Bhutan - Document For Geog Office PDF

BIDDING DOCUMENT
RE-Location of Radhi Geog Office, Trashigang. [MEDIUM]
Royal Government of Bhutan Dzongkhag Administration Trashigang
Section I: Instruction to Bidders (ITB)
Instructions to Bidders (ITB) A. General

1. Scope of Bid
1.1 The Employer as defined in Section II, Bidding Data Sheet (BDS), invites Bids for the construction of Works, as described in the BDS and Section VI, Special Conditions of Contract (SCC). The name and identification number of the Contract is provided in the BDS and the SCC. The successful Bidder will be expected to complete the Works by the Intended Completion Date specified in the Special Conditions of Contract. It is RGoBs policy to require that Employers, Bidders, Suppliers, Contractors and their Subcontractors observe the highest standards of ethics during the procurement and execution of contracts. In pursuance of this policy, the RGoB: (a) defines, for the purposes of this provision, the terms set forth below as follows: (i) corrupt practiceis the offering, giving, receiving or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party; fraudulent practice is any intentional act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation; collusive practice is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party; coercive practice is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;
1.2
2. Fraud and Corruption
2.1
(ii)
(iii)
(iv)
(v) "obstructive practice" is (aa) deliberately destroying, falsifying, altering or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede any investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or (bb) acts intended to materially impede the exercise
of the inspection and audit rights of the Employer or any organization or person appointed by the Employer and/or any relevant RGoB agency provided for under ITB Sub-Clause 3.1 (d) below. (b) will reject a proposal for award if it determines that the Bidder recommended for award has, directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive or obstructive practices in competing for the contract in question. will sanction a firm or individual, including declaring them ineligible, either indefinitely or for a stated period of time, to be awarded a contract if it at any time determines that they have, directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive or obstructive practices in competing for, or in executing contract; will have the right to require that a provision be included in Bidding Documents and in contracts, requiring Bidders, Suppliers, Contractors and their Subcontractors to permit the Employer, any organization or person appointed by the Employer and/or any relevant RGoB agency to inspect their accounts and records and other documents relating to the Bid submission and contract performance and to have them audited by auditors appointed by the Employer; requires that Bidders, as a condition of admission to eligibility, execute and attach to their bids an Integrity Pact Statement in the form provided in Section IV, Bidding Forms. Failure to provide a duly executed Integrity Pact Statement shall result in disqualification of the Bid; and will report any case of corrupt, fraudulent, collusive, coercive or obstructive practice to the relevant RGoB agencies, including but not limited to the Anti-Corruption Commission (ACC) of Bhutan, for necessary action in accordance with the statutes and provisions of the relevant agency.
(c)
(d)
(e)
(f)
2.2
Furthermore, Bidders shall be aware of the provision stated in GCC Sub-Clause 59.1 A Bidder, and all parties constituting the Bidder, shall have the nationality as specified in the Section II Bid Data Sheet & subject to the provisions of Section III, Eligible Countries. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. This criterion shall also apply to the determination of the nationality of proposed subcontractors or suppliers for any part of the Contract including related services. A Bidder shall not have a conflict of interest. All Bidders found to have conflict of interest shall be disqualified. Bidders may be considered to have a conflict of interest with one or more parties in this bidding process, if:
3. Eligible Bidders
3.1
3.2
(a) (b) (c) (d)
they have at least one controlling partner in common; or they receive or have received any direct or indirect subsidy from either party; or they have the same authorized legal representative for purposes of this Bid; or they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the Bid of another Bidder, or influence the decisions of the Employer regarding this bidding process; or a Bidder participates in more than one Bid in this bidding process. Participation by a Bidder in more than one Bid shall result in the disqualification of all Bids in which such Bidder is involved. However, this does not limit the inclusion of the same subcontractor in more than one Bid; or a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the Works that are the subject of the Bid or in any other way provided consulting services in any aspect of the preparatory stages leading up to the issue of these Bidding Documents; or a Bidder or any of its affiliates has been hired (or is proposed to be hired) by the Employer as Project Manager for the Contract implementation; or
(e)
(f)
(g)
(h) a Bidder or any of its affiliates employs or otherwise engages a close relative of a civil servant who either is employed by the Employer or has an authority over the bidder or its affiliates or over the bid. For the purposes of this Sub-Clause a close relative is defined as immediate family which includes father, mother, brother, sister, spouse and own children.. 3.3 A Bidder that is determined to be ineligible pursuant to any of the provisions of this Bidding Document shall not be eligible to be awarded a Contract. Government-owned enterprises in Bhutan shall be eligible only if they can establish that they (i) are legally and financially autonomous, (ii) operate under commercial law, and (iii) are not a dependent agency of the Employer. Bidders shall provide such evidence of their continued eligibility satisfactory to the Employer as the Employer shall reasonably request. A firm shall be excluded if: (a) as a matter of law or official regulation, Bhutan prohibits commercial relations with the country in which the firm is constituted, incorporated or registered; or
3.4
3.5
3.6
(b) by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, Bhutan prohibits any import of goods or contracting of Works or services from that country in which the firm is constituted, incorporated or registered or any payments to persons or entities in that country. 3.7 A Bidder shall also be excluded if: (a) he is insolvent or is in receivership or is a bankrupt or is in the process of being wound up, or has entered into an arrangement with his creditors; or (b) his affairs are being administered by a court, judicial officer or appointed liquidator; or (c) he has suspended business or is in any analogous situation arising from similar procedures under the laws and regulations of his country of establishment; or (d) he has been found guilty of professional misconduct by a recognized tribunal or professional body; or (e) he has not fulfilled his obligations with regard to the payment of taxes, social security or other payments due in accordance with the laws of the country in which he is established or of the Kingdom of Bhutan; or (f) he is or has been guilty of serious misrepresentation in supplying information required for any prior registration with the Employer or the Construction Development Board of Bhutan; or (g) he has been convicted of fraud and/or corruption by a competent authority; or (h) he has not fulfilled his contractual obligations with the Employer in the past; or (j) he has been debarred from participation in public procurement by any competent authority as per law.
4. Qualifications of the Bidder
4.1
All Bidders shall provide in Section IV, Forms of Bid, Qualification Information, Letter of Acceptance, and Contract, a preliminary description of the proposed work method and schedule, including drawings and charts, as necessary. In the event that pre-qualification of potential Bidders has been undertaken, only Bids from pre-qualified Bidders shall be considered for award of Contract. These qualified Bidders should submit with their Bids any information updating their original prequalification applications or, alternatively, confirm in their Bids that the originally submitted pre-qualification information remains essentially correct as at the date of Bid submission. The update or confirmation should be provided in Section IV. If the Employer has not undertaken pre-qualification of potential Bidders, all Bidders shall include the following information and documents with their Bids in Section IV, unless otherwise stated in
4.2
4.3
the BDS: (a) Legal status: copies of original documents defining the constitution or legal status, place of registration, and principal place of business of the Bidder; written power of attorney of the signatory of the Bid to commit the Bidder; General work experience: annual turnover for each of the last three (3) calendar years for construction works; Similar work experience: experience in works of a similar nature and size for each of the last five (5) calendar years, and details of work under way or contractually committed; and clients who may be contacted for further information on those contracts; Equipment: list of construction equipment owned by the Contractor and those proposed to be hired to be used for implementation of the Contract; Manpower: qualifications and experience of key site management and technical personnel proposed for this Contract. A person having a valid contract license cannot be an employee of any bidder Performance of previous work: performance score card issued by the Procuring Agencies for works done in the last five (5) calendar years; Financial capacity: evidence of adequacy of working capital for this Contract (access to line(s) of credit); References: authority to seek references from the Bidders bankers; Litigation: information regarding any litigation, current or during the last five (5) years, in which the Bidder was/is involved, the parties concerned, and the disputed amounts; and awards. A consistent history of litigation or arbitration awards against the Applicant or any partner of a JV/C/A may result in disqualification ; Subcontracting: proposals for subcontracting components of the Works amounting to more than twenty percent (20%) of the Contract Price. The ceiling for subcontractors participation is stated in the BDS.
(b) (c)
(d)
(e)
(f)
(g) (h) (i)
(j)
4.4
Bids submitted by a Joint Venture, Consortium or Association (JV/C/A) of two or more firms as partners shall comply with the following requirements, unless otherwise stated in the BDS: (a) (b) (c) the Bid shall include all the information listed in ITB SubClause 4.3 above for each JV/C/A partner; the Bid shall be signed so as to be legally binding on alI partners; all partners shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract terms; (d) one of the partners shall be nominated as being in charge, authorized to incur liabilities, and receive instructions for and on behalf of any and all partners of the JV/C/A; the execution of the entire Contract, including payment, shall be done exclusively with the partner in charge; and a copy of the JV/C/A Agreement entered into by the partners shall be submitted with the Bid; or a Letter of Intent to execute a JV/C/A Agreement in the event of a successful Bid shall be signed by all partners and submitted with the Bid, together with a copy of the proposed Agreement.
(e) (f)
4.5
To qualify for award of the Contract, Bidders shall be evaluated against the following technical qualifying criteria and scores awarded accordingly: (a) Similar works experience : aggregate size of similar works (maximum three) or size of the largest similar work in the last five (5) calendar years; Access to adequate equipments: list of construction equipment owned by the Contractor and those proposed to be hired to be used for implementation of the Contract against the prescribed list specified in the BDS; Availability of skilled manpower: availability of skilled and experienced manpower required for the timely and quality execution of the work against the list of manpower with the desired qualification and experience specified in the BDS in the BDS; Average performance score from the previous works carried out in the last five (5) calendar years;
(b)
(c)
(d) (e)
Bid capacity of the contractor against the quoted bid calculated using the following formula: Bid Capacity = 2 * A* N B Where A= Average turnover of the Contractor over the last 3 calendar years N= Estimated duration of the Project to be tendered B= Portion of other ongoing Works to be completed in the period that overlaps with the current projects duration (that is N and
(f) 4.6
Credit line available for this contract. In the case of joint ventures, the individual credentials of the joint venture partners need to be averaged using their stake in the JV for the purpose of evaluation under the parameters of Similar work experience, performance score from previous work, Bid Capacity and Credit line available. For the parameters of equipment,
manpower, Status, Employment of VTI/skilled local labourer and Internship to VTI, the resources or information committed / provided by the JV as a single entity will be considered for award of points. 4.7 Domestic bidders and joint ventures, consortia or associations of domestic bidders who may be eligible for a margin of preference in Bid evaluation shall supply all information to satisfy the criteria for eligibility as described in ITB Clause 3 of these Instructions to Bidders. Financial bids of only those Bidders who meet the minimum technical score specified in the BDS will be considered for award of the work. Each Bidder shall submit only one Bid, either individually or as a partner in a JV/C/A. A Bidder who submits or participates in more than one Bid (other than as a subcontractor or in cases of alternatives that have been permitted or requested) shall cause all the proposals with the Bidders participation to be disqualified. The Bidder shall bear all costs associated with the preparation and submission of his Bid, and the Employer shall in no case be responsible or liable for those costs. The Bidder, at the Bidders own responsibility and risk, is encouraged to visit and examine the Site of Works and its surroundings and obtain all information that may be necessary for preparing the Bid and entering into a contract for construction of the Works. The costs of visiting the Site shall be at the Bidders own expense.
4.8
5. One Bid per Bidder
5.1
6. Cost of Bidding
6.1
7. Site Visit
7.1
B. Bidding Documents
8. Content of Bidding Documents
8.1 The set of Bidding Documents comprises the documents listed in the table below and addenda issued in accordance with ITB Clause 10: Section I: Section II: Section IV: Section V: Section VI: Section VII: Section VIII: Section IX: Instructions to Bidders Bidding Data Sheet Eligible Countries Forms of Bid, Qualification Information and Evaluation Table , Letter of Acceptance, and Contract General Conditions of Contract Special Conditions of Contract Specifications and Performance Requirements Drawings Bill of Quantities - This (or the Activity Schedule in the case of lump sum Contracts) comprises a paper hard copy and an electronic copy on CD-ROM. Forms of Securities and Invitation for Bids
Section X:
9. Clarification of 9.1
A prospective Bidder requiring any clarification of the Bidding Documents may notify the Employer in writing, including by cable,
Bidding Documents
facsimile, telex or electronic mail, at the Employers address indicated in the BDS. The Employer shall respond to any request for clarification received earlier than fifteen (15) days prior to the deadline for submission of bids. Copies of the Employers response shall be forwarded to all purchasers of the Bidding Documents, including a description of the inquiry, but without identifying its source. Should the clarification result in changes to the essential elements of the Bidding Documents, the Employer shall amend the Bidding Documents, following the procedure in ITB Clause 10 and ITB Sub-Clause 20.2. 9.2 The bidder or his official representative is invited to attend a pre-bid meeting, which will take place at the place and time stated in BDS. 9.3 The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage. 9.4 The bidder is requested to submit any questions in writing or by facsimile or email to reach the Employer not later than one week before the meeting. 9.5 Minutes of the meeting, including the text of the questions raised (without identifying the source of inquiry) and the responses given will be transmitted without delay to all purchasers of the bidding documents. Any modification of the bidding documents listed in Sub-Clause 9.1 which may become necessary as a result of the pre-bid meeting shall be made by the Employer exclusively through the issue of an Addendum pursuant to Clause 10 and not through the minutes of the pre-bid meeting. 9.6 Non-attendance of the pre-bid meeting will not be a cause for disqualification of a bidder.
10. Amendment of Bidding Documents
10.1 Before the deadline for submission of Bids, the Employer may modify the Bidding Documents by issuing addenda. 10.2 Any addendum thus issued shall be part of the Bidding Documents, shall be binding on all Bidders and shall be communicated in writing, including by cable, facsimile, telex or electronic mail, to all purchasers of the Bidding Documents. Prospective Bidders shall acknowledge receipt of each addendum in writing, including by electronic mail, to the Employer. 10.3 To give prospective Bidders reasonable time in which to take an addendum into account in preparing their Bids, the Employer shall extend, as necessary, the deadline for submission of Bids, in accordance with ITB Sub-Clause 20.2 below.
C. Preparation of Bids
11. Language of Bid 12. Documents Comprising the Bid
11.1 All documents relating to the Bid shall be in the language specified in the BDS. 12.1 The Bid submitted by the Bidder shall comprise the following: (a) The Bid form (in the format indicated in Section IV Forms of
10
Bid, Qualification Information, Letter of Acceptance, and Contract); (b) (c) Bid Security in accordance with Clause 16; Priced Bill of Quantities - this must be submitted in paper form, signed by the duly authorized signatory of the Bidder, and also in electronic form on CD-ROM, if required by the Employer; Qualification Information Form and Documents; Integrity Pact Statement Alternative offers where invited;
(d) (e) (f)
and any other materials required to be completed and submitted by Bidders, as specified in the BDS.
13. Bid Prices
13.1 The Contract shall be for the whole Works, as described in ITB SubClause 1.1, based on the priced Bill of Quantities submitted by the Bidder. 13.2 The Bidder shall fill in rates and prices for all items of the Works described in the Bill of Quantities. Items for which no rate or price is entered by the Bidder shall not be paid for by the Employer when executed and shall be deemed covered by the other rates and prices in the Bill of Quantities. Corrections, if any, shall be made by crossing out, initialing, dating and rewriting. 13.3 The Bidder shall quote its final all-inclusive net price, including all incidental costs, for carrying out the Contract. All duties, taxes and other levies payable by the Contractor under the Contract, or for any other cause, as of the date 30 days prior to the deadline for submission of Bids, shall be included in the rates, prices and total Bid price submitted by the Bidder. 13.4 The rates and prices quoted by the Bidder shall be subject to adjustment during the performance of the Contract if provided for in the BDS and the SCC and the provisions of GCC Clause 47 of the General Conditions of Contract. The Bidder shall submit with the Bid all the information required under the SCC and GCC Clause 47 of the General Conditions of Contract.
14. Currencies of Bid and Payment
14.1 The unit rates and prices shall be quoted by the Bidder entirely in Ngultrum (Nu). Foreign currency requirements shall be indicated as a percentage of the Bid price (excluding provisional sums) and shall be payable at the option of the Bidder in up to three foreign currencies. 14.2 The rates of exchange to be used by the Bidder in arriving at the local currency equivalent and the percentage(s) mentioned in ITB SubClause 14.1 above shall be the selling rates for similar transactions established by the authority specified in the BDS prevailing on the date 30 days prior to the latest deadline for submission of Bids. These exchange rates shall apply for all payments so that no exchange risk shall be borne by the Bidder. If the Bidder uses other rates of exchange, the provisions of ITB Clause 28.1 shall apply. In any case, payments shall be computed using the rates quoted in the Bid. 14.3 Bidders shall indicate details of their expected foreign currency
11
requirements in the Bid. 14.4 Bidders may be required by the Employer to clarify their foreign currency requirements and to substantiate that the amounts included in the rates and prices, if required in the BDS, are reasonable and responsive to ITB Sub-Clause 14.1. 14.5 In case of International Procurement from countries other than India, the procuring agency may invite bids in convertible currencies. The bids shall however, be evaluated in accordance with Sub-Clause 14.2 above, but the payment shall be made in the currency of bid.
15. Bid Validity
15.1 Bids shall remain valid for the period specified in the BDS. 15.2 In exceptional circumstances, the Employer may request that the Bidders extend the period of validity for a specified additional period. The request and the Bidders responses shall be made in writing or by electronic mail. The Bid Security required pursuant to ITB Clause 16 shall be extended to 30 days after the deadline of the extended Bid validity period. A Bidder may refuse the request without forfeiting the Bid Security. The refusal to extend the bid by the bidder will make the bid invalid and shall not be further considered for evaluation and award, A Bidder agreeing to the request shall not be required or permitted to modify its Bid, except as provided for in ITB Clause 16. 15.3 In the case of contracts in which the Contract Price is fixed (not subject to price adjustment), if the period of Bid validity is extended beyond 60 days, the amounts payable in local and foreign currency to the Bidder selected for award shall be adjusted as specified in the request for extension. Bid evaluation shall be based on the Bid Price without taking the above correction into consideration.
16. Bid Security
16.1 The Bidder shall furnish, as part of the Bid, a Bid Security as specified in the BDS. 16.2 The Bid Security shall be in fixed amount as specified in BDS and denominated in Ngultrum (Nu) or the currency of the Bid or in another freely convertible currency, and shall: (a) at the Bidders option, be in any of the following forms: (i) a demand unconditional bank guarantee; or (ii) a account payee demand draft; or (iii) a account payee cash warrant. (b) be issued by financial institution in Bhutan acceptable to the Employer selected by the Bidder and located in any eligible country. If the institution issuing the Bid Security is located outside Bhutan, it shall have a correspondent financial institution located in Bhutan to make it enforceable. in the case of a bank guarantee, be substantially in accordance with the form of Bid Security included in Section X, Security Forms, or other form approved by the Employer prior to Bid
(c)
12
submission; (d) (e) (f) be payable promptly upon written demand by the Employer in case the conditions listed in ITB Sub-Clause 16.5 are invoked; be submitted in its original form; copies shall not be accepted; remain valid for a period of 30 days beyond the validity period of the Bids, as extended, if applicable, in accordance with ITB SubClause 15.2.
16.3 Any Bid not accompanied by a responsive Bid Security shall be Rejected by the Employer as non-responsive. 16.4 The Bid Securities of unsuccessful Bidders shall be returned as promptly as possible upon the successful Bidder furnishing the Performance Security and in any event not later than 30 days after the expiration of the validity of the unsuccessful Bidders Bid. 16.5 The Bid Security may be forfeited (a) if a Bidder withdraws its Bid during the period of Bid validity specified by the Bidder on the Bid Submission Sheet, except as provided for in ITB Sub-Clause 15.2; or if the Bidder that submitted the lowest evaluated Bid does not accept the correction of the Bid price pursuant to Clause 27; or if the successful Bidder fails within the specified time limit to (i) (ii) sign the Contract; or furnish the required Performance Security
(b) (c)
16.6 The Bid Security of a JV/C/A must be in the name of the JV/C/A that submits the Bid. If the JV/C/A has not been legally constituted at the time of bidding, the Bid Security shall be in the names of all future partners as named in the letter of intent.
17. Alternative Proposals by Bidders
17.1 Alternatives shall not be considered, unless specifically allowed in the BDS. If so allowed, ITB Sub-Clauses 17.1 and 17.2 shall govern, and the BDS shall specify which of the following options shall be allowed: (a) Option One. A Bidder may submit alternative Bids with the base Bid and the Employer shall only consider the alternative Bids offered by the Bidder whose Bid for the base case was determined to be the lowest-evaluated Bid, or Option Two. A Bidder may submit an alternative Bid with or without a Bid for the base case. All Bids received for the base case, as well as alternative Bids meeting the Technical Specifications and Performance Requirements pursuant to Section VII, shall be evaluated on their own merits.
(b)
17.2
Alternative Bids shall provide all information necessary for a complete evaluation of the alternative by the Employer, including design calculations, technical specifications, breakdown of prices, proposed construction methods and other relevant details.
13
18. Format and Signing of Bid
18.1 The Bidder shall prepare one original of the documents comprising the Bid as described in ITB Clause 12, bound with the volume containing the Form of Bid, and clearly marked ORIGINAL. In addition, the Bidder shall submit copies of the Bid, in the number specified in the BDS, and clearly marked as COPIES. In the event of any discrepancy between the original and any copies, or between the original paper form of the Bill of Quantities (or Activity Schedule in the case of lump sum Contracts) and the electronic version on CD-ROM, the original shall prevail. 18.2 The original and all copies of the Bid shall be typed or written in indelible ink and shall be signed by a person or persons duly authorized to sign on behalf of the Bidder, pursuant to ITB Sub-Clause 4.3 (a). Unsigned Form of Bid & BOQ shall make the bid nonresponsive. All pages of the Bid where entries or amendments have been made shall be initialed by the person or persons signing the Bid. 18.3 The Bid shall contain no alterations or additions, except those to comply with instructions issued by the Employer, or as necessary to correct errors made by the Bidder, in which case such corrections shall be initialed by the person or persons signing the Bid. 18.4 The Bidder shall furnish information as described in the Form of Bid on commissions or gratuities, if any, paid or to be paid to agents relating to this Bid, and to contract execution if the Bidder is awarded the contract.
D. Submission of Bids
19. Sealing and Marking of Bids1
19.1 Bidders may always submit their Bids by mail or by hand. When so specified in the BDS, Bidders shall have the option of submitting their Bids electronically. Bidders submitting Bids electronically shall follow the procedures specified in the BDS. The Bidder shall seal the original and all copies of the Bid, including alternative Bids if permitted in accordance with ITB Clause 17, in separate inner envelopes contained within one outer envelope. All envelopes shall be sealed with adhesive or other sealant to prevent reopening. 19.2 The inner envelopes shall (a) (b) be signed across their seals by the person authorized to sign the Bid on behalf of the Bidder; and be marked ORIGINAL, ALTERNATIVE (if any) and COPIES;
19.3 The outer envelope shall: (a) (b) be signed across its seal by the person authorized to sign the Bid on behalf of the Bidder; be marked Confidential;
14
(c) (d) (e)
be addressed to the Employer at the address provided in the BDS; bear the name and identification number of the Contract as defined in the BDS and SCC; and provide a warning not to open before the specified time and date for Bid opening as defined in the BDS.
19.4 In addition to the identification required in ITB Sub-Clause 19.2, the inner envelopes shall indicate the name and address of the Bidder to enable the Bid to be returned unopened in case it is declared late pursuant to ITB Clause 21. 19.5 If the outer envelope is not sealed and marked as above, the Employer shall assume no responsibility for the misplacement or premature opening of the Bid.
20. Deadline for Submission of Bids
20.1 Bids shall be delivered to the Employer at the address specified above no later than the time and date specified in the BDS. 20.2 The Employer may extend the deadline for submission of Bids by issuing an amendment in accordance with ITB Clause 10, in which case all rights and obligations of the Employer and the Bidders previously subject to the original deadline shall then be subject to the new deadline. 21.1 Any Bid received by the Employer after the deadline prescribed in ITB Clause 20 shall be returned unopened to the Bidder. 22.1 Bidders may withdraw, substitute or modify their Bids by giving notice in writing before the deadline prescribed in ITB Clause 20. 22.2 Each Bidders withdrawal, substitution or modification notice shall be prepared, sealed, marked and delivered in accordance with ITB Clauses 18 and 19, with the outer and inner envelopes additionally marked WITHDRAWAL, SUBSTITUTION or MODIFICATION as appropriate. 22.3 No Bid may be substituted or modified after the deadline for submission of Bids. 22.4 Withdrawal of a Bid between the deadline for submission of Bids and the expiration of the period of Bid validity specified in the BDS or as extended pursuant to ITB Sub-Clause 15.2 may result in the forfeiture of the Bid Security pursuant to ITB Clause 16. If the lowest or the lowest evaluated bidder withdraws his bid between the periods specified pursuant to clause 22.4, the bid security of the bidder shall be forfeited and in addition the bidder shall pay to the Employer the positive difference of sum, if any with the next lowest Bidder within 14 days of his withdrawal. If the bidder fails to pay the difference within the said date, the bidder shall be debarred by a Competent Authority as per law.
21. Late Bids 22. Withdrawal, Substitution and Modification of Bids
22.5 Bidders may only offer discounts to, or otherwise modify the prices of their Bids, by submitting Bid modifications in accordance with this clause
15
or included in the initial Bid submission.
E. Bid Opening and Evaluation

