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(BUK RESULT PROCESSING SOFTWARE) MANUAL ALPHA VERSION

Produced by M.I.S Unit, Bayero University, Kano.

Table of Contents
1.0 Software overview- 1.1 System requirement . 1.2 Software installation- 1.3 Content of the folder- 1.4 Database connection- Database selection and Data entry2.1 Database selection- 2.2 Data entry Per Student2.3 Data entry Per Course2.4 Data entry By Batch- Editing - 3.1 Result Editing - Report- 4.1 Student Slip4.2 S.B.C Version- -

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2.0

3.0 4.0

Written by: Umar Balarabe

Produced by M.I.S Unit, Bayero University, Kano.

1.0 SOFTWARE OVERVIEW The software is designed for Bayero University, Kano and is expected to be used by its staff, especially the M.I.S Unit and students level coordinators. The software is designed to capture students academic results and store it currently in an MS access Database. Lastly, it would be migrated to Mysql database. Some commonly used reports can easily be generated from the Database. These include students end of semester/session results in form of the result slip and S.B.C version.

1.1

SYSTEM REQUIREMENT

Among the system requirements of this software are: a) Microsoft Access. Microsoft Access: This package can be found in Microsoft office suit b) Microsoft Excel. Microsoft Excel: This can also be found in Microsoft office suit. c) Java Installer Java Installer: This software is included in the BUKAccessBridge folder. d) Rich Text File. Rich Text File: Format of this file comes along with the Microsoft operating system. This can be XP, Vista or Window 7.

Written by: Umar Balarabe

Produced by M.I.S Unit, Bayero University, Kano.

1.2

CONTENT OF THE FOLDER

The content of the BUKAccessBridges folder must have the following files like in figure bellow lib folder Template folder BUKAccessBridge software (BUKAccessBridge Icon) jre-6u14-windows-i586 application (Java Icon)

Database dbase.properties

Written by: Umar Balarabe

Produced by M.I.S Unit, Bayero University, Kano.

1.3

SOFTWARE INSTALLATION

Step 1: Run Java installation file (Double click on Java Icon) if its not installed on the computer (The installer is in the same folder with the software. The name is jre-6u14-windows-i586). Step 2: Restart the computer (Optional) Step 3: Run the BUKAccessBridge software (Double click on BUKAccessBridge) 1.4 DATABASE CONNECTION Connection to Database must be established before anything, to do so follow the steps below. After double clicking the BukAccessBridge, the interface bellow would be displayed. Step 1: Click on EDIT Menu

Figure 1.0 Step 2: Click on DATABASE NAME Step 3: Enter the DATABASE NAME like in Figure 2.0 bellow.

Figure 2.0 Click OK Restart the application (Close the BUKAccessBridge and open it again).

Written by: Umar Balarabe

Produced by M.I.S Unit, Bayero University, Kano.

Names of the faculties are as follows: sms ---------- Faculty of Social and Management Science

tec ----------- Faculty of Technology sci ---------- Faculty of Science med ----------Faculty of Medicine agr ---------- Faculty of Agric law----------- Faculty of Law edu----------- Faculty of Education fais ---------- Faculty of Art and Islamic Studies N:B Make sure the Database is located inside the BUKAccessBridge Folder . 2.0 DATABASE SELECTION AND DATA (RESULT) ENTRY 2.1 DATABASE SELECTION Under DATABASE FILE Section, click the button with the TELESCOPE icon as in Figure 3.0 to select the desired Database.

Figure 3.0 2.1. RESULT ENTRY PER STUDENT This section is used to enter result per student. The following steps are to be performed. Step 1: Mode Selection Step 2: Entry Type Step 3: Student Registration Number Step 4: Session and Level Step 5: Course and Score Step 6: Save

Written by: Umar Balarabe

Produced by M.I.S Unit, Bayero University, Kano.

Step 1 and 2: Mode Selection and Entry Type Click on MANUAL ENTRY menu Click on PER STUDENT, as is shown in the figure 4.0

Figure 4.0

Step 3: Student Registration Number Enter the students REGISTRATION NUMBER here Step 4: Session and Level: Enter the students SESSION and his LEVEL here

Figure 5.0

- Course and Score: COURSE CODE and their SCORES should be entered here.

Written by: Umar Balarabe

Produced by M.I.S Unit, Bayero University, Kano.

Before saving the record, make sure the selection at THE LAST OR ANY CELL like the one in figure 5.0 has been removed, this selection should be in an EMPTY CELL OR SPACE, like indicated in RED note. If not, that record would not be saved. Make sure it looks like in the Figure 6.0 before saving.

Figure 6.0

- Save: Click REFRESH button after entering all the courses and their scores. Note the RED note underneath the window. 2.3 RESULT ENTRY PER COURSE This section is used to enter result per course. The following steps are to be performed. Step 1: Database Selection Step 2: Manual Entry Mode Step 3: Entry Type Step 4: Course code Step 5: Session Step 6: Reg. No. and Score Step 7: Save Step 1: Database Selection: This process is the same as in Section 2.1

Written by: Umar Balarabe

Produced by M.I.S Unit, Bayero University, Kano.

