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Vacancy Details

Vacancy Details
DISCLAIMER: The screening of your application will be conducted based on the information in your profile. Before applying, we strongly suggest that you review your profile to ensure completeness, especially the education and experience sections. Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Details
Vacancy code Position title Level Department/of f ice Duty station Contract type Contract level A pplication period V A /2 0 1 3 /B5 4 0 6 /3 9 4 9 N ational P rogram Support O ffic er I C S- 1 0 L C O , H aiti P ort- au- P rinc e, H aiti L oc al I C A Spec ialis t L I C A Spec ialis t- 7 0 3 - O c t- 2 0 1 3 to 1 8 - O c t- 2 0 1 3

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Background Information - UNOPS

UNO PS plays a critical role in providing m anage m e nt se rvice s for our life -saving, pe ace building, hum anitarian and de ve lopm e nt ope rations. I have se e n m any e x am ple s of how the se activitie s he lp suffe ring pe ople in trouble d parts of the world. - Ban Ki-moon, United Nations Secretary-General UNO PS m ission is to e x pand the capacity of the UN syste m and its partne rs to im ple m e nt pe ace building, hum anitarian and de ve lopm e nt ope rations that m atte r for pe ople in ne e d. W ork ing in som e of the worlds m ost challe nging e nvironm e nts, UNO PS vision is to always satisfy partne rs with m anage m e nt se rvice s that m e e t world-class standards of quality, spe e d and cost e ffe ctive ne ss. By assisting UN organizations, inte rnational financial institutions, gove rnm e nts and othe r de ve lopm e nt partne rs, UNO PS m ak e s significant, tangible contributions to re sults on the ground. UNO PS e m ploys around 3,500 pe rsonne l annually and on be half of its partne rs cre ate s thousands m ore work opportunitie s in local com m unitie s. W ith its he adquarte rs in C ope nhage n, De nm ark , a ne twork of five re gional office s and a furthe r 20 ope rations and proje ct ce ntre s, UNO PS ove rse e s activitie s in m ore than 80 countrie s. UNO PS is com m itte d to achie ving a truly dive rse work force .

Background Info - BU Haiti

Haiti The UNO PS Haiti office supports inte rnational partne rs and the Haitian Gove rnm e nt in the ir work to im prove live s following the 2010 e arthquak e . UNO PS proje ct m anage rs and the ir local e m ploye e s are he lping to che ck the safe ty of dam age d house s, build transitional she lte rs for hom e le ss fam ilie s, provide cle ane r toile ts for those living in cam ps, cle ar canals of de bris to pre ve nt floods, re pair roads, and construct m ate rnity ce ntre s and schools.

Background Information - Job-specific

In the conte x t of the post-e m e rge ncy and de ve lopm e nt phase in Haiti, UNO PS-HTO C ope rations have incre ase d significantly. The nature of HTO C curre nt and fore caste d are as of inte rve ntion are large infrastructure proje cts (hospitals, roads, housing, buildings), he alth-re late d procure m e nt such as m e dical e quipm e nt and am bulance s, large volum e s of IT e quipm e nt, ve hicle s and othe r goods. The He alth Infrastructure Unit is work ing in close re lationship with the Haitian Ministry of He alth to de live r se ve ral proje cts including de sign, construction and e quipm e nt of hospitals, laboratorie s and othe r he alth facilitie s that re pre se nt priority proje cts for the gove rnm e nt. C urre ntly, UNO PS is constructing a ne w 200 be ds de partm e ntal hospital in Gonaive s, a m idwife school in Port au Prince , se ve ral vaccine s and drugs, 3 com m unity hospitals (1st le ve l of atte ntion) and the first public re habilitation ce nte r for disable d pe ople along with 2 re gional laboratorie s

Functional Responsibilities
Unde r the guidance and supe rvision of the He ad of He alth Infrastructure Unit (HHIU) the National Program Support O ffice r (NPSO ) provide s adm inistrative and financial support to proje cts, e nsuring high quality, accuracy and consiste ncy of work . The NPSO prom ote s a clie nt-orie nte d approach consiste nt with UNO PS rule s and re gulations. The NPSO will work in close collaboration with the Proje ct Manage rs/He ad of Program /He ad of Support and shall se rve as liaison focal point.