23. Bid Opening
23.1 The Employer shall open the Bids, including modifications made pursuant to ITB Clause 22, in the presence of the Bidders representatives who choose to attend at the time and in the place specified in the BDS. Any specific opening procedures required if electronic bidding is permitted in accordance with ITB Sub-Clause 20.1 shall be as specified in the BDS. 23.2 Envelopes marked WITHDRAWAL shall be opened and read out first. Bids for which an acceptable notice of withdrawal has been submitted pursuant to ITB Clause 22 shall not be opened. 23.3 The Original & Copies will be opened at the bid opening. The Bidders names, the Bid prices, the total amount of each Bid and of any alternative Bid (if alternatives have been requested or permitted), any discounts, Bid withdrawals, substitutions or modifications, the presence or absence of Bid Security (and any other details the Employer may consider appropriate) responses to any Bidding Documents addenda; fulfillment of any such other specific formal requirements as are prescribed in the Bidding Documents; and such other details as the Employer may consider appropriate, shall be announced by the Employer at the opening. This information also shall be written on a notice board for the public to copy. Any Bid price, discount or alternative Bid price not announced and recorded shall not be taken into account in Bid evaluation. The bid form including appendices to bid form, bill of quantities, price schedules, bid securities, any discounts offered, and any other important documents shall be initialed by all members of the Bid Opening Committee. All corrections/overwriting will be noted and recorded on each page of the Bill of Quantities. The bid evaluation will be done using the Copies while the Original will be kept in safe custody. If there are any discrepancies between the Original & Copies, the Original shall prevail. No Bid shall be rejected at Bid opening except for late Bids pursuant to ITB Clause 21, non- submission of completed bid form with signature, non-signing of IP and BOQ and insufficient Bid security. Substitution Bids and modifications submitted pursuant to ITB Clause 22 that are not opened and read out at Bid opening shall not be considered for further evaluation regardless of the circumstances. Late, withdrawn and substituted Bids shall be returned unopened to Bidders. 23.4 The Employer shall prepare Minutes of the Bid opening, including the information disclosed to those present in accordance with ITB SubClause 23.3. The Minutes shall include, as a minimum: (a) the Contract title and reference number; (b) the Bid number;
16
(c) the Bid deadline date and time; (d) the date, time and place of Bid opening: (e) Bid prices, per lot if applicable, offered by the Bidders, including any discounts and alternative offers; (f) the presence or absence of Bid security and, if present, its amount and validity;
(g) name and nationality of each Bidder, and whether there is a withdrawal, substitution or modification; (h) the names of attendees at the Bid opening, and of the Bidders they represent (if any); (i) details of any complaints or other comments made by attendees/representatives attending the Bid opening, including the names and signatures of the attendees/representatives making the complaint(s) and/or comment(s); and (j) the names, designations and signatures of the members of the Bid Opening Committee. The Bidders representatives and attendees who are present shall be requested to sign the record. The omission of a Bidders or other attendees signature on the record shall not invalidate the contents and effect of the record. A copy of the record shall be distributed to all Bidders.
24. Confidentiality
24.1 Information relating to the examination, clarification, evaluation and comparison of Bids and recommendations for the award of a contract shall not be disclosed to Bidders or any other persons not officially concerned with such process until publication of the award to the successful Bidder has been announced pursuant to ITB Sub-Clause 33.4. Any effort by a Bidder to influence the Employers processing of Bids or award decisions may result in the rejection of his Bid. Notwithstanding the above, from the time of Bid opening to the time of Contract award, if any Bidder wishes to contact the Employer on any matter related to the Bidding process, it should do so in writing, including by electronic mail. 25.1 To assist in the examination, evaluation and comparison of Bids, the Employer may, at the Employers discretion, ask any Bidder for clarification of the Bidders Bid, including breakdowns of unit rates.2 The request for clarification and the response shall be in writing, including by electronic mail, but no change in the price or substance of the Bid shall be sought, offered or permitted except as required to confirm the correction of arithmetic errors discovered by the Employer in the evaluation of the Bids in accordance with ITB Clause 27. 26.1 Prior to the detailed evaluation of Bids, the Employer shall determine whether each Bid (a) meets the eligibility criteria defined in ITB
25. Clarification of Bids
26. Examination of Bids and
17
Determination of Responsiveness
Clause 3; (b) has been properly signed; (c) is accompanied by the Bid Security; and (d) is substantially responsive to the requirements of the Bidding Documents. 26.2 A substantially responsive Bid is one which conforms to all the terms, conditions and specifications of the Bidding Documents, without material deviation or reservation. A material deviation or reservation is one (a) which affects in any substantial way the scope, quality or performance of the Works; (b) which limits in any substantial way, inconsistent with the Bidding Documents, the Employers rights or the Bidders obligations under the Contract; or (c) whose rectification would affect unfairly the competitive position of other Bidders presenting substantially responsive Bids. 26.3 If a Bid is not substantially responsive, it will be rejected by the Employer, and may not subsequently be made responsive by correction or withdrawal of the nonconforming deviation or reservation.
27. Correction of Errors
27.1 Bids determined to be substantially responsive shall be checked by the Employer for any arithmetic errors. Errors shall be corrected by the Employer as follows: (a) (b) where there is a discrepancy between the amounts in figures and in words, the amount in words shall govern; and where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted shall govern, unless in the opinion of the Employer there is an obviously gross misplacement of the decimal point in the unit rate, in which case the line item total as quoted shall govern, and the unit rate shall be corrected.
27.2 The corrections will be notified in writing to the individual bidder with a request for written acceptance of the corrections within the specified period as made in the notification. The amount stated in the Bid shall be adjusted by the Employer in accordance with the above procedure for the correction of errors and, with the concurrence of the Bidder, shall be considered as binding upon the Bidder. If the Bidder does not accept the corrected amount, the Bid shall be rejected, and the Bid Security may be forfeited in accordance with ITB Sub-Clause 16.5 (b).
28. Currency for Bid Evaluation
28.1 Bids shall be evaluated as quoted in Ngultrum (NU) in accordance with ITB Sub-Clause 14.1, unless a Bidder has used different exchange rates than those prescribed in ITB Sub-Clause 14.2, in which case the Bid shall be first converted into the amounts payable in different currencies using the rates quoted in the Bid and then reconverted to Ngultrum (NU) using the exchange rates prescribed in ITB Sub-Clause 14.2. 29.1 The Employer shall evaluate and compare only the Bids determined to be substantially responsive in accordance with ITB Clause 26. 29.2 In evaluating the Bids, the Employer shall determine for each Bid the evaluated Bid price by adjusting the Bid price as follows:
29. Evaluation and Comparison of Bids
18
(a) (b)
making any correction for errors pursuant to ITB Clause 27; excluding provisional sums and the provision (unless no rates have been asked from the bidders), if any, for contingencies in the Bill of Quantities, but including Daywork, where priced competitively; making an appropriate adjustment for any other acceptable variations, deviations or alternative offers submitted in accordance with ITB Clause 17; and making appropriate adjustments to reflect discounts or other price modifications offered in accordance with ITB Sub-Clause 22.5.
(c)
(d)
29.3 The bids shall be evaluated by applying the evaluation criteria, sub criteria and points system specified in the BDS. Each responsive bid will be given a technical score. Financial bids of only those bidders who score the minimum technical score specified in the BDS will be considered to for the 2nd stage of bid evaluation to obtain an overall price preference -financial score. Work will be awarded to the Bidder obtaining the highest overall price preference -financial score which will be obtained using the following formula: 90 % X (Lowest quoted bid among qualifying tenders/ financial bid quoted by x) + 10% X Price preference score for x. 29.4 The Employer reserves the right to accept or reject any variation, deviation or alternative offer. Variations, deviations and alternative offers and other factors which are in excess of the requirements of the Bidding Documents or otherwise result in unsolicited benefits for the Employer shall not be taken into account in Bid evaluation. 29.5 The estimated effect of any price adjustment conditions under GCC Clause 47, during the period of implementation of the Contract, shall not be taken into account in Bid evaluation. 29.6 If the Bid which results in the lowest evaluated Bid price is abnormally low, seriously unbalanced and/or front loaded in the opinion of the Employer, the Employer shall require the Bidder to produce written explanations of, justifications and detailed price analyses for any or all items of the Bill of Quantities, to demonstrate the internal consistency of those prices with the construction methods and schedule proposed. Such explanations, justifications and analyses may also include, but are not limited to, details of the technical solutions chosen, exceptionally favorable conditions available to the Bidder for the execution of the Contract, and the originality of the Works proposed by the Bidder. After objective evaluation of the explanations, justifications and price analyses, taking into consideration the schedule of estimated Contract payments, if the Procuring Agency decides to accept the abnormally low, seriously unbalanced and/ or front loaded price, the bidder shall be required to provide additional differential security equivalent to the difference between the estimated amount and the quoted price in addition to the performance security.
30. Preference
30.1 As indicated in the BDS, domestic contractors may receive a margin
19
for Domestic Bidders
of preference in Bid evaluation, for which this clause shall apply. 30.2 A domestic Bidder shall provide all evidence necessary to prove that it meets the following criteria to be eligible for a margin of preference in the comparison of its Bid with those of Bidders who do not qualify for the preference. A domestic Bidder shall: (a) be registered within Bhutan, constituted under and governed by the civil, commercial or public law of Bhutan, and have its statutory office, central administration or principal place of business there; have majority ownership by nationals of Bhutan; not subcontract more than twenty percent (20) percent of the Contract Price, excluding provisional sums, to foreign contractors, suppliers and/or consultants.
(b) (c)
30.3
Joint Ventures, Consortia and Associations of domestic firms may be eligible for the margin of preference provided that: (a) (b) (c) the individual partners satisfy the criteria of eligibility of ITB Sub-Clauses 30.2 (a) and (b); the JV/C/A is registered in Bhutan; the JV/C/A does not subcontract more than ten percent (10%) of the Contract Price, excluding provisional sums, to foreign firms; and the JV/C/A satisfies any other criteria specified for the purpose of domestic preference eligibility, as specified in the BDS.
(d) 30.4
The procedure used to apply the margin of preference shall be as stipulated in the BDS.
F. Award of Contract
31. Award Criteria
31.1 Subject to ITB Clause 32, the Employer shall award the Contract to the Bidder whose Bid has been determined to be substantially responsive to the Bidding Documents and who has scored the highest in the price preference financial score of 100, provided that such Bidder has been determined to be (a) eligible in accordance with the provisions of ITB Clause 3, and (b) qualified in accordance with the provisions of ITB Clause 4. 32.1 Notwithstanding ITB Clause 31, the Employer reserves the right to accept or reject any Bid, and to cancel the bidding process and reject all Bids, at any time prior to the award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the Employers action.
32. Employers Right to Accept any Bid and to Reject any or all Bids
33. Notification
33.1 The Bidder whos Bid has been accepted shall be notified in writing of
20
of Award and Signing of Contract
the award by the Employer prior to expiration of the Bid validity period. This notification letter (hereinafter and in the General Conditions of Contract called the Letter of Acceptance) shall state the sum that the Employer shall pay the Contractor in consideration of the execution, completion and maintenance of the Works by the Contractor as prescribed by the Contract (hereinafter and in the Contract called the Contract Price). 33.2 The Letter of Acceptance shall constitute the formation of the Contract, subject to the Bidder furnishing the Performance Security in accordance with ITB Clause 34 and signing the Contract in accordance with ITB Sub-Clause 33.3. It shall be accompanied by two originals of the Contract in the form provided for in Section IV Forms of Bid, Qualification Information, Letter of Acceptance, and Contract. 33.3 The Contract shall incorporate all agreements between the Employer and the successful Bidder. It shall be signed by the Employer and sent to the successful Bidder with the Letter of Acceptance. Within 15 days of receipt, the successful Bidder shall sign the Contract and deliver it to the Employer. 33.4 Upon the furnishing by the successful Bidder of the Performance Security, the Employer shall notify all other Bidders of the results of the bidding and shall publish a notification of award on the Employers website. The notifications to all other Bidders as well as the notification posted on the Employers website shall include the following information: (i) the Bid and lot numbers (ii) name of the winning Bidder, and the Price it offered, as well as the duration and summary scope of the contract awarded; and (iii) the date of the award decision.
34. Performance Security
34.1 Within fifteen (15) working days after receipt of the Letter of Acceptance the successful Bidder shall deliver to the Employer a Performance Security in the amount stipulated in the GCC and in the form stipulated in the BDS, denominated in the type and proportions of currencies in the Letter of Acceptance and in accordance with the GCC. 34.2 If the Performance Security is provided by the successful Bidder in the form of a Bank Guarantee, it shall be issued, at the Bidders option, by a financial institution located in Bhutan, or by a foreign bank acceptable to the Employer through a correspondent bank located in Bhutan. 34.3 Failure of the successful Bidder to comply with the requirements of ITB Sub-Clauses 33.3 and 34.1 shall constitute sufficient grounds for cancellation of the award and forfeiture of the Bid Security. If the lowest evaluated bidder fails to produce the performance guarantee & sign the contract then apart from forfeiture of Bid Security, the bidder will also be required to bear the positive difference in contract amount between his bid and the bidder to whom the work has been awarded. 34.4 Upon the successful Bidders signing of the Contract and furnishing of the Performance Security pursuant to ITB Sub-Clause 34.1, the Employer shall promptly notify the name of the winning Bidder to each
21
unsuccessful Bidder in accordance with ITB Sub-Clause 33.4 and shall discharge the Bid Securities of the unsuccessful Bidders pursuant to ITB Sub-Clause 16.4.
35. Advance Payment and Security 36. Adjudicator
35.1 The Employer shall provide an Advance Payment on the Contract Price as stipulated in the GCC, subject to a maximum amount, as stated in the BDS. The advance payment shall be guaranteed by a Security in the form provided for in Section X, Security Forms. 36.1 The Employer may propose the person named in the BDS to be appointed as Adjudicator under the Contract. If the Bidder disagrees with this proposal, the Bidder should so state in the Bid. If, in the Letter of Acceptance, the Employer has not agreed on the bidders nomination of the Adjudicator, the Adjudicator may be appointed by mutual consent.
Section II: Bidding Data Sheet
22
Section II. Bidding Data Sheet
A. General
ITB 1.1 The Employer is [Dzongdag, Dzongkhag Administration, Trashigang] The name and identification of the contract are [Re-Location of Radhi Geog Office] The Works are [construction of main office building, site development works, Excavation over areas, improvement of approach road etc.]
ITB 1.2 ITB 4.3
The Intended Completion Date is [12Months] The information required from Bidders in ITB Sub-Clause 4.3 is modified as follows: [ none]. The ceiling for sub contractor's participation and conditions are : Applicable] [Not
ITB 4.3 (j) ITB 4.4
The qualification data required from Bidders in ITB Sub-Clause 4.4 is modified as follows: [Joint Venture Not Applicable]. The qualification criteria in ITB Sub-Clause 4.5 are modified as follows: [none]. The essential equipment to be made available for the Contract by the successful Bidder shall be: Tier I Equipment 1. Tipper Truck or Number required 1 Maximum Marks 50
ITB 4.5 ITB 4.5 (b)
II
1. Mosaic Grinder
30
III
1. Concrete Mixer
20
TOTAL
100
23
ITB 4.5 (c)
The skilled and experienced manpower required for the timely and quality execution of the work to be made available for the Contract by the successful Bidder shall be:
Tier Tier I
Position Project Engineer
Qualification 1. Diploma in civil /Degree in civil eng engg
Score 50
2. Any other level of qualification or experience
Tier II
Project Manager
1. Diploma/ Degree in Civil

Engineering or any other related field with 0-3 year
30
2. Any other level of

qualification or experience 0
Tierlll
Site Supervis or
1. VTI graduate (0-5) experience

2.
20
Any other level of qualification or experience
ITB 4.6
Subcontractors experience and resources [ shall not] be taken into account
B. Bidding Documents ITB 9.1 ITB 9.2 The Employers address for clarification is: [District Engineer, Dzongkhag Administration, Trashigang.] Pre-bid Meeting shall be held on: [ Not Applicable]
24
C. Preparation of Bids ITB 11.1 ITB 12.1 ITB 13.4 ITB 14.2 ITB 14.4 ITB 15.1 ITB 16.1 & 16.2 ITB 17.1 ITB 18.1 The language of the bid is:[English] Any additional materials required to be completed and submitted by the Bidders are [ none]. The Contract [is not] subject to price adjustment in accordance with GCC Clause 47. The authority for establishing the rates of exchange shall be the Royal Monetary Authority of Bhutan. Bidders [ are not] required to substantiate the rates and prices. The Bid shall be valid for [90 days] from the deadline for submission of Bids stipulated in ITB Clause 20.1 The Bid Security amount is [Nu.85,000/- ( ngultrum: eighty eight thousand only)] Alternative Bids [ shall not be] considered. In addition to the original Bid, the number of copies is [one]
D. Submission of Bids ITB 19.1 ITB 19.3 (c) ITB 19.3 (d) ITB 19.3 (e) ITB 20.1 Bidders may submit their Bids electronically: [Not Applicable] The Employers address for the purpose of Bid submission is [The Chairman, Dzongkhag Tender Committee, Trashigang ]: The name and Identification number of the contract as given in ITB 1.1 above in this sheet:- Re-Location of Radhi Geog Office The warning shall read DO NOT OPEN BEFORE [20/01/2011 at 10:30 am] The deadline for submission of Bids shall be [20/01/2011 on or before 10:00 am sharp];
E. Bid Opening and Evaluation ITB 23.1 The Bid opening shall take place on the same day as the closing day of the bid submission at: [DYT Hall, Trashigang] Date: [20/01/2011]; Time:[10:30 am]
25
ITB 30.1 ITB 30.3 (d)
Margin of domestic preference of five percent (5%) [ shall not] apply Other criteria to be used for the purpose of assessing domestic preference eligibility are: [ none] The procedure used to apply the margin of preference shall be: In the case of procurements in which any Bids are received from foreign (i.e. nonBhutanese) Bidders: (i) if two or more Bids are evaluated as equivalent in accordance with the evaluation methods and factors laid down in the Bidding Documents, and (ii) one or more of the Bids is from a domestic Bidder, as defined in ITB SubClause 30.2, and (iii) the total price of the domestic Bid does not exceed by more than five percent (5%) the total price of the lowest priced foreign Bid evaluated as equivalent, then the Contract shall be awarded to the domestic Bid. F. Award of Contract
ITB 30.4
ITB 34.1
The Performance Security shall be provided in any one of the following forms: (a) demand guarantee in the form provided for in Section X, Security Forms, or (b) bankers certified cheque/cash warrant, or (c) demand draft.
ITB 35.1 ITB 36.1
The Advance Payment shall be limited to ten percent (10%) of the Contract Price. The Adjudicator proposed by the Employer is [shall not apply;].
Section III: Eligible Countries
26
Section III. Eligible Countries Eligibility for the Provision of Goods, Works and Services in RGoB-financed Procurement
1.
The RGoB permits firms and individuals from all countries to offer goods, works and services for RGoB-financed projects. As an exception, firms of a Country, goods manufactured in a Country or services provided from or by a Country may be excluded if: 1.1 As a matter of law or official regulation, the RGoB prohibits commercial relations with that Country, or By an Act of Compliance with a Decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the RGoB prohibits any import of goods from that Country or any payments to persons or entities in that Country.
1.2
2.
For the information of Bidders, at the present time firms, goods and services from the following countries are excluded from this bidding: (a) With reference to Paragraph 1.1 above: [insert list of countries prohibited under the law or official regulations of Bhutan] (b) With reference to Paragraph 1.2 above: [insert list of countries which are barred under UN Security Council Chapter VII]
Section IV: Forms of Bid, Qualification Information, Letter of Acceptance and Contract
27
Section IV. Forms of Bid, Qualification Information, Letter of Acceptance, and Contract
1. Contractors Bid
Notes on Form of Contractors Bid

The Bidder shall fill in and submit this Bid form with the Bid.
[date].. Identification No. and Title of Contract:.................. To: The Chairman Dzongkhag Tender Committee Trashigang. Having examined the all the Bidding Documents (with reference ITB 8), including addenda [insert list], we offer to execute the [] in accordance with the Conditions of Contract accompanying this Bid for the Contract Price of .( in numbers], (amount in words] ..[ currency]. This Bid and your written acceptance of it shall constitute a binding Contract between us. understand that you are not bound to accept the lowest or any Bid you receive. We
We hereby confirm that this Bid complies with the Bid validity and Bid Security required by the Bidding Documents and specified in the Bidding Data Sheet. We, including any subcontractors or suppliers for any part of the Contract, have nationalities from eligible countries in accordance with ITB Sub-Clause 3.1; We have no conflict of interest in accordance with ITB Sub-Clause 3.2; Our firm, its affiliates or subsidiariesincluding any subcontractors or suppliers for any part of the Contracthas not been declared ineligible under the laws or official regulations of Bhutan, in accordance with ITB Sub-Clause 3.3. Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid, and to contract execution if we are awarded the contract, are listed below:
Section IV. Forms of Bid, Qualification Information Letters of Acceptance, and Contract
28
Name and address of agent
Amount and Currency
Purpose of Commission or gratuity
(if none, state none).
In case if I withdraw my bid after opening for whatsoever reasons, I agree to the forfeiture of the EMD/Bid Security and also I shall be bound to pay the cost difference (positive) between my bid with that of the next lowest evaluated bidder and failure on my part to do so within a month, will authorize the client to debar my firm for a period of 2 years.
Our duly executed Integrity Pact Statement is attached herewith as Appendix A.
Authorized Signature:
(Affix Legal Stamp)
Name and Title of Signatory: Name of Bidder: Address:
Integrity Pact Statement

1. General
The Bidder shall fill in and submit with the Bid.
Whereas (Dzongdag) representing the (Dzongkhag Administration Trashigang), Royal Government of Bhutan, hereafter referred to as the Employer on one part, andrepresenting the..(name of bidder) as the other part hereby execute this agreement as follows: This agreement should be a part of the tender document, which shall be signed and submitted along with the tender document. The head of the employing agency/or his authorized representative should be the signing authority. For the bidders, the bidder himself or his authorized representative must sign the Integrity Pact (IP). If the winning bidder had not signed during the submission of the bid, the tender shall be cancelled.
29
2.
Objectives
Now, therefore, the Employer and the Bidder agree to enter into this pre-contract agreement, hereafter referred to as Integrity Pact, to avoid all forms of corruption by following a system that is fair, transparent and free from any influence/unprejudiced dealings prior to, during and subsequent to the currency of the contract to be entered into, with a view to:2.1 Enabling the Employer to obtain the desired contract at a reasonable and competitive price in conformity to the defined specifications of the works, goods and services; and 2.2 Enabling bidders to abstain from bribing or any corrupt practice in order to secure the contract by providing assurance to them that their competitors will also refrain from bribing and other corrupt practices and the Employer will commit to prevent corruption, in any form by their officials by following transparent procedures. 3. Commitments of the Employer: The Employer Commits itself to the following:3.1 The Employer hereby undertakes that no official of the Employer, connected directly or indirectly with the contract, will demand, take a promise for or accept, directly or through
3.2 intermediaries, any bribe, consideration, gift, reward, favor or any material or immaterial benefit or any other advantage from the Bidder, either for themselves or any person, organization or third party related to the contract in exchange for an advantage in the bidding process, bid evaluation, contracting or implementation process related to the Contract. 3.3 The Employer further confirms that its officials has not favored any prospective bidder in any form that could afford an undue advantage to that particular bidder during the tendering stage, and will further treat all Bidders alike. 3.4 All the officials of the Employer shall report to the head of the employing agency or an appropriate Government office any attempt or completed violation of clauses 3.1 and 3.2. 3.5 Following report on violation of clauses 3.1 and 3.1 by official(s), through any source, necessary disciplinary proceedings, or any other action as deemed fit, including criminal proceedings may be initiated by the Employer and such a person shall be debarred from further dealings related to the contract process. In such a case while an inquiry is being conducted by the Employer the proceedings under the contract would not be stalled. 4. Commitments of Bidders The Bidder commits himself to take all measures necessary to prevent corrupt practices, unfair means and illegal activities during any stage of his bid or during any pre-contract
30
4.1
4.2
4.3
4.4
or post-contract stage in order to secure the contract or in furtherance to secure it and in particular commits himself to the following:The Bidder will not offer, directly or through intermediaries, any bribe, gift, consideration, reward, favor, any material or immaterial benefit or other advantage, commission, fees, brokerage or inducement to any official of the Employer, connected directly or indirectly with the bidding process, or to any person, organization or third party related to the contract in exchange for any advantage in the bidding, evaluation, contracting and implementation of the Contract. The Bidder further undertakes that he has not given, offered or promised to give, directly or indirectly any bribe, gift, consideration, reward, favor, any material or immaterial benefit or other advantage, commission, fees, brokerage or inducement to any official of the Employer or otherwise in procuring the Contract or forbearing to do or having done any act in relation to the obtaining or execution of the Contract or any other contract with the Government for showing or forbearing to show favor or disfavor to any person in relation to the Contract or any other contract with the Government. The Bidder will not collude with other parties interested in the contract to preclude the competitive bid price, impair the transparency, fairness and progress of the bidding process, bid evaluation, contracting and implementation of the contract. The Bidder, either while presenting the bid or during pre-contract negotiations or before signing the contract, shall disclose any payments he has made, is committed to or intends to make to officials of the Employer of their family members, agents, brokers or any other intermediaries in connection with the contract and the details of services agreed upon for such payments.
5. Sanctions for Violation The breach of any aforesaid provisions or providing false information by employers, including manipulation of information by evaluators, shall face administrative charges and penal actions as per the existing relevant rules and laws. The breach of the Pact or providing false information by the Bidder, or any one employed by him, or acting on his behalf ( whether with or without the knowledge of the Bidder), or the commission of any offence by the Bidder, or any one, employed by him, or acting on his behalf, shall be dealt with as per the provisions of the Penal Code of Bhutan, 2004, and the Anti-Corruption Act, 2006. The Employer/relevant agency shall also take all or any one of the following actions, wherever required:5.1 To immediately call off the pre-contract negotiations without giving any compensation to the Bidder. However, the proceedings with the other Bidder would continue. 5.2 To immediately cancel the contract, if already warded/signed, without giving any compensation to the Bidder.
31
5.3 The Earnest Money/Security Deposit shall stand forfeited. 5.4 To recover all sums already paid by the Employer 5.5 To encash the advance bank guarantee and performance bond/warrant bond, if furnished by the Bidder, in order to recover the payments, already made by the Employer, along with interest. 5.6 To cancel all or any other Contracts with the Bidder 5.7 To debar the Bidder from entering into any bid from the government of Bhutan as per the debarment Rule. 6. Conflict of Interest 6.1 A conflict of interest involves a conflict between the public duty and private interests ( for favor or vengeance) of a public official, in which the public official has private interest which could improperly influence the performance of their official duties and resposilities. Conflict of interest would arise in a situation when any concerned members of both the parties are related either directly or indirectly, or has any association or had any confrontation. Thus, conflict of interest of any tender committee member must be declared in a prescribed form ( sample form attached). 6.2 The Bidder shall not lend to or borrow any money from or enter into any monetory dealings or transactions, directly or indirectly, with any committee member, and if he does so, the Employer shall be entitled forthwith to rescind the Contract and all other contracts with the Bidder. 7. Examination of Books of Accounts 7.1 In case of any allegation of violation of any provisions of this Integrity Pact or payment of commission, the Employer/authorized persons or relevant agencies shall be entitled to examine the Books of Accounts of the Bidder and the Bidder shall provide necessary information of the relevant financial documents and shall extend all possible help for the purpose of such examination. 8. Monitoring and Arbitration 8.1 The respective procuring agency shall be responsible for monitoring and arbitration of IP as per the Procurement Rules. 9. Legal Actions 9.1 The actions stipulated in this Integrity Pact are without prejudice to any other legal action that may follow in accordance with the provisions of the extant law in force relating to any civil or criminal proceedings. 10. Validity 10.1 The validity of this Integrity Pact shall cover the tender process and extend until the completion of the contract to the satisfaction of both the Employer and the Bidder.
32
10.2
Should one or several provisions of this pact turn out to be invalid; the remainder of this pact remains valid. In this case, the parties will strive to come to and agreement to their original intentions. We, hereby declare that we have read and understood the clauses of this agreement and shall abide by it. Further, the information provided in this agreement are true and correct to the best of our knowledge and belief. The parties hereby sign this Integrity Pact at________________on___________________
-----------------------------------EMPLOYER
--------------------------------BIDDER
(Affix legal stamp)
Witness: 1.___________________
Witness: 1.______________________
( Legal Officer / Internal Auditor )
33
2. Qualification Information and Evaluation Table
Notes on Form of Qualification Information

The information to be filled in by Bidders in the following pages will be used for purposes of post qualification/ evaluation or for verification of prequalification as provided for in Clause 4 of the Instructions to Bidders. Attach additional pages as necessary. Pertinent sections of attached documents should be translated into the Language of the Bid, as specified in BDS ITB 11.1. If used for prequalification verification, the Bidder should fill in updated information only.]
1. CAPABILITY (70 MARKS) : list all information requested below. 1.1 Similar work Experience Value of single largest work of similar size and nature: Sl. No Name of Work Start Completion Dates & Value Work of Name Employer of
OR Value of 3 works of similar size and nature: Sl. No Name of Work Start & Completion Value Dates Work of Name Employer of
34
The bidder shall submit the following supporting documents for the above: copies of completion certificate of the single largest work of similar size and nature executed in the last 5 calendar years. OR copies of completion certificates of no more than 3 works of similar size and nature executed in the last 5 calendar years(works whose completion date is within the last 5 calendar years including the current one). Partial completion will not be considered.
1.2 Access to adequate equipment (owned or hired): Equipment Owned( No) Hired (No) Total (No)
The bidder shall submit the following supporting documents for the above: Copy of the registration certifcate of each equipment committed where applicable. In case of hiring, copy of the lease agreement with the leaser, In case of ownership, copy of the insurance policy for each equipment where applicable.
35
1.3
Availability of skilled manpower: Personnel Name of the committed personnel Number Qualification Number of years of experience
The bidder shall submit the following supporting documents for the above: Original CV of the site and project engineer and copy of CV for all other manpower committed. Copies of Citizenship ID Cards or Passport/ Election ID cards (for foreign workers) of all manpower committed. Copies of contract agreements with all personnel if they have been hired on contract by the contractor. Copies of Provident Fund Account Documents of all personnel if they have been recruited on permanent pay rolls by the Contractor. 1.4 Average Performance Score from previous work The bidder shall submit Performance score card issued by the Procuring Agencies for previous works.
36
2. CAPACITY (30 MARKS): list all information requested below. 2.1 Bid Capacity BC = 2*A*N B Where A= Average turnover of the contractor over the last 3 calendar years N = Estimated duration of the project to be tendered B= Portion of other ongoing works to be completed in the period that overlaps with the current projects duration (N) Name of the Project Start & Completion Value of Name of completed Dates Contract Employer (in the last 3 calendar years)
Name of the ongoing Project
Start & Completion Dates
Value of Contract
Name of Employer
37
The bidder shall submit the following supporting documents for the above: Completion certificates for all works having their completion dates in the last 3 calendar years ( including the current year) Award letter certificates for all works having their start dates in the last 3 calendar years ( including the current year) 2.2 Credit line Available Amount of credit available Issuing Financial Institution
The bidder shall submit the following supporting documents for the above: Letter of credit or Bank Guarantee from a credible bank or financial institution in Bhutan certifying the unconditional availability of committed credit for that specific project. 3. PRICE PREFERENCE PARAMETERS: list all information requested below. 3.1Status (Incorporated, JV, proprietorship) Constitution or legal status of Bidder: Place of registration: Principal place of business: Power of attorney of signatory of Bid: The bidder shall submit the following supporting documents for the above: Copy of the certificate of incorporation issued by the registrar of companies for the bidder in case an incorporated company is bidding alone. Joint-venture agreement between the contractor involved, and copy of the certificate of incorporation issued by the registrar of companies for the incorporated partner in case two or more contractors are bidding together in a joint venture.
38
Letter of Power of Attorney. 3.2 Employment of VTI Graduates Total Number of workforce committed for the project: Number of VTI graduates committed for the project: The bidder shall submit a letter of commitment to employ VTI Graduates for the execution of the project. 3.3 Commitment for internships to VTI graduates The bidder shall submit a letter of commitment for internship to VTI graduates.
Notes on Evaluation Table

