Page 1 of 61

Microsoft Microsoft Word - Useful Shortcut

Keys

1
Ctrl + Shift + A
AllCaps
Makes the selection all capitals (toggle)

2
Alt + Ctrl + 1
ApplyHeading1
Applies Heading 1 style to the selected text

3
Alt + Ctrl + 2
ApplyHeading2
Applies Heading 2 style to the selected text

4
Alt + Ctrl + 3
ApplyHeading3
Applies Heading 3 style to the selected text

5
Ctrl + Shift + L
ApplyListBullet
Applies List Bullet style to the selected text

6
Alt + F10
AppMaximize
Enlarges the application window to full size

7
Alt + F5
AppRestore
Restores the application window to normal size

8
Ctrl+B
Bold
Makes the selection bold (toggle)

9
 Page 2 of 61

Ctrl + PgDn
BrowseNext
Jump to the next browse object

10
Ctrl + PgUp
BrowsePrev
Jump to the previous browse object

11
Alt + Ctrl + Home
BrowseSel
Select the next/prev browse object

12
Esc
Cancel
Terminates an action

13
Ctrl+E
CenterPara
Centers the paragraph between the indents

14
Shift+F3
ChangeCase
Changes the case of the letters in the selection

15
Left arrow
CharLeft
Moves the insertion point to the left one character

16
Shift + Left arrow
CharLeftExtend
Extends the selection to the left one character

17
Rt arrow
CharRight
Moves the insertion point to the right one character

18
 Page 3 of 61

Shift + Rt arrow
CharRightExtend
Extends the selection to the right one character

19
Alt + Shift + C
ClosePane
Closes the active window pane (if you are in Normal View and have, for
example, the Footnote pane open)

20
Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far easier!)
ColumnSelect
Selects a columnar block of text

21
Ctrl +Shift+C
CopyFormat
Copies the formatting of the selection

22
Shift + F2
CopyText
Makes a copy of the selection without using the clipboard (press Return to
paste)

23
Alt + F3
CreateAutoText
Adds an AutoText entry to the active template

24
Ctrl+ Backspace
DeleteBackWord
Deletes the previous word without putting it on the Clipboard

25
Ctrl + Del
DeleteWord
Deletes the next word without putting it on the Clipboard

26
Ctrl+W, Ctrl+F4
DocClose
Prompts to save the document and then closes the active window. (But
 Page 4 of 61

doesn't intercept the menu command)

27
Ctrl + F10
DocMaximize
Enlarges the active window to full size

28
Ctrl + F7
DocMove
Changes the position of the active window

29
Ctrl + F5
DocRestore
Restores the window to normal size

30
Ctrl + F8
DocSize
Changes the size of the active window

31
Alt + Ctrl + S
DocSplit
Splits the active window horizontally and then adjusts the split

32
Alt + Shift + F9
DoFieldClick
Executes the action associated with macrobutton fields

33
Ctrl + Shift + D
DoubleUnderline
Double underlines the selection (toggle)

34
Alt R, G
DrawGroup
Groups the selected drawing objects

35
Alt R, I
DrawSnapToGrid
 Page 5 of 61

Sets up a grid for aligning drawing objects

36
Alt R, U
DrawUngroup
Ungroups the selected group of drawing objects

37
Ctrl+Shift+F5 (Or: Alt I, K)
EditBookmark
Brings up the bookmark dialog

38
Del
EditClear
Performs a forward delete or removes the selection without putting it on the
Clipboard

39
Ctrl+C
EditCopy
Copies the selection and puts it on the Clipboard

40
Ctrl+X
EditCut
Cuts the selection and puts it on the Clipboard

41
Ctrl+F
EditFind
Finds the specified text or the specified formatting

42
F5, Ctrl+G
EditGoTo
Jumps to a specified place in the active document

43
Alt E, K
EditLinks
Allows links to be viewed, updated, opened, or removed

44
Ctrl+V
 Page 6 of 61

EditPaste
Inserts the Clipboard contents at the insertion point

45
Alt E, S
EditPasteSpecial
Inserts the Clipboard contents as a linked object, embedded object, or other
format

46
Alt + Shift + Backspc
EditRedo
Redoes the last action that was undone

47
F4
EditRedoOrRepeat
Repeats the last command, or redoes the last action that was undone
(unfortunately, doesn't work for as many commands in Word 2000 as in
Word 97 and below, but this is still one of Word's most useful shortcuts, if
not the most useful)

48
Ctrl+H
EditReplace
Finds the specified text or the specified formatting and replaces it

49
Ctrl+A
EditSelectAll
Selects the entire document

50
Ctrl+Z
EditUndo
Reverses the last action

51
Alt + PageDn (to select to end of column, use Alt + Shift + PgDn)
EndOfColumn
Moves to the last cell in the current table column

52
Ctrl+Shift+End
EndOfDocExtend
 Page 7 of 61

Extends the selection to the end of the last line of the document

53
Ctrl+End
EndOfDocument
Moves the insertion point to the end of the last line of the document

54
End
EndOfLine
Moves the insertion point to the end of the current line

55
Shift+End
EndOfLineExtend
Extends the selection to the end of the current line

56
Alt+End
EndOfRow
Moves to the last cell in the current row

57
Alt + Ctrl + PgDn
EndOfWindow
Moves the insertion point to the end of the last visible line on the screen

58
Shift + Alt + Ctrl + PgDn
EndOfWindowExtend
Extends the selection to the end of the last visible line on the screen

59
F8 (press Esc to turn off)
ExtendSelection
Turns on extend selection mode and then expands the selection with the
direction keys

60
Alt + F4 (<9>)
FileCloseOrExit
Closes the current document, or if no documents are open, quits Word.
Horrible command, as it makes it a long winded business to quit Word. But
there's a simple solution - assign Alt+F4 to FileExit instead.
 Page 8 of 61

61
Alt + F4 (Word 97)
FileExit
Quits Microsoft Word and prompts to save the documents (does intercept
the menu item, but not the keyboard shortcut, or the x button. An AutoExit
macro is usually a better way of intercepting this).

62
NOT Ctrl+N!!
FileNew
Creates a new document or template (brings up the dialog). Note that: Word
pretends that Ctrl+N is assigned to FileNew but it isn't, it's assigned to
FileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to the
FileNewDialog command. In Word 97 the only way to fix it is to create a
macro called FileNew (to do this, press Alt + F8, type "FileNew" without the
quotes and Click "Create". The macro will automatically contain the code
needed to make it work).

63
Ctrl+N
FileNewDefault
Creates a new document based on the Normal template.

64
Ctrl+O
FileOpen
Opens an existing document or template

65
Alt F, U
FilePageSetup
Changes the page setup of the selected sections

66
Ctrl + P
FilePrint
Prints the active document (brings up the dialog)

67
Ctrl+F2
FilePrintPreview
Displays full pages as they will be printed

68
Alt F, I
 Page 9 of 61

FileProperties
Shows the properties of the active document

69
Ctrl+S
FileSave
FileSave

70
Alt F, A (or F12)
FileSaveAs
Saves a copy of the document in a separate file (brings up the dialog)

71
Ctrl+Shift+F
Font
Activates the Fonts listbox on the formatting toolbar

72
Ctrl+Shift+P
FontSizeSelect
Activates the Font Size drop-down on the formatting toolbar

73
Alt + Ctrl + K
FormatAutoFormat
Automatically formats a document (or sometimes, automatically screws it
up)

74
Alt O, B
FormatBordersAndSha ding
Changes the borders and shading of the selected paragraphs, table cells,
and pictures

75
Alt O, E
FormatChangeCase
Changes the case of the letters in the selection

76
Alt O, C
FormatColumns
Changes the column format of the selected sections (brings up the dialog)
 Page 10 of 61

77
Alt O, D
FormatDropCap
Formats the first character of current paragraph as a dropped capital (must
select it first)

78
Ctrl+D
FormatFont
Brings up the Format + Font dialog

79
Alt + Shift + R
FormatHeaderFooterL ink
Links the current header/footer to the previous section (but does not
intercept the button on the Header Footer toolbar)

80
Alt O, P
FormatParagraph
Brings up the Format Paragraph dialog

81
Alt O, S
FormatStyle
Applies, creates, or modifies styles

82
Alt O, T
FormatTabs
Brings up the Format Tabs dialog

83
Shift + F5
GoBack
Returns to the previous insertion point (goes back to up to 3 points, then
returns to where you started; this is one of the most useful shortcuts of
them all. Also useful when opening a document, if you want to g straight to
where you were last editing it)

84
Ctrl + >
GrowFont
Increases the font size of the selection
 Page 11 of 61

85
Ctrl + ]
GrowFontOnePoint
Increases the font size of the selection by one point

86
Ctrl + T (or drag the ruler)
HangingIndent
Increases the hanging indent

87
F1
Help
Microsoft Word Help

88
Shift + F1
HelpTool
Lets you get help on a command or screen region or examine text properties

89
Ctrl + Shift + H
Hidden
Makes the selection hidden text (toggle)

90
Click on it
HyperlinkOpen
Connect to a hyperlink's address

91
Ctrl + M (or drag the ruler)
Indent
Moves the left indent to the next tab stop

92
Alt + Ctrl + M (or Alt I, M)
InsertAnnotation
Inserts a comment

93
F3
InsertAutoText
Replaces the name of the AutoText entry with its contents
 Page 12 of 61

94
Alt I, B
InsertBreak
Ends a page, column, or section at the insertion point

95
Alt I, C
InsertCaption
Inserts a caption above or below a selected object

96
Ctrl + Shift + Return
InsertColumnBreak
Inserts a column break at the insertion point

97
Alt + Shift + D
InsertDateField
Inserts a date field

98
Alt + Ctrl + D
InsertEndnoteNow
Inserts an endnote reference at the insertion point without displaying the
dialog

99
Alt I, F
InsertField
Inserts a field in the active document

100
Ctrl+F9
InsertFieldChars
Inserts an empty field with the enclosing field characters

101
Alt I, L
InsertFile
Inserts the text of another file into the active document

102
Alt I, N
InsertFootnote
 Page 13 of 61

Inserts a footnote or endnote reference at the insertion point

103
Alt + Ctrl + F
InsertFootnoteNow
Inserts a footnote reference at the insertion point without displaying the
dialog

104
Ctrl + K
InsertHyperlink
Insert Hyperlink

105
Alt I, D
InsertIndexAndTable s
Inserts an index or a table of contents, figures, or authorities into the
document

106
Alt + Ctrl + L
InsertListNumField
Inserts a ListNum Field

107
Alt + Shift + F
InsertMergeField
Brings up a dialog to insert a mail merge field at the insertion point. (It does
not intercept the button on the Mail merge. toolbar)

