteria 1. The Partnership Firms participating in the tender should be legally valid under the provisions of Indian Partnership Act. 2. Partnership Firms are eligible to quote tenders of any value. 3. The partnership firm should have been in existence or should have been formed prior to submission of tender. Partnership firm should have either been registered with the competent registrar or the partnership deed should have been notarized prior to date of tender opening, as per Indian partnership Act. 4. Separate identity/name should be given to the partnership firm. The partnership firm should have PAN/TAN number in its own name and PAN/TAN number in the name of the any of the constituent partners shall not be considered. The valid constituents of the firm shall be called partners. 5. Once the tender has been submitted, the constitution of firm shall not be allowed to be modified/altered/ terminated during the validity of the tender as well as the currency of the contract except when modification becomes inevitable due to succession laws etc, in which case prior permission should be taken from Railway and in any case the minimum eligibility criteria should not get vitiated. The reconstitution of firm in such cases should be followed by a notary certified Supplementary Deed. The approval for change of constitution of the firm, in any case, shall be at the sole discretion of the Railways and the tenderer shall have no claims what so ever. Any change in the constitution of Partnership Firm after opening of tender shall be with the consent of all partners and with the signatures of all partners as that in the Partnership deep. Failure to observe this requirement shall render the offer invalid and full EMD shall be forfeited. If any partner/s withdraw from the firm after opening of the tender and before the award of the tender, the offer shall be rejected. If any new partner joins the firm after opening of tender but prior to award of contract, his/her credentials shall not qualify for consideration towards eligibility criteria either individually or in proportion to this share in the previous firm. Incase the tenderer fails to inform Railway before hand about any such changes/modification in the constitution which is inevitable due to succession laws etc. and the contract is awarded to such firm, then it will be considered a breach of contract conditions, liable for determination of contract under Clause 62 of General Condition of Contract. 6. A partner of the firm shall not be permitted to participate either in his individual capacity or as a partner of any other firm in the same tender. 7. The tender form shall be purchased and submitted only in the name of partnership firm and not in the name of any constituent partner. The EMD shall be submitted only in the name of
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partnership firm. The EMD submitted in the name of any individual partner or in the name of authorized partner(s) shall not be considered. 8. One or more of the partners of the firm or any other person(s) shall be designated as the authorized person(s) on behalf of the firm, who will be authorized by all the partners to act on behalf of the firm through a Power of Attorney , specifically authorizing him/them to submit & sign the tender, sign the agreement, receive payment, witness measurements, sign measurement books, make correspondences, compromise, settle, relinquish any claim(s) preferred by the firm, sign No Claim Certificate, refer all or any dispute to arbitration and to take similar such action in respect of the said tender/contract. Such Power of Attorney should be notarized/ registered and submitted alongwith tender. 9. A notary certified copy of registered or notarized partnership deed shall be submitted along with the tender. 10. On award of the contract to the partnership firm, a single performance guarantee shall be submitted by the firm as per tender conditions. All the guarantee like Performance guarantee, guarantee for Mobilization advance, Plant and Machineries advance shall be submitted only in the name of the partnership firm and no splitting of guarantees among the partners shall be acceptable. 11. On issue of LOA, contract agreement with partnership firm shall be executed in the name of the firm only and not in the name of any individual partner. 