The following information is provided for the Bidders information on the scores that shall be awarded to the bidders based on the qualification information submitted by the Bidders.
1st Stage Sl.No Parameters 1 BIDDER QUALIFICATION 1.1 CAPACITY a) Similar Work Experience(0-10) Aggregate size of similar contracts (max 3) in the last 5 calendar yrs
Level of Achievement
Score
175% of current project size 125 175% of current project size 75 125% of current project size < 75% of current project size
10 8 4 0
OR
Size of the largest similar contract executed in the last 5 calendar yrs
100% of current project size 70 100% of current project size 50 70% of current project size < 50% of current project size
10 8 4
39
0 b) c) Access to equipment (0-25) Availability of skilled manpower (0-25) Total score for equipments out of a score of 100 to be scaled down to 25 Total score for skilled manpower out of a score of 100 to be scaled down to 25
Sl.No d)
Parameters Level of Achievement Average performance score 100% from previous work (past 5 calendar years) 1 mark lesser for every 5% point decrease in score rounded off to lower 5% < 50%
Score 10
1.2 a)
CAPABILITY Bid Capacity (0-10) *BC =2 * A * N B
Bid Capacity quoted bid Bid Capacity is between 80 100% quoted bid Bid Capacity is between 60 80% quoted bid Bid Capacity is between 40 60% quoted bid Bid Capacity < 40% quoted bid
10 8 6 4 0 20 16 8
b)
Credit line (unused)(0-20)
available
100% of estimated 3 month project cash flow 80 100% of estimated 3 month project cash flow 60 80% of estimated 3 month project cash flow
40
<60% of estimated 3 month project cash flow END OF STAGE 1 out of a score of 100 * Where A = Average turnover of the contractor over the last 3 calendar years N = Estimated duration of the project to be tendered B = Portion of other ongoing works to be completed in the period that overlaps with the current projects duration (that is, N) A bidder needs to obtain a score of at least 65 points out of 100 on these parameters in order to qualify for the next stage. 2nd Stage Sl.No Parameters 2 BID EVALUATION Status (incorporated, a) proprietorship)
Level of Achievement JV, Incorporated company bidding alone Incorporated company as the lead partner (>50% stake) in a bid by a joint venture Incorporated company as a non-lead partner (<50% stake) in a bid by a joint venture Any other (proprietorship, partnership etc.)
Score 40 20
10
0 40 30 15 0
b)
Employment of VTI Graduates/local skilled labourers
5 nos of project skilled workforce to be VTI 3 4 nos of project skilled workforce to be VTI 1 2 nos of project skilled workforce to be VTI Zero nos of project skilled workforce to be VTI
41
c)
Commitment for internships to VTI Graduates
Internship opportunities for VTI graduates equivalent to 5Nos of project workforce Internship opportunities for VTI graduates equivalent to 3-4 nos of project workforce Internship opportunities for VTI graduates 1-2 nos of project workforce Internship opportunities for VTI graduates zero nos of project workforce
15
10
The overall price preference financial score is obtained by using the following formula for any qualified contractor (x):(Lowest quoted bid among qualifying bids) 90 X -------------------------------------------Financial bid quoted by x
+ 10% of the Preference Score of x
The contractor getting the highest overall price preference-financial score is awarded the work.
42
Letter of Acceptance
[Letterhead paper of the Employer]
[Insert date] To: [name and address of the Contractor] This is to notify you that your Bid dated [insert date] for execution of the [insert name of the Contract and identification number, as given in the SCC] for the Contract Price of the equivalent of [insert amount in numbers and words] [insert name of currency], as corrected and modified in accordance with the Instructions to Bidders is hereby accepted by our Agency. [Insert one of the following (x) or (y) options if applicable] (x) (y) We accept that [insert name proposed by Bidder] be appointed as the Adjudicator. We do not accept that [insert name proposed by Bidder] be appointed as Adjudicator, and by sending a copy of this Letter of Acceptance to [insert name of the Appointing Authority] we are hereby requesting [insert name], the Appointing Authority, to appoint the Adjudicator in accordance with ITB Clause 36.1.
The Contract in duplicate is attached hereto. You are hereby instructed to: (a) confirm your acceptance of this Letter of Acceptance by signing and dating both copies of it, and returning one copy to us no later than 15 days from the date hereof; (b) proceed with the execution of the said Works in accordance with the Contract; (c) sign and date both copies of the attached Contract and return one copy to us within 15 days of the date hereof; and (d) forward the Performance Security pursuant to ITB Sub-Clause 34.1, i.e., within 15 days after receipt of this Letter of Acceptance, and pursuant to GCC Sub-Clause 51.1 . Authorized Signature: Name and Title of Signatory: Name of Agency:
Attachment: Contract
43
Contract
This Contract is made the [insert day] day of [insert month], [insert year] between [insert name and address of Employer] (hereinafter called the Employer) and [insert name and address of Contractor] (hereinafter called the Contractor) of the other part. Whereas the Employer is desirous that the Contractor execute [name and identification number of Contract] (hereinafter called the Works) and the Employer has accepted the Bid by the Contractor for the execution and completion of such Works and the remedying of any defects therein. Now this Contract witnesseth as follows: 1. In this Contract, words and expressions shall have the same meanings as are respectively assigned to them in the General Conditions of Contract hereinafter referred to, and they shall be deemed to form and be read and construed as part of this Contract. In consideration of the payments to be made by the Employer to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects therein in conformity in all respects with the provisions of the Contract. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the Works and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.
2.
3.
In Witness whereof the parties thereto have caused this Contract to be executed the day and year first before written. The Common Seal of [Witness entity] was hereunto affixed in the presence of:
Signed, Sealed, and Delivered by the said in the presence of: Binding Signature of Employer [signature of an authorized representative of the Employer]
Binding Signature of Contractor [signature of an authorized representative of the Contractor]
Section V: General Conditions of Contract
44
Section V. General Conditions of Contract (GCC)

General Conditions of Contract
A. General
1. Definitions 1.1 Boldface type is used to identify defined terms. (a) The Adjudicator is the person appointed jointly by the Employer and the Contractor to resolve disputes in the first instance, as provided for in GCC Clauses 25 and 26 hereunder. (b) Bill of Quantities summary of the units and unit prices of the items proposed under the contract. (c) Compensation Events are those defined in GCC Clause 44 hereunder. (d) The Completion Date is the date of completion of the Works as certified by the Employer, in accordance with GCC Sub-Clause 55.1. (e) The Contract is a formal agreement in writing entered into between the Employer and the Contractor to execute, complete, and maintain the Works. It consists of the documents listed in GCC Sub-Clause 2.3 below. (f) The Contractor is an individual or legal entity entering into a contract after its Bid to carry out the Works has been accepted by the Employer. (g) The Contractors Bid is the completed Bidding document submitted by the Contractor to the Employer. (h) The Contract Price is the price stated in the Letter of Acceptance and thereafter as adjusted in accordance with the provisions of the Contract. (i) Days are calendar days; months are calendar months. (j) Day works are varied work inputs subject to payment on a time basis for the Contractors employees and Equipment, in addition to payments for associated Materials and Plant. (k) A Defect is any part of the Works not completed in accordance with the Contract. (l) The Defects Liability Certificate is the certificate issued by the Employer upon correction of defects by the Contractor. (m) The Defects Liability Period is the period named in SCC SubClause 35.1 and calculated from the Completion Date. (n) Drawings include calculations and other information provided or approved by the Employer for the execution of the Contract.
45
(o) The Employer is the Government Agency which enters into a Contract with a Contractor to carry out the Works, as specified in the SCC. The terms Procuring Agency, Purchaser, or Employer is synonymous. (p) Equipment is the Contractors machinery and vehicles brought temporarily to the Site to construct the Works. (q) The Initial Contract Price is the Contract Price listed in the Employers Letter of Acceptance. (r) The Intended Completion Date is the date on which it is intended that the Contractor shall complete the Works. The Intended Completion Date is specified in the SCC. The Intended Completion Date may be revised only by the Employer by issuing an extension of time or an acceleration order. (s) In writing is in any written form, including electronic mail. (t) Materials are all supplies, including consumables, used by the Contractor for incorporation in the Works. (u) Plant is any integral part of the Works that shall have a mechanical, electrical, chemical or biological function. (v) The Project Manager is the person named in the SCC (or any other competent person appointed by the Employer and notified to the Contractor, to act in replacement of the Employer) who is responsible for supervising the execution of the Works and administering the Contract. (w) SCC is the Special Conditions of Contract. (x) Secured Advance: Secured advance can be given for nonperishable materials only. Materials such as cement/bamboo cannot be eligible for the secured advance. No secured advance shall be given on account of plants & machineries. (y) The Site is the area defined as such in the SCC. (z) Site Investigation Reports are those that were included in the Bidding Documents and are factual and interpretative reports about the surface and subsurface conditions at the Site. (aa) Specifications mean the Specifications of the Works included in the Contract and any modification or addition made or approved by the Project Manager. (bb) The Start Date is given in the SCC. It is the latest date when the Contractor shall commence execution of the Works. It does not necessarily coincide with any of the Site Possession Dates. (cc A Subcontractor is a person or corporate body who has a Contract with the Contractor to carry out a part of the work in the Contract, which includes work on the Site. (dd) Temporary Works are works designed, constructed, installed and removed by the Contractor that are needed for construction or
46
installation of the Works. (ee) A Variation is an instruction given by the Project Manager which varies the Works. (ff) The Works are what the Contract requires the Contractor to construct, install and turn over to the Employer, as defined in the SCC. 2. Interpretation 2.1 In interpreting these GCC, singular also means plural, male also means female or neuter, and the other way around. Headings have no significance. Words have their normal meaning under the language of the Contract unless specifically defined. The Project Manager shall provide instructions clarifying queries about these GCC. If sectional completion is specified in the SCC, references in the GCC to the Works, the Completion Date and the Intended Completion Date apply to any Section of the Works (other than references to the Completion Date and Intended Completion Date for the whole of the Works). The documents forming the Contract shall be interpreted in the following order of priority: (1) (2) (3) (4) (5) (6) (7) (8) (9) 3. Language and Law 4. Project Managers Decisions 5. Delegation 3.1 4.1 Contract, Letter of Acceptance, Contractors Bid, Special Conditions of Contract, General Conditions of Contract, Specifications, Drawings, Bill of Quantities, and any other document listed in the SCC as forming part of the Contract.
2.2
2.3
The language of the Contract and the law governing the Contract are stated in the SCC. Except where otherwise specifically stated, the Project Manager shall decide contractual matters between the Employer and the Contractor in the role representing the Employer.. The Project Manager may delegate any of his duties and responsibilities to other people, except to the Adjudicator, after notifying the Contractor, and may cancel any delegation after notifying the Contractor. Communications between parties that are referred to in the Conditions shall be effective only when in writing and delivered by hand (against receipt), sent by mail or courier, or transmitted using any of the agreed systems of electronic transmission. A notice shall be effective only when it is delivered.
5.1
6. Communications
6.1
47
7. Subcontracting
7.1
The Contractor may subcontract with the approval of the Employer provided such provisions exist in contract document, but shall not assign the Contract without the approval of the Employer in writing. Subcontracting shall not alter the Contractors obligations. The Contractor shall be responsible for setting out the Works and for ensuring the correctness of the positions, levels, dimensions and alignment of the Works. At any time during the execution of the Works, he shall correct any error at his own expense when required to do so by the Employer. Boreholes, exploratory excavations or soil testing may be done if instructed by the Employer. In case, cost of boreholes or exploratory excavations or soil testing is not included in the Contract Price, the cost shall be borne by the Employer. The contractor shall provide all facilities like labour and instruments, and shall co-operate with the Engineer-in-Charge to check all alignments, grades, levels and dimensions. Such checking shall not relieve the contractor of his own responsibility of maintaining the accuracy of the work. The Contractor shall cooperate and share the Site with other contractors, public authorities, utilities and the Employer between the dates given in the Schedule of Other Contractors, as referred to in the SCC. The Contractor shall also provide facilities and services for them as described in the Schedule. The Employer may modify the Schedule of Other Contractors, and shall notify the Contractor of any such modification.
8. Setting Out
8.1
9. Other Contractors
9.1
10. Personnel
10.1 The Contractor shall employ the key personnel named in the Schedule of Key Personnel, as referred to in the SCC, to carry out the functions stated in the Schedule or other personnel approved by the Project Manager. The Project Manager shall approve any proposed replacement of key personnel only if their relevant qualifications and abilities are substantially equal to or better than those of the personnel listed in the Schedule. If the Contractor fails to deploy the personnel as committed in the Bid document, the employer shall stop the work if the quality of work is going to suffer or otherwise deduct the salaries of such personnel at a rate stipulated in the Special Condition of Contract per month per personnel for every month of absence of such personnel from the site. Such deductions shall continue till such time that the Contractor deploys the key personnel acceptable to the employer. If the Contractor fails to deploy such key personnel within one to four months, the deductions shall be discontinued and the contractors failure to deploy such personnel shall be treated as a fundamental breach of contract. This shall also apply to the commitment of employment to Vocational Training Institute Graduates (VTI)/skilled local labourers and commitment to provide internship to VTI graduates. However in this case Contract may not be terminated but wage rates as mentioned in the SCC shall be deducted for the duration of the contract. Similarly, if the committed equipments are not available at site, the hiring charges of such equipments shall be deducted at a rate stipulated in the SCC per month for every month of absence for a period of one to four months after which the deductions shall be discontinued and the contractors failure to produce such equipments
48
at site shall be treated as a fundamental breach of contract..
10.2 The Contractor shall pay rates of wages and observe conditions of labour which are not lower than the general level of wages and conditions in Bhutan. The Contractor shall provide and maintain all necessary accommodation and welfare facilities for the Contractors personnel. The Contractor shall comply with all relevant labour laws applicable to the Contractors personnel, including their employment, health, safety, welfare, immigration and emigration, and shall allow them all their legal rights. The Contractor is required, to the extent practicable and reasonable, to employ national staff and labour with appropriate qualifications and experience. 10.3 The Contractor shall not engage child labour and shall conform to the labour laws/acts, rules and regulations of Bhutan in the execution of Contract work. A child who has not attained the age of 18 years shall not be employed in any work as a labourer. During the continuance of the Contract the Contractor and his Subcontractors shall abide at all times with the labour laws/acts, rules and regulations, including child labour, related enactment and rules made there under.
11. Employers and Contractors Risks 12. Employers Risks
11.1 The Employer carries the risks which this Contract states are Employers risks, and the Contractor carries the risks which this Contract states are Contractors risks. 12.1 From the Start Date until the Defects Liability Certificate has been issued, the following are Employers risks: (a) The risk of personal injury, death, or loss of or damage to property (excluding the Works, Plant, Materials and Equipment), which are due to: (i) use or occupation of the Site by the Works or for the purpose of the Works, which is the unavoidable result of the Works or negligence, breach of statutory duty, or interference with any legal right by the Employer or by any person employed by or contracted to him except the Contractor.
(ii)
(b)
The risk of damage to the Works, Plant, Materials and Equipment to the extent that it is due to a fault of the Employer or in the Employers design, or due to war or radioactive contamination directly affecting Bhutan.
13. Contractors Risks
13.1 From the Start Date until the Defects Liability Certificate has been issued, the risks of personal injury, death, and loss of or damage to property (including, without limitation, the Works, Plant, Materials and Equipment) which are not Employers risks are Contractors risks. 14.1 The Contractor shall provide, in the joint names of the Employer and the Contractor, insurance cover from the Start Date to the end of the
14. Insurance
49
Defects Liability Period, in the amounts and deductibles stated in the SCC for the following events which are due to the Contractors risks: (a) loss of or damage to the Works, Plant and Materials to be built into the works.
14.2 Policies and certificates for insurance shall be delivered by the Contractor to the Project Manager for the Project Managers approval before the Start Date. All such insurance shall provide for compensation to be payable in the types and proportions of currencies required to rectify the loss or damage incurred. 14.3 If the Contractor does not provide any of the policies and certificates required, the Employer may effect the insurance which the Contractor should have provided and recover the premiums the Employer has paid from payments otherwise due to the Contractor or, if no payment is due, the payment of the premiums shall be a debt due from the Contractor to the Employer. 14.4 Alterations to the terms of insurance shall not be made without the approval of the Project Manager. 14.5 Both parties shall comply with any conditions of the insurance policies. 15. Queries about the Special Conditions of Contract 16. Contractor to Construct the Works 17. The Works to Be Completed by the Intended Completion Date 18. Approval by the Project Manager 15.1 The Project Manager shall clarify queries on the SCC.
16.1 The Contractor shall construct and install the Works in accordance with the Specifications and Drawings.
17.1 The Contractor may commence execution of the Works on the Start Date and shall carry out the Works in accordance with the Program submitted by the Contractor, as updated with the approval of the Project Manager, and complete them by the Intended Completion Date. 18.1 The Contractor shall submit Specifications and Drawings showing the proposed Temporary Works to the Project Manager, who is to approve them if they comply with the Specifications and Drawings. 18.2 The Contractor shall be responsible for design of Temporary Works. 18.3 The Project Managers approval shall not alter the Contractors responsibility for design of the Temporary Works. 18.4 The Contractor shall obtain approval of third parties to design the Temporary Works, where required. 18.5 All Drawings prepared by the Contractor for the execution of the temporary or permanent Works are subject to prior approval by the Project Manager before use.
50
19. Safety
19.1 The Contractor shall be responsible for the safety of all activities on the Site. 19.2 The Contractor shall assume full responsibility and comply with all applicable safety regulations for the adequacy and safety of site operations and methods of construction and he shall adopt measures to prevent injuries to persons or damage to properties or utilities. He shall hold the Employer harmless from any liability for loss or damage resulting from his failures to take the necessary precautions. He shall avoid undue interference with private business, public travel, or with the work of other contractors. He shall take steps to protect the environment and to minimize noise, pollution or other undesirable effects resulting from his method of operation.
20. Discoveries
20.1 Anything of historical or other interest or of significant value unexpectedly discovered on the Site shall be the property of the Employer. The Contractor shall notify the Project Manager of such discoveries and carry out the Employers instructions for dealing with them.
20.2 All materials obtained during excavation from the site and that have not been accounted for in the bid shall be the property of the Employer and the contractor shall take care of useful materials obtained during the execution of the Works and stack at place designated by the Employer. An arrangement shall be made between the Contractor and the Employer for the use and disposal of such materials according to the laws of the kingdom of Bhutan. 21. Possession of the Site 21.1 The Employer shall give possession of all parts of the Site to the Contractor. If possession of a part is not given by the date stated in the SCC, the Employer shall be deemed to have delayed the start of the relevant activities, and this shall be a Compensation Event. 22.1 The Contractor shall allow the Project Manager and any person authorized by the Employer access to the Site and to any place where work in connection with the Contract is being carried out or is intended to be carried out. 23.1 The Contractor shall carry out all instructions of the Project Manager which comply with the applicable laws where the Site is located. 23.2 The Contractor shall give notice to the Project Manager whenever any work is ready and before it is covered up, put out of sight, or packaged for storage or transport. The Project Manager shall then either carry out the examination, inspection, measurement or testing without unreasonable delay, or promptly give notice to the Contractor that he does not require to do so. If the Contractor fails to give the notice, he shall, if and when required by the Project Manager, uncover the work and thereafter reinstate and make good, all at the Contractors cost. 23.3 The Contractor shall permit the Employer and/or persons appointed by the Employer to inspect the Site and/or the accounts and records of the Contractor and its Subcontractors relating to the performance of the Contract, and to have such accounts and records audited by auditors appointed by the Employer if so required by the Employer.
22. Access to the Site
23. Instructions, Inspections and Audits
51
The Contractors attention is drawn to GCC Sub-Clause 59.1 [Corrupt or Fraudulent Practices] which provides, inter alia, that acts intended materially to impede the exercise of the Employers inspection and audit rights provided for under GCC Sub-Clause 23.3 constitute a prohibited practice subject to contract termination (as well as to a determination of ineligibility pursuant to ITB Sub-Clause 2.1 (c) of the Instructions to Bidders within the Bidding Documents that preceded the placement of the Contract of which these GCC form a part). 24. Disputes 24.1 If the Contractor believes that a decision taken by the Project Manager was either outside the authority given to the Project Manager by the Contract or that the decision was wrongly taken, the decision shall be referred to the Adjudicator or Arbitrator within 14 days of the notification of the Project Managers decision. 25.1 The Adjudicator shall give a decision in writing within 30 days of receipt of a notification of a dispute. 25.2 The Adjudicator shall be paid by the hour at the rate specified in the BDS and the SCC, together with reimbursable expenses of the types specified in the SCC, and the cost shall be divided equally between the Employer and the Contractor, whatever decision is reached by the Adjudicator. Either party may refer a decision of the Adjudicator to an Arbitrator within 30 days of the Adjudicators written decision. If neither party refers the dispute to arbitration within the above 30 days, the Adjudicators decision shall be final and binding. 25.3 The arbitration shall be conducted in accordance with the arbitration procedure published by the institution named and in the place specified in the SCC. 26. Replacement of Adjudicator 26.1 Should the Adjudicator resign or die, or should the Employer and the Contractor agree that the Adjudicator is not functioning in accordance with the provisions of the Contract, a new Adjudicator shall be jointly appointed by the Employer and the Contractor. In case of disagreement between the Employer and the Contractor, within 30 days, the Adjudicator shall be designated by the Appointing Authority designated in the SCC at the request of either party, within 14 days of receipt of such request.
25. Procedure for Disputes
B. Time Control
27. Program 27.1 Within the time stated in the SCC, after the date of the Letter of Acceptance, the Contractor shall submit to the Project Manager for approval a Program showing the general methods, arrangements, order and timing for all the activities in the Works. 27.2 An update of the Program shall be a program showing the actual progress achieved on each activity and the effect of the progress achieved on the timing of the remaining work, including any changes to the sequence of the activities. 27.3 The Contractor shall submit to the Project Manager for approval an updated Program at intervals no longer than the period stated in the SCC. If the Contractor does not submit an updated Program within
52
this period, the Project Manager may withhold the amount stated in the SCC from the next payment certificate and continue to withhold this amount until the next payment after the date on which the overdue Program has been submitted. 27.4 The Project Managers approval of the Program shall not alter the Contractors obligations. The Contractor may revise the Program and submit it to the Employer again at any time. A revised Program shall show the effect of Variations. 27.5 An on-time completion out of a total of thirty (30) % scoring shall be done by the Program Manager. The contractor shall be penalized under this component if he fails to deliver the project as per the initial time-lines committed in the Program. The site engineer shall penalize the contractor to an extent of 30%. The quantum of penalty could vary as following:
(i) 10% for a minor default (if the final completion of the project is delayed by 10 - 15% as compared to original project duration) (ii) 20% for a medium default (if the final completion of the project is delayed by 15 - 25% as compared to original project duration) (iii) 30% for a major default (if the final completion of the project is delayed by 25% or more as compared to original project duration. 28. Extension of the Intended Completion Date 28.1 The Project Manager shall extend the Intended Completion Date if a Variation is issued which makes it impossible for Completion to be achieved by the Intended Completion Date without the Contractor taking steps to accelerate the remaining work, which would cause the Contractor to incur additional cost. 28.2 The Project Manager shall decide whether and by how much to extend the Intended Completion Date within 21 days of the Contractor asking the Project Manager for a decision upon the effect of Variation and submitting full supporting information. If the Contractor has failed to give early warning of a delay or has failed to cooperate in dealing with a delay, the delay by this failure shall not be considered in assessing the new Intended Completion Date. 29. Acceleration 29.1 When the Employer wants the Contractor to finish before the Intended Completion Date, the Project Manager shall obtain priced proposals for achieving the necessary acceleration from the Contractor. If the Employer accepts these proposals, the Intended Completion Date shall be adjusted accordingly and confirmed by both the Employer and the Contractor. 29.2 If the Contractors priced proposals for acceleration are accepted by the Employer, they are incorporated in the Contract Price and treated as a Variation. 30. Delays Ordered by the Project 30.1 The Project Manager may instruct the Contractor to delay the start or
53
Manager 31. Management Meetings
progress of any activity within the Works. 31.1 Either the Project Manager or the Contractor may require the other to attend a management meeting. The business of a management meeting shall be to review the plans for remaining work and to deal with matters raised in accordance with the early warning procedure. 31.2 The Project Manager shall record the business of management meetings and provide copies of the record to those attending the meeting. The responsibility of the parties for actions to be taken shall be decided by the Project Manager either at the management meeting or after the management meeting and stated in writing to all who attended the meeting.
32. Early Warning
32.1 The Contractor shall warn the Project Manager at the earliest opportunity of specific likely future events or circumstances that may adversely affect the quality of the work increase the Contract Price or delay the execution of the Works. The Project Manager may require the Contractor to provide an estimate of the expected effect of the future event or circumstance on the Contract Price and Completion Date. The estimate shall be provided by the Contractor as soon as reasonably possible. 32.2 The Contractor shall cooperate with the Project Manager in making and considering proposals for how the effect of such an event or circumstance can be avoided or reduced by anyone involved in the work and in carrying out any resulting instruction of the Project Manager. 32.3 If the Contractor considers himself to be entitled to any extension of Time for Completion and/or any additional payment, under any Clause of these Conditions or otherwise in connection with the Contract, the Contractor shall give notice to the Project Manager, describing the event or circumstance giving rise to the claim. The notice shall be given as soon as practicable, and not later than 30 days after the Contractor became aware, or should have become aware, of the event or circumstance. 32.4 If the Contractor fails to give notice of a claim within such period of 30 days, the Employer shall be discharged from all liability in connection with the claim.
C. Quality Control
33. Identifying Defects 33.1 The Project Manager shall check the Contractors work and notify the Contractor of any Defects that are found. Such checking shall not affect the Contractors responsibilities to ensure the quality of works executed. The Project Manager may instruct the Contractor to search for a Defect and to uncover and test any work that the Project Manager considers may have a Defect. The Project Manager at the end of the Contract shall issue a Performance score on Quality out of a total of 70 points based on the guidelines issued by the Standard and Quality Control Authority (SQCA).
54
34. Tests
34.1 If the Project Manager instructs the Contractor to carry out a test not specified in the Specifications to check whether any work has a Defect and the test shows that it does, the Contractor shall pay for the test and any samples If there is no Defect, the test shall be a Compensation Event. 35.1 The Project Manager shall give notice to the Contractor of any Defects before the end of the Defects Liability Period, which begins at Completion, and is defined in the SCC. The Defects Liability Period shall be extended for as long as Defects remain to be corrected. 35.2 Every time notice of a Defect is given, the Contractor shall correct the notified Defect within the length of time specified by the Project Managers notice.
35. Correction of Defects
36. Uncorrected Defects
36.1 If the Contractor has not corrected a Defect within the time specified in the Project Managers notice, the Project Manager shall assess the cost of having the Defect corrected, and the Contractor shall pay this amount to the Employer. At the option of the Employer, payment of such costs may be made in whole or in part by the Employer deducting and keeping for itself appropriate amounts from the Retention Money and/or claiming against any bank guarantee provided by the Contractor pursuant to GCC Sub-Clause 48.3.
D. Cost Control
37. Bill of Quantities 37.1 The Bill of Quantities shall contain items for the construction, installation, testing and commissioning work to be done by the Contractor. 37.2 The Bill of Quantities is used to calculate the Contract Price. The Contractor is paid for the quantity of the work done at the rate in the Bill of Quantities for each item. 38. Changes in the Quantities 38.1 If the final quantity of the work done differs from the quantity in the Bill of Quantities for the particular item by more than twenty percent (20%), provided the cost of variation beyond twenty percent (20%) limit exceeds one percent (1%) of the Initial Contract Value the Employer shall adjust the quoted rate up or down to allow for the change. Only when both conditions are met then the quoted rate shall be changed. (a) If the quantity of work executed exceeds the quantity of the item in BOQ beyond the higher specified limit the Employer shall fix the market rate (which may be lower or higher than the quoted rate) to be applied for the additional quantity of the work executed. If the quantity of work executed is less than the quantity of the item in BOQ lesser than the lower specified limit, the Employer shall fix the market rate based on the submission of the contractor (which may be lower/higher than the quoted rate) to be applied for whole of the quantity of the work so executed.
(b)
38.2 The rates shall not be adjusted from changes in quantities if thereby
55
the Initial Contract Price is exceeded by more than five percent (5%), except with the prior approval of the Employer in consultation with the Tender Committee. 38.3 If requested by the Project Manager, the Contractor shall provide the Project Manager with a detailed cost breakdown of any rate in the Bill of Quantities. 39. Variations 39.1 The Project Manager shall order any variation of the form, quality or quantity of the Works or any part thereof that may, in his opinion, be necessary. Each variation may include, but is not limited to, any of the following: (a) increase or decrease in the quantity of any work included in the Contract, (b) omission or insertion of any item of work, (c) change in the character or quality or kind of any such work, (d) change in the levels, lines, position and dimensions of any part of the works, (e) additional work of any kind, or (f) change in any specified sequence or timing of construction activities. 39.2 The Project Manager shall make any such variation by issuing written instructions to the Contractor and ensure that such variations are duly noted in the Site Order Register. A variation made shall not, in any way, vitiate or invalidate the Contract, but the effect, if any, of all such variations shall be valued in accordance with GCC Clause 40. 39.3 The Contractor shall execute and be bound by each Variation, unless the Contractor promptly gives notice to the Project Manager stating (with supporting particulars) that (i) the Contractor cannot readily obtain the Goods required for the Variation, or (ii) such Variation triggers a substantial change in the sequence of the progress of the Works. Upon receiving this notice, the Project Manager shall cancel, confirm or vary the instruction. 39.4 All Variations shall be included in updated Programs produced by the Contractor. 40. Payments for Variations 40.1 The Contractor shall provide the Project Manager analysed rate for carrying out the Variation when requested to do so by the Project Manager. The Project Manager shall assess the analysed rates, which shall be given within seven days of the request or within any longer period stated by the Project Manager and before the Variation is ordered. 40.2 If the work in the Variation corresponds with an item description in the Bill of Quantities and if, in the opinion of Project Manager, the quantity of work above the limit stated in GCC Sub-Clause 38.1 or the timing of its execution do not cause the cost per unit of quantity to change, the rate in the Bill of Quantities shall be used to calculate the value of the Variation. If the cost per unit of quantity changes, or if the nature or
56
timing of the work in the Variation does not correspond with items in the Bill of Quantities, the quotation by the Contractor shall be in the form of new rates for the relevant items of work. 40.3 If the Contractors quotation is unreasonable, the Project Manager may order the Variation and make a change to the Contract Price, which shall be based on the Project Managers own forecast of the effects of the Variation on the Contractors costs. 40.4 If the Project Manager decides that the urgency of varying the work would prevent a quotation being given and considered without delaying the work, no quotation shall be given and the Variation shall be treated as a Compensation Event. 40.5 The Contractor shall not be entitled to additional payment for costs that could have been avoided by giving early warning. 41. Cash Flow Forecasts 41.1 When the Program is updated, the Contractor shall provide the Project Manager with an updated cash flow forecast. The cash flow forecast shall include different currencies, as defined in the Contract, converted as necessary using the Contract exchange rates. 42.1 The Contractor shall submit to the Project Manager monthly statements of the value of the work executed, based on the Contractors records, less the cumulative amount certified previously. 42.2 The Project Manager shall check the Contractors monthly statement and certify the amount to be paid to the Contractor. 42.3 The value of work executed shall be determined by the Project Manager. 42.4 The value of work executed shall comprise the value of the quantities of the items in the Bill of Quantities completed and measurement thereof shall be carried out jointly by the Project Manager, or his Representative, and the Contractor. The Project Manager, or his Representative, shall record the value of the work executed in a measurement book for the purposes of verifying the Contractor's monthly statements. The measurement book shall be signed by the Project Manager or his Representative, and countersigned by the Contractor. 42.5 The value of work executed shall include the valuation of Variations and Compensation Events. 42.6 The Project Manager may exclude any item certified in a previous certificate or reduce the proportion of any item previously certified in any certificate in the light of later information. 43. Payments 43.1 Payments shall be adjusted for deductions for advance payments, taxes, retention money and any other dues.. The Employer shall pay the Contractor within 30 working days from the date of receipt of correct and verified bills/invoices in complete form by the Finance Section.. If the bill is incomplete it has to be returned within 7 days after receipt. 43.2 If the Employer makes a late payment, the Contractor shall be paid interest on the late payment in the next payment. Interest shall be
42. Payment Certificates
57
calculated from the date by which the payment should have been made up to the date when the late payment is made at the rate of ten percent (10 %) per annum. 43.3 If an amount certified is increased in a later certificate or as a result of an award by the Adjudicator or an Arbitrator, the Contractor shall not be paid interest upon the delayed payment as set out in this clause. 43.4 Unless otherwise stated, all payments and deductions shall be paid or charged in the proportions of currencies comprising the Contract Price. 43.5 Items of the Works for which no rate or price has been entered in shall not be paid for by the Employer and shall be deemed covered by other rates and prices in the Contract. 44. Compensation Events for allowing time extension 44.1 The following shall be Compensation Events allowing for time extension: (a) (b) (c) The Employer does not give access to a part of the Site by the Site Possession Date pursuant to GCC Sub-Clause 21.1. The Employer modifies the Schedule of Other Contractors in a way that affects the work of the Contractor under the Contract. The Project Manager orders a delay or does not issue Drawings, Specifications or instructions required for execution of the Works on time. The Project Manager instructs the Contractor to uncover or to carry out additional tests upon work, which is then found to have no Defects. The Project Manager unreasonably does not approve a subcontract to be let if provided in SCC. The Project Manager gives an instruction for dealing with an unforeseen condition, caused by the Employer, or additional work required for safety or other reasons. Other contractors, public authorities, utilities or the Employer do not work within the dates and other constraints stated in the Contract, and they cause delay.
(d)
(e) (f)
(g)
(h) Other Compensation Events described in the SCC or determined by the Employer and force majeure. Force Majeure means an exceptional event or circumstance: (i) which is beyond a Partys control, (ii) which such Party could not reasonably have provided against before entering into the Contract, (iii) which, having arisen, such Party could not reasonably have avoided or overcome, and (iv) which is not substantially attributable to the other Party. Force Majeure may include, but is not limited to, exceptional events or circumstances of the kind listed below, so long as conditions (i) to (iv) above
58
are satisfied: (i) war, hostilities (whether war be declared or not), invasion, act of foreign Enemies, (ii) rebellion, terrorism, sabotage by persons other than the Contractors Personnel, revolution, insurrection, military or usurped power, or civil war, (iii) riot, commotion, disorder, strike or lockout by persons other than the Contractors Personnel, (iv) munitions of war, explosive materials, ionizing radiation or contamination by radio-activity, except as may be attributable to the Contractors use of such munitions, explosives, radiation or radio-activity, and (v) natural catastrophes such as earthquake, hurricane, typhoon or volcanic activity. However, force majeure shall not include the following; i. rainfall ii. snowfall iii. strikes in other countries iv. non-availability of labourer and materials such as timbers, boulders, sand, and other materials v. difficulty and risky terrain and remoteness of site 44.2 If a Compensation Event would prevent the work being completed before the Intended Completion Date, the Intended Completion Date shall be extended. The Project Manager shall decide whether and by how much the Intended Completion Date shall be extended. 44.3 The Contractor shall not be entitled to compensation to the extent that the Employers interests are adversely affected by the Contractor not having given early warning. 45. Tax 45.1 The prices bid by the contractor shall include all duties, taxes and levies that may be levied in accordance with the laws and regulations in being as of the date 30 days prior to the closing date for submission of bids. 46.1 Where payments are made in currencies other than Ngultrum (NU), the exchange rates used for calculating the amounts to be paid shall be the exchange rates stated in the Contractors Bid. 47.1 If during the contract, there is an increase or decrease in the cost of materials as reflected by the Material Index Numbers published by the National Statistical Bureau (NSB), a corresponding increase or decrease in the payment to the contractor or recoverable from the Contractor shall be effected on the basis of the following formulae, such calculation being done for every successive period of 3 months after the12th month of the Contract duration: Adjustment for variation of material prices:
46. Currencies
47. Price Adjustment
59
V = Wx0.80x0.75 x (M-M0)/M0 where: V = amount of variation for materials payable to/recoverable from the contractor for the period under review; W = value of the work done during the period under review minus (amount of secured advance recovered in the same period + value of works executed under variations for which the variations are paid in the new rate); M0 = Material Index for the month in which the tender was submitted; M = the average value of the above Index Number for the 3 months period under review; 47.2 For the applications of the above formulae, the appropriate Index Numbers published by the National Statistical Bureau shall be adopted. 47.3 To the extent that full compensation for any rise or fall in costs to the contractor is not covered by the provisions of this or other clauses in the contract, the unit rates and prices included in the contract shall be deemed to include amounts to cover the contingency of such other rise or fall in costs. 47.4 Price Adjustment shall apply only for work carried out within the stipulated time or extensions granted by the Procuring Agency and shall not apply to work carried out beyond the stipulated time for reasons attributable to the Contractor.
48. Retention
48.1 The Employer shall retain ten percent (10%) from each payment due to the Contractor the proportion stated in the SCC until Completion of the whole of the Works as retention money. 48.2 On completion of the whole of the Works, the retention money may be substituted by an unconditional bank guarantee issued by a reputable financial institution acceptable to the Employer. In the case of contracts beyond duration of 12 months, substitution of retention money by such a bank guarantee may be allowed on completion of 50% of the value of the contract and duly certified by the Project Manager. The bank guarantee shall be valid until the issue of a No Defects Liability Certificate by the Employer after the end of the Defects Liability Period and subject to the certification by the Project Manager that all defects notified by the Project Manager to the Contractor have been rectified to his satisfaction before the end of this period. If the Contractor fails to remedy any reported defect within the Defect Liability Period, the Employer shall withhold the payment of realize claims from the bank guarantee of an amount which in the opinion of the Employer represents the cost of the defect to be remedied.
60
49. Liquidated Damages
49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day stated in the SCC for each day that the Completion Date is later than the Intended Completion Date. The total amount of liquidated damages shall not exceed the ten percent (10%) of the Initial Contract Price. The Employer may deduct liquidated damages from payments due to the Contractor. Payment of liquidated damages shall not affect the Contractors liabilities. 50.1 The Employer shall make advance payment to the Contractor of the amount stated in the SCC (mobilization and secured advances) by the date stated in the SCC, against provision by the Contractor of an Unconditional Bank Guarantee in a form and by a bank acceptable to the Employer in amounts and currencies equal to the advance payment. The Guarantee shall remain effective until the advance payment has been repaid, but the amount of the Guarantee shall be progressively reduced by the amounts repaid by the Contractor. Interest shall not be charged on the advance payment. 50.2 The secured advances shall be paid to the contractor as specified in SCC on the following conditions: a. The materials shall be in accordance with the specifications and shall not be in excess of the requirements; b. The materials shall be delivered at the site of the works, properly stored and protected against loss, damage or deterioration; c. A declaration shall be given by the contractor passing on the lien on the rights of the materials to the Procuring Agency. d. The amount of the secured advance shall not be more than seventy five percent (75%) of the cost of materials delivered at the site of works which shall be supported by the original invoices/bills from the suppliers. All materials imported from other countries shall be supported by Bhutan Sales Tax Receipts or Customs Clearance. In case of fabrication works off site, secured advance may be paid to the Contractor after site inspection is carried out by the Procuring Agency at the cost of the contractor, submission of proof of payment(work order) and submission of supply order. The secured advance shall be recovered from the interim progress payments in the months in which these materials are used in the works. 50.2 The Contractor is to use the advance payment only to pay for, Plant, Materials and mobilization expenses required specifically for execution of the Contract. 50.3 The advance payment shall be repaid by deducting proportionate amounts from payments otherwise due to the Contractor, following the schedule of completed percentages of the Works on a payment basis. All advances shall be recovered when eighty percent (80%) of the contract is executed. No account shall be taken of the advance payment or its repayment in assessing valuations of work done, Variations, price adjustments, Compensation Events, Bonuses or Liquidated Damages.
50. Advance Payment
51. Securities
51.1 The Performance Security shall be provided to the Employer no later than the date specified in the Letter of Acceptance and shall be issued in an amount specified in the SCC by a bank or surety acceptable to
61
the Employer, and denominated in the types and proportions of the currencies in which the Contract Price is payable. The Performance Security shall be valid until a date 30 days from the date of issue of the Certificate of Completion. 51.2 Following the successful completion of the Contract, the Employer shall return the Performance Security to the Contractor within 14 days of receipt of the Certificate of Completion.
51.3 The Employer shall not make a claim under the Performance Security, except for amounts to which the Employer is entitled under the Contract in the event of: (a) failure by the Contractor to extend the validity of the Performance Security as described in the preceding paragraph, in which event the Employer may claim the full amount of the Performance Security. (b) failure by the Contractor to pay the Employer an amount due, as either agreed by the Contractor or determined under Clause 43 [payments] or Clause 62 [payment upon Termination], within 42 days after this agreement or determination, (c) circumstances which entitle the Employer to terminate the contract under Clause 58 [Termination], irrespective of whether notice of termination has been given.
52. Dayworks
52.1 If applicable, the Dayworks rates in the Contractors Bid shall be used for small additional amounts of work only when the Project Manager has given written instructions in advance for additional work to be paid for in that way. 52.2 All work to be paid for as Dayworks shall be recorded by the Contractor on forms approved by the Project Manager. Each completed form shall be verified and signed by the Project Manager within 2 days of the work being done. 52.3 The Contractor shall be paid for Dayworks subject to obtaining signed Dayworks forms and at the rate quoted for Dayworks.
53. Cost of Repairs
53.1 Loss or damage to the Works or Materials to be incorporated in the Works between the Start Date and the end of the Defects Correction periods shall be remedied by the Contractor at the Contractors cost if the loss or damage arises from the Contractors acts or omissions.
E. Completion of the Contract

