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A.P.

MOLLER TERMINALS

TERMView User Manual R 2.8

TERMView User Manual


SHIPPING LINES / CONSIGNEE/ AGENTS
Release 2.8

2013

N N A

V A N

A K S E N L A A N 7 1 , 2 5 9 3 H THE NETHERLANDS

W T

H E

A G U E

TERMView User Manual R 2.8

Table of Contents
Chapter 1
1.1 1.1.1. 1.1.2. 1.1.3. 1.1.4. 1.1.5.

Import ................................................................................................................. 3
Imports Menu ......................................................................................................................... 4 Availability............................................................................................................................. 4 View/Pay Invoice................................................................................................................... 7 Raise Invoice....................................................................................................................... 13 Transaction History ............................................................................................................ 18 Refund Request .................................................................................................................. 18

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TERMView User Manual R 2.8

Chapter 1 Import

TERMView User Manual R 2.8

1.1

IMPORTS MENU

1.1.1. Availability

Purpose: To check import containers to determine if they are released to go out the gate. Also, offers certain users the ability to input line releases on bills of lading. Availability can be checked on this menu either at the container level or the bill of lading level

1.1.1.1 Availability by Container Number

To query on availability at the container level, ensure that the Container Number tab is selected. Enter the container number(s) and confirm the correct operating line is showing. Press the Execute button to perform the query. The container(s) that you queried will be returned with various container/availability details. Note that the container numbers are hyperlinks that will take you to the Equipment Inquiry page for that container. Also note the Avail column. If the Avail column says YES, the container is available for delivery. If the Avail column says NO, the container is not available for delivery. If you mouse over the word NO, the reason(s) as to why the container is not released will be listed (see below). Results:

TERMView User Manual R 2.8

1.1.1.2 Availability by Bill of Lading

To query on availability at the bill of lading level, ensure that the Bill of Lading tab is selected. Enter the bill of lading number(s) and confirm the correct operating line is showing. Press the Execute button to perform the query.

The bill of lading(s) you queried will be returned with various information regarding the bill of lading/availability. Note the View Container(s) link. When this link is clicked, all containers associated with the bill of lading will be displayed along with container information comparable to what is returned in Section 4.1.1 Note the Line column has a dropdown box under it to change the Line Status. This will be discussed further in Section 4.1.2.1.

Changing the Line Status on a Bill of Lading

TERMView User Manual R 2.8

After querying the bill of lading(s), you can change the line status on the bill by using the dropdown menu under the Line Column. Select the appropriate line status. Press Save Changes to commit the save.

If the change saved successfully, you will receive a message next to the Save Changes button stating that Changes were saved.

TERMView User Manual R 2.8

1.1.2. View/Pay Invoice

Purpose: To view or pay invoices for a container created against the bill of lading. Enter container number associated with the BoL against which invoice has been created. Press Search button.

The list of invoices with the details for the particular container number is displayed.

TERMView User Manual R 2.8

1.1.2.1 View/Print Invoice

Press View/Print button along the invoice to view the complete invoice details or to print the invoice (refer Image 1.4.2.ii).The Invoice details page is opened.

Click on Download button to download the invoice in PDF format.

TERMView User Manual R 2.8

Click on Email button to mail the invoice which is in PDF format.

TERMView User Manual R 2.8

Image 1.4.2-v

1.1.2.2 Pay Invoice Press Pay button along the invoice for which the status is unpaid to pay the invoice (refer Image 1.4.2.ii). The payment detail that needs to be paid appears in a new window. Verify the details and press Proceed To Payment button.

Image 1.4.2-vi

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TERMView User Manual R 2.8

Select the payment option by which the payment needs to be done and click Continue button.

Image 1.4.2-vii

Confirming the payment details from the user page is displayed. Click Continue button to get the transaction reference information.

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TERMView User Manual R 2.8

Image 1.4.2-viii

The Transaction Reference Information is displayed. Click on Continue Payment button to proceed with the payment.

Image 1.4.2-ix

The payment details are entered to make the payment. Once the payment is made, an Acknowledgement is received for the payment.

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TERMView User Manual R 2.8

Image 1.4.2-xi

1.1.3. Raise Invoice

Purpose: To raise invoices for the containers against the bill of lading. Enter bill of lading, shipping line and port of loading against which invoice is to be created. Press Search button.

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TERMView User Manual R 2.8

1.1.3.1 Adding Containers to BOL

If the list of containers for the bill of lading does not contain all the containers then one can add the container to the BoL from the screen below:

Image 1.4.3-ii

Enter the container number and click Add To BOL button.

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TERMView User Manual R 2.8

Image 1.4.3-iii

The container is added to the BoL and now can be invoiced.

1.1.3.2 Invoice creation

Enter the Paid Through Date and check the checkbox against the containers for which invoice is to be raised and click Raise Invoice button (refer Image 1.4.3.ii)

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TERMView User Manual R 2.8

Image 1.4.3-iv

Equipment Service Selection page allows the user to select the group of the container(s). Click on Proceed button.

Image 1.4.3-v

Check the list of containers and click Raise Invoice button.

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TERMView User Manual R 2.8

Image 1.4.3-vi

Click Ok button for the final confirmation message for invoice creation.

Image 1.4.3-vii

The invoice is created for the container(s) against the BoL.

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TERMView User Manual R 2.8

If any amendments are to be made like Paid Through Date needs to be changed or more/ less containers are to be invoiced, then click Amend Details button and the Raise Invoice page is loaded to make the changes.

1.1.4. Transaction History

Purpose: To view the transactions of the payments made for the invoice. The complete detail of the transaction whether failed or approved is displayed for the payments made against an invoice.

Image 1.4.4-i

1.1.5. Refund Request

Purpose: To request refund on the over payment corresponding to the invoice. Enter Invoice number for which the refund is to be requested.

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TERMView User Manual R 2.8

Provide the consignee name and BoL number and click search.

The bank details for the consignee are displayed. Verify if the details are correct in case the bank details are not available with the terminal a new form to enter bank details are provided. The bank details entered are verified by the terminal staff and approved. Only after approval of account the credit note will be processed further.

Click on proceed.

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TERMView User Manual R 2.8

The credit note is requested. If you search for the same invoice again option for printing the credit note along with the status of request in displayed.

Click on print

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