The NPSO is re sponsible for:

Support Se rvice s

Pre pare Atlas Budge ts in close liaison with proje ct m anage rs Provide support to track ing of m ultiple proje cts and e nsure e fficie nt proje ct budge t utilization Monitor proje ct e x pe nditure and liaise close ly with Finance to e nsure all ne ce ssary budge t functions are pe rform e d and funds are utilize d in tim e Support the re cruitm e nt, training, supe rvision, m anage m e nt and de ploym e nt of inte rnational and national pe rsonne l in liaison with HR at various le ve ls to Proje cts and proje cts. Ensure that re quisitions are cre ate d according to proje cts re quire m e nts within the budge t line lim its in liaison with the Logistics & Procure m e nt Units Liaising with the Procure m e nt Unit for purchase orde rs, contracts, and paym e nt re que sts

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The cle arance of paym e nt re que sts prior to subm ission to Finance Unit;

Vacancy Details
W he re re quire d provide support to Proje ct Manage rs in the pre paration of work plans proje ct docum e nts, proje ct proposals. Be pre pare d to trave l to assist in proje ct de ve lopm e nt/budge t with PMs whe re re que ste d. W ork with PMs to e stablish m e asurable long/short te rm targe ts and m onitor progre ss to m e asure pe rform ance . Provide re porting and inform ation on proje ct status Facilitate work and coach te am , share k nowle dge and e x pe rtise in m anaging proje cts and ope rations. Institutionalize k nowle dge sharing am ong colle ague s and in inte racting with clie nts and partne rs.

Advisory Support, Knowle dge Manage m e nt and C apacity Building

Advise proje ct pe rsonne l on the application, inte rpre tation and adoption of corporate ope rational rule s, proce dure s and guide line s. Provide e x pe rtise and support in im ple m e ntation of Prince 2 and UNO PS PM m e thodology Advise on pre paration of plans Provide advisory support to C hie f Te chnical Advise rs (C TA)/Proje ct Manage rs on Standard O pe rating Proce dure s (SO Ps), te m plate s and guide line s, and support docum e nts from proje ct form ulation, proje ct approval and proje ct closure with focus on budge t/finance re late d m atte rs, costing, e tc. In coordination with various Support Unit He ads, pre pare work flow proce sse s and proce dure s (busine ss proce ss m apping) for an e ffe ctive and e fficie nt proce ssing and track ing of all transactions with clie nts. Stre ngthe n and m ainstre am proce sse s and proce dure s in providing support se rvice s through the de ve lopm e nt/provision of m anuals and work flow proce sse s and proce dure s, placing at the disposal e x isting UNO PS guide line s and tools/ SO Ps and proje cts be st practice s and training m ate rials. Asse ss, ide ntify training and le arning ne e ds, de ve lop training sche dule and organize work shops, m e e tings, e tc. to stre ngthe n capacity of proje ct support staff and the re by e nsure sm ooth im ple m e ntation and e ffe ctive re porting for the ir re spe ctive proje cts. Provide training and guidance to proje ct support staff in the various office s and proje cts. Manage contracts for support staff and se rvice s that are available on-call basis to provide the ne ce ssary support to Proje cts/proje cts which do not have a de dicate d PBO or in proce ss of form ulating ne w initiative s or proposals. Se t goals, obje ctive s and m ile stone s and m onitor pe rform ance indicators and achie ve m e nts.

Proje ct C oordination and Support

Provide ne ce ssary advice and support during the form ulation phase of ne w initiative s with focus on quality assurance and quality control of proje ct docum e nts, costing and cost im plications, im ple m e ntation plan, m ile stone s and be nchm ark indicators and adhe re nce to UNO PS proje ct approval proce sse s and proce dure s. Liaise and m aintain link with UNO PS HQ and R O on re quire d subm issions, as we ll as e stablish good re lations with HQ and R O staff. Support PMs, O C s e tc to ne gotiate the m ost cost-e ffe ctive and m utually be ne ficial te rm s for UNO PS se rvice s with prospe ctive clie nts and partne r, by providing institutional k nowle dge of fe e s and proje ct se rvice s with clie nts. C oordinate with othe r Support Units, C TAs/Proje ct Manage rs and PBO s in obtaining inform ation that would se rve as inputs to ge ne ral inform ation database . C re ate re pository of proje ct docum e nts, progre ss te chnical and financial re ports, audit re ports, asse ssm e nt re ports, te rm inal re ports, e tc. O pe rate through m atrix e s work ing re lationships prim arily with Se nior Manage m e nt, various Support Units, C TAs/Proje ct Manage rs and othe r proje ct staff. Se rve as focal point on inform ation re late d to PBO assignm e nts, ove rall Proje ct/proje ct financial score card and link be twe e n Manage m e nt, C TAs/Proje ct Manage rs and PSO s and HQ on Proje ct/proje ct-re late d que rie s and transactions (e .g. ATLAS, audit, financial accruals, e tc.). Active ly work with C TAs/Proje ct Manage rs and O ffice rs in all phase s of proje ct cycle , spe cifically in te rm s of proje ct form ulation/de ve lopm e nt up to proje ct approval proce ss, support quality de ve lopm e nt of proje ct docum e nts following proje ct and budge t guide line s, work and financial plan te m plate , SO Ps, e tc. C onduct ne e ds analysis; de ve lop strate gie s aim e d at optim izing support se rvice de live ry. Support the im ple m e ntation of the proje ct activitie s by unde rtak ing m issions to proje ct im ple m e ntation facilitie s to re port progre ss, ide ntify ope rational proble m s and solve by tak ing appropriate actions The m ainte nance of all supporting proje ct financial docum e nts for audit and re vie w proce sse s Uploading into UNO PS we bpage , Proje ct re ports and docum e ntation pre pare d by the PMs; Unde rtak ing othe r proje ct support task s as re quire d.

