Workplace Safety & Health Practices Award 2011

Guidelines and Application Form

Please refer to Application Guidelines on how to apply for this Award. The WSHC will not process the application if Parts 1 and 2 are not completed and/or the required documents or materials are not submitted in a CD.

WORKPLACE SAFETY & HEALTH PRACTICES AWARD INTRODUCTION The Workplace Safety & Health Practices Award is an annual award presented by the Workplace Safety and Health Council (WSHC), in collaboration with the Ministry of Manpower (MOM), to give recognition to companies for their commitment and efforts in eliminating or controlling workplace safety and health (WSH) hazards. Award winners will share their WSH practices and control solutions in our efforts to promote WSH excellence in all workplaces. CRITERIA FOR AWARDS 1. WSH solutions and practices for hazards such as chemicals, noise, work at height, ergonomics etc. Applicants must submit effective Risk Control Measures which do not create or lead to new risks that are not well managed. Applicants who can show a solution that eliminate the risks and can potentially be translated industry-wide will gain more points.

2. Degree of involvement and participation of the employees and contractors. 3. Creativity and innovativeness of the control solutions. 4. Eliminate or effectively control the hazard and / or significantly reduce the risk. 5. Should not infringe any copyright and / or patent law. Applications are open to all workplaces. Past award winners may apply for subsequent awards based on new control measures or improvements to existing controls. Applicants will be considered for the award only if: The control solution must have been implemented for at least six months. No reportable solution-related accident/incident in the workplace following implementation of the control solution No stop work order, remedial order, composition fine or prosecution for control solution related contraventions in the preceding one year at the time of application. Control solutions may be in the form of engineering measures or implementation of safety systems that eliminate or effectively control the hazard and/or significantly reduce the risk. The control solution should not introduce new hazards into the workplace. The solution should not also infringe any copyright and/or patent law.

FACTORS FOR EVALUATION Some of the factors that will be taken into consideration during the evaluation process for the control solution category include: Comprehensive Protection how comprehensive/collective the solution is in providing protection to those exposed to the hazard and whether the solution has addressed the risks adequately. Ease of set-up and use how quickly and easily the device could be set up for use to provide the protection. Expandability whether the solution can be built on/modified so that it could be applied to other situations or adapted to increase the protection where required. Life cycle cost whether the cost of the device/solution encourages usage The applicants overall safety performance record. Effectiveness of the control programme implementation of the control solution. in supporting the successful

The degree of involvement and participation of the employees (includes contractors) in risk management, and development and implementation of the solution The creativity and innovativeness of the control solutions (for the Innovation award).

Bonus Factor: The control solution implemented has led to significant Productivity gains. CATEGORIES FOR AWARDS There are two categories for the awards and they are as follows: Outstanding Achievement and Innovation.

HOW TO APPLY The following documents/materials must be completed and submitted in a CD to support your application: Part 1: General information, agreement on the use of information and materials and declaration of non-infringement of copyright and patent rights. Part 1 should also be printed on A4 sized paper and signed. Part 2: Detailed information on the control solution and supporting documents. PowerPoint presentation required if project is short-listed for presentation before a panel of judges Incomplete applications will not be processed.

Application Please do not apply for this award if you have submitted application for Workplace Safety & Health Innovation Award 2011.

WHERE TO SUBMIT Place the signed copy of Part 1 and the CD in an envelope and submit to the following address by 31 Mar 2011: WSH Practices Award 2011 Application Workplace Safety & Health Council 5 Maxwell Road MND Complex Tower Block #20-00 Singapore 069110 Do not submit the application on Saturdays or Sundays Please contact
jayson_quek@wshc.gov.sg or mark_eugene_han@wshc.gov.sg if you have any queries.

JUDGING AND SELECTION All entries short listed by the organiser will be evaluated by a panel of judges comprising technical experts. Applicants for the short listed entries will be required to make presentations to the panel of judges during the evaluation process.

TERMS AND CONDITIONS

Application form must be correctly filled and signed. All supporting materials must be provided in a CD. Late entries will not be accepted. All applicants are expected to ensure that all submitted documents are correct at the point of submission. To ensure fairness of Awards, amendments after submission will not be accepted. Application with inaccurate information will be disqualified. All winners are expected to work with the organiser to share their achievements with the industries following the announcement of the results. The organiser is not responsible for any loss or damage to entries or supporting material. The organiser will not return any entries or supporting material to the entrant. The organiser reserves the right to decline any entry by an applicant or organisation who is being investigated for possible breach of Workplace Safety and Health Act or Work Injury Compensation Act (whether or not prosecution will be initiated) or any other governmental regulations, or where the acceptance of the entry may be detrimental to the objectives of the Workplace Safety & Health Awards 2011. The decision of the judges and/or organiser is final. The organiser will not accept any appeal.