12. In case, the contract is awarded to a partnership firm, the following undertakings shall be furnished by all the partners through a notarized affidavit, before signing of contract agreement:a) Joint and several liabilities:- The partners of the firm to which the contract is awarded, shall be jointly and severally liable to the Railway for execution of the contract in accordance with general and special conditions of the contract. The partners shall also be liable jointly and severally for the loss, damages caused to the Railway during the course of execution of the contract or due to non-execution of the contract or part thereof. b) Duration of the partnership deed and partnership firm agreement:- The partnership deed/partnership firm agreement shall normally not be modified, altered, terminated during the currency of contract and the maintenance period after the work is completed as contemplated in the conditions of the contract. Any change carried out by partners in constitution of the firm without permission of Railway, shall constitute a breach of contract liable for determination of contract under clause 62 of General Conditions of Contract. c) Governing Laws:- The partnership firm agreement shall in all respect be governed by and interpreted in accordance with the Indian Laws. d) No partner of the firm shall have the right to assign or transfer the interest right or liability in the contract without the written consent of the other partner and that of the Railway in respect of the tender/ contract. 13. The tenderer shall clearly specify that the tender is submitted on behalf of a partnership concern. The following documents shall be submitted by the partnership firm, with the tender:a. A copy of registered/notarized partnership deed duly authenticated by notary.
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b. Power of Attorney duly stamped and authenticated by a Notary Public or by a Magistrate from all partners of the firm in favour of one or more of the partner(s) or any other person(s) as detailed in para (8) above. c. An undertaking by all the partners of the partnership firm shall be given that they have not been black listed or debarred by Railways or any other Ministry/ Department of the Govt of India, any State Govt from participation in tenders/ contact on the date of opening of bids either in their individual capacity or in any firm in which they were/are partners. Concealment/wrong information in regard to above shall make the contract liable for determination under clause 62 of General Conditions of Contract-1999. 14. Evaluation of eligibility of a partnership firm. Technical and financial eligibility of the firm shall be adjudged based on satisfactory fulfillment of the following conditions: i. Technical eligibility criteria: The tenderer should satisfy either of the following criteria :a. The partnership firm shall satisfy the full requirement of technical eligibility criteria (defined in Para 2.3.2 (A) (V) of special tender conditions and instructions for tenderers) in its own name and style; OR b. In case the partnership firm does not fulfill the technical eligibility criteria in its own name and style, but one of its partners has executed a work in the past either as a sole proprietor of a firm or as a partner in a different partnership firm, then such partner of the firm shall satisfy the technical eligibility criteria ( defined in para 2.3.2(a) (V) of special tender conditions and instructions for tenderers) on the basis of his /her proportionate share in that proprietorship/partnership firm reduced further by his /her percentage share in the tendering firm. ii. Financial eligibility criteria : The tenderer shall satisfy either of the following criteria:a. The partnership firm shall satisfy the full requirements of the financial eligibility criteria (as defined in para 2.3.2(A)(VI) of special tender conditions and instructions for tenderers) in its own name and style. OR b. In case the partnership firm does not fulfill the financial eligibility criteria in its own name and style, but one or more of its partners have executed a work/contract in the past either as sole proprietor or as partner in different firms, then the arithmetic sum of the contractual payments received by all the partners of the tendering firm, derived on the basis of their respective proportionate share in the such firms reduced further by their respective percentage share in the tendering firm, shall satisfy the full requirements of the financial eligibility criteria ( as defined in para 2.3.2(A)(VI) of special tender conditions and instructions of tenderers)
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Example on Evaluation of Technical & Finance Eligibility of Partnership Firm A tendering partnership firm ABCD has four constituent partners namely A, B, C & D with their respective shares as 40%,30%,20% & 10% but this firm has not executed any work in its own name and style. However, the constituent partners have executed the work in earlier partnership firm(s) or as proprietor as under:i. ii. iii. Partnership firm ABZ having three partners namely A, B & Z with respective shares of 10%,20% & 70%, has executed a work of value `10.00 crores earlier. Partnership firm CYX having three partners namely C, Y & X with respective shares of 50%, 30% & 20% has executed a work of value `5.00 crores earlier. Sole proprietorship firm P having D as sole proprietor has executed a work of value ` 2.0 Crores earlier.