Education/Experience/Language requirements
Maste rs De gre e or e quivale nt in Busine ss Adm inistration, Hum an R e source s, Finance s, or re late d fie ld. A Bache lors de gre e in com bination with re le vant ye ars of e x pe rie nce m ay be acce pte d in lie u of m aste rs de gre e . At le ast 5 ye ars progre ssive ly re sponsible e x pe rie nce in proje ct de ve lopm e nt and m anage m e nt, financial m onitoring and re porting, advocacy and coordination in e ithe r public or private se ctor organizations. At le ast 2 ye ars (out of the re quire d ye ars) fie ld e x pe rie nce im ple m e nting proje cts and support in de ve loping or post-conflict countrie s. Knowle dge of UNO PS financial rule s and re gulations and accounting is an asse t Knowle dge of UNO PS rule s and policie s is an asse t Strong IT sk ills Knowle dge of Pe ople Soft platform (Atlas) is an asse t C e rtifie d in proje ct m anage m e nt m e thodology, pre fe rably in Prince 2, an asse t Flue ncy in oral and writte n Fre nch and English. Spanish and C re ole are an asse t.

Competencies
In addition to UN/UNO PS core value s/com pe te ncie s, ability to translate and apply busine ss acum e n and te chnical e x pe rtise and k nowle dge of UNO PS ope rations and proje ct m anage m e nt m e thodology, to support ope rations and align initiative s with corporate strate gie s. Ability to re cognize pote ntial m ark e t opportunitie s and challe nge s and support O C and PMs to capitalize on the se . C apacity for pe rsuasive com m unication, conse nsus building and obtaining com m itm e nts from clie nts/partne rs and UNO PS pe rsonne l. Ability to le ad, build and sustain e ffe ctive work re lationship with subordinate s and pe e rs to achie ve com m on goal. Fam iliarity with UNO PS proje ct m anage m e nt, procure m e nt, HR and finance policie s and proce dure s highly de sirable Ex ce lle nt com m unications sk ills and com pute r lite racy Ability to e ffe ctive ly m anage and work in a m ulticultural e nvironm e nt Strong analytical and planning sk ills, ability to build a positive and strong te am spirit with staff

Contract type, level and duration

C ontract type : Local Individual C ontractor Agre e m e nt (LIC A) C ontract le ve l: Le ve l 7

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C ontract duration: 6 Months with possible e x te nsion

Vacancy Details
For m ore de tails about the IC A contractual m odality, ple ase follow this link : http://www.unops.org/ENGLISH/W HO W ENEED/C O NTR AC T-TYPES/Page s/Individual-C ontractor-Agre e m e nts-IC As.aspx

Additional Considerations
Ple ase note that the closing date is m idnight C ope nhage n tim e (C ET) Applications re ce ive d afte r the closing date will not be conside re d. O nly those candidate s that are short-liste d for inte rvie ws will be notifie d. Q ualifie d fe m ale candidate s are strongly e ncourage d to apply. UNO PS re se rve s the right to appoint a candidate at a le ve l be low the adve rtise d le ve l of the post The incum be nt is re sponsible to abide by se curity policie s, adm inistrative instructions, plans and proce dure s of the UN Se curity Manage m e nt Syste m and that of UNO PS.

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Vacancy Details

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Vacancy Details

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