Audit No1 Preparation Meeting Note

Project Cost Code Originator Document Type Sequential Number

MOM
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Date of Meeting Timing

21-02-2013 10:00 11:30

Date of Reporting

21-02-2013

Place of Meeting or Visit CR BD 1.1 Subject

Prepared By

Nguyen Quang Giap

THAI BINH HAM RONG GAS PIPELINE PROJECT Audit No1 Preparation Meeting Note

Attendee [PTSC M&C] Bui Xuan Loc Rashesh Tran Anh Kim Cao Van Phong Le Tuan Pham Duc Thinh Doan Duc Tien Pham Minh Cuong Phan Tien Dung Nguyen Cong Hai Pham Quang Tron Ta Van Son Distribution Attendees

NO.

SUBJECT

Target Date

Action by

Audit Team established audit team and conducted the draw to select the discipline to audit : For auditing QA : Pham Minh Cuong 1 Piping Mechanical Electrical Instrument Civil Process / x x x x x x Phan Tien Dung Nguyen Minh Thanh Nguyen Cong Hai Doan Duc Tien Pham Duc Thinh Pham Quang Tron Ta Van Son

Audit No1 Preparation Meeting Note

Project Cost Code Originator Document Type Sequential Number

MOM
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Safety PMT For auditing QC Mr. Van Anh audit Civil Mr. Rashesh Shah audit Process/Safety x x

Audit Team will inform TBHR Project Team the audit information as below : 2 3 Date : 25th Feb 2013 Time : from 8:00 AM to 11:30 AM for QA (can extend to 4:00PM), from 8:00 AM to 4:00 PM for QC. Location : OF01 level 2. 21st Feb 13 NQ.Giap

TBHR Discipline Leader have responsibility to make Team member available to answer the question from Audit Team. Audit Team finalize the check list (Attachment 1) and Internal audit record sheet template (Attachment 2).

25th Feb 13

TBHR Leaders

Auditor may prepare a specific check-list for team which is subject to be audited by him then send to the team for early preparation Auditor can arrange suitable time with discipline, summarize all findings. Make an audit report (follow Attachment 3) which highlights all findings along with corrective action/deadline (1~2 weeks). Consolidate the final audit report, coordinate with related parties to monitor/expedite audit finding closing out, and make a audit close-out report. The project procedures shall be update on the server for information : \\192.168.41.7\data\TK\public\External Department Share\0. All Departments\TBHR-internal audit

Info

Auditors

Auditors

NQ.Giap

Info

Audit No1 Preparation Meeting Note

Project Cost Code Originator Document Type Sequential Number

MOM
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Attachment 1 Audit Check List # 1 Activity Description General Question to ask Check whether the correct template/drawing template was used. document Auditors Comment

Check whether the document number/drawing number is correctly identified as per deliverables register. Check whether proper project stamps were used. 2 Design Control Check availability of design inputs and review whether review of design inputs is completed (Availability of design basis, specifications, etc). Is there any deviation from project specification or Client BOD? If deviation exists, has it been raised to the Client via a TQ for approval? Check whether design is optimized or not. 3 Design check Single Check document/drawing was issued to the Lead / Discipline Check senior / checker assigned by Lead for verification Has comments from the Lead engineer or Leads appointed reviewing engineer been incorporated? 4 Design check Inter Check document/drawing was Issued for IDC and Discipline Check whether comments discussed and incorporated as necessary? Was there a major change to the deliverable due to the IDC comments? If there was a major change to the deliverable due to the IDC comments, has a revised copy been jointly reviewed by participating disciplines? 5 Issue to Client Has deliverable been issued to Client officially for review (IFA status)? QC

Audit No1 Preparation Meeting Note

Project Cost Code Originator Document Type Sequential Number

MOM
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INTERNAL AUDIT RECORD SHEET THAI BINH HAM RONG GAS DISTRIBUTION AND GATHERING SYSTEM PROJECT, BLOCK 102&106
Name of Auditor: Pham Minh Cuong
No 1 CONTENT

Discipline be Audited: Piping

Non-Conformance Compliance OB NC Close out Date

Date: 25-Feb-2013
Check Closed Open Remark

Check whether the correct document template/drawing template was used: - Piping material class specification: 125355-03-SPC-02-002 - Pipe support standards vertical pipe - PS21: 125355-03-DST-02-001-026 Check whether the document number/drawing number is correctly identified as per deliverables register. - Piping material class specification: 125355-03-SPC-02-002 - Pipe support standards vertical pipe - PS21: 125355-03-DST-02-001-026 Check whether proper project stamps were used. Check availability of design inputs and review whether review of design inputs is completed: - General specification for piping materials: 125355-03-SPC-02-002 Check document/drawing was issued to the Lead / senior / checker assigned by Lead for verification: - Specification for manual valves: 125355-03-SPC-02-003 Has comments from the Lead engineer or Leads appointed reviewing engineer been incorporated?: - Specification for manual valves: 125355-03-SPC-02-003
NOTE

3 4

x x

Note 1

x 4-Mar13 4-Mar13

Note 2

Note 3

Note 4

The IDC stamp used by piping discipline is not shown in Engineering Document Management Procedure (EDMP). EDMP should be updated.

Audit No1 Preparation Meeting Note

Project Cost Code Originator Document Type Sequential Number

MOM
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INTERNAL AUDIT RECORD SHEET THAI BINH HAM RONG GAS DISTRIBUTION AND GATHERING SYSTEM PROJECT, BLOCK 102&106
Name of Auditor: Pham Minh Cuong
No 2 3 CONTENT

Discipline be Audited: Piping

Non-Conformance Compliance OB NC Close out Date

Date: 25-Feb-2013
Check Closed Open Remark

This document was issued by Technip. Hence, the review of input was done by Technip.

The "Document Check Print" Stamp should be used. But project does not have this stamp. Therefore, piping discipline has used stamp "Issue for Comment" from another project. However, after checking the document, Lead did not signed.
4 5

The comments were incorporated but were not fully highlighted in yellow. General comment for project: - The server folder for each discipline should be internally discussed and mutually agreed. This folder should includes sub-folder as detailed as possible for ease of monitoring. Each discipline member has responsibility to upload native file to the server after issuing (IDC, IFR, AFC, etc.)

Discipline representative

Location , Day Month Year Auditor

Audit No1 Preparation Meeting Note

Project Cost Code Originator Document Type Sequential Number

MOM
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Attachment 3

INTERNAL AUDIT REPORT THAI BINH HAM RONG GAS DISTRIBUTION AND GATHERING SYSTEM PROJECT, BLOCK 102&106 PHASE 1 Corrective action NO DISCIPLINE/UNIT NC/OB CONTENT Due date Remark Closed Open 1 2 3 4 A B C D

Location, Day Month Year CHECKED BY REPORTED BY