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SPECIAL MEETING OF
TOWNSHIP COUNCIL
Monday, July 6, 2009 at 3:00 p.m.
Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue, Langley, BC

MINUTES

Present: Mayor Green

Councillors J. Bateman, B. Dornan, S. Ferguson, C. Fox, M. Kositsky, K. Richter and

G. Ward

M. Bakken, P. Catlin, D. Leavers, R. Seifi, D. Sparks, D. Wade, J. Winslade and

C. Wright

S. Palmer

A. ADOPTION OF MINUTES

1. Special Council Meeting – June 22, 2009

Moved by Councillor Fox,

Seconded by Councillor Ward,
That Council adopt the Minutes of the Special Council Meeting held June 22, 2009.
CARRIED

B. APPROVAL OF DELEGATION REQUESTS TO APPEAR AT THE 4:00 P.M.

SPECIAL MEETING

B. APPROVAL OF DELEGATION REQUESTS TO APPEAR AT THE 7:00 P.M.

REGULAR MEETING

MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

Moved by Councillor Bateman,

Seconded by Councillor Dornan,
That Council now resolve into a Special Closed Meeting according to Section 90 of
the Community Charter for discussion of the following items identified under
Section 90:

Item D.1 – Section 90(1) (a) Personnel; and

Item G.1 – Section 90(1) (g) Litigation; (e) Property.
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AMENDMENT

Moved by Councillor Fox,

Seconded by Councillor Bateman,
That the Agenda be amended by adding the following, thereto:
Item G.2. – Section 90(1) (k) Negotiations.
CARRIED

MAIN MOTION, AS AMENDED

The question was called on the Main Motion, as Amended, and it was
CARRIED

MEETING RECESSED

The meeting recessed at 3:01 p.m.

MEETING RECONVENED

The meeting reconvened at 3:33 p.m.

Councillor Richter entered the meeting at 3:33 p.m.

The agenda order was varied.

D. REPORTS TO COUNCIL

1. Library Reserve Funds

Report 09-102
File RCP 7960-03

Moved by Councillor Ward,

Seconded by Councillor Fox,
Recommendation that Council authorize the release of library reserve funds to
purchase a replacement self-checkout unit for the Aldergrove Library as
recommended by Fraser Valley Regional Library (FVRL).
CARRIED

2. Fire Department Mutual Aid Agreement with Pitt Meadows, Maple Ridge and
Mission
Report 09-96
File PROTSERV 7380-20

Moved by Councillor Bateman,

Seconded by Councillor Ward,
That Council receive the “Fire Department Mutual Aid Agreement with Pitt Meadows,
Maple Ridge and Mission” report and further

That Council authorize the Mayor and Clerk to execute The Fire Department Mutual
Aid Agreement with Pitt Meadows, Maple Ridge and Mission attached to this staff
report.
CARRIED
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D. REPORTS TO COUNCIL

3. 72 Avenue Overlay (200 to 202A Street)

Report 09-101
File ENG 5330-23/18

Moved by Councillor Fox,

Seconded by Councillor Ferguson,
That Council receive the 72 Avenue Overlay (200 to 202A Street) report; and

That Council approve an increase to contract FT08-222 for B&B Contracting Ltd.
funded from Miscellaneous Roads DCC Account in the amount of $150,000.
CARRIED

4. Extension of Watermain Contract for Port Kells

Report 09-100
File ENG 5330/27-30

Moved by Councillor Dornan,

Seconded by Councillor Fox,
That Council receive the report “Extension of Watermain Contract for Port Kells”;
and

That Council approve the increase to the contract to Chet Construction Ltd. funded
from the Watermain Replacement account, in the amount of $70,038 to the
construction contract FT09-202.
CARRIED

5. Watermain Installation on 204 Street between 62 Avenue and 64 Avenue

Report 09-99
File ENG 5330/23-23

Moved by Councillor Ward,

Seconded by Councillor Fox,
That Council receive the report “Watermain Installation on 204 Street between 62
Avenue and 64 Avenue”; and