54. Completion 54.1 The Contractor shall request the Project Manager to issue a Certificate of Completion of the Works, and the Project Manager shall do so upon deciding that the work is completed. 55.1 The Employer shall take over the Site and the Works and shall issue the completion Certificate within 7 days of taking over. The completion certificate shall include the following mandatory information: i. Name of Contract firm ii. Name of Proprietor iii. CDB Registration No.
55. Taking Over
62
iv. v. vi. vii. 56. Final Account
Trade License No. Contract Amount Year of Completion Award order No. with Date.
56.1 The Contractor shall supply the Project Manager with a detailed account of the total amount that the Contractor considers payable under the Contract before the end of the Defects Liability Period. The Project Manager shall issue a Defects Liability Certificate and certify any final payment that is due to the Contractor within 30 days of receiving the Contractors account if it is correct and complete. If it is not, the Project Manager shall issue within 30 days a schedule that states the scope of the corrections or additions that are necessary. If the Final Account is still unsatisfactory after it has been resubmitted, the Project Manager shall decide on the amount payable to the Contractor and issue a payment certificate. 57.1 If as built Drawings and/or operating and maintenance manuals are required, the Contractor shall supply them by the dates stated in the SCC. 57.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated in the SCC, or they do not receive the Project Managers approval, the Project Manager shall withhold the amount stated in the SCC from payments due to the Contractor.
57. Operating and Maintenance Manuals
58. Termination
58.1 The Employer or the Contractor may terminate the Contract if the other party causes a fundamental breach of the Contract. 58.2 Fundamental breaches of Contract shall include, but shall not be limited to, the following: (a) the Contractor stops work for 30 days when no stoppage of work is shown on the current Program and the stoppage has not been authorized by the Project Manager; the Project Manager instructs the Contractor to delay the progress of the Works, and the instruction is not withdrawn within 30 days; the Employer or the Contractor is made bankrupt or goes into liquidation other than for a reconstruction or amalgamation; The Contractor fails to employ the personnel proposed in the Bid document pursuant to Qualification Information Paragraph 1.5, a payment certified by the Project Manager is not paid by the Employer to the Contractor within 84 days of the date of the Project Managers certificate; the Project Manager gives notice that failure to correct a particular Defect is a fundamental breach of Contract and the Contractor fails to correct it within a reasonable period of time determined by the Project Manager; the Contractor does not maintain a security, which is required; the Contractor subcontracts any or whole of the Works without the approval of the Employer;
(b)
(c) (d) (e)
(f)
(g) (h)
63
(i)
the Contractor has delayed the completion of the Works by the number of days for which the maximum amount of liquidated damages can be paid, as defined in the SCC; and in case of joint venture any or all parties fail to fulfill the contractual obligations.
(k)
58.3 When either party to the Contract gives notice of a breach of Contract to the Project Manager for a cause other than those listed under GCC Sub-Clause 58.2 above, the Project Manager shall decide whether the breach is fundamental or not. 58.4 Notwithstanding the above, the Employer may terminate the Contract for convenience. 58.5 If the Contract is terminated, the Contractor shall stop work immediately, make the Site safe and secure, and leave the Site as soon as reasonably possible. 59. Corrupt or Fraudulent Practices 59.1 If the Employer determines that the Contractor has engaged in corrupt, fraudulent, collusive, coercive or obstructive practices in competing for or in executing the Contract then the Employer may, after giving 14 days notice to the Contractor, terminate the Contractor's employment under the Contract and expel him from the Site, and the provisions of GCC Sub-Clause 59.5 shall apply. 59.2 Should any employee of the Contractor be determined to have engaged in corrupt, fraudulent, collusive, coercive or obstructive practice during the execution of the Works, then that employee shall be removed in accordance with GCC Sub-Clause 10.2 59.3 For the purposes of this Sub-Clause: (a) corrupt practice is the offering, giving, receiving or soliciting, directly or indirectly, of anything of value3 to influence improperly the actions of another party; fraudulent practice is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation; collusive practice is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party; coercive practice is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party; obstructive practice is (i) deliberately destroying, falsifying, altering or concealing of evidence material to the investigation or making false statements to investigators in order materially to impede
(b)
(c)
(d)
(e)
64
any investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or (ii) acts intended materially to impede the exercise of the inspection and audit rights of the Employer and/or any other relevant RGoB agency provided for under GCC Clause 23.
60. Payment upon Termination
60.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the Project Manager shall issue a certificate for the value of the work done and Materials ordered less advance payments received up to the date of the issue of the certificate and less the percentage to apply to the value of work not completed, as indicated in the SCC. Additional Liquidated Damages shall not apply. If the total amount due to the Employer exceeds any payment due to the Contractor, the difference shall be a debt payable by the Contractor to the Employer. 60.2 If the Contract is terminated for the Employers convenience or because of a fundamental breach of Contract by the Employer, the Project Manager shall issue a certificate for the value of the work done, Materials ordered, the reasonable cost of removal of Equipment, repatriation of the Contractors personnel employed solely on the Works, and the Contractors costs of protecting and securing the Works, and less advance payments received up to the date of the certificate.
61. Property
61.1 If the contract is terminated by the Employer because of the contractors default, then, the contractor shall not be allowed to remove any materials on the Site, Plant, and Temporary Works until the matter is amicably resolved. 62.1 If the Contract is frustrated by the outbreak of war or by any other event entirely outside the control of either the Employer or the Contractor, the Project Manager shall certify that the Contract has been frustrated. The Contractor shall make the Site safe and stop work as quickly as possible after receiving this certificate and shall be paid for all work carried out before receiving it and for any work carried out afterwards to which a commitment was made.
62. Release from Performance
Section VI: Special Conditions of Contract
65
Section VI. Special Conditions of Contract
A. General GCC 1.1 (o) GCC 1.1 (r) GCC 1.1 (v) GCC 1.1 (y) GCC 1.1 (bb) GCC 1.1 (ff) GCC 2.2 GCC 2.3 (9) GCC 3.1 The Employer is [Dzongdag, Dzongkhag Administration, Trashigang]. The Intended Completion Date for the whole of the Works shall be [12months] The Project Manager is [District Engineer, Dzongkhag Engineering Section, Trashigang]. The Site is located at [Radhi Geog] and is defined in Drawings Nos. numbers] The Start Date shall be [After the 10th day of Issuance of Work Order]. The Works consist of:{ Construction of main building, site development works,, Excavation over areas, improvement of approach road, etc.]. Sectional Completions are: [NA] The following documents also form part of the Contract: None The language of the contract is [English]. The law that applies to the Contract is the law of the Kingdom of Bhutan. GCC 9.1 GCC 10.1 Schedule of other contractors: [NA] Key Personnel: [insert Schedule of Key The amount to be deducted for the key personnel not employed by the contractor for each personnel is Nu. [insert monthly salary of the personnel] S.# I Key Personnel Project Engineer Qualification Degree/Diploma engineering in civil Amount deduction( NU ) 25,000/[insert
Tier II Project Manager Degree/Diploma in civil engg or any other related field 15000/-
Tierlll
Site supervisor
VTI Graduate
5000/-
Section VII: Specifications and Performance Requirements
66
GCC 14.1
The minimum insurance amounts and deductibles shall be: (a) loss of or damage to the Works, Plant, Materials, etc. related to contract to be built into the works: [within the jurisdiction of the contractor].
GCC 15.1
Queries. [list if appropriate]
GCC 21.1 GCC 25.2 GCC 25.3
The Site Possession Date(s) shall be: [At Radhi geog after the 10th day of issuance of work order) Fees and types of reimbursable expenses to be paid to the Adjudicator: [NA]. [For smaller contracts, the institution is usually from Bhutan. For contracts that are awarded to international contractors it is recommended that the arbitration procedure of an international institution be used] Institution whose arbitration procedures shall be used: For Contracts with Bhutanese Contractors Construction Development Board (CDB) or other Independent Agency: GCC Sub-Clause 24.3All disputes arising in connection with the present Contract shall be for finally resolved by arbitration in accordance with the rules and procedures of the CDB or any other independent agency that has been appropriately mandated at the time of submission of the dispute through its National Arbitration Committee. The arbitration award shall be final on the parties who shall be deemed to have accepted to carry out the resulting award without delay and to have waived their right to any form of appeal insofar as such waiver can validly be made. For Contracts with International Contractors [one institution from among those listed below; insert the corresponding wording] United Nations Commission on International Trade Law (UNCITRAL) Arbitration Rules: GCC Sub-Clause 25.3Any dispute, controversy or claim arising out of or relating to this Contract, or breach, termination or invalidity thereof, shall be settled by arbitration in accordance with the UNCITRAL Arbitration Rules as at present in force. or Rules of Conciliation and Arbitration of the International Chamber of Commerce (ICC): GCC Sub-Clause 25.3All disputes arising in connection with the present Contract shall be finally settled under the Rules of Conciliation and Arbitration of
67
the International Chamber of Commerce by one or more arbitrators appointed in accordance with the said Rules. or Rules of the Arbitration Institute of the Stockholm Chamber of Commerce: GCC Sub-Clause 25.3Any dispute, controversy or claim arising out of or in connection with this Contract, or the breach, termination or invalidity thereof, shall be settled by arbitration in accordance with the Rules of the Arbitration Institute of the Stockholm Chamber of Commerce. or Rules of the London Court of International Arbitration: GCC Sub-Clause 25.3Any dispute arising out of or in connection with this Contract, including any question regarding its existence, validity or termination shall be referred to and finally resolved by arbitration under the Rules of the London Court of International Arbitration, which rules are deemed to be incorporated by reference to this clause. The place of arbitration shall be: [Insert city and country] GCC 26.1 Appointing Authority for the Adjudicator: [insert name of Authority]. B. Time Control GCC 27.1 The Contractor shall submit for approval a Program for the Works within [15] days from the date of the Letter of Acceptance. The Program shall include, but not be limited to, the following elements under the conditions stipulated:
(a) Quality Assurance Plan (QAP)

The Quality Assurance Plan shall specify the work methodology, quality control tests and intervals for such tests in accordance with the work specifications for each item of the Works. If in the opinion of the Project Manager the QAP submitted by the Contractor does not fully represent the spirit of the General Conditions of Contract or the Specifications he may seek further clarification from the Contractor before his approval. The Contractor shall strictly follow the QAP in the execution of the Works. If the Contractor does not comply with the QAP, he shall not be allowed to proceed further with the Works. Details of all procedures and compliance documents shall be submitted to the Project Manager for information before each execution stage is commenced. Compliance with the quality assurance system shall not relieve the Contractor of any of his duties, obligations or responsibilities under the contract. The period between Program updates is [90] days. The amount to be withheld for late submission of an updated Program is [Nu.5000/-]. C. Quality Control
GCC 27.3
68
GCC 35.1
The Defects Liability Period is: [365] days.
D. Cost Control GCC 44.1 (l) GCC 45.1 GCC 47.1 GCC 48.1 GCC 49.1 Other Compensation Events are: none In case of certain Tax exemptions, such as in foreign assistance projects, this specific exemption(s) should be clearly specified in this clause. The Contract [is not] subject to price adjustment in accordance with GCC Clause 47. The proportion of payments retained is: [10% of the contract price] The liquidated damages for the whole of the Works are [0.05%] per day. The maximum amount of liquidated damages for the whole of the Works is [10%] of the final Contract Price. The Mobilization Advance Payment shall be ten percent (10%) of the Contract Price and shall be paid to the Contractor no later than 30 days after receipt by the Employer of an acceptable Advance Payment Guarantee. The secured advance is [75%] The Performance Security amount is [it shall be ten percent (10%) of the Contract Price, denominated in the types and proportions of the currencies in which the Contract Price is payable, or in a freely convertible currency acceptable to the Employer]. E. Finishing the Contract GCC 57.1 GCC 57.2 The date by which operating and maintenance manuals are required is [NA]. The amount to be withheld for failing to produce as built drawings and/or operating and maintenance manuals by the date required in GCC Sub-Clause 57.1, or failing to obtain the Project Managers approval of them by the said date, is [Nu.10000/-]. The maximum number of days is: [200 days]. The percentage to apply to the value of the work not completed, representing the Employers additional cost for completing the Works, is [20%] The contractor should use PCAL ( Penden Cement Authority Limited) and Lhaki Cement for all cement works in the construction which should be lifted from the nearest PCAL/Lhaki Sales Depot ( i.e Samdrupjongkhar). The contractor should arrange and pay for the transportation and make direct payment to PCAL/Lhaki Cement at the price notified to the public, including the taxes, which may change from time to time. The copy of invoice should be submitted to the client for record.
GCC 50.1
GCC 50.2 GCC 51.1
GCC 58.2 (i) GCC 60.1 Additional clause based on the circular No. MoF/Central Procurement/ 2010/1246 dated 15th Nov. 2010 and Circular no. MoF/ Central
69
Procurement/ 2010/1948 dated 19th Jan. 2011
70
Section VII Specifications and Performance Requirements
71
Technical Specification
Scope of Work
The Scope of work under this contract is to execute the work of Re-Location of Radhi Geog Office, including other works as mentioned in the different upcoming sections of this report hereafter.
Site Acquaintance
The Contractor shall be deemed to have made himself fully acquainted with the full nature of the work, the location and character of the site and means of access to the site, including any traffic restrictions imposed.
Specifications
The work shall be executed in accordance with the technical specifications of the SPBD , the drawings, the Bill of Quantities and the instructions issued by the Client from time to time. Wherever these specifications are found wanting in anyway, the latest edition of standard specification as approved by the Client shall be followed.
Reference to Bureau of Indian Standards Codes and Other Codes

The Standard Specifications and Codes of Practices explicitly referred to in these Specifications or other related standard codes etc. shall be of latest editions, current at the time of tendering including all amendments published before that date.
Dimensions and Levels

