Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
By Greg Bowden
Chapter 20
Mail Merging
www.gct.com.au
© Greg Bowden
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Chapter
20
Mail Merging
An important use of a word processing package is the production of personalised letters.
This is where a standard (or form) letter is individually addressed to a large number of
people. To create the letters, data about each person is entered into the database facility
of the program then combined with a normal word processing document. The process is
called MAIL MERGING.
1 Load Microsoft Word or close the current document and start a NEW BALNK
DOCUMENT.
NOTE: i FIELD is the term given to the sections that the data is split
into.
ii The database you are about to create will have the following
fields:
Title, First Name, Last Name, Street, Suburb, State, Postcode, Contribution.
B Deleting Fields
There are more fields in the provided list than is needed in this case so some will be
deleted.
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C Renaming Fields
Some of the remaining fields can be renamed to suit our needs.
2 Enter: Street
and click on OK.
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NOTE: i Pressing the TAB key at the end of the last field inserts a new
record. You can also click on the NEW ENTRY button to insert
a new record.
ii If you press the <enter> key after the CONTRIBUTION field
entry you will be asked to save the data.
3 You can adjust the width of the columns to show the data more clearly.
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1 Select the OPEN icon from the OFFICE BUTTON or QUICK ACCESS TOOLBAR.
2 Access the CHAPTER 20 folder of the WORD 2007 SUPPORT FILES and open the
FORM LETTER document, selecting YES to the READ-ONLY message.
3 Save the letter in your WORD DOCUMENTS folder under the file name:
Hospital Letter
and turn off the READ-ONLY RECOMMENDED option.
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NOTE: Icons in the MAILINGS tab of the RIBBON will now become
active, whereas prior to setting the data source they would
have been dimmed.
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