108
Ctrl + Return
InsertPageBreak
Inserts a page break at the insertion point

109
Alt + Shift + P
InsertPageField
Inserts a page number field

110
Ctrl + Shift + F3
InsertSpike
Empties the spike AutoText entry and inserts all of its contents into the
document
 Page 14 of 61

111
Alt + Shift + T
InsertTimeField
Inserts a time field

112
Ctrl + I
Italic
Makes the selection italic (toggle)

113
Ctrl + J
JustifyPara
Aligns the paragraph at both the left and the right indent

114
Ctrl + L
LeftPara
Aligns the paragraph at the left indent

115
Down arrow
LineDown
Moves the insertion point down one line

116
Shift + down arrow
LineDownExtend
Extends the selection down one line

117
Up arrow
LineUp
Moves the insertion point up one line

118
Shift + up arrow
LineUpExtend
Extends the selection up one line

119
Ctrl + F11
LockFields
Locks the selected fields to prevent updating
 Page 15 of 61

120
Alt + Shift + K
MailMergeCheck
Checks for errors in a mail merge

121
Alt+Shift+E
MailMergeEditDataSo urce
Lets you edit a mail merge data source

122
Alt + Shift + N
MailMergeToDoc
Collects the results of the mail merge in a document

123
Alt Shift + M
MailMergeToPrinter
Sends the results of the mail merge to the printer

124
Alt + Shift + I
MarkCitation
Marks the text you want to include in the table of authorities

125
Alt + Shift + X
MarkIndexEntry
Marks the text you want to include in the index

126
Alt + Shift + O
MarkTableOfContents Entry
Inserts a TC field (but it is far better to use Heading Styles to generate your
Table of Contents instead)

127
Alt or F10
MenuMode
Makes the menu bar active

128
Alt + Shift + F11
MicrosoftScriptEdit or
 Page 16 of 61

Starts or switches to Microsoft Development Environment application,

allowing you to view the HTML/XML source code that would be behind the
document if it were in ..htm format (or that is behind it if it already is in
.htm format).

129
Alt + Ctrl + F1
MicrosoftSystemInfo
Execute the Microsoft System Info application

130
F2
MoveText
Moves the selection to a specified location without using the clipboard
(press Return to execute the more)

131
Tab
NextCell
Moves to the next table cell

132
F11
NextField
Moves to the next field

133
Alt + F7
NextMisspelling
Find next spelling error

134
Alt + down arrow
NextObject
Moves to the next object on the page

135
Ctrl + F6
NextWindow
Switches to the next document window, equivalent to selecting a document
from the Window menu.

136
Ctrl+Shift+N
NormalStyle
 Page 17 of 61

Applies the Normal style

137
Ctrl + 0
OpenOrCloseUpPara
Sets or removes extra spacing above the selected paragraph

138
F6
OtherPane
Switches to another window pane in Normal View (for instance, if you have
if you have a Footnotes pane open in Normal view and want to switch to the
main document and back without closing the pane).

139
Alt + _
OutlineCollapse
Collapses an Outline in Outline View by one level

140
Alt+Shift+rt arrow
OutlineDemote
Demotes the selected paragraphs one heading level

141
Alt + +
OutlineExpand
Expands an Outline in Outline View by one level

142
Alt+Shift+down arrow
OutlineMoveDown
Moves the selection below the next item in the outline

143
Alt+Shift+up arrow
OutlineMoveUp
Moves the selection above the previous item in the outline

144
Alt+Shift+left arrow
OutlinePromote
Promotes the selected paragraphs one heading level

145
 Page 18 of 61

Alt + Shift + L
OutlineShowFirstLin e
Toggles between showing the first line of each paragraph only or showing
all of the body text in the outline

146
Ins
Overtype
Toggles the typing mode between replacing and inserting

147
PgDn
PageDown
Moves the insertion point and document display to the next screen of text

148
Shift+ PgDn
PageDownExtend
Extends the selection and changes the document display to the next screen
of text

149
PgUp
PageUp
Moves the insertion point and document display to the previous screen of
text

150
Shift + PgUp
PageUpExtend
Extends the selection and changes the document display to the previous
screen of text

151
Ctrl + down arrow
ParaDown
Moves the insertion point to the beginning of the next paragraph

152
Shift + Ctrl + down arrow
ParaDownExtend
Extends the selection to the beginning of the next paragraph

153
Ctrl + up arrow
 Page 19 of 61

ParaUp
Moves the insertion point to the beginning of the previous paragraph

154
Shift + Ctrl + up arrow
ParaUpExtend
Extends the selection to the beginning of the previous paragraph

155
Ctrl+Shift+V
PasteFormat
Applies the previously copied formatting to selection

156
Shift + Tab
PrevCell
Moves to the previous table cell

157
Shift + F11
PrevField
Moves to the previous field

158
Alt + up arrow
PrevObject
Moves to the previous object on the page

159
Ctrl + Shift + F6
PrevWindow
Switches back to the previous document window

160
Sfift+F4
RepeatFind
Repeats Go To or Find to find the next occurrence

161
Ctrl+Spacebar
ResetChar
Makes the selection the default character format of the applied style

162
Ctrl+Q
 Page 20 of 61

ResetPara
Makes the selection the default paragraph format of the applied style

163
Ctrl +R
RightPara
Aligns the paragraph at the right indent

164
Ctrl + *
ShowAll
Shows/hides all nonprinting characters

165
Alt + Shift + A
ShowAllHeadings
Displays all of the heading levels and the body text in Outline View

166
Ctrl + <
ShrinkFont
Decreases the font size of the selection

167
Ctrl + [
ShrinkFontOnePoint
Decreases the font size of the selection by one point

168
Ctrl + Shift + K
SmallCaps
Makes the selection small capitals (toggle)

169
Ctrl + 1
SpacePara1
Sets the line spacing to single space

170
Ctrl + 5
SpacePara15
Sets the line spacing to one-and-one- half space

171
Ctrl + 2
 Page 21 of 61

SpacePara2
Sets the line spacing to double space

172
Ctrl + F3
Spike
Deletes the selection and adds it to the "Spike" AutoText entry (which
allows you to move text and graphics from nonadjacent locations)

173
Alt + PgUp
StartOfColumn
Moves to the first cell in the current column

174
Ctrl+Shift+Home
StartOfDocExtend
Extends the selection to the beginning of the first line of the document

175
Ctrl +Home
StartOfDocument
Moves the insertion point to the beginning of the first line of the document

176
Home
StartOfLine
Moves the insertion point to the beginning of the current line

177
Shift+Home
StartOfLineExtend
Extends the selection to the beginning of the current line

178
Alt+Home
StartOfRow
Moves to the first cell in the current row

179
Alt+Ctrl+PgUp
StartOfWindow
Moves the insertion point to the beginning of the first visible line on the
screen
 Page 22 of 61

180
Shift+ Alt+Ctrl+PgUp
StartOfWindowExtend
Extends the selection to the beginning of the first visible line on the screen

181
Strl + Shift + S
Style
Activates the Style drop-down on the Formatting toolbar

182
Ctrl + =
Subscript
Makes the selection subscript (toggle)

183
Ctrl + +
Superscript
Makes the selection superscript (toggle)

184
Ctrl + Shift + Q
SymbolFont
Applies the Symbol font to the selection

185
Alt A, F
TableAutoFormat
Applies a set of formatting to a table

186
Alt A, H
TableHeadings
Toggles table headings attribute on and off

187
Alt + click
(Alt + drag to select several)
TableSelectColumn
Selects the current column in a table

188
Click in left margin
TableSelectRow
Selects the current row in a table
 Page 23 of 61

189
Alt + double-click
TableSelectTable
Selects an entire table

190
Alt + Ctrl + U
TableUpdateAutoForm at
Updates the table formatting to match the applied Table Autoformat
settings

191
Shift + F9 (Alt + F9 toggles all field codes on or off)
ToggleFieldDisplay
Shows the field codes or the results for the selection (toggle)

192
Alt T, C
ToolsCustomize
Allows you to customizes the Word user interface (menus, keyboard and
toolbars) and store the customizations in a template (defaults to
Normal.dot, so be careful!)

193
Alt + F8
ToolsMacro
Runs, creates, deletes, or revises a macro

194
F7
ToolsProofing
Checks the spelling and grammar in the active document

195
Ctr.l + Shift + E
ToolsRevisionMarksT oggle
Toggles track changes for the active document

196
Shift + F7
ToolsThesaurus
Finds a synonym for the selected word

197
 Page 24 of 61

Ctrl+U
Underline
Formats the selection with a continuous underline (toggle)

198
Ctrl + Shift + T
(or drag the ruler)
UnHang
Decreases the hanging indent

199
Ctrl + Shift + M
(or drag the ruler)
UnIndent
Moves the left indent to the previous tab stop

200
Ctrl+Shift+F9
UnlinkFields
Permanently replaces the field codes with the results

201
Ctrl + Shift + F11
UnlockFields
Unlocks the selected fields for updating

202
F9
UpdateFields
Updates and displays the results of the selected fields

203
Ctrl + Shiift + F7
UpdateSource
Copies the modified text of a linked file back to its source file

204
Hover over comment
ViewAnnotations
Show or hide the comment pane

205
Dbl-click the endnote reference
ViewEndnoteArea
If in Normal View, opens a pane for viewing and editing the endnote
 Page 25 of 61

(toggle). If in Page/Print Layout View, switches from the body text to the
endnote or vice versa

206
At + F9
ViewFieldCodes
Shows the field codes or results for all fields (toggle)

207
Dbl-click the footnote reference
ViewFootnoteArea
If in Normal View, opens a pane for viewing and editing the footnote
(toggle). If in Page/Print Layout View, switches from the body text to the
footnote or vice versa.