Step 2 &3: Manual Entry Mode and Entry Type: Click on MANUAL ENTRY menu Click on PER COURSE, as is shown in the figure bellow.

Step 4& 5: Course Code and Session: Enter the COURSE CODE of the result and the SESSION here.

Step 6: Enter the students REG. NUMBER, press TAB key and enter the RAW MARK for that course here.
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Save: Click the Disc Icon to save the record.


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Written by: Umar Balarabe

Produced by M.I.S Unit, Bayero University, Kano.

2.4 RESULT ENTRY BY BATCH This section combine the two methods above (Section 2.2 and 2.3), the result can be entered in large number of students and with many courses at the same time. The following steps are to be performed. Step 1: Database Selection Step 2: Option Step 3: Direction of the result Step 4: Parameters Step 5: Program Step 6: Working Directory Step 7: Start Step 1: Database Selection: as in section 2.1 Step 2: Options: SCORE is to be selected here

Step 3: Direction of the result: Click TO ACCESS option box under Direction section Step 4: Parameter: Do nothing here Step 5: Program: Do nothing here

Written by: Umar Balarabe

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Produced by M.I.S Unit, Bayero University, Kano.

Step 6: Working Directory: Click BROWSE to locate templates folder or to the folder where the result is situated and just click the folder but not to be opened.

Step 7: Click START button to start inputting the result to Database.

Figure 7.0

The registration numbers of the student would be shown during this process, when finished, Done would be displayed.
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Produced by M.I.S Unit, Bayero University, Kano.

EDITING 3.1 RESULT EDITING If after you entered the results, you noticed the result of one or two students must be corrected or edited. You should use Result Editing item to do that.
3.0

The following steps are to be performed. Step 1: Editing Mode Step 2: Entry Type Step 3: Input Students Registration Number. Step 4: Making the necessary changes Step 5: Save Step 1: Editing Mode: Click EDIT menu Step 2: Entry Type: Select STUDENT RESULT as in figure bellow

Figure 8.0 Step 3: Input Reg. Number: Enter his/her REGISTRATION NUMBER and click OK as in figure 8.0
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Produced by M.I.S Unit, Bayero University, Kano.

Step 4: Making the necessary changes: Under this section the result can be corrected, either the course code or the score.

Step 5: Save: The record can be saved by clicking REFRESH button.

Written by: Umar Balarabe

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Produced by M.I.S Unit, Bayero University, Kano.

4.0
4.1

REPORT
STUDENT SLIP

Under this section, result slip of student can be produced by following the steps bellow Step 1: Launching Database Step 2: Running the report Step 3: Level Step 4: Session Step 5: Program Code Step 6: Exporting the report to RTF format. Step 1: Launching Database: The database can be launched by opening the DATABASE, like in the figure bellow for Faculty of Agriculture.

Written by: Umar Balarabe

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Produced by M.I.S Unit, Bayero University, Kano.

Step 2: Running Report: Double click on STUDENTS COPIES RAW3 as in figure bellow

Step 3: Level: Enter the students LEVEL here Step 4: Session: Enter the SESSION here Step 5: Program Code: Enter the PROGRAM code

Note: Program code can be obtained in the AWARD_IN_VIEW CODES file inside the BUKAccessBridges folder.

Written by: Umar Balarabe

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Produced by M.I.S Unit, Bayero University, Kano.

Step 6: Exporting the report to RTF format: Right click on the STUDENTS COPIES RAW3, go to EXPORT and select WORD RTF FILE entry as in the figure bellow. Follow the displayed window to save the report in RTF format. Locate the exported file and print the students result slip

Figure 9.0

Written by: Umar Balarabe

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Produced by M.I.S Unit, Bayero University, Kano.

4.2 S.B.C RESULT VERSION To produce S.B.C version, following steps must be followed: Step 1: Database Selection Step 2: Option Step 3: Direction Step 4: Parameters Step 5: Program Step 6: Working Directory Step 7: Start Step 1: Database Selection: as in section 2.1 Step 2: Option

Step 2: Direction Click FROM ACCESS option box under Direction section Step 3: Parameter: LEVEL and SESSION fields must be indicated as above Step 4: Program Select the students PROGRAM to produce the SBC version for them.

Written by: Umar Balarabe

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Produced by M.I.S Unit, Bayero University, Kano.

Step 5: Working Directory Click BROWSE and locate SBC folder or to the folder where the output is expected to be, click the folder but not to be opened.

Step 6: Click START button to start producing the SBC version. Activities would be shown by the right side of the start button. When through, Done would be displayed at the end of the registration numbers as in the figure above. The SCB version can be located in the SBC folder or in the directed folder. COMMENT Any users comments/observations are welcomed. My e-mail address is: umarb4898@buk.org.ng

Written by: Umar Balarabe

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