All dimensions and levels shown on the Drawings shall be verified by the Contractor on the site and he will be laid responsible for the accuracy and maintenance of all dimensions and levels. Figured dimensions are in all cases to be accepted and no dimensions shall be scaled. Large scale details shall take precedence over small scale drawings. In case of discrepancy the Contractor shall ask for clarifications from the Engineer before proceeding with the work.
Notice of operation
The Contractor shall not carry out important operation without the consent in writing of the Client.
Works program
The Contractor shall submit to the Client before commencement of the work, for his approval, a detailed program in the form of a bar chart/Microsoft project etc. The submission and approval of such program shall not relieve the Contractor of any of his
72
duties or responsibilities under the Contract.
Time Schedule
The Contractor shall follow the project master schedule and detailed activity schedule of the Client. The contactor may submit minor changes on schedule to the Clients for approval whenever necessary.
Issue of Drawings
The Contractor will receive free of cost one complete set of all drawings necessary to complete the Work and is to include in his Tender for any additional copies of drawings required by him. One copy of each of the drawings shall be retained at the site.
Compliance
All workmanship, materials and tests (where required) shall comply with the appropriate Indian or American Standards as specified or approved and be in accordance with the drawings all to the satisfaction of the Client/Engineer.
Supply of Materials
i) All construction materials such as cement, steel for reinforcement, fine and coarse aggregates, bricks, doors and windows, glazing, water supply and sanitary pipes and all other materials as may be required for completion of the works in all respect shall be supplied by the Contractor and cost of supply of the same shall be included in the quoted rates. The Contractor shall supply certificates of compliance with specified Indian Standards for all materials supplied for the works. Manufacturers catalogues and samples of materials proposed for procurement and to be used in the works shall be submitted to the Client for approval, before procurement. Materials procured without specific approval of the Client shall not be allowed to be used in the works. The Contractors quoted rate shall include but not limited to: a) Preparation and submission of shop drawings wherever necessary, calculation sheets, schedule of materials, and providing catalogues about, and samples of materials, and obtaining approval from the Client. Transporting to the Site, including loading and unloading. Providing certificates of compliance with required relevant standards, as specified. Storing and protecting at the Site.
ii)
iii) iv)
b) c) d)
73
Ordering Materials
The Contractor is entirely responsible for assessing the quantities of materials to be ordered for using these in permanent works.
Material Quality
The Contractor should note that the qualities of all materials used on site shall be scrutinized, monitored and checked by the Client. All materials used have to fulfill the requirements and specifications given in the drawings and in the relevant code of practice. If the Contractor is asked to supply certificate of origin of the supplied and used materials, he has to do so within one week.
Safety Measures and Penalty

If any laborers, worker and personnel are found on the construction site without the proper safety equipment (safety helmets, safety belts etc.), the Contractor will be subjected to penalty of Ngultrum 200.00 for each case and the same shall be deducted from his running bill. The Contractor is not allowed to recover this fine from his workers. He has to bear the fine by himself. The proof of a picture or witness that workers did not use the proper safety equipment, will directly lead to the fact that the Contractor has to pay the penalty. The Contractor agrees by signing the contract.
Equipment and Facilities

The Contractor shall provide and operate equipment and facilities to load, offload, shift, move, transport, stack and place all types of construction materials at the site as well as at the Contractors yard.
Work Site Register (Site Order Book)

The Contractor shall keep a Work Site Register (Site Order Book) at the Site in which all the remarks, instructions, decisions of the Client and the essential details of the work shall be recorded. The Contractor shall keep the records of all daily information of the works in this register as required by the Client. It shall be readily available in the office for inspection.
Area for the Contractor

i) ii) The Contractor shall be allocated an area for his equipment, materials and site offices within the site area. The Contractor shall maintain a proper furnished office, which will include but not necessarily limited to lock up drawers for construction drawings, filling cabinets, large sized soft board panels etc., with toilet facilities in the allocated area at the site for his own use as well as for use of the Client and his representatives. These shall be provided by the Contractor at no extra cost.
74
Method of Site Installation & Measurement

Method of Measurement Description
The descriptions identify the work covered by the respective items, but the exact nature and extent of the work is to be ascertained from the Drawings, Specifications and Conditions of Contact, as the case may be, read in conjunction with the Bills of Quantities.
Quantities
The quantities shall be computed net using dimensions from the drawing, unless directed otherwise by the Client. No allowance shall be made for bulking, shrinkage or waste. No other type, terms or regulation for computing the quantities will be used and accepted. For any kind of work and item, the net dimension will be used for computing the quantities. Quantities may be rounded up or down where appropriate. Fractional quantities are not generally necessary and should not be given to more than two places of decimals.
Unit of measurement
The following units of measurement and abbreviations shall be used. Unit
Millimetre Metre Square millimetre Square metre Hectare Cubic metre Kilogramme Tonne Sum Number Hour Week
Abbreviation
mm m mm2 m2 ha m3 kg t sum no. hr wk (7 days)
Site Installation
(Facilities, tools, plant, equipment and so forth)
General Terms & Conditions

For all items and descriptions, the relevant and enclosed drawings are an integral part of this bill of quantities. The site installations plan has to be implemented by the Contractor. Any change to the installation plan and to the contract documents by the Contractor has to be approved by the Client or his designated representative. In addition, all terms and
75
conditions of contract have to be fulfilled.
Site Infrastructure
This includes the infrastructure at the construction site, access roads, Contractor's yard, construction site, laborers camp and so forth. All necessary accommodations, stores, workshops, etc. required for proper execution of the works shall be provided, built, maintained and removed by the Contractor at his own costs and within the working time program. The following points are important and to be fulfilled by the Contractor: Safety Measures All necessary safety measures and efforts to avoid accidents and damages to the property shall be strictly maintained at site. Labor Camps Labor camp with sufficient and maintained sanitary facilities, sufficient drinking water and sufficient supply of electric power, if any, shall be provided and installed at site. Sufficient drinking water has also to be made available at the construction site and at the labor camp. Waste Management A proper waste management at site and labor camp shall be maintained. Material Storage Construction materials to be deposited and stored well under shed constructions to avoid quality drops and loss.
Temporary Drainage System

A temporary drainage system has to be provided at the site. The Contractor shall build no drainage and other infrastructure without prior approval by the Client. The Client shall inspect the Contractor's site infrastructure and give instructions. These instructions are binding and shall be strictly implemented by the Contractor.
Site Water Supply and Electricity

The Contractor shall make his own connections for water and electric supply and energy, if any, whatsoever and pay for it.
Communication Facilities
The Contractor cannot use the infrastructure like telephone, fax, photocopies, etc. from the Client. The Contractor has to set up his own equipment.
76
Site Clearances
Clearance of the site shall be done according to the instructions of the Client. Clearance has to be carried out during construction period and at the end of every phase of the phased construction tasks. If the Client finds, that additional clearance has to be done during construction works, the Contractor has to do additional part clearances. After completion of the works the Contractor shall clear away and remove from the site all tools and plant, surplus materials, rubbish, garbage, temporary constructions, and temporary work of every kind and leave the whole site clean and to satisfaction of the Client. The site area of the camp, storage area, access road and so forth shall be rebuilt and brought into the same shape, state and condition as before starting the work.
Disposal of Material
The Contractor is not allowed to dispose anything into the river/stream in all range of construction site. The Contractor will be fined for doing so. Removal of surplus material needs prior approval from the Client.
Material & Protection Tools & Plant

The Contractor shall build sufficient shelter buildings so that all materials can be stored without being exposed to the rain and hot sun. All the construction materials, particularly cement and the steel has to be protected. The crushed stones and gravel as aggregate for the concrete have to be cleaned and washed. The contactor has to secure the site installation place with an adequate fence and security system. The Contractor shall supply and provide all materials, plants, equipment, spare parts whatsoever to execute the works in accordance with the contract and all descriptions in the bill of quantities. The Contractor has to provide sufficient spare parts and equipment, that the work can be executed without delay. The tools, materials and plants to erect all temporary building and scaffolding have to be on site. Tools, equipment and plant have to be provided in sufficient numbers and in good working condition. The Contractor is responsible for the maintenance. The Client reserves the right to stop on-going work in case materials, tools and plants are not meeting the requirement and/or are in unsafe condition. The concrete shall be made by using a concrete mixing plant for the construction any structures. The concrete has to be made by using concrete vibrators. Spare immersion needles in the correct diameters have to be available at all times. All concrete has to be compacted by mechanical vibrations. As the natural coarse aggregate/coarse gravel has to be washed after crushing sufficient water has to be available.
Miscellaneous
It is understood that all the items listed and explained above have to be included in the site installation cost. By signing the contract, the Contractor confirms that all efforts and costs to fulfill the task are included in his rates. He agrees not to ask for additional payment.
77
General Conditions & Site Clearance

Drawings
The relevant drawings are an integral part of these tender documents. The Contractor has to study all drawings in detail. By submitting the tender, the Contractor is declaring that he has understood the drawings and all the works involved and is prepared to complete all construction works in a competent manner. Only the highest degree of accuracy and quality will be accepted.
BOQ
It is understood that, for the complete bills of quantities, the supply, providing, transportation, loading and offloading, handling, and all efforts and required materials have to be included in the rate.
Earthwork & Rock Cutting

Scope of Work
i) The specifications described herein cover the all types of excavation works and backfilling for all relevant tasks & similar works and shall include all labor, materials, plant, and equipment necessary to carry out the excavation in all materials, the transportation and stockpiling or disposal of all excavated materials into stockpiles or disposal areas including all leads and lifts as shown on the drawings or as approved by the Client. Excavation shall be made to the lines, grades and dimensions shown on the drawings or as otherwise directed by the Client. The Contractor shall maintain the excavated slopes, drainage, and trenches and maintain proper road gradient (1 to 8% and 9-10% in exceptional cases) as required by the Client. Where, in the opinion of the Client, clearing is necessary, the area of surface excavation shall be cleared of all trees, bushes; rubbish and other matter and the materials removed shall be burnt or otherwise disposed off as directed by the Client. When the Contractor for his own convenience requires additional excavation outside the lines and grades shown on the drawings, such additional excavation shall be required to be backfilled with acceptable material and compacted by the Contractor in a manner satisfactory to the Client. The Contractor shall submit his plans for such proposed work in writing for Clients acceptance prior to the commencement of the Work. When necessary, or when requested by the Client, the Contractor shall remove mud and slush resulting from heavy rains or flooding of the sites in order to ensure the
ii) iii)
iv)
v)
vi)
78
safe and effective performance of the Work. vii) At all times during construction, the Contractor shall adopt excavation procedures such that at no time shall the stability of any slope be impaired. viii) The approval given by the Client to the Contractors methods and equipment shall not relieve the Contractor of his full responsibility for a proper and safe execution of excavations, or of liability for injuries to, or death of persons, or any obligations under this Contract. ix) The Contractor shall comply with all safety procedures and requirements. x) Seepage water from springs or rainwater shall be suitably collected and drained away by gravity, wherever it is possible to do so. Where, however, drainage by gravity is not feasible, pumping could be resorted to. xi) The Contractor shall install an adequate illumination system on the work sites.
Submittals
i) ii) To enable the Client to verify all necessary setting out and elevations carried out by the Contractor, the latter shall notify the Client in writing, his intentions to start excavation. The Client reserves the right to require any additional information deemed necessary to be included in the submitted documents.
Site Familiarity
By submitting the tender documents (bills of quantities with the rates) the Contractor confirms that he will not ask for any increase in payment for any reason whatsoever. He also confirms to be fully aware of the topographical soil conditions. He agrees not to ask for additional payments due to changed topographical soil conditions.
Standards
The methods and practices for all types of excavation shall conform to the latest editions of the following Indian Standards or, where not covered by these Standards, to the equivalent International Standards subject to the approval of the Client: IS: 1200 IS: 2720 IS: 3764 IS: 4081 IS: 9759 Methods of measurement of building and civil engineering work: Part 1 Earthwork. Methods of test for soils. Excavation work - code of safety. Safety code for blasting and related drilling operations. Guidelines for de-watering during construction. Indian Explosives Act 1940, as updated.
Terminology Soil
79
The word "soil" in this contest refers to all type of soil, earth, rock, stone, sand, boulders, gneiss, clay, gravels, mica schist and so on. No additional payment will be granted and made for any kind of rock cutting or hard rock blasting whatsoever unless otherwise stated in the BOQ. There might be areas, where blasting is prohibited. In such cases suitable method of blasting should be followed.
Classification of Excavation Clearing

i)
ii)
Clearing shall consist of cutting and disposing of all trees, stumps, roots, rubbish, bushes, any other vegetation and existing structures, foundations of structures, fences or any other objectionable materials. All flammable material resulting from clearing shall be either burnt or disposed of by the Contractor in a manner acceptable to the Client. The Contractor shall be responsible for taking all safety measures required for burning of the materials, and he shall be responsible for any damage done by fire resulting from his work. The fire shall, at no time be left unattended, until it has been fully extinguished. The Contractor shall have suitable equipment and supplies for fighting fire. None of the disposed material shall be piled in stream of river or in a location, where in the opinion of Client it is liable to be washed away by floods.
Excavation in Soil
i) This group shall include all overburden dry or wet restricted to materials such as silt, earth, clay, sand, gravel, soft morus, soft and hard rock of any shape and size with or without blasting. This shall also include removal of all material wet or dry deposited during the monsoon over the portion excavated prior to monsoon. Stripping consists of removing all or part of the organic topsoil in the areas and to the depth as indicated on the construction Drawings or as directed by the Client. Loose excavation means general excavation of material such as organic topsoil, clay, silt, sand, gravel, and boulders of up to 0.75 m3 in volume and soft or disintegrated rock, which can be removed by earth moving equipment without ripping or blasting. Stripping and loose excavation shall be accomplished by proper excavation and hauling equipment suitable for the work, which allows for an efficient work progress adopted to the soil conditions encountered.
ii) iii)
iv)
Excavation and Material Disposal

The rate for the excavation shall also include the disposal of the materials within the necessary lead including the excavation works which may be required by the side, in or under the river. The excavation shall be paid as solid volume.
Excavation and Storage
80
Excavation and storing of the materials close to the abutments. These materials shall be used as backfilling around and behind foundation.
Backfilling
Handling, loading, offloading, transportation, watering, compaction and all necessary work has to be included in the rate. The volume of backfilling materials is calculated as solid volume. No additional payment will be made to complete the task. Further details on backfilling are as given below:
General Conditions
The Contractor shall place and compact backfill to the specified type of the lines, grades and dimensions in the locations shown on the Construction Drawings, behind structures, in over excavation, or where directed by the Client. Dewatering is imperative if there is water before backfilling work commences. ii) Material to be used as backfill shall be approved by the Client, and shall be, as far as possible, obtained from required excavation for Permanent or Temporary Works. iii) The distribution and gradation of backfill material shall be such that the finished backfill is free from lenses, pockets, streaks or layers of material differing substantially in texture or gradation from the surrounding material. Backfill material shall include no organic matter, and the Client reserves the right to reject entire loads of material that contain unacceptable percentages of organic matter, and which cannot be satisfactorily removed. iv) The traffic over the backfill shall be adequately controlled to avoid rutting or cutting the placed backfill. Each load of material shall be placed in such a way as to achieve an even distribution of material. The operation of trucks and heavy equipment shall be restricted near buildings, walls, piers or other facilities to avoid damage to any Permanent Works. v) Any material that is objectionable or inadequate shall be removed by the Contractor at his own expense. If the compacted surface of any layer of material is determined to be too smooth to bond properly with the subsequent layer it shall be loosened by harrowing, or by any other method approved by the Client, before the subsequent layer is placed thereon. vi) Backfilling adjacent to concrete structures 1 m and over in height, shall not commence before 7 days from the time the concrete has been cast. Prior to backfilling, forms shall be removed and the areas cleaned of trash and debris. All Works to be covered by backfill shall be inspected and approved by the Client prior to start of backfilling. Backfill shall be placed in proper sequences so that no substantial differential earth pressures occur on footings, pipes, or other structures. A substantial differential earth pressures is deemed to occur if backfill on one side of an object exceeds the other side by more than one layer difference, unless calculations are done to show that a higher differential pressure is acceptable. vii) Backfilling operation shall not be performed with frozen materials & lumps and at low temperatures if the material will affect adversely the Works. i)
81
viii) The Contractor shall maintain and protect the finished backfill in satisfactory conditions at all times until completion and acceptance of the Works. After backfilling operations have been finished and prior to finish grading, the Contractor shall slope the surfaces with at least a 0.5% grade to prevent ponding of water.
Backfill Materials
Selected backfill from excavation: i) ii) iii) Selected backfill from excavation shall consist of specified or approved gradation of earth and/or rock, Selected backfill from excavation shall be compacted to at least 97% Standard Proctor in accordance with IS: 2720, The moisture content prior and during compaction shall be near the optimum moisture content distributed evenly throughout each layer of material.
Measurement and Payments

i) Measurements for surface excavation shall be made by volume in cubic meters, of material excavated, as measured in place from the surface of the natural ground or the surface exposed by previous excavation or clearing, to the lines and grades shown on the drawings, or to rock or as required by the Client. The elevation of the natural ground or surface exposed by previous excavation shall be established and agreed by the Contractor and Client before starting excavation of any section of the work by actual survey of the area. The item of excavation includes both clearing and backfill
ii)
iii)
Exclusions
No extra measurement or payment shall be made for the following: a. Over excavation beyond the excavation lines shown on the drawings, removal of material or backfilling with concrete or acceptable material and compaction where and when as required by the Client, Treatment of rain cuts, gullies and holes left by removal of boulders by properly packing with excavated rock spoil, Methods adopted for specially controlled excavation at foundation level or near the faces where plain surfaces are required, Replacement or repair of concrete or other works damaged by blasting, Working of all rock surfaces of excavation when required by the Client, Additional work of removing materials and backfilling voids with approved material where over-excavation occurs due to Contractors poor working method or negligence,
b. c. d. e. f.
82
g.
Silt/slush deposit, if any, during the course of construction due to rain and floods etc. shall be removed and properly deposited by the Contractor and no extra payment shall be made on this account and deemed to have been included in the item of excavation of Bill of Quantities of bid.
Reinforced Concrete works

Scope of Work i. The Specifications described here under cover all labor, materials, equipment and services related to the concrete work to be carried out by the Contractor under this Contract. ii. The concrete Work shall be performed to the dimensions as shown on the drawings or as otherwise directed by the Client. iii. The approval given by the Client to the Contractors plants and equipment or their operation or of any construction methods shall not relieve the Contractor of his full and sole responsibility for the proper and safe execution of concrete Work or any obligations under this Contract. iv. The rates of the various items and work description have to include all materials, activities and costs required to complete the work. No payment will be made for additional work or cost whatsoever. v. The fact that the work has to be done at, on and in the construction site has to be accounted for in setting the rates. The providing, erecting, use, maintaining and dismantling of necessary platforms, scaffolding and river/stream diversion structures such as coffer dams, sheet piles, guide bunds or related structures have to be included in the rates.
Standards
The concrete materials, production, methods, testing and admixtures shall conform to the latest revisions of the following Indian Standards or, where not covered by these standards, to the equivalent International Standards: IS: 269 IS: 8112 IS: 12269 IS: 383 IS: 456 IS: 457 IS: 516 IS: 875 33 grade ordinary Portland cement. 43 grade ordinary Portland cement. 53 grade ordinary Portland cement. Coarse and fine aggregates from natural sources for aggregates. Code of practice for plain and reinforced concrete. Code of practice for general construction of plain and reinforced concrete for dams and other massive structures. Method of test for strength of concrete. Code of practice for design loads (other than earthquake) for buildings and structures.
83
IS: 1199 IS: 1489 IS: 2386 IS: 2505 IS: 2506 IS: 4082 IS: 7861 IS: 9103 IS: 10262
Methods of sampling and analysis of concrete. Portland Pozzolana cement. Methods of test for aggregates for concrete. Concrete vibrators immersion type general. General requirements for screed board concrete vibrators. Stacking and storage of construction materials and components at site recommendations. Code of practice for extreme weather concreting. Admixtures for concrete. Recommended guidelines for concrete mix design.
In cases of conflict between or among the above standards and the specifications given herein, the decision of the Client should prevail.
Submittals
i) ii) Submittals listed herein are related to the items, which require the consent of the Client and are to be made by the Contractor before the appropriate work proceeds. Within 7 days from the date of issue of the Letter of Acceptance, but before procuring or mobilizing to the site, the Contractor shall submit to the Client, updated and detailed plans and descriptions, consistent with those submitted with his bid and any subsequent amendments and additions agreed to by the Client. Before any concrete work being carried out on the site, the Contractor shall submit to the Client following information: a) Details of any admixture and Cement, which the Contractor proposes to use, name of manufacturers thereof, and information about the chemical names of the principal admixtures, or additives and the likely effect of under or over dosage. Should the Contractor intend to use an accelerator in any concrete work for his own convenience he shall give full details of the type, dosage, influence on construction, and the cost saving involved, b) Details of all surface finishes, treatment of construction joints, and construction techniques which the Contractor proposes to use in order to achieve the required concrete surfaces and allowable tolerances, c) Mode and methodology of concrete curing, d) Sampling and Testing of Materials, listing and giving details of equipment for sampling and testing, detailed program for quality control of concrete work, and qualification and experience of the proposed controlling personnel. At least 7 days in advance of any permanent concrete work at Site, or as instructed by the Client prior to procuring or dispatching to the Site of the particular item of work to which the submittal relates, the Contractor shall submit to the Client, the following: a) Details of curing compounds, Notification of the source, analysis, method of delivery, and storage of water for concrete manufacture, Details of the material for formwork, and for shoring and re-shoring. Before commencement of the
iii)
iv)
84
concrete placement the Contractor shall prepare a checklist regarding all preparations for the specified work such as foundations, cleaning, formwork, reinforcement, embedding, and submit this list to the Client, who after his satisfaction about the work preparations will permit the Contractor in writing to commence concrete placement. During the performance of the concrete work, the Contractor shall maintain concrete pouring records where he shall record the construction procedures related to concreting. This diary shall be made available to the Client, upon request. The records shall contain at least the following: a) Commencement and termination of concreting of various parts of the structures, b) Quantities and quality of aggregates and cement provided and the storage from which they were drawn, c) Personnel employed during various stages of the concreting operation and name of the responsible inspector or foreman, d) Equipment used, e) Outside temperature, f) Directives received from the Client, g) Any special material or procedures employed. v) The Client reserves the right to require any additional information deemed necessary to be included in the submitted documents.
Constituents of Concrete General

i. ii. Concrete shall be composed of cement, fine aggregate, coarse aggregate, water and permitted admixtures, as specified herein and as required by the Client. Concrete and concrete constituents and all materials and operations relating to concrete shall meet the requirements of the Indian Standards Code of Practice for Plain and Reinforced Concrete IS: 456, and as required by the Client. Concrete constituents shall be batched and mixed at site using suitable equipment to determine and control accurately the amount of each ingredient entering the mix. The amount of each ingredient shall be batched correctly with sufficient accuracy to obtain concrete of the quality specified in these specifications. The use of a water reducing admixture to improve workability without reducing the strength or durability of the mix will be considered by the Client. If acceptable to the Client, it shall be used in strict conformance with manufacturers instructions and will be supplied by the Contractor at no additional cost. Air content will be determined in accordance with IS: 9103. No other admixtures shall be permitted without written acceptance of the Client. Wherever required, from the point of view of the Client, the Contractor shall supply and use an accelerator/retarder/plasticizer, whereby the type and dosage shall be
iii.
iv.
v. vi. vii.
85
viii.
subject to the approval of the Client. The moisture content of coarse and fine aggregate shall be checked every day and necessary corrections for water cement ratio shall be made.
Cement
i. Cement shall be ordinary Portland cement or Portland Pozzolana Cement or slag cement or equivalent conforming to the requirements of IS: 269 & IS: 1489 as specified by the Client. All bulk carriers of cement shall be clean and dry prior to filling/loading with cement. All carriers for bagged cement shall be equipped with weatherproof closures on all openings. Cement shall be stored above ground, adequately protected against rain, sun and moisture. Arrangements shall be made such that stocks of approved cement are adequate to meet the program of work at all times. The program shall allow time for testing and approval of each shipment before such cement is incorporated in the works. Cement shall be used in the order of lots in which it is received at site. Cement stored by the Contractor and found unfit for use shall not be allowed to be used and shall be removed from site immediately The bidder shall price his bid on the basis of the following cement contents for various grades of concrete. However, the cement content may change when the mix design is finalized for the specified grade of the concrete but the minimum cement content as per the standard coded should always be maintained for durability consideration.
Grade of Concrete as per IS: 456 M -7.5 M 10 M 15 M 20 M 25 M 30 28th day characteristic strength (MPa) as per IS: 456 7.5 10 15 20 25 30 Preliminary avg. strength of 3 samples (MPa) as per IS: 516 10 13.5 20 26 32 38 Cement conten (kg / m3) 120 150 270 310 400 500
ii.
iii. iv.
v.
vi.
Note that the value 30 in M 30 represents a specified 28th day characteristic strength of 30 MPa for 15 cm cubes as per Indian Standard IS: 456. In order to guarantee this strength the average of 3 samples at 28 days shall have a preliminary minimum strength of 38 MPa as per IS: 516.
Aggregates
86
i. a)
b)
c)
d)
e)
f)
General: Unless otherwise specified concrete aggregates shall conform to the requirements of IS: 456 and IS: 383. They shall be tested in accordance with the provisions of IS: 2386, Aggregates shall be supplied only from sources/quarries approved by the Client. Approval of a source shall not be construed as constituting acceptance of all materials to be taken from that source, The quality of all aggregates used in the work, including processing such as washing, classifying, screening, re-screening, crushing, blending petrography, cleanliness, hardness, shape and surface properties, necessary to meet the required specifications. Crushed stones have to be washed. The particle size distribution should be established through preliminary investigations by the Contractor and getting approved by the Client. Periodic tests shall be used to check the range of variability of sieve curves; variability shall be less than 10 % of the mass for a 2 mm sieve opening and less than 15% of total mass for a sieve opening of 8 m and 16 mm. The sieve curve of the particle size distribution shall lie within the shaded region of the following picture 1. If there are preliminary investigations to determine a sieve curve it is possible to leaf locally the shaded region of Graph1.
[Mass (%) = Percentage passing by weight Vs Sieve Size]
Graph 1: Sieve Distribution ii. a) Fine Aggregates: Sand or fine aggregates shall be used for mortar in stone masonry and as fine aggregates in concrete work,
87
b)
c)
d)
It shall be either natural river sand or manufactured, sand crushed from rock/stones or mixture of both in specified proportions. The sand shall be hard, clean and gritty and of a quality approved by the Client. It shall be free from injurious amount of clay, soft and flaky particles, vegetable or organic matter, loam, mica and other deleterious substances and shall not contain any salts, The fine aggregates shall conform to the requirements of IS: 383. Varying amount of moisture in fine aggregates contributes to lack of uniformity in concrete consistency. The fine aggregates shall therefore have uniform and stable moisture contents. Dry sand shall be preferred. Hence sand stockpiles shall be protected from rainfall, The percentage of deleterious substances in the fine aggregates shall conform to relevant Standards except that the fine aggregates shall contain not more than 0.10 percent by weight of deleterious (reactive) ferrous sulfides. The total percentage of deleterious substances shall not exceed 5 percent of the weight,
Deleterious substance Maximum permissible Limit by weight
Materials finer than IS sieve no.8 Shale Coal and lignite Clay lumps Cinders and clinkers Alkali, mica and coated grain (deleterious)
3% 1% 1% 1% 0.50% 2%
e)
f)
g) h)
i) j)
Fine aggregates having a specific gravity of less than 2.50 are liable to be rejected. Fine aggregates when subjected to a soundness test with a solution of sodium sulphate, after 5 cycles of tests, shall not suffer a loss of weight in excess of 10%, The sand shall be well graded and, when tested by standard sieves, shall conform to the prescribed limits of gradation. The best gradation shall be determined by the Client, after experiments and tests and the Contractor shall follow the same, The sand, as delivered to the batching plant shall have a fineness modulus of 2.6 to 3, For improving workability of pumped concrete mixes, the Contractor may consider a combination of natural and manufactured sand. Proposed proportions shall be submitted for approval of the Client, Maximum amount of material finer than 75 micron shall not exceed 1% by weight, The gradations shown in the following chart are indicative only. (As per IS: 5151959)
Percentage Passing Sieve size IS Natural Sand Manufactured Sand
480 (4.75 mm) 240 (2.36 mm) 120 (1.18 mm)
95 to 100 80 to 95 45 to 80
95 to 100 75 to 90 50 to 70
88
60 (600 micron) 30 (300 micron) 15 (150 micron) 8 (75 micron)
30 to 45 5 to 30 1 to 5 0 to 1
30 to 50 15 to 30 8 to 13 0 to 1
iii a) b)
c) d) e)
f)
g)
h)
Coarse Aggregates: Coarse aggregate shall consist of screened natural gravel or crushed rock and shall conform to the requirements of IS: 383, The term coarse aggregate is used to designate aggregate that is reasonably well graded and ranging in size of particles from 4.75 mm to 20 mm or any size or range of sizes within such limits. The coarse aggregate shall conform to relevant specifications of IS: 515 (for natural and all manufactured aggregate), or IS: 3831970 (for natural aggregate as revised from time to time), Coarse aggregate shall have a loss not more than 30% as determined by Los Angeles Abrasion test as specified in IS: 2386 Part IV, When subject to the sodium sulphate soundness test, coarse aggregate shall not suffer more than 10 percent loss of weight after five cycles, Natural coarse aggregates shall consist of uncoated hard, strong, dense and durable pieces and shall be free from injurious amounts of disintegrated stones, soft flaky or elongated particles, salt, alkali, vegetable matter and other deleterious substances, Coarse aggregate shall be hard, dense, durable, uncoated rock fragments. Rock having absorption greater than 3% or specific gravity less than 2.5 shall not be used. Aggregate delivered to the batching plant shall have a uniform and stable moisture content, Manufactured coarse aggregates shall consist of very large, large, medium, and small aggregates and shall be of hard, strong, dense and durable pieces and shall be free from injurious amounts of soft or flaky particles salt, alkali, and vegetable matter and other deleterious substances (IS: 515), Permissible deleterious substances in manufactured coarse aggregates shall not exceed the following limits:
Deleterious substance Maximum permissible Limit (by weight)
Materials finer than IS sieve no.8 Coal and lignite Clay lumps Total soft, friable elongated or laminated pieces Other deleterious materials.
1% 1% 1% 3% As per note given below
i)
Permissible deleterious substances in natural coarse aggregate: Total of all deleterious substances shall not exceed 5% by weight and the coarse aggregate shall not contain more than 0.3% by weight of deleterious (reactive) ferrous
89
j)
k)
sulphide, The aggregate shall be resistant to chemical or physical change such as cracking, swelling, softening, leeching, or other chemical alteration after its incorporation in concrete. The aggregate should be crushed and the different sizes of the coarse aggregate shall be separated into nominal sizes as follows:
Designation Nominal size range
Small Medium Large Very large
5 mm to 20 mm 20 mm to 40 mm 40 mm to 75 mm 75 mm to 150 mm
l)
m)
Coarse aggregate shall be washed at the aggregate source, however, further washing at the batching plant may be required if the aggregate is found to be unacceptable to the Client, As far as possible, coarse aggregates shall be of regular shape and free of flat or elongated particles. The volumetric coefficient C, which defines the ratio of the total volume of number of particles at random and the volume of spheres having a diameter equal to the greatest dimension of each element, shall be greater than or equal to the following values:
Aggregate Size Ratio
6.7/26.5 mm 26.5/150.0 mm
C = 0.15 C = 0.11
iv.
Aggregate Storage:
The coarse aggregate shall, if possible, be stored in a shed or covered storage and arrangements made for sprinkling of water to ensure wetting of the aggregate, great care shall be taken in screening and stacking of the coarse aggregate so as to avoid intermixture of different grade materials and inclusion of any foreign materials. The stockpile should be built in layers of uniform thickness. A hard base should be provided to prevent contamination from underlying materials in storage areas in continual use. Overlap of different materials should be prevented with suitable walls or by an ample distance between storage piles. Sufficient storage of all grades shall be maintained so as to permit continuous placing of concrete.
Admixtures
i. The Contractor shall furnish suitable plasticizers and chemical admixtures for use in concrete as provided herein. The admixtures shall be of uniform consistency and quality, and shall be maintained at the job site at uniform strength of solution. Admixtures shall be batched separately in liquid form in dispensers capable of measuring at one time the full quantity of each admixture required for each batch. Admixture dispensers shall be constructed and located such that the plant operator
90
ii.
iii. iv.
v. vi.
vii.
can observe the full batch quantity of each admixture in a visual gauge. Each admixture shall be discharged into the batched mixing water so that water is being discharged into the mixer as the admixture is added. Admixture will be accepted on manufacturers certifications. However, the Client reserves the right to require submission of and to perform tests on samples of any admixture either prior to shipment to the job site or after delivery. When requested by the Client, the Contractor shall submit test data by the manufacturer confirming total compliance of the admixture to these specifications. The Contractor shall be responsible for any difficulties arising as a result of the selection and use of admixtures, such as difficulty in concrete placing and delay in concrete finishing and form removal. The Contractor shall be entitled to no additional compensation by reason of such difficulties. Chemical admixtures containing calcium chloride shall not be used in concrete. Accelerating admixtures, wherever required, shall be used after prior approval of the Client. Water reducing, set controlling: a) The Contractor shall use a water reducing, set controlling admixtures in all concrete. The admixture shall conform to IS specification or equivalent standard, b) The amount of water reducing Admixtures used shall be that amount necessary to effect the requirements of Indian Standard specifications or equivalent and as directed by the Client. The Client reserves the right to adjust the quantities of water reducing Admixtures or eliminate its use and the Contractor shall be entitled to no additional compensation for such adjustments. The cost of the admixtures and all costs incidental to their use shall be included in the price bid in the Bill of Quantities for concrete in which the admixture are used.
Water
i. ii. A reliable water supply shall be installed and maintained for washing of aggregates and the manufacture and curing of concrete. Water to be used in washing of aggregates and manufacturing and curing shall conform to the following specifications. Water shall be clean and free from injurious amounts of oil, acids, alkalis, sugar, salt and organic matter and shall conform to IS: 456. Water for manufacturing of concrete shall be approved by the Client.
iii.
Tests during Execution of Works