208
Alt V, F
ViewFootnotes
If in Normal View, opens a pane for viewing and editing footnotes and
endnotes (toggle). If in Page/Print Layout View, switches from the body
text to the footnotes/endnotes or vice versa.

209
Alt V, H
ViewHeader
Displays header in page layout view

210
Alt V, N
(or Alt + Ctrl + N)
ViewNormal
Changes the editing view to normal view

211
Alt V, O
(or Alt + Ctrl + O)
ViewOutline
Displays a document's outline

212
Alt V, P
(or Alt + Ctrl + P)
ViewPage
Displays the page more-or-less as it will be printed, and allows editing (In
Word 2000 the menu item is called Print Layout, but fortunately the
 Page 26 of 61

command hasn't changed.

213
Alt + F11
ViewVBCode
Shows the VB editing environment (Tools + Macro + Visual Basic Editor)

214
Alt + left arrow
WebGoBack
Backward hyperlink (useful if you clicked on a page number hyperlink in the
table of contents and then want to return to the TOC)

215
Alt + rt arrow
WebGoForward
Forward hyperlink

216
Alt W, A
WindowArrangeAll
Arranges windows as non-overlapping tiles

217
Ctrl + left arrow
WordLeft
Moves the insertion point to the left one word

218
Shift + Ctrl + left arrow
WordLeftExtend
Extends the selection to the left one word

219
Ctrl + rt arrow
WordRight
Moves the insertion point to the right one word

220
Shift + Ctrl + rt arrow
WordRightExtend
Extends the selection to the right one word

221
Ctrl + Shift + W
 Page 27 of 61

WordUnderline
Underlines the words but not the spaces in the selection (toggle)
Microsoft Excel - Useful Shortcut Keys
Ctrl+A Select All None
Ctrl+B Bold Format, Cells, Font, Font Style,
Bold
Ctrl+C Copy Edit, Copy
Ctrl+D Fill Down Edit, Fill, Down
Ctrl+F Find Edit, Find
Ctrl+G Goto Edit, Goto
Ctrl+H Replace Edit, Replace
Ctrl+I Italic Format, Cells, Font, Font Style,
Italic
Ctrl+K Insert Hyperlink Insert, Hyperlink
Ctrl+N New Workbook File, New
Ctrl+O Open File, Open
Ctrl+P Print File, Print
Ctrl+R Fill Right Edit, Fill Right
Ctrl+S Save File, Save
Ctrl+U Underline Format, Cells, Font, Underline,
Single
Ctrl+V Paste Edit, Paste
Ctrl W Close File, Close
Ctrl+X Cut Edit, Cut
Ctrl+Y Repeat Edit, Repeat
Ctrl+Z Undo Edit, Undo
F1 Help Help, Contents and Index
F2 Edit None
F3 Paste Name Insert, Name, Paste
F4 Repeat last action Edit, Repeat. Works while not
in Edit mode.
F4 While typing a formula, switch None
between absolute/relative refs
F5 Goto Edit, Goto
F6 Next Pane None
F7 Spell check Tools, Spelling
F8 Extend mode None
F9 Recalculate all workbooks Tools, Options, Calculation,
Calc,Now
F10 Activate Menubar N/A
F11 New Chart Insert, Chart
F12 Save As File, Save As
 Page 28 of 61

Ctrl+: Insert Current Time None

Ctrl+; Insert Current Date None
Ctrl+" Copy Value from Cell Above Edit, Paste Special, Value
Ctrl+’ Copy Fromula from Cell Above Edit, Copy
Shift Hold down shift for additional none
functions in Excel’s menu
Shift+F1 What’s This? Help, What’s This?
Shift+F2 Edit cell comment Insert, Edit Comments
Shift+F3 Paste function into formula Insert, Function
Shift+F4 Find Next Edit, Find, Find Next
Shift+F5 Find Edit, Find, Find Next
Shift+F6 Previous Pane None
Shift+F8 Add to selection None
Shift+F9 Calculate active worksheet Calc Sheet
Shift+F10 Display shortcut menu None
Shift+F11 New worksheet Insert, Worksheet
Shift+F12 Save File, Save
Ctrl+F3 Define name Insert, Names, Define
Ctrl+F4 Close File, Close
Ctrl+F5 XL, Restore window size Restore
Ctrl+F6 Next workbook window Window, ...
Shift+Ctrl+F6 Previous workbook window Window, ...
Ctrl+F7 Move window XL, Move
Ctrl+F8 Resize window XL, Size
Ctrl+F9 Minimize workbook XL, Minimize
Ctrl+F10 Maximize or restore window XL, Maximize
Ctrl+F11 Inset 4.0 Macro sheet None in Excel 97. In versions
prior to 97 - Insert, Macro, 4.0
Macro
Ctrl+F12 File Open File, Open
Alt+F1 Insert Chart Insert, Chart...
Alt+F2 Save As File, Save As
Alt+F4 Exit File, Exit
Alt+F8 Macro dialog box Tools, Macro, Macros in Excel
97 Tools,Macros - in earlier
versions
Alt+F11 Visual Basic Editor Tools, Macro, Visual Basic
Editor
Ctrl+Shift+F3 Create name by using names of row Insert, Name, Create
and column labels
Ctrl+Shift+F6 Previous Window Window, ...
Ctrl+Shift+F12 Print File, Print
 Page 29 of 61

Alt+Shift+F1 New worksheet Insert, Worksheet

Alt+Shift+F2 Save File, Save
Alt+= AutoSum No direct equivalent
Ctrl+` Toggle Value/Formula display Tools, Options, View, Formulas
Ctrl+Shift+A Insert argument names into formula No direct equivalent
Alt+Down arrow Display AutoComplete list None
Alt+’ Format Style dialog box Format, Style
Ctrl+Shift+~ General format Format, Cells, Number,
Category, General
Ctrl+Shift+! Comma format Format, Cells, Number,
Category, Number
Ctrl+Shift+@ Time format Format, Cells, Number,
Category, Time
Ctrl+Shift+# Date format Format, Cells, Number,
Category, Date
Ctrl+Shift+$ Currency format Format, Cells, Number,
Category, Currency
Ctrl+Shift+% Percent format Format, Cells, Number,
Category, Percentage
Ctrl+Shift+^ Exponential format Format, Cells, Number,
Category,
Ctrl+Shift+& Place outline border around selected Format, Cells, Border
cells
Ctrl+Shift+_ Remove outline border Format, Cells, Border
Ctrl+Shift+* Select current region Edit, Goto, Special, Current
Region
Ctrl++ Insert Insert, (Rows, Columns, or
Cells) Depends on selection
Ctrl+- Delete Delete, (Rows, Columns, or
Cells) Depends on selection
Ctrl+1 Format cells dialog box Format, Cells
Ctrl+2 Bold Format, Cells, Font, Font Style,
Bold
Ctrl+3 Italic Format, Cells, Font, Font Style,
Italic
Ctrl+4 Underline Format, Cells, Font, Font Style,
Underline
Ctrl+5 Strikethrough Format, Cells, Font, Effects,
Strikethrough
Ctrl+6 Show/Hide objects Tools, Options, View, Objects,
Show All/Hide
Ctrl+7 Show/Hide Standard toolbar View, Toolbars, Stardard
Ctrl+8 Toggle Outline symbols None
 Page 30 of 61

Ctrl+9 Hide rows Format, Row, Hide

Ctrl+0 Hide columns Format, Column, Hide
Ctrl+Shift+( Unhide rows Format, Row, Unhide
Ctrl+Shift+) Unhide columns Format, Column, Unhide
Alt or F10 Activate the menu None
Ctrl+Tab In toolbar: next toolbar None
Shift+Ctrl+Tab In toolbar: previous toolbar None
Ctrl+Tab In a workbook: activate next None
workbook
Shift+Ctrl+Tab In a workbook: activate previous None
workbook
Tab Next tool None
Shift+Tab Previous tool None
Enter Do the command None
Shift+Ctrl+F Font Drop Down List Format, Cells, Font
Shift+Ctrl+F+ F Font tab of Format Cell Dialog box Format, Cells, Font
Shift+Ctrl+P Point size Drop Down List Format, Cells, Font

- CTRL combination shortcut keys -

- Key Description -

CTRL+( Unhides any hidden rows within the selection.

CTRL+) Unhides any hidden columns within the selection.
CTRL+& Applies the outline border to the selected cells.
CTRL+_ Removes the outline border from the selected cells.
CTRL+~ Applies the General number format.
CTRL+$ Applies the Currency format with two decimal places (negative numbers in
parentheses) .
CTRL+% Applies the Percentage format with no decimal places.
CTRL+^ Applies the Exponential number format with two decimal places.
CTRL+# Applies the Date format with the day, month, and year.
CTRL+@ Applies the Time format with the hour and minute, and AM or PM.
CTRL+! Applies the Number format with two decimal places, thousands separator,
and minus sign (-) for negative values.
CTRL+- Displays the Delete dialog box to delete the selected cells.
CTRL+* Selects the current region around the active cell (the data area enclosed by
blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.

CTRL+: Enters the current time.