The evaluation of technical and financial eligibility of tendering firm ABCD shall be done by taking proportionate share of credentials of partners A,B,C and D derived from their earlier partnership firms to be reduced further by their percentage share in the tendering firm as calculated in table below :1 2 Partners Credentials of A &B derived from firm ABZ which has executed work of `10.0 cr. 3 Credentials of C derived from firm CYX firm which has executed work of `5.0 cr. % share in firm CYX Proporti onate Creden tials 50% of 5Cr = 2.5 Cr 4 Credentials of D derived from Proprietorship firm P which has executed work of `2.0 cr. % share Proportio in firm nate P Credenti als 5 Contribution of A B, C & D to credentials of tendering firm ABCD.
% share in firm ABZ A B C 10% 20% -
Proporti onate Credentials
% share Proportionate Contribution in ABCD to ABCD 40% 30% 20% 40% of 1Cr =0.4 Cr. 30% of 2 Cr =0.6 Cr. 20% of 2.5Cr = 0.5 Cr. 10% of 2Cr = 0.20Cr.
10% of 10Cr = 1.0 Cr. 20% of 10Cr = 2.0 Cr. 50%
100%
100% of 2 10% Cr= 2.0 Cr.
Evaluation of Technical Eligibility:Any one of the partners of ABCD tendering firm viz A,B, C or D should satisfy the technical eligibility criterion on the basis of his/her proportionate share of credential in the earlier partnership firm reduced further by his percentage share in the tendering firm. As calculated in above table, the contribution of partners A,B,C, & D towards the credentials of tendering firm ABCD will be taken as `. 0.40 cr., ` 0. 60 cr, ` 0.50 cr, ` 0. 20 cr respectively. Thus, in this example the firm ABCD is deemed to have executed one single work of maximum value of `.0.60 cr for the purpose of technical eligibility criteria. Evaluation of Financial Eligibility:The arithmetic sum of the contribution of all the partners of tendering firm ABCD derived on the basis of their respective proportionate share in the earlier partnership firms reduced further by their respective percentage share in the tendering firm, in this example will be taken as ` 1.70 Cr ( i.e. A+B+C+D = 0.40 +0.60 +0.50 +0.20 =
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1.70 Cr ). Thus, in this example, the firm ABCD is deemed to have received contractual payments of ` 1.70 cr for the purpose of financial eligibility criteria. ***
SPECIAL CONDITIONS RELATED TO SITE DATA & SPECIFICATIONS Name of work:- _______________________________________________________ 1.0 2.0 3.0 Scope of work Site location of the work The work is required to be executed as per Northern Railway Standard Specifications 1987 and relevant IRS & BIS codes and Manuals. The list of codes and manuals as given below, is by no means, exhaustive and any relevant codel or manual even if not mentioned in the list, will be applicable. The design and Construction will be done in terms of IRS, IRC and IS Specifications. (a) The specifications mentioned herein bid documents shall be prime governing. (b) Where there is conflict between IRS & IS Specifications, IRS Specifications shall prevail. (c) Where there is no provision of Specifications in IRS, the IRC conditions shall be referred to and followed. (d) The decision of DEN/Sr.DEN of the project shall be final and binding in the interpretation of the clause of the codes of practice and specifications under the special conditions relating to site data and specifications of this tender and no claim whatsoever shall be entertained on this account by Railways. (e) Apart from the basic data, specifications etc. all items of works shall be governed by the following codes as revised/corrected/amended upto the time of submission of the tenders/ negotiated rates for acceptance. i) ii) iii) iv) 4.0 Northern Railway Engg.Deptt. standard schedule of rates 2010. Northern Railway Engg.Deptt. standard specifications for materials and works 1987. Northern Railway Engg.Deptt. General Conditions of Contract and regulations and instructions to tenderer/s and Standard Form of Contract, 1999. . (Other codes as applicable to the particular work). Special conditions related to site data and technical specifications shall be given for particular works by DEN/Sr.DEN.
