BASICS

Data Validation 1) 2) If you create spreadsheets for other people to use, how do you reduce the risk of bad data wrecking ? For Data Validation, go to DATA RIBBON then DATA VALIDATION dialog box. In the setting TAB choose any of the setting in the allow list. Example : Any Number, Whole Number, List etc.

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Transposing a Data Range 1) 2) IF you want your horizontal data range to be converted into vertical data range or vice versa use Transpose Command Copy the data range and select the new cell where data is to be transposed go to paste special option and TICK on the Transpose CheckBox.

Removing Excess Spaces From A Cell 1) If you copy data from external Databases, you get some unwanted characters, the most of which are extra spaces. To remove extra spaces use TRIM or Substitute Function Syntax: TRIM(text), select the cell that you need to trim (i.e. remove spaces) Syntax: SUBSTITUTE (text,old text, new text,instance num)

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Calculating the Net Working Days in a given period 1) If you want to calculate Net working days during a year, you can use the formula mentioned below. This formula counts Sat & Sun as holidays. If there is any other holiday you can incorporate it in the Syntax: Networkdays(Start date, end date, holidays) Holidays 25-Dec-11 26-Dec-11

2) Period 1-Dec-12 31-Dec-12 21

Sharing a WorkBook with Other Users

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If you want to share a file with other users, Excel provides a function of sharing workbook on network. Several users can use that file working simultaneously. Go to REVIEW ribbon, then to Share WorkBook. TICK the box that allows more than 1 user to edit the file. Then Go to ADVANCED TAB and tick the BOX stating "Ask me which changes win". It would help u trace the changes made in the cells when you save it.

Preventing users from changing a part of workbook 1) Sheet can be protected from any changes, any input from any user. However, if you want to give limited changes right to users in limited cells you can do this as well. Select whole sheet and right click the mouse to go to Format Cells, Then to last TAB Protection and check both boxes of 'LOCKED' & 'HIDDEN'. Then choose only those cells that you want users to edit. Again go to Format Cells, Protection TAB and Uncheck both boxes. Now Go to REVIEW ribbon, Protect Sheet and Insert the PASSWORD to protect. Your Sheet is protected against editing, deleting, inserting rows or columns as per your wish.

2)

Nice to memorize: Go to VIEW RIBBON and select Full Screen to hide top and bottom ribbons and make worksheet area enlarge. Press F11 after selecting the data to make an Excel Quick Chart

If the formula types is too long. Go to the formula BAR above, select the part of formula and press F9. It would display the res

If there are too many of the sheets in one workbook and you find difficulty in locating any specific sheet. Right click the scroll Use F4 to replicate your previous action done in the workbook.

You can name a cell or a range by simply selecting the range and writing name in the CELL REFERENCE given in the LAST TOOL Use $ sign to FIX row or column reference. HOPE YOU ALL KNOWS THE ROUND FUNCTION ?? (ROUNDUP, ROUND DOWN) 10.2 10.0234866 100.876 103 10 10.0235 100 110 =ROUND(A55,0) =ROUND(A56,4) =ROUND(A57,-1) =ROUNDUP(A60,-1)

rounds to nearest integer rounds to 4 decimal places negative signs denotes rounding off to the left of decimal po

103.998

100 =ROUNDDOWN(A61,-1)

using TRIM

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using Substitute

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F9. It would display the result of that part of the formula. It helps you trace long formulae

heet. Right click the scrolling arrows given to the left of the Sheets name and click on the Sheet you wish to view.

CE given in the LAST TOOLBAR.

ff to the left of decimal point