CTRL+; Enters the current date.
CTRL+` Alternates between displaying cell values and displaying formulas in the
 Page 31 of 61

worksheet.
CTRL+' Copies a formula from the cell above the active cell into the cell or the
Formula Bar.
CTRL+" Copies the value from the cell above the active cell into the cell or the
Formula Bar.
CTRL++ Displays the Insert dialog box to insert blank cells.
CTRL+1 Displays the Format Cells dialog box.
CTRL+2 Applies or removes bold formatting.
CTRL+3 Applies or removes italic formatting.
CTRL+4 Applies or removes underlining.
CTRL+5 Applies or removes strikethrough.
CTRL+6 Alternates between hiding objects, displaying objects, and displaying
placeholders for objects.
CTRL+7 Displays or hides the Standard toolbar.
CTRL+8 Displays or hides the outline symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
CTRL+A Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A
a second time selects the entire worksheet.

When the insertion point is to the right of a function name in a formula, displays the
Function Arguments dialog box.

CTRL+SHIFT+A inserts the argument names and parentheses when the insertion
point is to the right of a function name in a formula.

CTRL+B Applies or removes bold formatting.

CTRL+C Copies the selected cells.
CTRL+C followed by another CTRL+C displays the Microsoft Office Clipboard.

CTRL+D Uses the Fill Down command to copy the contents and format of the
topmost cell of a selected range into the cells below.
CTRL+F Displays the Find dialog box.
SHIFT+F5 also displays this dialog box, while SHIFT+F4 repeats the last Find
action.

CTRL+G Displays the Go To dialog box.

F5 also displays this dialog box.

CTRL+H Displays the Find and Replace dialog box.

CTRL+I Applies or removes italic formatting.
CTRL+K Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit
Hyperlink dialog box for selected existing hyperlinks.
CTRL+L Displays the Create List dialog box.
 Page 32 of 61

CTRL+N Creates a new, blank file.

CTRL+O Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.

CTRL+P Displays the Print dialog box.

CTRL+R Uses the Fill Right command to copy the contents and format of the
leftmost cell of a selected range into the cells to the right.
CTRL+S Saves the active file with its current file name, location, and file format.
CTRL+U Applies or removes underlining.
CTRL+V Inserts the contents of the Clipboard at the insertion point and replaces any
selection. Available only after you cut or copied an object, text, or cell contents.
CTRL+W Closes the selected workbook window.
CTRL+X Cuts the selected cells.
CTRL+Y Repeats the last command or action, if possible.
CTRL+Z Uses the Undo command to reverse the last command or to delete the last
entry you typed.
CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last
automatic correction when AutoCorrect Smart Tags are displayed.

- Function keys -

F1 Displays the Help task pane.

CTRL+F1 closes and reopens the current task pane.

ALT+F1 creates a chart of the data in the current range.

ALT+SHIFT+F1 inserts a new worksheet.

F2 Edits the active cell and positions the insertion point at the end of the cell
contents. It also moves the insertion point into the Formula Bar when editing in a cell
is turned off.
SHIFT+F2 edits a cell comment.

F3 Pastes a defined name into a formula.

SHIFT+F3 displays the Insert Function dialog box.

F4 Repeats the last command or action, if possible.

CTRL+F4 closes the selected workbook window.

F5 Displays the Go To dialog box.

CTRL+F5 restores the window size of the selected workbook window.

F6 Switches to the next pane in a worksheet that has been split (Window menu, Split
command).
 Page 33 of 61

SHIFT+F6 switches to the previous pane in a worksheet that has been split.

CTRL+F6 switches to the next workbook window when more than one workbook
window is open.

Note When the task pane is visible, F6 and SHIFT+F6 include that pane when
switching between panes.

F7 Displays the Spelling dialog box to check spelling in the active worksheet or
selected range.
CTRL+F7 performs the Move command on the workbook window when it is not
maximized. Use the arrow keys to move the window, and when finished press ESC.

F8 Turns extend mode on or off. In extend mode, EXT appears in the status line, and
the arrow keys extend the selection.
SHIFT+F8 enables you to add a non-adjacent cell or range to a selection of cells by
using the arrow keys.

CTRL+F8 performs the Size command (on the Control menu for the workbook
window) when a workbook is not maximized.

ALT+F8 displays the Macro dialog box to run, edit, or delete a macro.

F9 Calculates all worksheets in all open workbooks.

F9 followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas)
calculates the selected a portion of a formula and replaces the selected portion with
the calculated value.

SHIFT+F9 calculates the active worksheet.

CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of

whether they have changed since the last calculation.

CTRL+ALT+SHIFT+ F9 rechecks dependent formulas, and then calculates all cells

in all open workbooks, including cells not marked as needing to be calculated.

CTRL+F9 minimizes a workbook window to an icon.

F10 Selects the menu bar or closes an open menu and submenu at the same time.
SHIFT+F10 displays the shortcut menu for a selected item.

ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one
smart tag is present, it switches to the next smart tag and displays its menu or
message.
 Page 34 of 61

CTRL+F10 maximizes or restores the selected workbook window.

F11 Creates a chart of the data in the current range.

SHIFT+F11 inserts a new worksheet.

ALT+F11 opens the Visual Basic Editor, in which you can create a macro by using
Visual Basic for Applications (VBA).

ALT+SHIFT+F11 opens the Microsoft Script Editor, where you can add text, edit
HTML tags, and modify any script code.

F12 Displays the Save As dialog box.

- Other useful shortcut keys -

ARROW KEYS Move one cell up, down, left, or right in a worksheet.
CTRL+ARROW KEY moves to the edge of the current data region (data region: A
range of cells that contains data and that is bounded by empty cells or datasheet
borders.) in a worksheet.

SHIFT+ARROW KEY extends the selection of cells by one cell.

CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in
the same column or row as the active cell.

LEFT ARROW or RIGHT ARROW selects the menu to the left or right when a menu
is visible. When a submenu is open, these arrow keys switch between the main menu
and the submenu.

DOWN ARROW or UP ARROW selects the next or previous command when a menu
or submenu is open.

In a dialog box, arrow keys move between options in an open drop-down list, or
between options in a group of options.

ALT+DOWN ARROW opens a selected drop-down list.

BACKSPACE Deletes one character to the left in the Formula Bar.

Also clears the content of the active cell.

DELETE Removes the cell contents (data and formulas) from selected cells without
affecting cell formats or comments.
In cell editing mode, it deletes the character to the right of the insertion point.

END Moves to the cell in the lower-right corner of the window when SCROLL LOCK is
 Page 35 of 61

turned on.
Also selects the last command on the menu when a menu or submenu is visible.

CTRL+END moves to the last cell on a worksheet, in the lowest used row of the
rightmost used column.

CTRL+SHIFT+END extends the selection of cells to the last used cell on the
worksheet (lower-right corner).

ENTER Completes a cell entry from the cell or the Formula Bar, and selects the cell
below (by default).
In a data form, it moves to the first field in the next record.

Opens a selected menu (press F10 to activate the menu bar) or performs the action
for a selected command.

In a dialog box, it performs the action for the default command button in the dialog
box (the button with the bold outline, often the OK button).

ALT+ENTER starts a new line in the same cell.

CTRL+ENTER fills the selected cell range with the current entry.

SHIFT+ENTER completes a cell entry and selects the cell above.

ESC Cancels an entry in the cell or Formula Bar.

It also closes an open menu or submenu, dialog box, or message window.

HOME Moves to the beginning of a row in a worksheet.

Moves to the cell in the upper-left corner of the window when SCROLL LOCK is
turned on.

Selects the first command on the menu when a menu or submenu is visible.

CTRL+HOME moves to the beginning of a worksheet.

CTRL+SHIFT+HOME extends the selection of cells to the beginning of the

worksheet.

PAGE DOWN Moves one screen down in a worksheet.

ALT+PAGE DOWN moves one screen to the right in a worksheet.

CTRL+PAGE DOWN moves to the next sheet in a workbook.

CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook.

 Page 36 of 61

PAGE UP Moves one screen up in a worksheet.

ALT+PAGE UP moves one screen to the left in a worksheet.

CTRL+PAGE UP moves to the previous sheet in a workbook.

CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook.

SPACEBAR In a dialog box, performs the action for the selected button, or selects or
clears a check box.
CTRL+SPACEBAR selects an entire column in a worksheet.

SHIFT+SPACEBAR selects an entire row in a worksheet.

CTRL+SHIFT+SPACEBAR selects the entire worksheet.

If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region.

Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet.
When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a
worksheet.
ALT+SPACEBAR displays the Control menu for the Excel window.

TAB Moves one cell to the right in a worksheet.

Moves between unlocked cells in a protected worksheet.

Moves to the next option or option group in a dialog box.

SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a

dialog box.

CTRL+TAB switches to the next tab in dialog box.

CTRL+SHIFT+TAB switches to the previous tab in a dialog box.