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SUPPLY OF CEMENT Ordinary Portland/ Pozzolana Cement grade 43 confirming to IS-1489 will be arranged by the contractor at his own cost. Payment shall be made under relevant NS item. 1.2 supply for cement by contractor at the rate of relevant item will be governed by the following conditions. 1.2.1 Cement for use in works, shall be procured by the contractor from the main producers or their authorized dealers only . 1.2.2 Cement older than 3 months from the date of manufacture as marked opn the bags shall not be accepted. Cement bags should bear the following marking :i. Manufacturers name . ii.Regd. trade mark of manufacturer if any. Iii Type of cement. IV. Weight of each bag in kg or no. of bags/tones. V. Date of manufacture generally marked as week of the year/year of manufacture. 1.2.3. Quality test certificate for cement as per IS 4031 shall be furnished by the contractor/s at his own cost from the mfg. Before used of cement. 1.2.4. Railway may also take sample during the course of execution of work and get the cement tested to ascertain its conformity to the relevant IS specifications at contractors cost before a particular lot is put to use. Frequency of testing shall be as prescribed by the relevant IS code. Following test interalia shall be carried out. I. Fineness. Ii. Compressive strength iii. Initial and final setting time. Iv Consistency . v Soundness. 1.2.5. In case samples tested do not pass quality tests conducted, the entire batch of cement supplied shall be rejected and returned to the contractor/s no payment will be made on this account. 1.2.6. For storage of cement, the contractor shall have to construct temporary Godowns at his own cost. The contractor shall bring the cement to the site of work on ly on written instructions from Gazetted officer/ in-charge of work it will be obligatory on the part of the contractor to get every consignment/ truck of cement weighted in the presence of inspector in-charge or his representative and supply the original copy of weight slip along with consignment. The inspector in-charge will verify the weight of cement brought to the site of work and return one verified weight slip to the contractor after the same is stacked inside the cement Godown under his supervision. 1.2.7. The record of cement brought to the site of work, daily consumption, daily opening balance and closing balance shall be maintained at the site jointly by the inspector in-charge of work and contrcontractor/s or his/their authorized representative./ For this purpose , 2 sets of registers duly reconciled and signed by the contractor/s and the inspector in-charge of work certifying the opening balance,. Consumption, closing balance should be maintained. One register each shall be kept in the custody of inspector incharge of work and contractor or his authorized representative. 1.2.8. The contractor shall be the custodian of cement Godown and shall keep the Godown under his lock and key to ensure safe custody of cement. The contractor shall ensure that the cement once brought to the site and accounted shall be used at the site only and shall not be taken from site for any purpose. 1.2.9. The contractor shall make the cement Godown available for inspection any time along with connected record to the site Engineer or his representative as and when required. 1.2.10. Land for constructing the temporary cement Godown shall be handed over by the Railway on the written request of the contractor free of any rent, for construction period only. 1.2.11. the contractor shall ensure that after completion of the work and /or termination of the cement for any reason whatsoever, the temporary cement Godown shall be dismantled and all dismantled material/debries shall be removed and the clear site shall be handed over back to Railways. All the released material shall be the property of the contractor/s and no payment shall be made b y the Railways for dismantling leading the material etc. The final bill and earnest money shall not be released unless the Godown is dismantled and the site is cleared in all respects. 1.1
1.3.
Tolerance requirements for the mass of cement.
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1.3.1.
Cement supplied one time will be taken as forming one batch. The number of bags taken for sample from each batch shall be as under :S.No. 1 2. 3. 4. 5. 6. Batch Size 100 to 150 151 to 280 281 to 500 501 to 1200 1201 to 3200 3201 and above Sample size 20 32 50 80 125 200
1.3.2.
1.3.3.
1.3.4.
1.3.5.
1.3.6.
1.3.7.
1.3.8.
1.3.9. 1.40.
