Personnel Management System 4106 08A

Guia Drea R. Ramirez

Project Manager

Jhem Paul B. Cabatuan

Business Analyst

Jeffrey R. Remolin
System Analyst

Joseph M. Malate
Lead Programmer

Catherine C. Garcia
Documentation Specialist

1.

What the system does as a whole?

Personnel

Information Management

(201 Form)

Employee Performance Evaluation and Compensation

Management
Employee Benefits

Management

2. Transaction covered, queries, reports and special technologies.

Transactions:
Add Employee Record Update Employee Record Save Employee Record Assign Employee Designation Employee Evaluation > Promote Employee > Demote Employee Leave Request Evaluation > Approve Leave Request > Reject Leave Request > Update Employee Leave Records Generate Reports Print Reports

Queries:
The system will have query/search capabilities. The queries are as follows: Employee ID Number Employee Surname Department

Reports:
Transaction Reports Employee Number Reports Employee Tasks Evaluation Reports Employee Compensation Reports Employee Leave Evaluation Reports Employee Evaluation/Assessment Reports

Special Technologies: Use of smart cards/magnetic cards to store employee information and attendance reference, each employee will be given his/her own smartcard.

Major difference from other similar system

The major difference of the proposed system

from other existing systems is the use of modern

technology through smart cards, wherein the employee information will be saved in a magnetic

card, which will also be used as reference for the

attendance of the employees.

4. Integration with other system

FINANCE

PAYROLL
Employee Compensation Reports Financial Records

Accounting Reports

Employee Information Employee Designation

Asset Records Asset Status Reports

PERSONNEL

DATABASE

ASSET ENTERPRISE

Inventory Reports

INVENTORY

5. Solution Architecture

User- Admin

Workstation Monitor: SVGA video monitor 256+ colors (800x600 res. or higher) Processor: 1GHz+ Pentium-based PC with 512MB RAM (1GB RAM Recommended) Hard Drive: 500MB+ with 100MB free disk space OS: Windows 2000/XP SP2+/Vista/Windows 7.0 Printer

Server Configuration

LAN Server: Windows 2000 Server or Windows Server 2003/2008 Windows 2000/XP/Vista/ Windows 7.0 peer-to-peer networks

6. System Lay out

HR Admin

Add, Update Employee Records Assign Employee Designation Employee Evaluation Compensation Management

View/Get Employee Info Records

View Employee Info Record

User Payroll Employee

7. System Work flow

Personnel Management Information System

Update Employee Records

Employee Designation

Compensation Management

Employee Evaluation

LAN Server

MySQL Database

8. Timeline from November convents use MS project - Gantt chart

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