 Page 37 of 61

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Keyboard shortcuts for Windows

APPLIES TO
• Microsoft Windows Millennium Edition
• Microsoft Windows 98 Second Edition
• Microsoft Windows 98 Standard Edition
• Microsoft Windows 95

MORE INFORMATION

Windows system key combinations

• F1: Help
• CTRL+ESC: Open Start menu
 Page 38 of 61

• ALT+TAB: Switch between open programs

• ALT+F4: Quit program
• SHIFT+DELETE: Delete item permanently

Windows program key combinations

• CTRL+C: Copy
• CTRL+X: Cut
• CTRL+V: Paste
• CTRL+Z: Undo
• CTRL+B: Bold
• CTRL+U: Underline
• CTRL+I: Italic

Mouse click/keyboard modifier combinations for shell objects

• SHIFT+right click: Displays a shortcut menu containing alternative commands

• SHIFT+double click: Runs the alternate default command (the second item on the menu)
• ALT+double click: Displays properties
• SHIFT+DELETE: Deletes an item immediately without placing it in the Recycle Bin

General keyboard-only commands

• F1: Starts Windows Help

• F10: Activates menu bar options
SHIFT+F10 Opens a shortcut menu for the selected item (this is the same as right-clicking an
•
object
• CTRL+ESC: Opens the Start menu (use the ARROW keys to select an item)
CTRL+ESC or ESC: Selects the Start button (press TAB to select the taskbar, or press
•
SHIFT+F10 for a context menu)
• ALT+DOWN ARROW: Opens a drop-down list box
ALT+TAB: Switch to another running program (hold down the ALT key and then press the TAB
•
key to view the task-switching window)
SHIFT: Press and hold down the SHIFT key while you insert a CD-ROM to bypass the
•
automatic-run feature
ALT+SPACE: Displays the main window's System menu (from the System menu, you can
•
restore, move, resize, minimize, maximize, or close the window)
ALT+- (ALT+hyphen) : Displays the Multiple Document Interface (MDI) child window's System
• menu (from the MDI child window's System menu, you can restore, move, resize, minimize,
maximize, or close the child window)
• CTRL+TAB: Switch to the next child window of a Multiple Document Interface (MDI) program
• ALT+underlined letter in menu: Opens the menu
 Page 39 of 61

• ALT+F4: Closes the current window

• CTRL+F4: Closes the current Multiple Document Interface (MDI) window
ALT+F6: Switch between multiple windows in the same program (for example, when the
• Notepad Find dialog box is displayed, ALT+F6 switches between the Find dialog box and the
main Notepad window)

Shell objects and general folder/Windows Explorer shortcuts

For a selected object:

• F2: Rename object
• F3: Find all files
• CTRL+X: Cut
• CTRL+C: Copy
• CTRL+V: Paste
• SHIFT+DELETE: Delete selection immediately, without moving the item to the Recycle Bin
• ALT+ENTER: Open the properties for the selected object

To copy a file

Press and hold down the CTRL key while you drag the file to another folder.

To create a shortcut

Press and hold down CTRL+SHIFT while you drag a file to the desktop or a folder.

General folder/shortcut control

F4: Selects the Go To A Different Folder box and moves down the entries in the box (if the
•
toolbar is active in Windows Explorer)
• F5: Refreshes the current window.
• F6: Moves among panes in Windows Explorer
• CTRL+G: Opens the Go To Folder tool (in Windows 95 Windows Explorer only)
• CTRL+Z: Undo the last command
• CTRL+A: Select all the items in the current window
• BACKSPACE: Switch to the parent folder
• SHIFT+click+Close button: For folders, close the current folder plus all parent folders

Windows Explorer tree control

• Numeric Keypad *: Expands everything under the current selection

• Numeric Keypad +: Expands the current selection
• Numeric Keypad -: Collapses the current selection.
 Page 40 of 61

RIGHT ARROW: Expands the current selection if it is not expanded, otherwise goes to the first
•
child
• LEFT ARROW: Collapses the current selection if it is expanded, otherwise goes to the parent

Properties control

• CTRL+TAB/CTRL+ SHIFT+TAB: Move through the property tabs

Accessibility shortcuts

• Press SHIFT five times: Toggles StickyKeys on and off

• Press down and hold the right SHIFT key for eight seconds: Toggles FilterKeys on and off
• Press down and hold the NUM LOCK key for five seconds: Toggles ToggleKeys on and off
• Left ALT+left SHIFT+NUM LOCK: Toggles MouseKeys on and off
• Left ALT+left SHIFT+PRINT SCREEN: Toggles high contrast on and off

Microsoft Natural Keyboard keys

• Windows Logo: Start menu

• Windows Logo+R: Run dialog box
• Windows Logo+M: Minimize all
• SHIFT+Windows Logo+M: Undo minimize all
• Windows Logo+F1: Help
• Windows Logo+E: Windows Explorer
• Windows Logo+F: Find files or folders
• Windows Logo+D: Minimizes all open windows and displays the desktop
• CTRL+Windows Logo+F: Find computer
CTRL+Windows Logo+TAB: Moves focus from Start, to the Quick Launch toolbar, to the system
• tray (use RIGHT ARROW or LEFT ARROW to move focus to items on the Quick Launch toolbar
and the system tray)
• Windows Logo+TAB: Cycle through taskbar buttons
• Windows Logo+Break: System Properties dialog box
• Application key: Displays a shortcut menu for the selected item

Microsoft Natural Keyboard with IntelliType software installed

• Windows Logo+L: Log off Windows

• Windows Logo+P: Starts Print Manager
• Windows Logo+C: Opens Control Panel
• Windows Logo+V: Starts Clipboard
• Windows Logo+K: Opens Keyboard Properties dialog box
• Windows Logo+I: Opens Mouse Properties dialog box
 Page 41 of 61

• Windows Logo+A: Starts Accessibility Options (if installed)

• Windows Logo+SPACEBAR: Displays the list of Microsoft IntelliType shortcut keys
• Windows Logo+S: Toggles CAPS LOCK on and off

Dialog box keyboard commands

• TAB: Move to the next control in the dialog box

• SHIFT+TAB: Move to the previous control in the dialog box
SPACEBAR: If the current control is a button, this clicks the button. If the current control is a
•
check box, this toggles the check box. If the current control is an option, this selects the option.
• ENTER: Equivalent to clicking the selected button (the button with the outline)
• ESC: Equivalent to clicking the Cancel button
• ALT+underlined letter in dialog box item: Move to the corresponding item

Photoshop - Keyboard Shortcut Keys

One of Photoshop's key features is that almost everything in it can be controlled using keyboard
shortcuts. This allows the user to stay in a creative thought pattern and quickly change tools in
monotonous work that requires it.
 Page 42 of 61

F1 - Toggles Adobe Online Help

F5 - Toggles Brush style palette
F6 - Toggles Colour, Swatches, Styles palette
F7 - Toggles Layers, Channels, Paths palette
F8 - Toggles Navigator, Info palette
F9 - Toggles Actions, History, Presets palette
Tab (Key) - Toggles all the palettes on screen
Shift + Tab (Key) - Toggles palettes on screen, excluding the Toolbar.

Main Toolbar
Key Action Action Key

m Marquee Tool Move Tool v

l Lasso Tool Magic Wand Tool w

j Airbrush Tool Paintbrush Tool b

s Rubber Stamp Tool History Brush Tool y

e Eraser Tool Pencil Tool n

r Blur Tool Dodge Tool o

p Pen Tool Type Tool t

u Measure Tool Linear Gradient Tool g

k Paint Bucket Tool Eyedropper Tool i

h Hand Tool Zoom Tool z

d Default foreground and background colors.

x Switches between foreground and background colors.
q Switches between standard mode or quick mask mode.
f Switches between screen modes.
TAB Hides/Unhides open tools.

File Menu
Key Action

CTRL + N New
CTRL + O Open
 Page 43 of 61

CTRL + ALT + O Open As

CTRL + W Close
CTRL + S Save
CTRL + SHIFT + S Save As
CTRL + ALT + S Save a Copy
CTRL + SHIFT + P Page Setup
CTRL + P Print
CTRL + K Preferences > General

Edit Menu
Key Action

CTRL + Z Undo
CTRL + X Cut
CTRL + C Copy
CTRL + SHIFT + C Copy Merged
CTRL + V Paste
CTRL + SHIFT + V Paste Into
CTRL + T Free Transform
CTRL + SHIFT + T Transform > Again

Image Menu
Key Action

CTRL + L Adjust > Levels

CTRL + SHIFT + L Adjust > Auto Levels
CTRL + ALT + SHIFT
Adjust > Auto Contrast
+L
CTRL + M Adjust > Curves
CTRL + B Adjust > Color Balance
CTRL + U Adjust > Hue/Saturation
CTRL + SHIFT + U Adjust > Desaturate
CTRL + I Adjust > Invert
CTRL + ALT + X Extract
 Page 44 of 61

Layer Menu
Key Action

CTRL + SHIFT + N New > Layer

CTRL + J New > Layer Via Copy
CTRL + SHIFT + J New > Layer Via Cut
CTRL + G Group with Previous
CTRL + SHIFT + G Ungroup
CTRL + SHIFT + ] Arrange > Bring to Front
CTRL + ] Arrange > Bring Forward
CTRL + [ Arrange > Send Backward
CTRL + SHIFT + [ Arrange > Send to Back
CTRL + E Merge Down
CTRL + SHIFT + E Merge Visible

Select Menu
Key Action

CTRL + A All
CTRL + D Deselect
CTRL + SHIFT + D Reselect
CTRL + SHIFT + I Inverse
CTRL + ALT + D Feather

Filter Menu
Key Action

CTRL + F Last Filter

CTRL + SHIFT + F Fade

View Menu
Key Action
 Page 45 of 61

CTRL + Y Preview > CMYK

CTRL + SHIFT + Y Gamut Warning
CTRL + + Zoom In
CTRL + - Zoom Out
CTRL + 0 Fit on Screen
CTRL + SHIFT + 0 Actual Pixels
CTRL + H Hide Edges
CTRL + SHIFT + H Hide Path
CTRL + R Show Rulers
CTRL + ; Hide Guides
CTRL + SHIFT + ; Snap To Guides
CTRL + ALT + ; Lock Guides
CTRL + " Show Grid
CTRL + SHIFT + " Snap To Grid

Help Menu
Key Action

F1 Contents

Other Shortcuts
Key Action

Page Up/Down Move view up/down 1 screen.