The number of bags in sample showing a minus error greater than 2 percent of the specified net mass ( 50kg) shall be not more than 5 percent of bags in the sample .Also the minus error in one of such bags in the sample shall exceed 4 percent of the specified net mass of cement in the bags. In case, the minus error exceeds the percentages herein, the entire batch of cement samples shall be rejected. The consumption of cement on works shall be assessed on the basis of cement contents per unit quantity for various items of works as per SOR-2010 of cement contents per unit quantity as per design in case of designed mix of cement concrete of specified strength . In case of designed mix of concrete of specified strength where the cement is to be used by weight where specifically ordered in the NS item rate or tender conditions, a variation of +1% ( max) will be allowed in the consumption of cement of works. Stacking of cement in the Godown shall be done on a layer of wooden sleepers so as to avoid contact of cement bags with the floor, or alternatively scrap of sheets may be used in place of sleepers but these must be placed at least 20cm above the floor .The bags shall be stacked at least 50cm clear of the walls to prevent deterioration. The wooden sleepers/scrap GI sheet shall be arranged by the contractor/s at his /their own cost. Cement shall be stored in such a manner as to permit easy access for proper inspection . Cement should be stacked not more than ten layers high to prevent bursting of bags in the bottom layers and formation of clods. The stacks of cement bags shall be covered with tarpaulin during monsoons so as to obviate the possibility of deterioration of cement by moisture in the atmosphere. Cement that is set or partially set is on no account to be used. The cement brought to the site/Godown in excess of the requirement calculated based on the cement factors shall be taken back by the contractor/s on completion of the work after written approval from ADEN/SEN on proper documents. Payment as per relevant NS items will be made on the basis of quantity of cement actually consumed and the quantity calculated as per cement factor for various items, whichever is less subject to recovery as per clause 11.3.8 below. Cement actually consumed on works shall normally match the quantity calculated as eper cement factors for various items. If, it is discovered that the cement actually consumed at site is less than the quantity ascertained taking into consideration of the cement factors for various items by more 1%, the cost of the cement not so used (i.e. difference between the quantity of cement calculated as per cement factors and cement actually consumed ) shall be recovered at double the quoted rate from the contractor. Empty cement bags will be the property of contractor. When Portland pozzolana cement is used in plain & reinforcement concrete, it is to be ensured that proper dmap curing of concrete at least for 14 days and supporting form work shall be removed till concrete attains at least 75% of the design strength.
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5.0
CONDITIONAL TENDERS Conditional tenders are liable to be rejected straight away. Railways reserve the right to reject such tenders summarily without assigning any reasons whatsoever.
For Divisional Railway Manager, Northern Railway, Firozpur Cantt (Punjab) For and on behalf of the President of India I/We agree to abide by the terms and conditions mentioned at page 1 to ______ in all as well as general conditions of contract, 1999, standard specifications for materials and works, 1987 and the standard schedule of rates, 2010 of the Northern Railway to the extent the latter three books are applicable.
Signature of the Tenderer/s Address .. ..............................................................................
END OF TENDER DOCUMENT (LAST PAGE)
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Replacement of old corroded G.

Tender Document No.08/16/13-14

Approx Cost Date of opening

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the Supdt/Works

Signature of the Tenderer/s

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

NORTHERN RAILWAY SCHEDULE FOR QUOTING RATES Name of work 08

Steel and Aluminium Work

Flooring, Paving and polishing

Roofs & Ceilings

Painting, Polishing and Varnishing

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Dismantling & Demolishing

Signature of the Tenderer/s Address: ___________________

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Total amount of NS items

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the Tenderer/s Address: ___________________

094042 099082 099062 101072 102010 102043

120 20 200 85 800 150

576.75 1351.62 133.46 302.46 218.17 233.53

Sqm Sqm Mtr Mtr Sqm

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

For Divl. Railway Manager, N. Rly, Firozpur

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

No.770-W/169/WA/16 Dated: 01.10.2013

For Divl. Railway Manager, N. Rly, Firozpur

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

2.2.3. 2.2.4. 2.2.5.

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the tenderer/s

Signature of DEN/ Sr. DEN-

Signature of the tenderer/s

Signature of contractor/s Witness of the Signature. 1._ 2.