i. a) b) Concrete: Concrete test cubes shall be prepared, and cured in accordance with IS: 456. The consistency of the proposed mixes will be tested by means of slump test.
91
c) d)
Specimen for slump tests will be taken from each batch of concrete used to make the test cubes. Air content will be determined in accordance with IS: 9103. Samples from the concrete shall be taken either at the batching and mixing plant or the placing point, and shall be cured and tested.
ii. Admixtures: a) b) Admixtures to be used will be tested for their suitability with the cement and materials to be used on the works and under proposed construction conditions. Admixtures will be sampled and tested as set out in IS: 9103.
Measuring and Tolerances

Water, cement, admixtures, fine aggregate and coarse aggregate shall be weighed separately and not cumulatively. The accuracy of the measuring devices shall be maintained so that the indicated measure does not vary by more than 1 percent from true measure throughout their range of use.
Batching and Mixing

i. ii. iii. All aggregates shall be batched by weight. All concrete shall be thoroughly mixed so as to positively ensure uniform distribution of the components throughout the mass during the mixing operations. Mixing shall be continued until there is a uniform distribution of the materials and the mass is uniform in color and consistency. If there is segregation after unloading from the mixer, the concrete shall be remixed. Separation of coarse aggregate from mortar shall be avoided by proper arrangement of the discharge so that the concrete falls vertically and not diagonally into whatever container is to receive it. Should the last fraction of the batch contain an excessive amount of coarse aggregate, this portion shall be retained and mixed with the succeeding batch. Discharge pipes of all water batches shall be of such a size and so arranged that the flow into the mixer is completed within the first 25% of the mixing time and delivered well inside the mixer where it is mixed quickly with the entire batch. On no account shall any addition be made to any component of a concrete batch once that batch has been mixed and discharged form the mixer, whether for the purpose of re-tempering or any other reason, without the prior approval of the Client. The mixers shall not be charged in a manner that some water will enter in advance of cement and aggregate and all materials shall continue to flow in as rapidly as possible. The construction of the mixers shall prevent loss of materials during charging. The mixers shall not be charged beyond their rated capacities and the entire contents of the mixer shall be discharged before recharging.
iv.
v. vi.
vii.
viii.
ix.
92
x.
xi.
xii. xiii.
xiv.
Unless otherwise authorized by Client for mixers of 1m3 capacity or less, the mixing of each batching shall continue for 1.5 to 2 minutes after all materials, except the full amount of water, are in the mixer. For mixers of larger capacity, the minimum mixing time will be increased by 15 seconds for each additional 0.5 m3. The mixing time shall be increased when, in the opinion of Client the charging and mixing operations fail to result in the required uniformity of composition and consistency within the batch and from batch to batch. Mixers shall be rotated at the rate recommended by the manufacturer of the mixer. The arrangement for controlling, measuring and mixing operations shall be such that the operator, or an assistant in communication with the operator, may observe the concrete discharging from the mixer. Each mixer shall be cleaned after each period of continuous operation and shall be maintained in such a condition that the mixing action will not be impaired.
Conveyance
i. Concrete shall be conveyed from mixer to forms as rapidly as practicable by methods, which shall prevent segregation and/or loss of ingredients. In case such separation occurs, concrete shall be remixed before being laid in place. The distance between the mixer and the place of concreting as also the mode of transport of concrete shall be subject to the prior approval of the Client. Concrete shall be deposited in the final position as early as practicable but always before initial set of the concrete starts. There shall be no vertical drop greater than 1.5 m except where equipment satisfactory to the Client is used to confine and control the falling concrete.
ii. iii.
Placing of Concrete General

i. ii. No mortar or concrete shall be placed except in the presence of the Client. Concrete shall be placed only in locations where authorized and no concrete or mortar shall be placed until formwork, installation of reinforcing steel, steel ribs, piping and other embedded parts, preparation of surface and necessary clean up have been done and checked and certified by the Client, as being in conformity with specifications and drawings. Concrete placed without prior knowledge and approval of the Client, may be required to be removed and replaced. Earth foundations on which concrete are to be laid shall be firm dry soil, free from any soft mud or other objectionable material. Whenever concrete is to be placed on earth, a layer of lean concrete shall first be placed before placing concrete of the specified grade. The thickness of such layer of lean concrete shall be as shown on the drawings or as directed by the Client. No concrete shall be placed in running water. Water shall, generally, not be allowed
iii. iv. v.
vi.
93
vii.
viii.
ix.
x. xi. xii. xiii. xiv.
xv.
to flow over freshly poured concrete until final set has been achieved. Immediately, before placing concrete, all such surfaces upon which concrete is to be placed shall be thoroughly cleaned by the use of high velocity air and water jets or sand blasting, steel brooms, picks or other effective means, satisfactory to the Client. Any pool of water from the surface on which concrete is to be placed shall be cleaned to ensure proper bonding of fresh concrete with the rock surface or previously poured concrete surface. The method of disposal of water at the work site shall be subject to the approval of the Client. Sufficient mixing and placing capacity shall be provided so that the work may be kept active and free from cold joints. Formed concrete shall be placed in horizontal layers, avoiding inclined layers and construction joints. To get a monolithic placement, it is important that each layer be shallow enough so that the previous layer is still soft and the two layers are vibrated together. Concrete shall not be allowed or caused to flow horizontally or on slopes in the forms. Concrete placing on slope shall begin at the lower end of the slope and progress upward, thereby increasing compaction of concrete. In order to reduce bleeding, slump shall not be more than necessary to achieve proper placement and consolidation. All care shall be taken to avoid separation of coarse aggregate from the concrete. Obvious groups and clusters of separated coarse aggregates shall not be permitted. They shall be removed before the concrete is placed over them, otherwise they may cause serious imperfections in the finished work. Hence particular attention shall be paid to the tendency for objectionable separation to occur at the points of discharge so that uniformity and homogeneity of concrete in placement and good workmanship is assured. The concrete shall drop vertically into the centre of whatever container receives it. To protect the rods, spacers, and embedded features from damage and to prevent displacement of reinforcement, concrete falling in forms shall be confined in a suitable drop chute.
Preparation for Placing of Concrete

i. All surfaces on which or against which concrete is to be placed, including surfaces of construction joints between successive concrete placement, reinforcing steel and embedded parts, shall be thoroughly cleaned of dirt, mud, debris, grease, oil, dried mortar or grout, laitance, loose particles or other deleterious matter. Surface seepage and other water shall be so controlled, to the satisfaction of the Client, that at no time during the placement or hardening of the concrete will it wash, mix with, or seep into the concrete.
ii.
Concrete Placement
94
i.
ii.
iii. iv.
v.
vi. vii.
viii.
The method and equipment used for placing concrete shall be such that it will permit the delivery of concrete of the required consistency into the Work without objectionable delay, segregation, porosity or loss of workability. All surfaces of forms and metal work, including reinforcement bars, that have become encrusted with dried mortar or grout from concrete previously placed, shall be cleaned of all such matter before the surrounding or adjacent concrete is placed. Concrete shall be placed in lifts as shown on the drawings or as directed by the Client. In reinforced concrete works, which have congested parts, care shall be taken to see that all the bars are properly embedded and that no voids are left. On flat, horizontal surfaces, where a congestion of steel near the forms makes placing difficult, a mortar of the same cement sand ratio as is used in the concrete shall be first deposited to cover the forms. No concrete shall be placed in running water or during rain, high winds, dust storms, excessive heat or cold and similar conditions without prior approval of the Client. In all cases, concrete shall be deposited as nearly as practicable directly in its final position. The maximum time interval between placing successive layers within a lift shall not exceed 30 minutes. However, depending upon job requirements and climatic conditions, the Client can allow an increase of this time interval using appropriate methods of vibration/agitation or the use of retardants. Concrete shall not be piled up in the forms in a manner that causes movement of the unconsolidated concrete, or permits mortar to escape from the coarse aggregate.
Rate of Placing Concrete

i. Concreting shall be done as a continuous operation until the structure or section is completed or until a satisfactory construction joint can be made. The Contractor shall make all arrangements necessary to maintain continuity of concrete placing in any particular pour during meal periods, shift changes, or any other such interruptions. Concrete shall not be placed faster than the placing crew can compact it properly. In placing thin members and columns, precaution shall be taken against a too rapid placement, which may result in movement or failure of the form due to excessive lateral pressure. An interval of at least 24 hours, unless otherwise approved or directed by the Client, shall elapse between the completion of columns and walls and the placing of slabs, beams or girders supported by them. The rate of placing shall be such as to have no objectionable effect on placement of concrete, particularly near the forms and in and around embedded equipment where the rate shall not exceed the limit placed by the Client.
ii. iii.
iv.
Consolidation of Concrete
95
i.
ii. iii. iv.
v.
vi. vii.
viii.
ix.
x.
xi.
xii.
xiii.
Consolidation of newly placed concrete shall ordinarily be done with internal vibrator of an approved design. The equipment for vibration shall have adequate power and shall be of high frequency, rugged and reliable. Operators of vibrators shall be experienced and competent in handling these devices. Ample stand-by-units and parts, as well as, systematic servicing shall be provided. Vibrators shall not be used to cause concrete to move more than a short distance laterally, otherwise fine wet material may run ahead and separate from the coarse aggregate. Inadvertent or unintended re-vibration of concrete may be beneficial provided the concrete become momentarily plastic again during re-vibration. Re-vibration shall be resorted to only after specific instructions are given by the Client. Where vibration is used to full advantage for consolidation of newly placed concrete, no supplementary rodding or other working of the concrete is necessary. Concrete shall be compacted and worked into all corners and angles of forms, obstructions, block-outs, locations with congested reinforcement, and around embedded items. Special care shall be taken to attend to these places with ample, properly applied additional vibration or rodding as the case may be, without permitting the concrete materials to segregate. External, i.e. form vibrators of an approved type shall be used only in inaccessible locations and where it is impracticable to use immersion type vibrators; and only after their use has been specifically authorized by the Client. The form vibrators shall be designed to receive vibrations without losing shape and causing leakage of mortar. The immersion type mechanical vibrators, complying with IS: 2505, electric, air driven or diesel, shall generally be inserted vertically and the vibrating head shall be allowed to penetrate under the action of its own weight. In very shallow concrete, some consolidation can be obtained by using vibrators in horizontal position. Internal vibrators, when used, shall be inserted at regular intervals and vibration, with the vibrator fully into the layer being compacted, shall be continued until an acceptable degree of compaction has been achieved, and by taking care to avoid excessive vibration which may result in the top containing excessive paste and laitance. The entire depth of a new layer of concrete shall be vibrated and ordinarily the vibrators should penetrate the layer below (which has not yet become rigid) for approximately 10 cm to ensure thorough bond between the layers. Under ordinary job conditions, there is little likelihood of damage from direct revibration of lower layer as long as the lower layer is still plastic and not reached its final set. Vibrators shall not, however, be inserted into lower courses that have commenced final set nor shall they be directly applied to or allowed to disturb reinforcement extending into hardened or partially hardened concrete. Vibration shall not be transmitted by means of the embedded steel. Systematic spacing of points of vibrators shall be established to ensure that no
96
xiv.
xv.
xvi.
vii.
viii.
portions of the concrete are missed. It shall be ensured that zones of influence overlap and the concrete is properly consolidated. In compacting the surface of a concrete lift, the coarser particles of the aggregate in the surface shall be embedded while the concrete is being vibrated, but the surface left with the desired degree of roughness. Disturbance of the surface concrete at construction joints during early stage of hardening shall be avoided. Necessary traffic on new concrete shall be on timber walkways constructed so as not to cause injury to the concrete. When smooth surfaces are required, for all surfaces that shall be permanently exposed to the weather and for all surfaces next to embedded metal work around which it is desired to prevent leakage, the adjacent concrete shall be properly vibrated, spaded or tamped. To ensure even and dense surfaces which are free from aggregate pockets, honey combing, or air holes, it may be necessary to supplement internal vibration with hand spading or tamping all along the boundaries of the concrete and around embedded parts, while the concrete is plastic under vibrating action. Equipment and methods for the production, transportation placing, consolidating, curing and finishing of concrete shall be subject to acceptance by Client.
Chipping and Roughening of Concrete Surfaces

i) Surface upon or against which additional concrete is to be placed shall be chipped and roughened to a depth of not greater than 40% of the maximum aggregate size nor greater than 25 mm, whichever is smaller. The roughening shall be performed by chipping, sand blasting or other satisfactory methods and in such manner as not to loosen, crack or shatter any part of the concrete beyond the roughened surface. After being roughened, the surface of the concrete shall be cleaned thoroughly of the loose fragments, dirt and other objectionable substances and shall be sound and hard and in such a condition as to assure good mechanical bond between old and new concrete. Concrete that is not hard, dense and durable shall be removed to the depth required to secure a satisfactory surface.
ii)
iii)
iv)
Finishing of Concrete Finishing of Formed Surfaces

i. Any damage to finished concrete resulting from the action of removing formwork or from any other cause shall be repaired to the satisfaction of the Client. Immediately on removal of the form, the surface shall be examined and all porous honeycombed or defective concrete removed and repaired as specified herein. All imperfections or ridges due to joints in the formwork, shall be removed by light chipping or grinding down if necessary, to produce a smooth surface.
ii.
97
iii. iv. v.
vi.
vii.
When the treatment of a surface has been completed, the surface shall be cured. All patches and mortar filled pits on exposed surfaces shall be neat and have the same color and texture as the adjoining concrete. The finished surfaces of concrete shall be true, sound, smooth and free from fins, offsets, pits, depressions, voids, blemishes and other defective concrete and surface irregularities and shall be in accordance with the requirements for the particular class of finish specified herein or as shown on the drawings. Finishing work shall be done only by skilled workman in the presence of the Client or his mandated representative and shall be performed as soon as possible and within one day after formwork removal. Before final acceptance of the Work, Contractor shall clean all exposed concrete surfaces of all encrustations of cement, mortar or grout, to the satisfaction of the Client. Concrete shall not be considered finished until all required repair work and finishing have been completed.
Finishing of Unformed Surfaces

i) Unformed surfaces shall be finished by one or more methods of screeding, floating and trowelling and working of the surfaces shall be done at the proper time, employing experienced men and shall be just sufficient to produce the desired finish. Screeding: It gives the surface its approximate shape by striking off surplus concrete immediately after completion and shall be accomplished by moving a straight edge or template with a swing motion across wood or metal strips that have been established as guides. Where the surface is curved, a special screed shall be used. Floating: Shortly after the concrete is screeded, the surfaces shall be brought true to form and grade by working it sparingly with a wooden float. If a coarse textured finish is specified or if the surface is to be steel trowelled, a second or final floating shall be performed after some stiffening has occurred and the surface moisture film or shine has disappeared. Trowelling: If a smooth dense finish is desired, floating shall be followed by steel trowelling some time after the moisture film or shine has disappeared from the floated surfaces and when the concrete has hardened sufficiently to prevent fine material and water from being brought up to the surface. Excessive trowelling at an early stage as would tend to produce cracking or result in a surface that is too hard to finish properly shall be avoided. Trowelling shall, therefore, be done at the appropriate time and shall have the surface smooth, even and free of trowel marks and ripples. A fine textured surface that is not slick shall be obtained by trowelling lightly over the surface with a circular motion keeping the trowel flat on the surface of the concrete. Where a hard steel trowelled finish is required, trowelling shall be continued until it no longer produces noticeable compaction and the surface has a glossy appearance, trowelling pressure being increased gradually as the operation progresses.
ii)
iii)
iv)
98
v)
vi)
vii)
viii)
The use of any finishing tool in areas where water has accumulated shall be prohibited. Operation on such areas shall be delayed until the water has been absorbed or has evaporated or has been removed by draining, mopping or other means. All joints and edges on unformed surfaces, that shall be exposed to view, shall be finished with suitable moulding tools with rounded, bevelled or filleted edge, as directed by the Client. Unless the use of other slopes or level surface is indicated on the drawings as directed, narrow surfaces such as top of walls or tunnel portals shall sloped approximately 9 mm per 300 mm of width. Broader surfaces as walls, roadways, platforms and decks shall be sloped approximately 6 mm per 300 mm. Where separate concrete finish for floors or for 2nd stage concreting in gate grooves is specified or directed, the concrete shall be struck off sufficiently below grade to allow for the subsequent placing concrete. The surface of such concrete shall be left rough, by applying air jet or any other means as specified by the Client. As soon as the condition of the base permits and before it has hardened fully, all dirt, laitance and loose aggregate shall be removed from the surface, by means of water jets and wire brooms leaving the coarse aggregate slightly exposed and the surface made suitable for taking further concrete.
Tolerance for Concrete Construction General

i. ii. Permissible surface irregularities for various classes of concrete surface finish as specified above are to be distinguished from tolerances as described herein. Deviations from the established lines, grades and dimensions will be permitted to the extent set forth herein. DoR reserves the right to diminish the tolerances set forth herein if such tolerances impair the structural action or operational function of a structure or portion thereof. Where specific tolerances are not stated in these specifications, or if not shown on the drawings for a structure or portion of a structure, permissible deviations will be interpreted as conforming to the tolerances stated in this Chapter. The Contractor shall be responsible for setting and maintaining concrete forms within the tolerance limits necessary to ensure that the completed work will be within the tolerances specified. Concrete work that exceeds the tolerance limits specified in these specifications or shown on the drawings shall be remedied or removed and replaced at the Contractors expense.
iii.
Tolerances for Concrete Structural Components

Following table shows the different tolerance limits for the concrete structural components.
SN a Description Departure from established alignment Tolerance - 25 mm, + 10 mm
99
Departure from established grade Variation from plumb from the specified batter for lines and surfaces of walls and for arises:
- 25mm, + 10 mm
Exposed in any length of 3.0m Backfilled. in any length of 3.0m In any height < 30 m In a y height 30 m Variation from level or from grades indicated on the drawings for slabs:
10 mm 20 mm 1:1000 but not exceeding 25 mm 1:1000 but not exceeding 75 mm
Exposed in any length of 3.0m Backfilled in any length of 3.0m In any length < 30 m In any length 30 m Variation in cross-sectional dimensions of slabs, walls and simila parts of the structures. Tolerance for placing rei forcing steel Variation from indicated bar spacing Variat on of protective cover
8 mm 15 mm 1:1000 but not exceeding 25 mm 1:1000 but not exceeding 75 mm - 5 mm, +10 mm With member size < 60 mm, -5 mm With member size 60 mm, 10 mm 25 mm, but number of bars per meter is maintained when member size is < 300 mm, 8 mm when member size is 300 mm, -8 mm
e f g h
Defective & Damaged Concrete

Concrete which is damaged from any cause and is not manufactured, placed and compacted in accordance with the scheduled specifications and is found to have lower strength, density etc. than specified, as determined from test samples or core samples, shall be removed and replaced by the Contractor. The Contractor shall seek the approval of the Engineer-Charge for the method and timing of the removal.
Curing & Protection of Concrete Curing with Water

i) Plant and materials required for curing and protection of concrete shall be available at the location of each concrete placement before concrete placement is started and the water used for curing shall meet the requirements set out as specified in this specifications. All concrete shall be protected against damage until final acceptance. Exposed finished surfaces of concrete shall be protected from the direct rays of the sun for at least 72 hours after placement. Fresh exposed concrete shall also be protected from the action of the rains, flowing
ii) iii) iv)
100
v)
vi) vii)
viii)
ix)
x)
xi)
xii) xiii)
water and mechanical injury. Curing water temperature shall not exceed 25C or above the expected average ambient temperature (in the shade) of the 28-day curing period. Note that curing water should not be much cooler than the concrete; otherwise, it may cause cracking from thermal stresses. Average anticipated ambient temperature (in the shade) shall be based on climatic records and forecasts approved by the Client. No fire shall be permitted in direct contact with concrete at any time. Concrete in which Portland cement is used shall be kept continuously wet for not less than 14 days, for normal concrete and 21 days for concrete containing Pozzolana or fly ash, by covering with water saturated materials such as jute bags wet burlaps, or a system of perforated pipes, mechanical sprinklers or porous hole or by any other approved method. Curing period where special cement may be used shall be specified by the Client. Construction joints shall be cured in the same manner as the other concrete and shall also, if practicable, be kept moist until the placing of additional concrete upon the joint or for at least for 72 hours. Horizontal surfaces shall be cured preferably by the use of wet quilts or mats and/or by sprinkling water or by covering with damp sand all of which shall have a satisfactorily supply of the required curing water. If damp sand or quilt is used for curing, it shall later be completely removed. The time of applying damp sand shall be specified by the Client before which curing shall be carried out by other approved methods. The method of keeping formed vertical concrete surface moist shall be by covering with a water saturated material and continuous sprinkling or spraying of water as may be necessary to prevent any portion of the surface from drying during the specified period. The unformed top surface shall be moistened by covering with a water saturated material such as jute bags, or by other effective means as soon as the concrete has hardened sufficiently to prevent damage by water. The water and other methods of curing shall be so handled as not to stain concrete surfaces, which shall be exposed. The actual method of curing adopted shall be subject to the approval of the Client.
Protection of Concrete
i. ii. Care shall be taken not to disturb the steel reinforcement projecting from any placement for at least 24 hours after the completion of such placement. Finished concrete surface shall be protected from stains or abrasion and surface or edges likely to be injured during the construction period shall be kept properly protected by leaving forms in place or erecting protective covering satisfactory to the Client. In case, the curing operations are inadequate or unsatisfactory, the Client shall be entitled to take such steps as he may deem necessary to make good the deficiencies and defects.
iii.
101
iv.
Traffic and other construction operations shall be such as to avoid damage to coatings of curing compound for a period of not less than 28 days after application of the curing compound. Where it is impossible because of construction operations to avoid traffic over surfaces coated with curing compound, the membrane shall be protected by a covering of wooden planks at least 25 mm thick or by other effective means. The protective covering shall not be placed until the sealing membrane is completely dry. Any sealing membrane that is damaged or the peels from concrete surfaces within 28 days after application shall be repaired without delay.
Repair of Concrete
i) Repair of concrete shall be performed by skilled workmen and in the presence of the Client. ii) No repair work shall be carried out until the Client has inspected the location of the proposed repair and accepted the method of repair. iii) The Contractor shall correct all imperfections on the concrete surfaces as necessary to produce surface that shall conform to the required standards. iv) Stains and discolorations of exposed concrete surfaces shall be repaired. The procedure method shall be submitted by the Contractor and is subject to the approval of the Client. v) All materials, procedures and operations used in the repair of concrete shall be subject to approval by the Client. vi) Surfaces of concrete finished against forms shall be smooth and free from projections. Immediately upon the removal of forms and within 24 hours thereof, wherever practicable, all unsightly ridges or fines shall be removed and any local bulging on exposed surfaces shall be removed and remedied by tooling and rubbing. All holes left by the removal of fasteners and tie rods shall, after being reamed with a toothed reamer, be neatly filled with dry pack mortar. vii) All honeycombed, porous, fractured, or otherwise defective concrete and surface concrete in which, in the opinion of the Client, additions are required to bring it to the prescribed lines, shall be removed by chipping concrete. viii) The chipped openings shall be sharp edged and keyed, and shall be filled to the required lines with fresh concrete or as found suitable. Where concrete is used for filling, the chipped openings shall be not less than 100 mm in depth and the fresh concrete shall be reinforced and dowelled to the surface of the openings as directed by the Client. ix) Dry pack mortar shall consist of one part of cement to two parts of sand by volume and just enough water so that the mortar as used sticks together on being moulded into a ball by slight pressure of the hands and does not free water when so pressed but leaves the hands damp. The mortar shall be fresh when placed and any mortar that is not used within 30 minutes, after preparation shall be wasted with all consequences to the Contractor. x) The mortar shall be placed in layers not more than 25 mm thickness after being compacted and each layer shall be thoroughly tamped to the satisfaction of the
102
xi)
Client. Each layer except the last shall be roughened thoroughly to provide effective bond with the succeeding layers. The last or finishing layer shall be smoothened to form a surface continuous with the surrounding concrete. Dry pack mortar shall be used for filling behind reinforcement or for filling holes that extend completely through a concrete section. All patches shall be bonded thoroughly to the surface of the chipped holes and shall be sound and free from shrinkage cracks and shoddy areas.
Concrete Pouring Quantity