SHIFT + Page
Nudge view up/down.
Up/Down
CTRL + Page
Move view left/right 1 screen.
Up/Down
CTRL + SHIFT + Page
Nudge screen left/right.
Up/Down
CTRL + SHIFT + Z Previous History entry.
CTRL + ALT + Z Next History entry.
SHIFT + - Previous blending mode.
SHIFT + + Next blending mode.
 Page 46 of 61

Ctrl Short Cuts -

Ctrl + N - New Document Dialogue Box

Ctrl + M - Curves Dialogue Box
Ctrl + A - Selects all in the currently foreground document or currently selected layer
Ctrl + D - Deselects all in the currently foreground document or currently selected layer
Ctrl + J - Automatically creates a duplicate of the currently selected layer
Ctrl + K - Preferences Dialogue Box
Ctrl + L - Levels Dialogue Box
Ctrl + F4 - Closes current document
Ctrl + ' (Single Quote Key) - Toggles Grid Lines
Ctrl + Q - Quits Photoshop altogether
Ctrl + R - Toggles Rulers
Ctrl + U - Hue/Saturation Dialogue Box
Ctrl + O - Opens New File
Ctrl + P - Print Dialogue Box
Ctrl + Z - Undo last Action
Ctrl + Tab - Toggle between open documents
Ctrl + Shift + C - Copy Merged
Ctrl + C - Copy
Ctrl + H - Toggle Extras
Ctrl + ; - Toggle Guides
Ctrl + Shift + ; - Toggle Snap
Ctrl + X - Cut
Ctrl + Alt + Shift + X - Pattern Maker
Ctrl + V - Paste
Ctrl + Shift + V - Paste into selection
Ctrl + Alt + Shift + V - Paste Outside
Ctrl + T - Transform Tool
Ctrl + Shift + T - Repeats the last performed Transform
Shift + F5 / Shift + Backspace (Key) - Fill Layer Dialogue Box

Combination Number 9 Shortcuts - Ctrl + Shift / Alt -

Ctrl + Shift + O - Photoshop's File Browser

Ctrl + Shift + P - Page Setup Dialogue Box
Ctrl + Shift + S - Save As Dialogue Box
Ctrl + Shift + K - Color Setting Preferences Box
Ctrl + Shift + F - Fade Dialogue Box
 Page 47 of 61

Ctrl + Shift + X - Liquify Filter Tool

Ctrl + Shift + N - Create New Layer Preferences Box
Ctrl + Shift + M - Launches ImageReady
Ctrl + Shift + E - Merges all layers into a single layer
Ctrl + Alt + Z - Step Backward
Ctrl + Shift + - (Minus Sign Key) - Zoom Out
Ctrl + Shift + + (Plus Sign Key) - Zoom In
Ctrl + Shift + Alt + N - Creates a new empty layer
Ctrl + Shift + Alt + S - Save For The Web Dialogue
Ctrl + Alt (in most Dialogue Boxes) - Changes the 'Cancel' command to 'Reset'
Ctrl + Alt (in the 'Save For Web Dialogue') - Changes the 'Cancel' command to 'Reset' & the
'Done' command to 'Remember'
Ctrl + Alt + ~(Tild Symbol) - Selects the brightest area of the currently selected layer
Ctrl + Shift + I - Inverts a selection
Ctrl + Alt + X - Extract
Shift + -/+ signs(on a layer) - Toggles the different layer modes
Shift + Ctrl + Z - Step Forward

File Menu Shortcuts:

Ctrl+N: New Document

Ctrl+O: Open Document
Shift+Ctrl+O: Browse
Alt+Ctrl+O:Open As
Ctrl+W: Close
Ctrl+Shift+W: Close All
Ctrl+S: Save
Ctrl+Shift+S: Save As
Ctrl+Alt+S: Save a Copy
Ctrl+Alt+Shift+ S: Save for Web
Ctrl+Shift+P: Page Setup
Ctrl+Shift+M: Jump to Image Ready
Ctrl+Q: Exit

Viewing Shortcuts:

Ctrl+Y: Proof Colors

Ctrl++: Zoom In
Ctrl+-: Zoom Out
Ctrl+Alt++: Zoom In & Resize Window
Ctrl+Alt+-: Zoom Out & Resize Window
Ctrl+Alt+0: Actual Pixels
Ctrl+Shift+H: Show/Hide Target Path
 Page 48 of 61

Ctrl+R: Show/Hide Rulers

Ctrl+Shift+; : On/Off Snap
Ctrl+H: Show/Hide Extras
Ctrl+Alt+;: Lock Guides
Ctrl+;: Show Guides
Ctrl+': Show Grid

Tools Shortcuts:

A: Path Component Selection Tool

B: Paintbrush Tool
C: Crop Tool
D: Changes Default Colour Palettes To Black Foreground, White Background
E: Eraser Tool
F: Cycle Screen Modes
G: Gradient Tool
H: Hand Tool
I: Eyedropper Tool
J: Airbrush Tool
K: Slice Tool
L: Lasso Tool
M: Marquee Tool
N: Notes
O: Dodge/Burn/Sponge Tool
P: Pen Tool
Q: Quick Mask
R: Blur/Sharpen/ Smudge Tool
S: Clone Stamp
T: Type Tool
U: Shape Tool
V: Move Tool
W: Magic Wand
X: Swap Colours On Colour Pallete
Y: History Brush
Z: Zoom Tool

Layer Shortcuts:

Ctrl+Shift+N: New Layer

Ctrl+J: Layer via Copy
Ctrl+Shift+J: Layer via Cut
Ctrl+G: Group with Previous
Ctrl+Shift+] : Bring to Front
 Page 49 of 61

Ctrl+]: Bring Forward

Ctrl+[: Send Backward
Ctrl+Shift+[ : Send Back
Ctrl+E: Merge Layers
Ctrl+Shift+E: Merge Visible

Image Manipulation Shortcuts:

Ctrl+L: Adjust Levels

Ctrl+Shift+L: Adjust Auto Levels
Ctrl+Alt+Shift+ L: Adjust Auto Contrast
Ctrl+M: Adjust Curves
Ctrl+B: Adjust Color Balance
Ctrl+U: Adjust Hue/Saturation
Ctrl+Shift+U: Desaturate
Ctrl+I: Invert
Ctrl+Alt+X: Extract

Filters Shortcuts:

Ctrl+F: Last Filter

Ctrl+Shift+F: Fade
Ctrl+Alt+X: Extract
Ctrl+Shift+X: Liquify
Ctrl+Shift+Alt+ X: Pattern Make

Selection Shortcuts:

Ctrl+A: Select All

Ctrl+D: Deselect
Ctrl+Shift+D: Reselect
Ctrl+Shift+I: Inverse
Ctrl+Alt+D: Feather

Random Shortcuts:

Alt+Backspace: Fill with Forground Color

Shift+Backspace: Fill with Background Color
Alt+]: Ascend through Layers
Alt+[: Descend through Layers
Shift+Alt+]: Select Top Layer
 Page 50 of 61

Shift+Alt+[: Select Bottom Layer

Tab: Show/Hide All Palettes

Coral Draw-9 -Useful Shortcut Keys

- Corel Draw-9 Shortcut Keys -

Align & Distribute : Align

Main B Aligns selected objects to the bottom
Bottom
Align & Distribute : Align
Main P Aligns the centers of the selected objects to page
Center to Page
Align & Distribute : Align
Main E Horizontally aligns the centers of the selected objects
Horizontal Center
Align & Distribute : Align
Main L Aligns selected objects to the left
Left
Align & Distribute : Align
Main R Aligns selected objects to the right
Right
Align & Distribute : Align
Main T Aligns selected objects to the top
Top
Align & Distribute : Align Main C Vertically aligns the centers of the selected objects
 Page 51 of 61

Vertical Center
Display : Full-Screen
Main F9 Displays a full-screen preview of the drawing
Preview
Display : Refresh Window Main Ctrl+W Redraws the drawing window
Display : Toggle Display Main Shift+F9 Toggles between the last two used view qualities
Dockers : Linear Contains functions for assigning attributes to linear
Main Alt+F2
Dimensions.. . dimension lines
Editing Commands : Copy Main Ctrl+C Copies the selection and places it on the Clipboard
Editing Commands : Copy Main Ctrl+Insert Copies the selection and places it on the Clipboard
Editing Commands : Copy Copies specified properties to the selected object(s) from
Main Ctrl+Shift+A
Properties From... another object
Editing Commands : Cut Main Ctrl+X Cuts the selection and places it on the Clipboard
Editing Commands : Cut Main Shift+Delete Cuts the selection and places it on the Clipboard
Editing Commands :
Main Delete Deletes the selected object(s)
Delete
Editing Commands : Duplicates the selected object(s) and offsets by a specified
Main Ctrl+D
Duplicate amount
Editing Commands :
Main Ctrl+V Pastes the Clipboard contents into the drawing
Paste
Editing Commands :
Main Shift+Insert Pastes the Clipboard contents into the drawing
Paste
Editing Commands : Redo Main Ctrl+Shift+Z Reverses the last Undo operation
Editing Commands :
Main Ctrl+R Repeats the last operation
Repeat
Editing Commands :
Main Ctrl+Z Reverses the last operation
Undo
Editing Commands :
Main Alt+Backspace Reverses the last operation
Undo
Effects : Lens... Main Alt+F3 Opens the Lens Docker Window
File : Export Main Ctrl+E Exports text or objects to another format
File : Import Main Ctrl+I Imports text or objects
File : New Document Main Ctrl+N Creates a new drawing
File : Open... Main Ctrl+O Opens an existing drawing
File : Print... Main Ctrl+P Prints the active drawing
File : Save Main Ctrl+S Saves the active drawing
Fill : Fountain Fill... Main F11 Applies fountain fills to objects
Fill : Uniform Fill... Main Shift+F11 Applies uniform color fills to objects
 Page 52 of 61