Part 1
(to be printed on A4 sized paper and signed; also to be in the CD)

PART 1: Application for WSH Practices Award 2011

Please fill in Part 1 before printing on A4 sized paper. Both printed pages must be signed. The copy in the CD need not have electronic signatures. Particulars of Person Submitting the Application Name Designation Tel No./ HP No. Fax No. Email address

I hereby certify that the particulars given in this application including the documents in the CD are true and correct to the best of my knowledge. I am aware that legal action may be taken against me if I have knowingly provided any false information.

________________________ Signature of Applicant & Date Particulars of Company Name of Company (as it would appear on the award) Address of Company Tel No. Fax No. ROCAB No: (required) Factory No: (as in factory registration certificate, if any) Nature of work: (name the main product made and/or service provided)

Chief Executive Officer Name Designation Tel No. Email address

Prof

PART 1

(Continued)

AGREEMENT ON THE USE OF INFORMATION AND MATERIALS DECLARATION OF NON-INFRINGEMENT OF COPYRIGHT AND PATENT RIGHTS

I,

NRIC, Name of representative (a) understand that the information and materials * provided to the Workplace Safety and Health Council (WSHC) and the Ministry of Manpower (MOM) will be used in the their events, promotions, publications and training activities for the purpose of sharing of best practices in safety and health.

(b) declare that, to the best of my knowledge, the control solution does not involve any copyright or patent infringement.

Full name of representative

Designation

Signature of representative

Date:

* Includes pictures, diagrams and videos of safety and health hazard control measures, as well as data on the effectiveness of such measures 8

Part 2
(to be in the CD)

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WSH Practices Award 2011

PART 2 : Information on the Control Solution Please provide details for control solutions. Use a separate Part 2 form for each solution implemented. Name of Applicant Company Factory No (if applicable):

Calendar Year No. of Fatal and Permanent Disablement Accidents No. of Stop Work Orders issued by MOM to company No. of composition fines or prosecutions imposed on company due to WSH contraventions The last solutionrelated accident / incident occurred on

2008

2009

2010
(to date)

________(date)_____ ___(month)__ ___ (year)

Key processes Name of Control Solution The solution has been implemented since Brief description of the improvement

___________ (month) __________(year)

Summary Hazard Exposure Assessment Data Before implementing risk control measures

After implementing risk control measures

WSH PRACTICES AWARD 2011

Did the risk control measures introduce any new hazards into the premises? Yes No Risk/ Exposure level for the entire premises: Extent of Employee Involvement Are employees (includes contractors) involved? Yes No Please elaborate

Cost Benefits Total cost of improvement Savings from improvement (e.g. time savings, improved productivity)

Other benefits from implementing the control measures (e.g. improved morale, business opportunities)

Process of Selection of Control Solution Risks / hazards can be controlled either at the source, along the path, or at the receiver. Control solutions that are placed higher in the hierarchy of control (Elimination, Substitution, Engineering controls) typically address the risks / hazards at source and provide for more effective reduction of the exposure to hazards. It should not create new risks and should not be easily bypassed.
Please describe how your control solution was chosen and how it is in line with the hierarchy of control

Comprehensive Protection Individual protective systems protect only the individual or the selected few so others may still be exposed to the hazard. Comprehensive protection systems typically address the risks/hazards at its source and provides for more collective protection of anyone likely to be exposed to the hazard and include measures to eliminate the risk altogether. It should not create new risks and should not be easily bypassed.

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WSH PRACTICES AWARD 2011

Please describe how your solution provides comprehensive protection

Ease of Set-up and Use Equipment that is difficult to set up or use will not have long term acceptance in the field. Protection that is automatic, such as self erecting handrail system on road tanker, operated by pulling down ladder is better than a system that requires manual erection. Ease of set-up and use influences the workers willingness to use the solution.
Please describe how easily your solution is set-up and used

Expandability Ideas that can be built on and applied to other situations or can be adapted to increase protection tend to be more useful.
Please indicate whether and how widely your solution can be applied in various situations

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Life Cycle Cost Cost is a factor that influences the companys decision to invest in the control solution. Costs may include initial purchase, maintenance, inspection, training, storage etc. A device that can be used over and over again may be of lower cost than one that can be used only once or needs to be replaced frequently.
Please describe the life cycle cost of your solution

Complete this section if you think the control measure is innovative Describe how the control solution is creative, something different from conventional control methods.

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Acknowledgment Form
To be completed by applicant: Name: Company: Address:
Tel: Fax:

For internal use: This acknowledgement form confirms that the WSH Council has received this application.

______________________ WSH Council Stamp Signature

________________ Date

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