That Council approve the transfer of funds from the Water Main Infrastructure
Replacement account in the amount of $112,000 to a new account for the purpose
of completing a looped watermain with fire hydrants on 204 Street between 62
Avenue and 64 Avenue.
CARRIED

E. CORRESPONDENCE

Moved by Councillor Dornan,

Seconded by Councillor Ward,
That Council receive for information the items under “Correspondence” as presented.
CARRIED
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E. CORRESPONDENCE

1. Establishment of a Boys and Girls Club in Aldergrove

File 0230-01

Moved by Councillor Kositsky,

Seconded by Councillor Fox,
That the letters received from Gord Stewart, Principal and Jessica Bullock, Career &
Personal Counsellor, Aldergrove Community Secondary School, Cheryle Beaumont,
Superintendent, Langley School District 35 and response letter from Mayor Rick
Green in support of establishing a Boys and Girls Club in Aldergove, BC be referred
to the Aldergrove Planning Committee for review.
CARRIED

2. Homelessness Action Week

File 0630-01

Letter received from the Greater Vancouver Regional Steering Committee on

Homelessness requesting the week of October 11 – 17 be proclaimed as
2009 Homelessness Action Week.

3. Union Label Buying Week

File 0630-01

Letter received from the New Westminster & District Labour Council requesting that
September 7 – 11 be proclaimed as Union Label Buying Week.

F. MINUTES OF COMMITTEES

G. ASSOCIATIONS AND OTHER GOVERNMENT AGENCIES

1. Country Celebration/Experience the Fraser Presentation

File 0400-60

Moved by Councillor Kositsky,

Seconded by Councillor Dornan,
That Council receive the letter from Metro Vancouver and approve a presentation to
Council on July 20, 2009 to discuss the Country Celebration at Campbell Valley
Regional Park and Experience the Fraser project.
CARRIED

H. INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

I. ITEMS FOR INFORMATION

J. ITEMS FROM PRIOR MEETINGS

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K. STAFF ITEMS FOR DISCUSSION WITH COUNCIL

L. ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M. OTHER BUSINESS

1. July 20, 2009 Council Meeting

Moved by Councillor Kositsky,

Seconded by Councillor Ward,
That Council approve combining the July 13 and July 20, 2009 Council meetings into
one meeting to be held on July 20, 2009.
CARRIED

2. Metro Vancouver – Liveable Regional Strategy Workshop

Discussion ensued with respect to holding an afternoon workshop between Metro

Vancouver and Township of Langley Council on either July 22 or July 24, 2009.

3. School Trustee Member - Aldergrove Planning Committee

Moved by Councillor Fox,

Moved by Councillor Bateman,
That Council approve inviting a member of the Board of School Trustees for School
District No. 35 to be a sitting, voting member on the Aldergrove Planning Committee
and that the Terms of Reference be amended accordingly.
CARRIED

C. PRESENTATIONS

1. 2008 Annual Report – South Fraser Family Court & Youth Justice Committee

Shirley Gust, Vice-Chair, South Fraser Family Court & Youth Justice Committee was
in attendance and provided a presentation regarding the 2008 Annual Report. She
commented that the sub committee reviewed the Terms of Reference and
completed the Paper Forum project on family violence, which was published in 16
newspapers and distributed to organizations within B.C. She noted that the
Committee met its goals for 2008 and will focus on such activities in 2009 as a police
sponsored youth club, protection of children abusing drugs legislation, anti-bullying,
and a website containing information and links to available services to parents,
teachers and community members. She continued that there has been greater
police involvement on the committee providing a platform for shared information,
ideas and best practices. She also advised that their budget was amended and
member municipalities will not be requested to provide funding in 2009.

The original agenda order then resumed.

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N. TERMINATE

Moved by Councillor Bateman,

Seconded by Councillor Dornan,
That the meeting terminate at 4:02 p.m.
CARRIED

CERTIFIED CORRECT:

Mayor

Deputy Township Clerk