Find & Replace : Find

Text Editing Alt+F3 Finds the specified text in the drawing
Text...
Font : Bold Text Editing Ctrl+B Changes the style of text to bold
Font : Font List Text Editing Ctrl+Shift+F Shows a list of all the available/active fonts
Font : Font Weights Text Editing Ctrl+Shift+W Shows a list of all the available/active font weights
Font : Italic Text Editing Ctrl+I Changes the style of text to italic
Font : Small Caps Text Editing Ctrl+Shift+K Changes all text characters to small capital letters
Font : Underline Text Editing Ctrl+U Changes the style of text to underline
Font Size : Decrease Font
Text Editing Ctrl+NUMPAD2 Decreases font size to previous point size
Size
Font Size : Decrease Font
Main Ctrl+NUMPAD2 Decreases font size to previous point size
Size
Font Size : Font Size Text Editing Ctrl+Shift+P Shows a list of all the available/active font sizes
Font Size : HTML Font
Text Editing Ctrl+Shift+H Shows a list of all the available/active HTML font sizes
Size
Font Size : Increase Font
Text Editing Ctrl+NUMPAD8 Increases font size to next point size
Size
Font Size : Increase Font
Main Ctrl+NUMPAD8 Increases font size to next point size
Size
Font Size : Next Font
Text Editing Ctrl+NUMPAD6 Increase font size to next setting in Font Size List
Combo Size
Font Size : Next Font
Main Ctrl+NUMPAD6 Increase font size to next setting in Font Size List
Combo Size
Font Size : Previous Font Decrease font size to previous setting available in the Font
Text Editing Ctrl+NUMPAD4
Combo Size Size List
Font Size : Previous Font Decrease font size to previous setting available in the Font
Main Ctrl+NUMPAD4
Combo Size Size List
Grid, Guidelines & Snap :
Main Ctrl+Y Snaps objects to the grid (toggle)
Snap To Grid
Grouping/Combining :
Main Ctrl+K Breaks apart the selected object
Break Apart
Grouping/Combining :
Main Ctrl+L Combines the selected objects
Combine
Grouping/Combining :
Main Ctrl+Shift+Q Converts an outline to an object
Convert Outline To Object
Grouping/Combining : Converts the selected object to a curve; converting to
Main Ctrl+Q
Convert To Curves curves can provide for more flexible editing
Grouping/Combining : Main Ctrl+G Groups the selected objects
 Page 53 of 61

Group
Grouping/Combining :
Main Ctrl+U Ungroups the selected objects or group of objects
Ungroup
Help : What's This? Main Shift+F1 Invokes What's This? help
Libraries : Symbols... Main Ctrl+F11 Opens the Symbols Docker Window
Edits the nodes of an object; double-clicking the tool
Node Editing : Shape Tool Main F10
selects all nodes on the selected object
Nudge : Nudge Down Main DnArrow Nudges the object downward
Nudge : Nudge Left Main LeftArrow Nudges the object to the left
Nudge : Nudge Right Main RightArrow Nudges the object to the right
Nudge : Nudge Up Main UpArrow Nudges the object upward
Nudge : Super Nudge
Main Shift+DnArrow Nudges the object downward by the Super Nudge factor
Down
Nudge : Super Nudge Shift+LeftArro
Main Nudges the object to the left by the Super Nudge factor
Left w
Nudge : Super Nudge Shift+RightArro
Main Nudges the object to the right by the Super Nudge factor
Right w
Nudge : Super Nudge Up Main Shift+UpArrow Nudges the object upward by the Super Nudge factor
Opens the Options dialog with the Text options page
Options : Text Options Text Editing Ctrl+F10
selected
Options : Workspace
Main Ctrl+J Opens the dialog for setting CorelDRAW options
Options...
Places the selected object(s) back one position in the
Order : Back One Main Ctrl+PgDn
object stacking order
Places the selected object(s) forward one position in the
Order : Forward One Main Ctrl+PgUp
object stacking order
Order : To Back Main Shift+PgDn Places the selected object(s) to the back
Order : To Front Main Shift+PgUp Places the selected object(s) to the front
Outline : Outline Color... Main Shift+F12 Opens the Outline Color dialog box
Outline : Outline Pen... Main F12 Opens the Outline Pen dialog box
Page Layout : Next Page Main PgDn Goes to the next page
Page Layout : Previous
Main PgUp Goes to the previous page
Page
Displays object or tool properties depending on the current
Properties : Properties Main Alt+Return
selection or tool
Select All : Objects Main Ctrl+A Selects the entire drawing
Styles, Layers & Object Main Ctrl+F5 Opens the Graphic and Text Styles Docker Window
 Page 54 of 61

Mgmt : Graphic and Text

Styles...
Styles, Layers & Object
Text Editing Ctrl+Shift+S Shows a list of all the styles in the drawing
Mgmt : Styles
Text Formatting : Bullet
Main Ctrl+M Adds/removes bullets for the text object (toggle)
Text
Text Formatting : Center
Text Editing Ctrl+E Changes the alignment of text to center alignment
Justification
Text Formatting : Convert Main Ctrl+F8 Converts artistic text to paragraph text or vice versa
Text Formatting : Drop
Text Editing Ctrl+Shift+D Adds/removes a Drop Cap for the text object (toggle)
Cap
Text Formatting : Edit
Main Ctrl+Shift+T Opens the Edit Text dialog box
Text...
Text Formatting : Force Changes the alignment of text to force last line full
Text Editing Ctrl+H
Justification alignment
Text Formatting : Format
Main Ctrl+T Formats the properties of text
Text...
Text Formatting : Full
Text Editing Ctrl+J Changes the alignment of text to full alignment
Justification
Text Formatting :
Main Ctrl+, Changes the text to horizontal direction
Horizontal Text
Text Formatting : Left
Text Editing Ctrl+L Changes the alignment of text to left alignment
Justification
Text Formatting : No
Text Editing Ctrl+N Changes the alignment of text to have no alignment
Justification
Text Formatting : Right
Text Editing Ctrl+R Changes the alignment of text to right alignment
Justification
Text Formatting : Vertical
Main Ctrl+. Changes the text to vertical (toggle)
Text
Text Navigation : Delete
Text Editing Delete Deletes the character to the right of the text caret
Character to Right
Text Navigation : Delete
Text Editing Ctrl+Delete Deletes the word to the right of the text caret
Word to Right
Text Navigation : Move
Text Editing PgDn Moves the text caret down 1 frame
Caret Down 1 Frame
Text Navigation : Move
Text Editing DnArrow Moves the text caret down 1 line
Caret Down 1 Line
Text Navigation : Move
Text Editing Ctrl+DnArrow Moves the text caret down 1 paragraph
Caret Down 1 Paragraph
 Page 55 of 61

Text Navigation : Move

Text Editing LeftArrow Moves the text caret left 1 character
Caret Left 1 Character
Text Navigation : Move
Text Editing Ctrl+LeftArrow Moves the text caret left 1 word
Caret Left 1 Word
Text Navigation : Move
Text Editing RightArrow Moves the text caret right 1 character
Caret Right 1 Character
Text Navigation : Move Ctrl+RightArro
Text Editing Moves the text caret right 1 word
Caret Right 1 Word w
Text Navigation : Move
Text Editing PgUp Moves the text caret up 1 frame
Caret Up 1 Frame
Text Navigation : Move
Text Editing UpArrow Moves the text caret up 1 line
Caret Up 1 Line
Text Navigation : Move
Text Editing Ctrl+UpArrow Moves the text caret up 1 paragraph
Caret Up 1 Paragraph
Text Navigation : Move
Caret to Beginning of Text Editing Ctrl+Home Moves the text caret to the beginning of the frame
Frame
Text Navigation : Move
Caret to Beginning of Text Editing Home Moves the text caret to the beginning of the line
Line
Text Navigation : Move
Caret to Beginning of Text Editing Ctrl+PgUp Moves the text caret to the beginning of the text
Text
Text Navigation : Move
Text Editing Ctrl+End Moves the text caret to the end of the frame
Caret to End of Frame
Text Navigation : Move
Text Editing End Moves the text caret to the end of the line
Caret to End of Line
Text Navigation : Move
Text Editing Ctrl+PgDn Moves the text caret to the end of the text
Caret to End of Text
Text Navigation : Select Shift+LeftArro
Text Editing Selects the character to the left of the text caret
Character to Left w
Text Navigation : Select Shift+RightArro
Text Editing Selects the character to the right of the text caret
Character to Right w
Text Navigation : Select
Text Editing Shift+PgDn Selects text downwards by 1 frame
Down 1 Frame
Text Navigation : Select
Text Editing Shift+DnArrow Selects text downwards by 1 line
Down 1 Line
Text Navigation : Select Ctrl+Shift+DnA
Text Editing Selects text downwards by 1 paragraph
Down 1 Paragraph rrow
 Page 56 of 61

Text Navigation : Select

Text Editing Shift+PgUp Selects text upwards by 1 frame
Up 1 Frame
Text Navigation : Select
Text Editing Shift+UpArrow Selects text upwards by 1 line
Up 1 Line
Text Navigation : Select Ctrl+Shift+UpA
Text Editing Selects text upwards by 1 paragraph
Up 1 Paragraph rrow
Text Navigation : Select Ctrl+Shift+Left
Text Editing Selects the word to the left of the text caret
Word to Left Arro w
Text Navigation : Select Ctrl+Shift+Righ
Text Editing Selects the word to the right of the text caret
Word to Right tArr ow
Text Navigation : Select Ctrl+Shift+Hom
Text Editing Selects text to the beginning of the frame
to Beginning of Frame e
Text Navigation : Select
Text Editing Shift+Home Selects text to the beginning of the line
to Beginning of Line
Text Navigation : Select Ctrl+Shift+PgU
Text Editing Selects text to the beginning of the text
to Beginning of Text p
Text Navigation : Select
Text Editing Ctrl+Shift+End Selects text to the end of the frame
to End of Frame
Text Navigation : Select
Text Editing Shift+End Selects text to the end of the line
to End of Line
Text Navigation : Select Ctrl+Shift+PgD
Text Editing Selects text to the end of the text
to End of Text n
Text Placement : Align To
Main Alt+F12 Aligns text to the baseline
Baseline
Text Tools : Change
Text Editing Shift+F3 Changes the case of selected text
Case...
Text Tools : Show Non-
Text Editing Ctrl+Shift+C Shows non-printing characters
Printing Characters
Toolbox : Artistic Media Draws curves and applies Preset, Brush, Spray, Calligraphic
Main I
Tool or Pressure Sensitive effects to the strokes
Draws ellipses and circles; double-clicking the tool opens
Toolbox : Ellipse Tool Main F7
the Toolbox tab of the Options dialog box
Erases part of a graphic or splits an object into two closed
Toolbox : Eraser Tool Main X
paths
Toolbox : Graph Paper Draws a group of rectangles; double-clicking opens the
Main D
Tool Toolbox tab of the Options dialog
Adds a fill to object(s); clicking and dragging on object(s)
Toolbox : Interactive Fill Main G
applies a fountain fill
Toolbox : Interactive Main M Converts an object to a Mesh Fill object
 Page 57 of 61