The Contractor has to put into account, that there will be continuous concrete pouring in all types of concrete work. The Contractor shall manage all necessary materials, equipment and personnel to fulfill this task.
Measurements & Payments General

The rates have to include all works, materials and efforts necessary to complete the task. No additional payments will be made for further handling, loading, offloading, transport, water keeping, pumps, or any activities and costs. These notes apply to all items, serial no. works, descriptions in the tender documents. This specifications are valid for every item and rate the documents and for any part and any kind of works necessary to construct the bridge. These conditions are an integral part of these tender documents.
Structural Concrete
i. Measurement of each grade of concrete, unless specified otherwise hereafter, shall be made of the volume, in cubic meters, as shown on the drawings or as required or determined by Client. Payment will be made at the Unit Rate in cubic meters for different grades and types of concrete entered in the Bill of Quantities, which shall include, but not be limited to, the following: a.) Excavation, loading, transportation, crushing, screening, washing, blending and storage, b.) Batching, supply of mixing water, mixing, transportation, placing and compacting the concrete, c.) Labour, tools and equipment for cleaning and preparing surfaces prior to concreting, d.) Forming and treatment of construction joints including furnishing and spreading of mortar layers before concrete placing, e.) Surface finishing, f.) Attaining the concrete temperature as specified, and following hot and/or cold weather precautions,
ii.
103
g.) Protection and curing of concrete, h.) Repair of defective concrete, i.) Furnishing samples of materials i.e. cement, coarse and fine aggregates, water, admixtures as also the samples of concrete, mortar and providing assistance for sampling required in connection with the tests to be performed by the Corporation as and when required, j.) Chipping and roughening of concrete surface, k.) All laboratory tests to be performed by the Contractor as stipulated in this specification.
Cement
i) ii) The Unit Rates for various grades of concrete shall include the cost of the cement content specified therein. The cement contents of the original mix (mixes) on which the bid has been priced and the mix (mixes) finalized after trial mix stage may differ. However, no separate payment will be made to the Contractor for such increase or decrease in the cement content.
Admixtures
No separate payment will be made for supplying & adding admixtures to concrete, which shall be the Contractors liability.
Exclusions
No extra measurement or payment will be made for the following: a. Any rounded or beveled edges, fillets, scoring, chamfers, or any deduction made for voids or embedded items, which are either less than 0.10 m3 in volume. No allowance will be made for approved temporary openings, drains, embedded pipes, or recesses created by the Contractor for his own convenience during construction provided they are filled as directed, b. Any defective and wasted concrete, which has to be removed and replaced due to Contractors non-compliance with the Specifications or Clients dissatisfaction. c. Any concrete which the Contractor places or uses for his own installations or for his own convenience. d. Making stockpiles for coarse and fine aggregates. e. Removal and replacement of any concrete placed without the prior knowledge and agreement of the Client. f. Removal and replacement of concrete not manufactured, placed and compacted in accordance with these Specifications, g. Curing compound and all operations involved in its use, h. Forming expansion and contraction joints including making drainage and other
104
i.
holes where such joints occur, Filling of holes left by the removal of concrete samples with the concrete of the same grade.
Formwork Scope of Work

The work under this Chapter shall comprise supply of all labour, plant and material and the performance of all work necessary for the design, fabrication, supply, erection, maintenance and removal of formwork and false work to form concrete structures as shown on the Construction Drawings or as otherwise directed by the Client.
Definitions
i) ii) iii) FORMS or FORMWORK shall mean the moulds into which concrete is placed. FALSE WORK or SHORING shall mean the structural supports and bracings for forms used in any part of the Works. CURVED FORMS shall mean any form not composed of plain surface and limits of curved forms shall not extend beyond the lines of tangency or intersections with flat surfaces.
Standards
The formwork material, design, fabrication, erection, maintenance and removal of formwork shall conform to the latest revisions of the following Indian Standards or, where not covered by these standards, to the equivalent International Standards: IS: 456 Code of practice for plain and reinforced concrete.
Materials
Formwork i) Material used for form sheathing and lining shall be of wood, steel, plywood, or fibre glass. All materials used in formwork construction shall be of adequate strength and quality for their intended purpose. Timber shall be sound, straight, free from warp, decay and loose knots and shall be dressed smooth. Except as expressly approved by the Client, all Timber brought to the Site for use as forms, shoring or bracing shall be new material. Plywood for use as form shall be mill-oiled and edge-sealed. Plywood shall be non-warping, non-wrinkling and manufactured with special waterproof glues. Plywood sheets shall be of uniform width and length. The surface of steel of steel lined forms shall be smooth. Forms with dents, buckled areas or other surface irregularities shall not be used.
ii) iii) iv)
v)
105
vi) vii)
viii) ix)
Rough sawn boards may be used only for underground concreting works. Re-use of forms will be allowed only if they are thoroughly cleaned and repaired and capable of producing the finish required for the concrete. Timber or plywood forms repaired with metal patches shall not be used. Damaged forms that have deteriorated through use shall not be used. Where required, expanded metal fixed to the formwork shall be used in vertical construction joints.
Form Ties i) The type, number and positions of internal formwork supports and ties shall be to the approval of the Client. Form inserts or other similar permanently embedded items shall be accurately located and securely fastened in place. The number and location of form ties and bolts shall be such as to ensure that forms fit tightly against the concrete previously placed and remain in tight contact during operations. The whole or part of such formwork supports and ties shall be removed without damage to the concrete so as to leave no part embedded nearer the surface of the concrete than the designed cover of the reinforcement or 50 mm in the case of unreinforced concrete. Only metal portions of formwork supports and ties shall be allowed to remain in place.
ii)
Design i) The Contractor shall be solely responsible for the adequate design, construction and maintenance of any and all formwork and false work required in the Works. Forms shall be designed to permit the concrete to be deposited as nearly as is practicable directly in its final position, and to allow inspection, checking the cleanup of the formwork and reinforcement to be completed without delay. ii) Formwork and false work shall be designed, fabricated, erected and removed in accordance with the applicable provisions of the recommended practice for concrete form of IS: 456. iii) All false work shall be designed to withstand safely all live and dead loads that might be applied to the false work during all stages of construction, service and removal. iv) For the purpose of formwork and false work design, the Contractor shall assume a value of 25 kN/m3 for the density of concrete. Further, construction loads shall also be applied and assumed to act simultaneously with the self-weight of concrete. Such construction loads shall be of at least 1.5 kN/m2. Erection of Formwork i) ii) Formwork and false work shall be constructed only after the formwork drawings have been accepted by the Client. Formwork shall be erected and maintained such as to confine the concrete without loss of mortar and to produce required finished surfaces. Forms shall be set and
106
maintained within the specified tolerance limit such that the complete concrete surfaces are within these limits. iii) Forms for concrete against which backfill is to be placed or which will not be exposed to view may be constructed of smooth tight boards not less than 25 mm nominal thickness. iv) Forms for concrete exposed to view shall be constructed of steel or plywood, which is smooth and free from defects, with matched and sanded joints to give a symmetrical pattern over the entire area. Chamfer strips, 25 mm by 25 mm shall be used on all exposed corners, unless otherwise directed by the Client. v) Any forms, which in the opinion of the Client are unsafe or inadequate in any respect, may, at any time, be rejected and the Contractor shall promptly remove the rejected forms from the works and replace them. vi) When a second lift is placed on hardened concrete, the number, location and tightening of ties at the top of the old lift and bottom of the new shall be such as to prevent any damage to concrete. The form of a new lift shall overlap the hardened concrete by at least 100 mm, to prevent abrupt irregularities. vii) Forms for sloping concrete surfaces shall permit their placing board-by-board or panel-by-panel immediately ahead of concrete placement so as to enable access for placement, vibration, and inspection of the concrete. viii) All form surfaces shall be thoroughly cleaned before erection and shall be lubricated with a non-staining mineral oil. Excess oil shall be wiped off from the forms prior to placement of concrete. Oil shall not be allowed to come into contact with reinforcement steel or other embedded items. ix) Immediately before the concrete is placed, all forms shall be inspected to ensure that they are properly placed, sufficiently rigid, clean, tight, properly surface treated and free from excess of oil or other foreign materials. No concrete shall be placed until the formwork has been inspected and accepted by the Client. Removal of Formwork i) Removal of forms shall be performed with care so as to avoid injury to the concrete and as soon as permissible in order to avoid delay in curing and repair of surface imperfections. Forms shall not be removed without the consent of the Client. Forms shall not be removed until the concrete has attained sufficient strength to prevent damage to concrete. Damaged concrete shall be repaired or treated by the Contractor as soon as possible, but not before the Client has inspected such damage and agreed to the remedial works. The elapsed time between the completion of concrete placing and the removal of forms shall generally be in accordance with IS: 456-2000. The governing rule to be observed is the 28-day compressive strength, which shall be determined by the cube test. When fixing the minimum period for formwork removal, the shrinkage and creep of the concrete shall be taken in to consideration. False work removal shall be progressive so that no sudden loads are imposed on
ii)
iii) iv)
v)
107
vi)
vii)
viii)
large areas of concrete. In removing the false work the Contractor shall place props, which shall be maintained until the concrete has attained sufficient strength to prevent damage to the concrete, but not before the following unless the Client can approve an earlier removal based on the comparison of strength of the concrete to its 28-day compressive strength. a) Props to slabs 14 days or 85% strength b) Soffit formwork to beams 21 days or 80% strength c) Props to beams 28 days or 90% strength Considering the weather conditions and type of pour, the Client may modify the minimum elapsed time required before formwork can be removed from individual pours, and in case of formwork for beams and deck slabs it shall remain in place until concrete has developed the specified design strength. Notwithstanding the above or any approval given by Client, Contractor shall be fully responsible for ensuring that sufficient time has elapsed for the concrete to attain adequate strength before removal of formwork. Forms shall be removed carefully so as to avoid cracking, spalling, peeling, breaking of edges or surfaces, or other damage to concrete. If it is necessary to use wedges, only wooden wedges shall be used against the concrete. Damaged concrete shall be repaired or treated by the Contractor as soon as possible, but not before the Client has inspected such damage and agreed to the remedial works.
Measurement and Payment

General i) ii) Measurement for formwork will be of the formed area for the class of finish shown on the Construction Drawings. Payment will be made at the Unit Prices per square meter entered in the Bill of Quantities for various classes of flat and curved formwork, which shall include the entire cost of design, maintenance, oiling, erection, all necessary ties and fixings, supply and erection of all material, labour, access scaffoldings, forming of chamfers up to 1000 mm2 either internal or external and edges up to 100 mm width. Openings in the forms for block outs, niches, etc., for the areas which are smaller than 0.5 m2 will not be deducted from the area measured for payment. Measurement for formwork used to form contraction and expansion joints will be made of the flat area in square meters of joints shown on the Construction Drawings.
iii) iv)
Exclusions No extra measurement or payment will be made for the following: i) Any kind of construction joints and key boxes, ii) Formwork used for manufacturing of precast concrete units, iii) Unformed surfaces, iv) Any forms rejected by the Client and the replacement thereof,
108
v)
Any damage caused by Contractors negligence during forms removal.
Steel Reinforcement Scope of Work

i) The Specifications described herein relate to the work, which includes all labour, materials, equipment and services required for the supply, handling, storing, cutting, bending, binding, welding, cleaning, placing and fastening into position all reinforcing steel, as shown on the drawings, to be carried out by the Contractor under this Contract. The Contractor shall produce the detailed bending schedules and placing drawings. These drawings shall be based on the outline reinforcement plans provided in the drawings.
ii)
Standards
i) The cutting, welding, placement and binding of reinforcing steel shall conform to following Indian Standards or, where not covered by these Standards, to their equivalent International Standards, subject to the approval by the Client.
Code No Description
IS: 280 IS: 432 IS: 456 IS: 814 IS: 1566 IS: 1608 IS: 1786 IS: 2062 IS: 2502 IS: 2751 IS: 5525 IS: 9417
Mild steel wire for General Engineering purposes. Mild steel and medium tensile steel bars and hard drawn steel wire for con reinforcement. Code of practice for plain and reinforced concrete. Covered electrodes for manual metal arc welding of carbon and carbon manganese steel. Hard-drawn steel wire fabric for concrete reinforcement. Mechanical testing of metals tensile testing. High strength deformed-steel bars and wires for concrete reinforcement. Steel for general structural purposes. Code of practice for bending and fixing of bars for concrete reinforcement Recommended practice for welding of mild steel plain and deformed bars f reinforced construction. Recommendations for detailing of reinforcement in reinforced concrete wo Recommendations for welding cold worked bars for reinforced concrete construction.
ii) In case of conflict between the above Standards and the Specifications given herein, the decision of the Client should prevail.
Material
The reinforcing bars shall meet the requirements high yield strength deformed bars
109
conforming to IS: 1786 (latest revision) and other relevant Indian Standards. (latest revision). Minimum yield strength = 500 MPa Minimum tensile strength = 545 MPa Minimum elongation = 14 % The following diameters may be used but shall follow the drawings unless otherwise approved by the Client: 8, 10, 12, 16, 20, 25, 28, 32 mm. The maximal length of the individual steel bars can be obtained from the reinforcement lists. The lists are shown on the drawings and are also an integral part of the bill of quantities (tender documents). The Contractor has to optimize his cutting of the steel by himself. There will be no payment made for any wastage of steel whatsoever, as this has to be included into the calculation and price of the rates. The rates for the reinforcement steel have to include all efforts and costs for the supply, wastage, cutting, wasting, bending, placing and fixation in the indicated positions as per the drawings and all works necessary to fulfill the task.
Fabrication
i) ii) iii) All bars shall be cut and bent in accordance with the bar bending schedules made by the Contractor which have been previously approved by the Client. Reinforcing steel bars shall be cut and bent on the Site of the Works or at a fabricators plant. Reinforcing steel shall not be straightened or rebent in a manner that will damage the materials. Bars with kinks or bends other than those indicated on the drawings and schedules shall not be used. Shorter lengths of steel shall not be used in places where continuous lengths are required as per the drawings without the approval of the Client. Shorter bars, if approved for use, shall be lapped or spliced to achieve continuity in accordance with the requirements of relevant Indian Standards or as approved by the Client. Bars shall be bent cold to the shape and dimensions shown on the drawings using a bar bender operated by hand or power to attain the proper radii of bends. A standard 180 degree hook at the end of a reinforcement bar, if used, shall have an inner diameter not less than six times the diameter of the bar, up to a bar or 25 mm diameter, and shall have length of straight part beyond the curve of at least four times the diameter of the bar. Hooks shall be used only where shown on drawings or as required by the Client. The radii of bends for stirrups and ties shall be less than four times the diameter of the bar for up to bars 16 mm in diameter, and six times the diameter for bars up to 25 mm diameter and should follow the drawing. Heating of reinforcement bars to facilitate bending shall not be permitted. The reinforcement available from rejected reinforced concrete shall not be used
iv)
v) vi)
vii) viii)
110
without prior approval of the Client.
Splicing of Reinforcement Bars

i) ii) Wherever it is necessary to splice reinforcement, the splices shall be made by lapping, or by mechanical means. The steel bars shall be joined by providing lap joints in accordance with the requirements of the relevant Indian Standards or as approved by the Client. Splices at points of maximum stress shall however, be avoided. Splices in adjacent bars shall be staggered as directed by the Client. Lap length of bars shall be as shown on the drawings and as per Indian Standards. This length may be changed by the Client in special locations. If the contractor proposes to use welded splices in the reinforcing bars, the equipment, the materials and all welding and testing procedures shall be subject to the approval of the Client. The contractor shall carry out test welds as required by Client. For welded splices for reinforcing bars, welding shall be done in accordance with relevant Indian Standard Codes. Electrodes for welding shall conform to relevant Indian Standards. But welding shall be done only to reinforcement bars of weldable grade. If the Contractor proposes to use mechanical couplings for reinforcing bars, he shall submit samples of the proposed coupling to the Client for approval prior to their proposed use. Lap splices shall not be used for bars larger than 36 mm diameter, which may be welded with the approval of the Client. In cases where welding is not practicable, lapping of bars larger than 36 mm may be permitted, in which case, additional spirals shall be provided around the lapped bars. Where welding is approved, the Contractor shall prepare at least three samples of butt welds as directed by the Client. These specimens shall undergo tests by the Contractor in a recognised laboratory. If the results are satisfactory, the Client may allow welding instead of lap joints. The decision of the Client in this regard shall be final. The joint shall be butt welded by the electric-arc-method. The ends of the bars shall be cleaned of all loose scale, rust, grease, or other foreign materials and all welding shall conform to the relevant Standard Specifications for welding of reinforcement bars used in reinforced concrete construction or as directed by the Client. A weld shall be considered unsatisfactory if it fails to sustain a tensile stress of at least 90% of the tensile strength of the bar in which the weld has been made.
iii)
iv)
v)
vi)
vii)
Execution
Placing
111
i)
ii)
iii) iv)
v)
vi)
vii)
viii)
ix)
x)
xi)
Before being placed in position, the reinforcing steel shall be thoroughly cleaned of loose mill scale and rust, grease, paint, or other coatings that would reduce bond. All splashed concrete, which has dried on the reinforcing steel, shall be removed. Reinforcing steel to be incorporated in the Works shall be placed accurately in positions as shown on the drawings and shall be held firmly in place during the placing and setting of the concrete. Reinforcing steel shall be so placed that there will be a clear distance of at least 50 mm between the reinforcing steel and anchor bolts or embedded metal Work. Reinforcing steel shall be maintained in position by the use of small concrete blocks, steel chairs, steel spacers, steel hangers and other steel supports and ties, acceptable to the Client at sufficiently close intervals so that they do not either sag between supports or be displaced during placing of concrete or by any operation on the Work. Wood supports or spreaders shall not be used. All intersections shall be securely tied except that where the bar spacing is less than 300 mm in each direction, only alternate intersections need be tied. Binding wire and steel chairs shall not be carried to permanently exposed surfaces and shall be subject to the same requirements with regard to concrete cover as for the reinforcing steel. Special care shall be exercised to prevent any disturbances of the reinforcement in concrete that has already been placed. The reinforcement after being placed in position shall be maintained in a clean condition until it is completely embedded in concrete. The longitudinal bars shall be straight and fixed parallel to each other and to the sides of the form as shown on the drawings. The ties, links and stirrups connected to the bars shall be tightly fixed so that the bars are properly braced. The inside of their curved part shall be in actual contact with the bars around which they are fixed and their position shall be exact as shown on the drawings. Wire for tying reinforcement shall be black annealed iron wire. The diameter of wire shall not be less than 1.6 mm and shall have an ultimate strength of 5.63 tonnes per cm2 and yield point of not less than 3.87 tonnes per cm2 . Bar-Grip type joints shall be adopted by the Contractor for deformed bars of 25 mm diameter and above, subject to the approval of the Client. Splices at points of maximum stress shall however, be avoided. Splices in adjacent bars shall be staggered as directed by the Client. Lap length of bars shall be as shown on the drawings and in accordance with IS standards. This length may be changed by the Client in special locations. Sufficient concrete cover, as indicated on the drawings shall be provided to protect reinforcement from corrosion. All protruding bars from concrete to which other bars are to be attached and which shall be exposed to action of the weather for long period shall be protected from rusting by a thin coat of neat cement grout. Accurate record shall be kept at all the times of the number, sizes, lengths and weights of bars placed in position for different parts of the Work. The Contractor shall avoid the use of two different grades of steel for one construction object.
112
Tolerance for Placing Reinforcing Steel i) Unless otherwise required by the Client, reinforcement shall be placed within the following tolerances: a) For effective depth of members of 300 mm or less, the variation shall be limited for spacing of rebars +25 mm, for cover 5 mm, +2 mm, b) For effective depth of members of more than 300 mm, the variation shall be limited for spacing of rebars +25 mm, for cover 8 mm, +2 mm. The cover shall, in no case, be reduced by more than one-third of specified cover or varied beyond the above tolerances whichever is less, unless approved by the Client.
ii)
Care of Placed Reinforcement and Concrete Where reinforcement bars are bent aside at construction joints and afterwards bent back into their original position, care shall be taken to ensure that at no time the radius of the bend is less than 8 diameters for deformed bars and 6 diameters for plain mild steel bars. Care shall also be taken, when bending back bars, to ensure that the concrete around the bar is not damaged.
Measurements and Payments

General i) Measurement for payment for reinforcing bars will be of the weight of reinforcement steel including hooks, bends and splices actually installed and approved by the Client. Actual lengths of reinforcement bars including permissible hooks, bends and splices will be measured. The weight of reinforcing bars will then be calculated for each size of bar from the Unit weight as stated on the Certified copies of manufacturers reports or by actual weighing at site, which the Contractor shall submit to the Client. Before starting concreting, the Contractor shall make sure that the measurements of reinforcing bars placed in position have been recorded and that the Client, or his mandated representative has certified the correctness of the reinforcement used. For the purpose of payment, a welded joint, or mechanical splicing will be considered as equivalent to a length of bar 30 times the diameter of the bar in which the weld or the mechanical splicing is made. Payment will be made at the Unit Rate per metric tonne entered in the Bill of Quantities, which shall include the entire cost of supplying, handling, storage, cutting, bending, binding, welding, cleaning, placing, wire clips, ties, separators, mechanical connectors, and any other fastening devices.
ii)
iii)
iv)
Exclusions
113
No extra measurement for payment or payment will be made for the following: a) b) c) d) e) f) g) Wire for tying reinforcement, Any additional reinforcement or splices required when Contractors casting sequences differ from construction joints shown on the drawings, Any reinforcing steel placed by the Contractor for his own convenience in addition to those shown on the drawings, Devices like steel chairs, hangers, spacers, small concrete blocks, other supports, ties and anchor rods etc. used to maintain reinforcing steel in position, Any reinforcing steel delivered for testing, Carrying out tests for checking butt welds to replace lapping/splicing of reinforcing bars, Any Mechanical/Welded splicing provided by the contractor due to his fault in not maintaining the required concrete cover for overlap or due to any other reason of poor workmanship as decided by the Client.
Reinforced Concrete (RC) Bill of Quantities (BOQ)

It is understood that, for the complete bills of quantities, the supply, providing, transportation, loading and offloading, handling, and all efforts and required materials have to be included in the rates. The building site itself is considered as an area within a range of 5 km.
7. Gabion Work
7.1 Scope
This Clause covers the furnishing of materials and construction of gabion works that may be required to act as buttresses, retaining walls, catch walls, stream or river training structures, check dams within gullies, or where placed as mattresses, to prevent stream or gully erosion.
7.2
Materials
7.2.1 Stones
Stones used for filling the gabion boxes or mattresses shall be clean, hard, sound, unweathered and angular rock fragments or boulders. The specific gravity of the stone shall be not less than 2.50 and the stones shall not absorb water more than 5 percent when tested as per IS1124. The length of any stone shall not exceed three times its thickness. The smallest dimension of any stone shall be at least twice that of the longer dimension of the mesh of the crate. However smaller size of stones as spalls shall be allowed for filling voids and its volume including voids shall not be more than 20 percent of the total volume of the stones.
114
Before filling any gabion boxes and mattresses the Contractor shall submit representative samples of the rock he proposes to use in the gabions for approval by the Engineer. Further representative samples shall be submitted for approval each time when there is a change in the type and strength of the rock.
7.2.2 Gabions
Gabions shall consist of steel wire mesh crates. The steel wire shall be mild steel wire complying with IS 280-197. All wires used in the manufacturing crates and diaphragms, binding and connecting lids and boxes shall be galvanised with an heavy coating of zinc by an electrolytic or hot dip galvanising process. The weight of deposition of zinc shall be in accordance with IS 4826-1979. Zinc coating shall be uniform and be able to withstand minimum number of dips and adhesion test specified in IS 4826-1979. Tolerance on diameter of wire shall be + 2.5 percent. The tensile strength of gabion wire shall be between 300 and 550 N/mm2. The wire shall be woven into a hexagonal mesh with a minimum of 3 twists. All edges of the crates shall be finished with a selvedge wire at least 3 gauges heavier than the mesh wire. Gabions shall be manufactured in the standard sizes shown in Table 15.1 with mesh and wire sizes as shown in Table 15.2. Diaphragms shall be manufactured of the same materials as the parent gabion box and shall have selvedge wire throughout their perimeter. The number and size of diaphragms to be provided with each crate shall be as in Table 15.1. All crates shall be supplied with binding and connecting wire of the gauges shown in Table 15.2 of sufficient quantity to bind all diaphragms and closing edges. Table 15.1: Standard Size of Wire Mesh Gabions
Dimensions in metres (Prior to fill) Number of diaphragms Dimensions of diaphragms in metres Volume of crate in cubic metres
1x 1x1 1.5 x 1 x 1 2x1x1 3x1x1 1 x 1 x 0.75 2 x 1 x 0.75 3 x 1 x 0.75 1 x 1 x 0.5 2 x 1 x 0.5 3 x 1 x 0.5 1 x 1 x 0.3 2 x 1 x 0.3 3 x 1 x 0.3
1 1 2 1 2 1 2 1 2
1x1 1x1 1x1 1 x 0.75 1 x 0.75 1 x 0.5 1 x 0.5 1 x 0.3 1 x 0.3
1 1.5 2 3 0.75 1.5 2.25 0.5 1 1.5 0.3 0.6 0.9
Table 15.2: Standard Sizes of Mesh and Wire in Gabions
115
Mesh opening mm (DxH)
Mesh type
Thickness of mesh wire (SWG)
Thickness of binding and connecting wire (SWG)
Thickness of selvedge wire (SWG)
83x114 114x128
80x100 100x120
9,10,11 10,9
11,12,13 12,11
6,7,8 7,6
The mesh opening shall be as instructed by the Engineer. Equivalent diameter in mm

SWG 6 7 8 9 10 11 12 13 14
mm
4.88
4.47
4.06
3.66
3.25
2.95
2.64
2.34
2.0
7.3
Construction of Gabions
7.3.1 General Requirements

Before filling any gabion boxes and mattresses, the Contractor shall submit samples of gabion boxes and/or gabion mattresses assembled, erected and filled with stones for approval which, when approved, shall be retained for reference and comparison with the gabions built as part of the permanent works. The size, type and location of the samples shall be as directed by the Engineer. Gabion boxes and gabion mattresses shall be assembled, erected and filled with stones in the dry on prepared surfaces except as may be otherwise approved. Approval for assembling and erecting gabions in water shall be given only, if in the Engineer's opinion such a method will produce work which is otherwise in accordance with the Specification.
7.3.2 Preparation of Foundation and Surface for Bedding

The bed on which the gabion boxes or mattresses are to be laid shall be even and conform to the levels shown on the Drawing. If necessary, cavities between rock protrusions shall be filled with material similar to that specified for gabion filling.
7.3.3 Arrangement of Joints

