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MOLLER TERMINALS
2013
N N A
V A N
A K S E N L A A N 7 1 , 2 5 9 3 H THE NETHERLANDS
W T
H E
A G U E
Table of Contents
Chapter 1
1.1 1.1.1. 1.1.2. 1.1.3. 1.1.4. 1.1.5.
Import ................................................................................................................. 3
Imports Menu ......................................................................................................................... 4 Availability............................................................................................................................. 4 View/Pay Invoice................................................................................................................... 7 Raise Invoice....................................................................................................................... 13 Transaction History ............................................................................................................ 18 Refund Request .................................................................................................................. 18
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Chapter 1 Import
1.1
IMPORTS MENU
1.1.1. Availability
Purpose: To check import containers to determine if they are released to go out the gate. Also, offers certain users the ability to input line releases on bills of lading. Availability can be checked on this menu either at the container level or the bill of lading level
To query on availability at the container level, ensure that the Container Number tab is selected. Enter the container number(s) and confirm the correct operating line is showing. Press the Execute button to perform the query. The container(s) that you queried will be returned with various container/availability details. Note that the container numbers are hyperlinks that will take you to the Equipment Inquiry page for that container. Also note the Avail column. If the Avail column says YES, the container is available for delivery. If the Avail column says NO, the container is not available for delivery. If you mouse over the word NO, the reason(s) as to why the container is not released will be listed (see below). Results:
To query on availability at the bill of lading level, ensure that the Bill of Lading tab is selected. Enter the bill of lading number(s) and confirm the correct operating line is showing. Press the Execute button to perform the query.
The bill of lading(s) you queried will be returned with various information regarding the bill of lading/availability. Note the View Container(s) link. When this link is clicked, all containers associated with the bill of lading will be displayed along with container information comparable to what is returned in Section 4.1.1 Note the Line column has a dropdown box under it to change the Line Status. This will be discussed further in Section 4.1.2.1.
After querying the bill of lading(s), you can change the line status on the bill by using the dropdown menu under the Line Column. Select the appropriate line status. Press Save Changes to commit the save.
If the change saved successfully, you will receive a message next to the Save Changes button stating that Changes were saved.
Purpose: To view or pay invoices for a container created against the bill of lading. Enter container number associated with the BoL against which invoice has been created. Press Search button.
The list of invoices with the details for the particular container number is displayed.
Press View/Print button along the invoice to view the complete invoice details or to print the invoice (refer Image 1.4.2.ii).The Invoice details page is opened.
Image 1.4.2-v
1.1.2.2 Pay Invoice Press Pay button along the invoice for which the status is unpaid to pay the invoice (refer Image 1.4.2.ii). The payment detail that needs to be paid appears in a new window. Verify the details and press Proceed To Payment button.
Image 1.4.2-vi
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Select the payment option by which the payment needs to be done and click Continue button.
Image 1.4.2-vii
Confirming the payment details from the user page is displayed. Click Continue button to get the transaction reference information.
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Image 1.4.2-viii
The Transaction Reference Information is displayed. Click on Continue Payment button to proceed with the payment.
Image 1.4.2-ix
The payment details are entered to make the payment. Once the payment is made, an Acknowledgement is received for the payment.
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Image 1.4.2-xi
Purpose: To raise invoices for the containers against the bill of lading. Enter bill of lading, shipping line and port of loading against which invoice is to be created. Press Search button.
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If the list of containers for the bill of lading does not contain all the containers then one can add the container to the BoL from the screen below:
Image 1.4.3-ii
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Image 1.4.3-iii
Enter the Paid Through Date and check the checkbox against the containers for which invoice is to be raised and click Raise Invoice button (refer Image 1.4.3.ii)
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Image 1.4.3-iv
Equipment Service Selection page allows the user to select the group of the container(s). Click on Proceed button.
Image 1.4.3-v
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Image 1.4.3-vi
Click Ok button for the final confirmation message for invoice creation.
Image 1.4.3-vii
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If any amendments are to be made like Paid Through Date needs to be changed or more/ less containers are to be invoiced, then click Amend Details button and the Raise Invoice page is loaded to make the changes.
Purpose: To view the transactions of the payments made for the invoice. The complete detail of the transaction whether failed or approved is displayed for the payments made against an invoice.
Image 1.4.4-i
Purpose: To request refund on the over payment corresponding to the invoice. Enter Invoice number for which the refund is to be requested.
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Provide the consignee name and BoL number and click search.
The bank details for the consignee are displayed. Verify if the details are correct in case the bank details are not available with the terminal a new form to enter bank details are provided. The bank details entered are verified by the terminal staff and approved. Only after approval of account the credit note will be processed further.
Click on proceed.
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The credit note is requested. If you search for the same invoice again option for printing the credit note along with the status of request in displayed.
Click on print
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