Mesh Fill
Toolbox : Last Used
Main F5 Selects the last used Curve tool
Curve Tool
Draws symmetrical polygons; double-clicking opens the
Toolbox : Polygon Tool Main Y
Toolbox tab of the Options dialog
Draws rectangles; double-clicking the tool creates a page
Toolbox : Rectangle Tool Main F6
frame
Draws spirals; double-clicking opens the Toolbox tab of the
Toolbox : Spiral Tool Main A
Options dialog
Adds text; click on the page to add Artistic Text; click and
Toolbox : Text Tool Main F8
drag to add Paragraph Text
Toolbox : Toggle Pick
Main Ctrl+Space Toggles between the current tool and the Pick tool
State
Transform : Position... Main Alt+F7 Opens the Position Docker Window
Transform : Rotate... Main Alt+F8 Opens the Rotate Docker Window
Transform : Scale and
Main Alt+F9 Opens the Scale and Mirror Docker Window
Mirror...
Transform : Size... Main Alt+F10 Opens the Size Docker Window
Visual Basic : VBA Editor Main Alt+F11 Runs the Visual Basic for Applications Editor
Window : Bring up the Brings up the Property Bar and gives focus to the first
Main Ctrl+Return
Property Bar visible item that can be tabbed to
Writing Tools : Spell Opens the Spell Checker; checks the spelling of the
Main Ctrl+F12
Check... selected text
Zoom & Pan : Pan Down Main Alt+DnArrow Pans the drawing downward
Zoom & Pan : Pan Left Main Alt+LeftArrow Pans the drawing to the left
Zoom & Pan : Pan Right Main Alt+RightArrow Pans the drawing to the right
Pans around the drawing by clicking and dragging using
Zoom & Pan : Pan Tool Main H
this tool
Zoom & Pan : Pan Up Main Alt+UpArrow Pans the drawing upward
Zoom & Pan : View
Main Ctrl+F2 Opens the View Manager Docker Window
Manager...
Zoom & Pan : Zoom In Performs one zoom operation and then returns to the
Main F2
with Marquee previous tool
Zoom & Pan : Zoom Out Main F3 Zooms out on the drawing
Zoom & Pan : Zoom To All
Main F4 Zooms in on all objects in the drawing
Objects
Zoom & Pan : Zoom To Main Shift+F4 Displays the entire printable page
 Page 58 of 61

Page
Zoom & Pan : Zoom To
Main Shift+F2 Zooms in on selected objects only
Selection

Useful - Windows Keyboard Shortcuts

Keyboard shortcuts for Windows
APPLIES TO
• Microsoft Windows Millennium Edition
• Microsoft Windows 98 Second Edition
• Microsoft Windows 98 Standard Edition
• Microsoft Windows 95
MORE INFORMATION

Windows system key combinations

• F1: Help
• CTRL+ESC: Open Start menu
• ALT+TAB: Switch between open programs
• ALT+F4: Quit program
• SHIFT+DELETE: Delete item permanently

Windows program key combinations

• CTRL+C: Copy
• CTRL+X: Cut
• CTRL+V: Paste
• CTRL+Z: Undo
• CTRL+B: Bold
• CTRL+U: Underline
• CTRL+I: Italic
 Page 59 of 61

Mouse click/keyboard modifier combinations for shell objects

• SHIFT+right click: Displays a shortcut menu containing alternative commands

• SHIFT+double click: Runs the alternate default command (the second item on the menu)
• ALT+double click: Displays properties
• SHIFT+DELETE: Deletes an item immediately without placing it in the Recycle Bin

General keyboard-only commands

• F1: Starts Windows Help

• F10: Activates menu bar options
SHIFT+F10 Opens a shortcut menu for the selected item (this is the same as right-clicking an
•
object
• CTRL+ESC: Opens the Start menu (use the ARROW keys to select an item)
CTRL+ESC or ESC: Selects the Start button (press TAB to select the taskbar, or press
•
SHIFT+F10 for a context menu)
• ALT+DOWN ARROW: Opens a drop-down list box
ALT+TAB: Switch to another running program (hold down the ALT key and then press the TAB
•
key to view the task-switching window)
SHIFT: Press and hold down the SHIFT key while you insert a CD-ROM to bypass the
•
automatic-run feature
ALT+SPACE: Displays the main window's System menu (from the System menu, you can
•
restore, move, resize, minimize, maximize, or close the window)
ALT+- (ALT+hyphen): Displays the Multiple Document Interface (MDI) child window's System
• menu (from the MDI child window's System menu, you can restore, move, resize, minimize,
maximize, or close the child window)
• CTRL+TAB: Switch to the next child window of a Multiple Document Interface (MDI) program
• ALT+underlined letter in menu: Opens the menu
• ALT+F4: Closes the current window
• CTRL+F4: Closes the current Multiple Document Interface (MDI) window
ALT+F6: Switch between multiple windows in the same program (for example, when the
• Notepad Find dialog box is displayed, ALT+F6 switches between the Find dialog box and the
main Notepad window)

Shell objects and general folder/Windows Explorer shortcuts

For a selected object:

• F2: Rename object
• F3: Find all files
• CTRL+X: Cut
• CTRL+C: Copy
• CTRL+V: Paste
• SHIFT+DELETE: Delete selection immediately, without moving the item to the Recycle Bin
• ALT+ENTER: Open the properties for the selected object

To copy a file

Press and hold down the CTRL key while you drag the file to another folder.

To create a shortcut
 Page 60 of 61

Press and hold down CTRL+SHIFT while you drag a file to the desktop or a folder.

General folder/shortcut control

F4: Selects the Go To A Different Folder box and moves down the entries in the box (if the
•
toolbar is active in Windows Explorer)
• F5: Refreshes the current window.
• F6: Moves among panes in Windows Explorer
• CTRL+G: Opens the Go To Folder tool (in Windows 95 Windows Explorer only)
• CTRL+Z: Undo the last command
• CTRL+A: Select all the items in the current window
• BACKSPACE: Switch to the parent folder
• SHIFT+click+Close button: For folders, close the current folder plus all parent folders

Windows Explorer tree control

• Numeric Keypad *: Expands everything under the current selection

• Numeric Keypad +: Expands the current selection
• Numeric Keypad -: Collapses the current selection.
RIGHT ARROW: Expands the current selection if it is not expanded, otherwise goes to the first
•
child
• LEFT ARROW: Collapses the current selection if it is expanded, otherwise goes to the parent

Properties control

• CTRL+TAB/CTRL+SHIFT+TAB: Move through the property tabs

Accessibility shortcuts

• Press SHIFT five times: Toggles StickyKeys on and off

• Press down and hold the right SHIFT key for eight seconds: Toggles FilterKeys on and off
• Press down and hold the NUM LOCK key for five seconds: Toggles ToggleKeys on and off
• Left ALT+left SHIFT+NUM LOCK: Toggles MouseKeys on and off
• Left ALT+left SHIFT+PRINT SCREEN: Toggles high contrast on and off

Microsoft Natural Keyboard keys

• Windows Logo: Start menu

• Windows Logo+R: Run dialog box
• Windows Logo+M: Minimize all
• SHIFT+Windows Logo+M: Undo minimize all
• Windows Logo+F1: Help
• Windows Logo+E: Windows Explorer
• Windows Logo+F: Find files or folders
• Windows Logo+D: Minimizes all open windows and displays the desktop
• CTRL+Windows Logo+F: Find computer
CTRL+Windows Logo+TAB: Moves focus from Start, to the Quick Launch toolbar, to the system
• tray (use RIGHT ARROW or LEFT ARROW to move focus to items on the Quick Launch toolbar
and the system tray)
• Windows Logo+TAB: Cycle through taskbar buttons
 Page 61 of 61

• Windows Logo+Break: System Properties dialog box

• Application key: Displays a shortcut menu for the selected item

Microsoft Natural Keyboard with IntelliType software installed

• Windows Logo+L: Log off Windows

• Windows Logo+P: Starts Print Manager
• Windows Logo+C: Opens Control Panel
• Windows Logo+V: Starts Clipboard
• Windows Logo+K: Opens Keyboard Properties dialog box
• Windows Logo+I: Opens Mouse Properties dialog box
• Windows Logo+A: Starts Accessibility Options (if installed)
• Windows Logo+SPACEBAR: Displays the list of Microsoft IntelliType shortcut keys
• Windows Logo+S: Toggles CAPS LOCK on and off

Dialog box keyboard commands

• TAB: Move to the next control in the dialog box

• SHIFT+TAB: Move to the previous control in the dialog box
SPACEBAR: If the current control is a button, this clicks the button. If the current control is a
•
check box, this toggles the check box. If the current control is an option, this selects the option.
• ENTER: Equivalent to clicking the selected button (the button with the outline)
• ESC: Equivalent to clicking the Cancel button
• ALT+underlined letter in dialog box item: Move to the corresponding item