(a) Walls
In walls, gabion boxes shall be placed such that vertical joints are not continuous, but staggered. Aprons shall be formed of headers. If more than one unit is required to obtain the necessary width, units of unequal length shall be used and the joints between them should be staggered. (b) Channel linings
116
In channel linings, gabion box and mattress units shall be laid so that the movement of stone inside the mesh due to gravity or flow of water is avoided. Hence, on side slopes, units shall be placed with their internal diaphragms at right angles to the direction of the slope and, on inverts, as far as possible, at right angles to the direction of flow. (c) Assembly
Gabion boxes and gabion mattresses shall be assembled on a hard flat surface. After fabrication, unpacking or unfolding, they shall be stretched out and any kinks shall be removed. Creases shall be in the correct position for forming the boxes or mattress compartments. The side and end panels shall be folded into an upright position to form rectangular boxes or compartments. The top corners shall be joined together with the thick selvedge wires sticking out of the corners of each panel. The tops of all sides and partitions shall be leveled except as may be appropriate to special units. The sides and end panels shall be tied together using binding wire of the thickness given in Table 25.2, starting at the top of the panel by looping the wire through the corner and twisting the wire together. Binding shall continue by looping the wire through each mesh and around both selvedges with three rounds which shall be joined tightly together by twisting and the end shall be poked inside the unit. The diaphragms shall be secured in their correct positions by binding in the same way. The bindings wire shall be fixed using 250mm long nose fencing pliers or equivalent approved tools. The gabion boxes and gabion mattresses shall be laid in such a manner that the hinges of the lid will be on the lower side on slopes and on the outer side in walls. Where mattresses are laid horizontally hinges shall not be placed on the downstream side as much as practicable. (d) Filling
The crates shall be placed in their final position before filling commences. They shall be stretched to their full dimension and securely pegged to the ground or wired to adjacent gabions before filling. The vertical corners shall be kept square and to full dimension by inserting a steel bar of at least 20 mm diameter at each vertical corner, maintaining it in the correct final position throughout the filling process, and removing it when the crate is full. Before filling commences, the selvedges of the crate shall be bound to the selvedges of adjacent crates with binding wire. Where crates are being assembled in position in a wall the binding of the edges of each crate in the assembly process and the binding together of adjacent crates shall be carried out in the same operation. Before filling with stone, gabions shall be anchored at one end or side and stretched from the opposite end or side by inserting temporary bars and levering them forward, the top and bottom shall be kept stretched by tensioning with tie wires attached to an anchorage or equivalent approved method until the gabion has been filled. The gabions shall be inspected at this stage but before filling with stone to ensure that the tie/wiring has been properly carried out and the gabion boxes or gabion mattresses are not pulling apart. Gabion boxes or gabion mattresses may be tensioned either singly or in the case of a long
117
straight structure by straining a number of units together using an approved tensioning system. The filling shall be carried out by placing individual stones into the gabion by hand in courses in such a manner that the stones are bedded on each other and bonded as in dry random rubble masonry as per Clause 1308. No loose stones shall be tipped into the crate and the practice of coursing and bonding the outer layer and filling the interior with unlaid stones shall not be permitted. All 1m deep gabions shall be filled in three equal layers and 0.5m deep gabions in two equal layers. Horizontal bracing wires made with the same bindings wire as used for tying shall be fixed directly above each layer of the stone in the compartments, the wires being looped round two adjoining meshes in each side of the compartment and joined together to form a double tie which shall be tensioned by wind lasing together to keep the face of the gabions even and free from bulges. Bracing wires shall be spaced horizontally along and across the gabions at distances not greater than 0.33m. Where the upper faces of gabion boxes are not covered with further gabions vertical bracing wires shall be fitted between the top and bottom mesh using two tie wires per square metre of surface. The ties shall be fixed to the bottom of the units prior to filling and tied down to the lid on completion. Where a double layer of gabion boxes is used to form an apron both upper and lower layers shall have vertical tie wires. (e) Securing Lids
The gabion boxes and mattress compartments shall be over filled by 50mm above their tops to allow for subsequent settlement. The lids shall then be tied down with binding wire to the tops of all partition panels. The lids shall be stretched to fit the sides exactly by means of a suitable tool but due care shall be taken to ensure that the gabions are not so full that the lids are overstretched. The corners shall be temporarily secured first. (f) Tolerance
On completion, the crates shall be completely and tightly filled, square, true to dimensions and the line and level shown on the Drawing. However the tolerance limit permitted in the length, height and width of the gabion boxes and mattresses as manufactured shall be 3 percent from the ordered size prior to filling. The tolerances on the wire mesh opening shall be 10% on the nominal dimension 'D' values as follows: Mesh type 80x100 100x120 Nominal dimension 'D' values 83 114
However, the number of opening per gabion box/mattress shall not be less than the nominal length divided 'D' on horizontal direction and nominal height divided by 'H' in vertical direction where D and H are as per Table 15.2.
118
7.4
(1)
Test & Standard of Acceptance

The gabion wire shall be tested for mass, uniformity and adhesion of zinc coating and tensile strength of the wire itself. Failure of test results to comply with the specifications shall lead to the rejection of gabion wires. The test on the samples taken as per Table 15.3 from each lot of the G.I. wire received at the side of the work shall be carried out in accordance with IS 280-197 and IS 4826-1979. Table 15.3: Scale of Sampling and Permissible Number of Defective Coil
No. of coils in a lot Up to 25 26-50 51-150 151-300 300 and above No. of coils randomly selected for sampling* 2 3 5 8 13 Permissible No. defective coil 0 0 0 1 1 of
* One sample per coil shall be tested in all respect. (2) The stones shall be tested for water absorption. At least 3 set of tests shall be made for every source of material. The test results shall meet the specified criteria.
7.5
Measurement
Measurement shall be in cubic meters of gabion crates filled with stones and complete in place and quantity shall be calculated from the dimension of the gabions indicated in the Drawing or ordered by the Engineer.
7.6
Payment
Payment shall be made as per respective contract unit rate which shall be the full and the final compensation to the Contractor to complete the work in accordance with these Specifications.
8 Stone Work
8.1 Scope
This Section covers furnishing of materials and construction of different types of stone masonry works in accordance with the Drawing and this Specification or as directed by the Engineer. These works will be required for retaining structures, drains and channel lining, slope and drainage protection works or other works as directed by the Engineer. Activities involved will include supply of stones, dressed bond stone, cement, sand, water, equipment, tools, preparation of mortar, placing and joining stones dry/with mortar, curing, collection and testing of specimens,
119
etc.
8.2
Materials
All requirements in respect of stones and cement sand mortar described herein shall be applicable in all Clauses of this Section, if otherwise not specified.
8.2.1 Stone
The stones to be used shall be durable and angular in shape. If boulders are used they shall be broken into angular pieces. The stones shall be sound, hard, and free from iron bands, spots, sand holes, flaws, shakes, cracks or other defects. The stone shall not absorb water more than 5 per cent. Stones for coursed or uncoursed stone rubble masonry shall have broken face on three sides. Stones for dressed rubble masonry shall have dressed face on all sides. Except otherwise described in the contract, the length of any stone shall not exceed three times its height. The breadth of the stone on the bed shall not be less than 150 mm nor greater than 3/4th thickness of the wall. At least 80% of the stones used in masonry, except those used for chinking as chips or spalls of stones shall have individual volumes of more that 0.01 m3 .The chips or spalls used including voids in the dry stone masonry shall not be more than 20% of the stone masonry by volume. In case of mortared masonry the total volume of mortar and spalls taken together shall not be more than 30% of the mortared masonry. Representative samples of the stones intended for use in the works shall be submitted to the Engineer for prior approval. Further representative samples shall be submitted for approval whenever there is a change in the type or strength of the rock that the Contractor intends to use in masonry work.
8.2.2 Cement Mortar

Mortar shall comply with IS 22501981; Code of Practice for preparation and use of masonry mortar. The mortar used in work shall have the strength not less than 5 N/mm2 or 7.5 N/mm2 at 28 days as specified. For example class MM 5 means cement sand mortar in the ratio to attain compressive strength not less than 5 N/mm2 at 28 days. The grade of cement sand mortar shall be as specified in the Bill of Quantities. Sand shall comply with IS 2116. Cement shall be ordinary Portland cement as per IS 8112 or IS 12269. Water shall be clean and free from detrimental concentration of acids, alkalis, salts, and other organic or chemical substances. If instructed by the Engineer the Contractor shall prove the suitability of the water by tests carried out by an approved laboratory. Such tests shall comply with the requirements of IS: 3029-1964. The mixing shall be done in a mechanical mixer unless hand-mixing is permitted by the Engineer. If hand-mixing is allowed, the operation shall be carried out on a clear watertight platform. In the required proportion cement and sand shall be first mixed dry to obtain uniform colour. Then required quantity of water shall be added and the mortar shall be mixed to produce workable consistency. The mortar shall be mixed for at least three minutes after addition of water in the case of mechanical mixing. In the case of hand mixing, the
120
mortal shall be hoed back and forth for about 10 minutes after addition of water in order to obtain uniform consistency. Only that quantity of mortar shall be mixed at a time which can be used completely before it becomes unworkable. Any mortar that has become unworkable due to loss of water before elapsing the initial setting time of cement shall be rewet to make it workable and shall be used in the works. On no account mortar shall be used after elapsing the initial setting time of cement.
8.3
Construction
The method of construction described herein shall hold good in all Clauses of this Section, wherever applicable.
8.3.1 General
Construction shall be carried out in accordance with I.S. 1597-1992, Code of Practice for construction of stone masonry, Part 1 Rubble stone masonry or Part 2 Ashlar Masonry as appropriate. All stratified stone possessing bedding planes shall be laid with its natural bed as nearly as possible at right angles to the direction of load. In the case of arch rings, the natural bed shall be radial. Facework groins shall be built to a height not exceeding one metre in advance of the main body of the work and adjacent walling stepped down on either side. Masonry face work between the groins shall then be built to a height not exceeding 500 mm above the backing which shall then be brought up level with the completed facework. At no time shall the backing be built up higher than the facework. Except for dry rubble walling, all joints (gaps) shall be sufficiently thick to prevent stone to stone contact and the gaps shall be completely filled with mortar. Stones shall be clean and sufficiently wetted before laying to prevent absorption of water from mortar. Placing loose mortar on the course and pouring water upon it to fill the gaps in stones shall not be allowed. Mortar shall be fluid, mixed thoroughly and then poured in the joints. No dry or hollow space shall be left anywhere in the masonry and each stone shall have all its faces completely covered with mortar of the thickness as specified for joints. The bed which is to receive the stone shall be cleaned, wetted and covered with a layer of fresh mortar. All stones shall be laid full in mortar both in bed and vertical joints and settled carefully in place with a wooden mallet immediately after placement and solidly embedded in mortar before it has set. Clean and wet chips and spalls shall be wedged into the mortar joints and bed whenever necessary to avoid thick joints or bed of mortar. When the foundation masonry is laid directly on rock, the bedding face of the stones of the first course shall be dressed to fit into rock snugly when pressed down in the mortar bedding over the rock. For masonry works over rock, a levelling course of M15/40 or M15/20 concrete 100mm thickness shall be laid over rock and then stone masonry work shall be laid without foundation concrete block. In case, any stone already set in mortar is disturbed or the joints broken, it shall be taken out
121
without disturbing the adjoining stones and joints. Dry mortar and stones shall be thoroughly cleaned from the joints and the stones shall be reset in fresh mortar. Sliding one stone on top of another which is freshly laid shall not be allowed. Shaping and dressing of stone shall be done before it is laid in the work. Dressing and hammering of the laid stones which will loosen the masonry shall not be allowed. Building up face wall tied with occasional through stones and filling up the middle with stones spalls and chips or dry packing shall not be allowed. Vertical joints shall be staggered. Distance between the nearer vertical joints of upper layer and lower layer in coursed rubble masonry shall not be less than half the height of the course. Masonry in a structure between two expansion joints shall be carried up nearly at one uniform level throughout but when breaks are unavoidable the masonry shall be raked in sufficiently long steps to facilitate jointing of old and new work. The stepping of raking shall not be more than 45 degrees with the horizontal. Masonry shall not be laid when the air temperature in the shade is less than 3C. Newly laid masonry shall be protected from the harmful effects of weather. The holes left in the masonry work for supporting scaffolding shall be filled and finished with M150 grade concrete. The masonry work in cement mortar shall be kept constantly moist for a minimum period of 7 days, unless otherwise specified.
8.3.2 Concrete Capping

Where masonry structures are constructed to receive a concrete capping the joints to the upper surface of the masonry shall be raked out to a depth of 10 mm prior to placing of the concrete to the capping. The concrete for capping shall be as per the design drawing or as directed by Engineer.
8.3.3 Pointing
Where external faces of the mortared masonry work will be backfilled or otherwise permanently covered up, the mortared joint shall be finished flush to the faces of the adjacent stonework. Where mortared masonry faces will remain exposed, the mortar joints shall be pointed to a consistent style as shown on the Drawing. Pointing shall be carried out using mortar MM7.5 cement mortar or as shown on the Drawing or as shown on the Drawing or as directed by the Engineer. The mortar shall be filled and pressed into the raked out joints before giving the required finish. The pointing, if not otherwise mentioned, shall be ruled type for which it shall, while masonry work is still green, be ruled along the centre with half round tools of such width as may be specified by the engineer. The excess mortar shall, then, be taken off
122
from the edges of the lines and shall not be unnecessarily plastered over the exposed stone works. The thickness of the joints shall not be less than 3mm for Ashlar masonry. However, the maximum thickness of joints in different works shall be as follows: Random Rubble Coursed Rubble Ashlar Masonry : 20 mm : 15 mm : 5 mm
8.3.4 Weep holes

Weep holes shall be provided in solid plain concrete/reinforced concrete, brick/stone masonry, abutment, wing wall or other structures as shown on the Drawing or as directed by the Engineer. Weep holes shall be provided with 100mm dia polythene pipe for structures in plain/reinforced concrete or brick masonry. In case of stone masonry, weep holes shall be 100 mm wide, 100 mm high or circular with 100 mm diameter. Weep holes shall extend through the full width of concrete/masonry with a slope of 1 vertical 20 horizontal towards the draining face. The spacing of weep holes shall generally be 1 m in either direction or as shown on the drawing with the lowest at about 150 mm above the low water level or ground level whichever is higher or as directed by the Engineer. Surfaces of the weep holes shall be smooth and it shall be ensured that the water is properly drained from the backfill.
8.4
Ashlar
All stones shall be dressed to accurate planes on the beds and joints and they shall be fair and neatly or fine tooled on the face unless otherwise described in the contract.
8.5
Block-in-Course
Beds and joints shall be squared and dressed for a distance of at least 220 mm from the exposed face. Bond stones shall form at least one sixth of the area of the exposed face and shall extend at least 900 mm into the wall or for the full thickness of the wall whichever is minimum. Unless described in the contract as tooled or drafted, the exposed face of all stones shall be blocked and left rough. Arises shall be dressed square at all beds and joints.
8.6
Square Rubble- Coursed or Broken Courses
All stones shall be truly squared and dressed for a distance at least 120 mm from the face of the wall. Bond stones shall be provided at the rate of at least one to every 0.5 m2 of exposed face and shall measure not less than 150 mm x 150 mm on the face and not less than 450 mm in length or the full thickness of the wall, whichever is the less. Vertical joints in any layer shall be broken in the next layer and the horizontal lapping of the stones shall not be less than 100 mm.
8.7
Random Rubble - Coursed or Uncoursed
123
All stones shall be carefully set with bond stones running right through the thickness of walls up to 600 mm thickness and in case of walls above 600 mm thickness a set of two or more bond stones overlapping each other by minimum 150 mm shall be provided in a line from face to back. At least one bond stone or a set of bond stones shall be provided for every 0.5 m2 of the wall surface. If the bond stone of sufficient length is not available then plain cement concrete (M150 grade concrete) block of cross-section not less than 200x150 mm shall be provided. In case of highly absorbent types of stones (porous lime stone and sand stones etc) the bond stone shall extend about two third into the wall. The bond stones in such cases may give rise to damp penetrations therefore, for all thickness of such walls, a set of two or more bond stones overlapping-each other by at least 150 mm shall be provided. For random rubble masonry, the quoins shall be of selected stones neatly dressed with the hammer chisel to form the required angle, and laid header and stretcher alternately. In case of coursed rubble masonry, the face stones shall be dressed on all beds and joints so as to give them approximately rectangular block shape. The bed joint shall be dressed for at least 80 mm back from the face and side joints for at least 40 mm such that no portion of the dressed surface is more than 10 mm from a straight edge placed on it. The remaining portion of the stone shall not project beyond the surface of bed and side joints. The bushing on the face shall not project more than 40 mm on exposed face and 10 mm on a face to be plastered. The face stones shall be laid alternate headers and stretchers without pinning on the face. Bond stones shall be provided as specified above except that the spacing of a bond stone or set of bond stones shall be about 1.5 m or as directed by the Engineer. The quoins shall be of same height as the course. These shall be minimum 380 mm long and laid alternate header and stretcher.
8.8
Dry Random Rubble
Dry random rubble masonry shall be constructed generally to the requirements of coursed random rubble masonry as specified in Clause 8.7 but with the omission of mortar. All stones shall be carefully shaped to obtain as close a fit as possible at all beds and joints, any interstices between the stones being filled with selected stone spalls. No round stones shall be used in dry stone masonry work. The stones in courses shall be laid perpendicular to the batter face. Bond stones shall be provided at the rate of at least 10 percent of volume of dry stone masonry structure. Bond stones shall measure not less than 150 mm x 150 mm and not less than 450 mm in length or full thickness of wall, whichever is less. The exposed tops or capping of dry rubble structures shall be formed as shown on the Drawing or as directed by the Engineer.
8.9
Composite Random Rubble
Materials for composite random rubble shall comply with Clause 1302 and construction with Clause 1303. Mortar masonry shall be coursed and comply with Clause 1307 and the dry
124
stone insets with Clause 1308. The dry stone insets shall be constructed when the level of the surrounding mortared masonry surround has reached the top of the dry stone inset.
8.10 Stone Pitching 8.10.1 General

Stone pitching work shall be required for lining of drains and channels.
8.10.2 Material
The stones to be used shall be durable and angular in shape. If boulders are used they shall be broken into angular pieces. The stones shall be sound, hard, and free from iron bands, spots, sand holes, flaws, shakes, cracks or other defects. The stone shall not absorb water more than 5 per cent. Stones for pitching shall not be less than 150 mm in minimum dimension. Rounded stones shall not be used in stone pitching. The mortar shall comply with Sub-Clause 8.2.1.
8.10.3 Mock-Up
Prior to commencement of any stone pitching work the Contractor shall construct a stone pitching panel of approximately 2000 mm x 1000 mm as a trial. The trial if accepted by the Engineer shall be the sample for actual work.
8.10.4 Construction
Stone pitching shall be done on surface prepared to specified requirements. Stones shall be laid in mortar with their longitudinal axis across to the direction of flow. Thickness of mortar in bed shall be 25 to 35 mm. They shall be well set into the surface. Thickness of pitching will be as shown on Drawings or as directed by the Engineer. Spaces between stones shall be filled with spalls. Finished surface shall present an even, tight and neat appearance with no stones varying by more than 20 mm from specified grades and lines. Joints between the stones shall be completely filled with MM 7.5 mortar. Finished surface shall present an even, tight and neat appearance with no stones varying by more than 20 mm from specified grades and lines.
8.11 Stone Soling

Stone soling are required in the construction of foundation beds for various structures. Stones shall comply with Sub-Clause 8.1.2 of this specification. Stone soling shall be done on foundation surface prepared as specified. They shall be well rammed into the surface. Spaces between stones shall be filled with spalls or smaller stones securely rammed into voids. The completed work shall present an even, neat and tight surface.
125
8.12 Test & Standard of Acceptance

Before laying any mortar, the Contractor shall make three sets of mortar test cubes from each source of sand to demonstrate the compliance of the mix to the specified strength. Each set shall comprise two cubes, one to be tested at 7 days and the other to be tested at 28 days. During construction, the Contractor shall make and test mortar cubes at the rate of three cubes for every 10 m3 of masonry to assess the strength subject to a minimum of 3 cubes samples for a days work. Testing of cubes shall be in accordance with IS 2250. The stones shall be tested for the water absorption as per IS1124 and it shall not be more than 5 percent. Sand shall be tested as directed by the Engineer. At least 3 set of tests for stone and sand shall be conducted for every source.
8.13 Measurement
Stone work shall be measured in cubic metres. No separate measurement shall be carried out for pointing. Weep holes shall not be measured separately. No deduction in the volume of structures shall be made for weep holes.
8.14 Payment
The stone masonry shall be paid at the respective contract unit prices which shall be the full and the final compensation to the Contractor to complete the work in accordance with these Specifications. The contract unit rate for respective items shall be deemed to include costs for providing pointing and weep holes.
126
Section VIII. Drawing
Refer drawing which is attached here with the bidding document.
Section IX: Bill of Quantities
127
Section IX. Bill of Quantities

Note: Refer bill of quantities which is attached here with the bidding documents.
Section X: Security Forms
129
Section X. Security Forms

Notes on Forms of Securities Samples of acceptable forms of Bid, Performance, and Advance Payment Securities are provided in this section. Bidders should not complete the Performance and Advance Payment Security forms at this stage of the procurement process. Only the successful Bidder will be required to provide these two securities.
130
Form of Bid Security (Bank Guarantee)

[The Bank/Bidder shall fill in this Bank Guarantee form in accordance with the instructions indicated in brackets.] ________________________________ [Banks Name, and Address of Issuing Branch or Office] Beneficiary: ___________________ [Name and Address of Employer] Date: ________________ BID GUARANTEE No.: _________________
We have been informed that [name of the Bidder] (hereinafter called "the Bidder") has submitted to you its Bid dated (hereinafter called "the Bid") for the execution of [name of contract] under Invitation for Bids No. [IFB number] (the IFB). Furthermore, we understand that, according to your conditions, Bids must be supported by a Bid Guarantee. At the request of the Bidder, we [name of Bank] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of [amount in figures] ([amount in words]) upon receipt by us of your first demand in writing accompanied by a written statement stating that the Bidder is in breach of its obligation(s) under the bid conditions, because the Bidder: (a) has withdrawn its Bid during the period of Bid validity specified by the Bidder in the Form of Bid; or (b) having been notified of the acceptance of its Bid by the Employer during the period of Bid validity, (i) fails or refuses to execute the Contract Form, if required, or (ii) fails or refuses to furnish the Performance Security, in accordance with the Instructions to Bidders.
This guarantee will expire: (a) if the Bidder is the successful Bidder, upon our receipt of copies of the Contract signed by the Bidder and the Performance Security issued to you upon the instruction of the Bidder; or (b) if the Bidder is not the successful Bidder, upon the earlier of (i) our receipt of a copy of your notification to the Bidder of the name of the successful Bidder; or (ii) 30 days after the expiration of the Bidders Bid. Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date.
_____________________________ [signature(s)]
131
Performance Demand Bank Guarantee

(Unconditional) [The bank/successful Bidder providing the Guarantee shall fill in this form in accordance with the instructions indicated in brackets.] [banks name, and address of issuing branch or office] Beneficiary: [name and address of Employer] Date: [date] PERFORMANCE GUARANTEE No.: [Performance Guarantee number]
We have been informed that [name of Contractor] (hereinafter called "the Contractor") has entered into Contract No. [reference number of the Contract] dated [date of Contract] with you, for the execution of [name of Contract and brief description of Works] (hereinafter called "the Contract"). Furthermore, we understand that, according to the conditions of the Contract, a performance guarantee is required. At the request of the Contractor, we [name of Bank] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of [amount in figures] ([amount in words]), such sum being payable in the types and proportions of currencies in which the Contract Price is payable, upon receipt by us of your first demand in writing accompanied by a written statement stating that the Contractor is in breach of its obligation(s) under the Contract, without you needing to prove or to show grounds for your demand or the sum specified therein. This guarantee shall expire no later than 30 days from the date of issuance of the Certificate of Completion, calculated based on a copy of such Certificate which shall be provided to us, or on the [number] day of [month], [year] whichever occurs first. Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date. The Guarantor agrees to a one-time extension of this Guarantee for a period not to exceed [6 months][1 year], in response to the Employers written request for such extension, such request to be presented to the Guarantor before the expiry of the Guarantee.
_____________________ [signature(s) of an authorized representative(s) of the bank ]
132
Bank Guarantee for Advance Payment

The bank/successful Bidder providing the Guarantee shall fill in this form in accordance with the instructions indicated in brackets.
[banks name, and address of issuing branch or office] Beneficiary: Date: [date] ADVANCE PAYMENT GUARANTEE No.: [number] We have been informed that [name of Contractor] (hereinafter called "the Contractor") has entered into Contract No. [reference number of the contract] dated [date of Contract] with you, for the execution of [name of contract and brief description of Works] (hereinafter called "the Contract"). Furthermore, we understand that, according to the conditions of the Contract, an advance payment is to be made against an advance payment guarantee in the sum or sums indicated below. At the request of the Contractor, we [name of Bank] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of [amount in figures] ([amount in words]) upon receipt by us of your first demand in writing accompanied by a written statement stating that the Contractor is in breach of its obligation under the Contract because the Contractor used the Advance Payment for purposes other than the costs of mobilization in respect of the Works. It is a condition for any claim and payment under this guarantee to be made that the Advance Payment referred to above must have been received by the Contractor in its account number [account number] at [name and address of Bank]. The maximum amount of this guarantee shall be progressively reduced by the amount of the Advance Payment repaid by the Contractor as indicated in copies of interim statements or payment certificates which shall be presented to us. This guarantee shall expire, at the latest, upon our receipt of a copy of the Interim Payment Certificate indicating that eighty percent (80%) of the Contract Price has been certified for payment, or on the [number] day of [month], [year], whichever is earlier. Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date. We agree to a onetime extension of this guarantee for a period not to exceed [6 months][1 year], in response to the Employers written request for such extension, such request to be presented to us before the expiry of the guarantee. [name and address of Employer]
_____________________ [insert signature(s) of authorized representative(s) of bank]
133

Bhutan - Document For Geog Office PDF

Caricato da

Informazioni sul documento

Titolo originale

Copyright

Formati disponibili

Condividi questo documento

Condividi o incorpora il documento

Opzioni di condivisione

Hai trovato utile questo documento?

Questo contenuto è inappropriato?

Copyright:

Formati disponibili

Bhutan - Document For Geog Office PDF

Caricato da

Copyright:

Formati disponibili

BIDDING DOCUMENT

RE-Location of Radhi Geog Office, Trashigang. [MEDIUM]

Royal Government of Bhutan Dzongkhag Administration Trashigang

Section I: Instruction to Bidders (ITB)

Instructions to Bidders (ITB) A. General

2. Fraud and Corruption

Section I: Instruction to Bidders (ITB)

Section I: Instruction to Bidders (ITB)

(a) (b) (c) (d)

Section I: Instruction to Bidders (ITB)

4. Qualifications of the Bidder

Section I: Instruction to Bidders (ITB)

(g) (h) (i)

Section I: Instruction to Bidders (ITB)

Section I: Instruction to Bidders (ITB)

5. One Bid per Bidder

Section I: Instruction to Bidders (ITB)

10. Amendment of Bidding Documents

Section I: Instruction to Bidders (ITB)

(d) (e) (f)

13. Bid Prices

14. Currencies of Bid and Payment

Section I: Instruction to Bidders (ITB)

15. Bid Validity

16. Bid Security

Section I: Instruction to Bidders (ITB)

17. Alternative Proposals by Bidders

Section I: Instruction to Bidders (ITB)

18. Format and Signing of Bid

Section I: Instruction to Bidders (ITB)

(c) (d) (e)

20. Deadline for Submission of Bids

21. Late Bids 22. Withdrawal, Substitution and Modification of Bids

Section I: Instruction to Bidders (ITB)

or included in the initial Bid submission.

E. Bid Opening and Evaluation

Section I: Instruction to Bidders (ITB)

25. Clarification of Bids

26. Examination of Bids and

Section I: Instruction to Bidders (ITB)

27. Correction of Errors

28. Currency for Bid Evaluation

29. Evaluation and Comparison of Bids

Section I: Instruction to Bidders (ITB)

30.1 As indicated in the BDS, domestic contractors may receive a margin

Section I: Instruction to Bidders (ITB)

for Domestic Bidders

Section I: Instruction to Bidders (ITB)

of Award and Signing of Contract

34. Performance Security

Section I: Instruction to Bidders (ITB)

35. Advance Payment and Security 36. Adjudicator

Section II: Bidding Data Sheet

Section II. Bidding Data Sheet

ITB 1.2 ITB 4.3

ITB 4.3 (j) ITB 4.4

ITB 4.5 ITB 4.5 (b)

Section II: Bidding Data Sheet

ITB 4.5 (c)

Position Project Engineer

Qualification 1. Diploma in civil /Degree in civil eng engg

2. Any other level of qualification or experience

1. Diploma/ Degree in Civil

CAPABILITY Bid Capacity (0-10) BC =2 A * N B