Rules and Guidelines of the Board of Judges

ASEAN EE&CBest Practices Competition for

Energy Efficient Buildings
ASEAN Energy Awards 2008
1
A. COMPETITION CATEGORIES AND DEFINITIONS
1). New and Existing Building
2). Tropical Building
3). Retrofitted Building
4). Special Submission
1. Definition of Categories
a). NewandExistingBuilding
(i) Open category
(ii) Building must be not more than 5 years old
b). Tropical Building
(i) Open category
(ii) Air-conditioning of less than fifty (50) percent of total gross floor area (GFA);
give high emphasis on effective use of passive design
(iii) Not less than GFA 500 square meters excluding car park area
(iv) Exclude religious buildings
(v) Building must not be more than 15 years old
c). RetrofittedBuilding
(i) This category refers to building where major changes and improvements have
already been introduced to improve energy efficiency
(ii) The age of the building must be more than five (5) years old.
4). Special Submission
(i) This category refers to special projects which study, apply, and/ or develop
innovative use of technologies (including R&D projects) which could be applied
to reduce energy consumption in buildings.
(ii) The aim is to promote the development of innovative energy efficiency-related
solutions together with ASEAN wisdom.
The Guidelines for Special Submission appears as ANNEX A.
B. NUMBER OF SUBMISSION PER COUNTRY AND THE NUMBER OF
WINNERS PER CATEGORY
ReferenceTable01
Name of Category No. of Submission
per Member Country
No. of Winners
per Category
1. New& Existing
Building
2 Max of 3 Winners; Max. of 2
Runner-ups
2. Tropical Building 2 Max of 3 Winners; Max. of 2
Runner-ups
Rules and Guidelines of the Board of Judges
ASEAN EE&CBest Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
2
3. Retrofitted Building 2 Max of 3 Winners; Max of 2
Runner-ups
4. Special Submission 2 Any number (from zero winner
to all submissions as winners)
All building nominees will be given plaques of Achievement Award in Energy
Efficiency and Conservation for the following categories: 1) New and Existing
Building; 2) Tropical Building; and 3) Retrofitted Building. No plaques will be
given to nominees under the Special Submission Category.
C. CRITERIA AND DISTRIBUTION OF SCORES BY CATEGORIES
ReferenceTable2
Criteria and Mark Structures
No. Criteria Group
Maximum Marks Allocation
New &
Existing
Building
Tropical
Building
Retrofitted
Building
1 Overall site design 15% 20% --
1a Energy Saving Achieved -- -- 25%
2 Passive Design 25% 40% 25%
3 Active Design 25% 15% 25%
4 Maintenance & Management 25% 15% 20%
5 Environmental impacts 10% 10% 5%
6 Total 100% 100% 100%
Note: The previous criterion on replicability will be included in each of the criteria
group.
The criteria used in 2003 for the New and Existing Building and Retrofitted
Building Categories have been retained which appear as ANNEX B and ANNEX
C, respectively.
For the Special Submission, the rule of Yes/No J udging Method shall be
applied. Winners will be determined by majority vote rule.
D. RULES AND FORMAT OF SUBMISSION
1. SUBMI SSI ONPROCEDURE:
All submissions must the channeled through the ASEAN EE&C-SSN Focal Points
who shall ensure that all submissions are in full compliance with the rules and
Rules and Guidelines of the Board of Judges
ASEAN EE&CBest Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
3
requirements of the competition. The Focal Points shall forward the submissions,
both hardandsoft copy, to ACE two (2) weeks prior to the final judging session of
the Board.
2. PRE-QUALI FI CATI ONREQUI REMENTS:
The pre-qualification requirements for the following categories, namely: 1) New
and Existing Building; and 2) Retrofitted Building are described in ANNEX D.
For the Tropical Building Category, the following pre-qualification requirements
shall apply: a) overall maximum permissible energy efficiency index: 150
kWh/m
2
/year, calculated based on GFA instead of air-conditioned area. Air-
conditioned area should not be used as it would be small; and b) lighting and others
remained the same.
3. SUBMI SSI ONFORMAT:
ReferenceTable3
Submission Heading
Maximum Number of
Page Allocation
New and
Existing
Retrofitted
Building
Tropical
Building
1. Certification and covering
note from consultants
1 1 1
2. Cover of Report 1 1 1
3. Overall On-Site Design 2 - 2
4. Total Energy Savings - 2 -
5. Active Design 4* 4* 2
6. Passive Design 4* 4* 4*
7. Maintenance & Management 4* 4* 1
8. Environmental Impacts 1 1 1
9. Building Information (See Annex E) 4 4 2
10. Drawings (in A4 / A3 size): (Typical
floor plan, site layout, roof plan and
vertical cross section,)
4 4 4
Total Number of Pages 25 25 18
Note: * - denotes that submission heading will be based on certain/maximum number of
features that will have to be included/highlighted in the Submission Report as
further explained in Reference Table 4.
4. SUBMISSION BASED ON CERTAIN MAXIMUM NUMBER OF FEATURES IN
CERTAIN CRITERIA PER CATEGORY
Reference Table 4
Submission Heading
Maximum Number of Features*
New and Retrofitted Tropical
Rules and Guidelines of the Board of Judges
ASEAN EE&CBest Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
4
Existing Building Building
1. Overall on-site design General
Discussion
General Discussion General
Discussion
2. Total Energy Savings - Discussion should be
supported by details
-
2. Active Design 4 4 General
Discussion
2. Passive Design 4 4 4
3. Maintenance and
Management
4 4 General
Discussion
4. Environmental Impacts General
Discussion
General
Discussion
General
Discussion
Note: *: Features refer to special or outstanding attributes or characteristics or best
practices applied to a building that contribute to the reduction of energy
consumption. Some examples of features are: 1) fenestration design; 2) materials
design, selection and use; 3) ventilation; 4) roof design; 5) layout; 6) passive cooling,
6) etc.
**: For the other submission heading, only general discussion is indicated.
The pro-forma submission shall be strictly followed by the nominating agency
and building candidate which appears as ANNEX F.
5. SCORING, SELECTION AND ANNOUNCEMENT OF WINNERS
Submissions will be assessed and marked according to the mark structures given in
Reference Table 2. The grading (score) sheets will be submitted to, verified,
tallied, and computed by ACE in the presence of two witnesses from among the
judges.
In grading the submissions, the following processes/steps shall be applied in
determining the winner and runner-up:
Step1. Marking SubmissionUsingNumerical GradesinPercent (Exhibit 1).
Exhibit No. 1 - Category: New and Existing Building Category: Entry No: 1: Judge No.: 1
Criteria Scores (in %)
1. Overall On-site Design 10
2. Passive Design 20
3. Active Design 25
4. Maintenance and Management 20
5. Environmental Impacts 5
Total Score 80
Step 2. Converting Total Score of Submissionsto Letter Grades (Exhibit No. 2). The
judges will beguided by ReferenceTable5 in converting final numerical scores of a
particular buildingentryintoletter marks(fromA+toD).
Rules and Guidelines of the Board of Judges
ASEAN EE&CBest Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
5
ReferenceTable5
A+ 90 and above
A 87-89
A- 84-86
B+ 81-83
B 78-80
B- 75-77
C+ 71-74
C 66-70
C- 61-65
D+ 56-60
D 51-55
Exhibit No. 2 - Category: New and Existing Building: Entry No.: 1; Judge No.: 1
Criteria Scores (in %)
1. Overall On-site Design 10
2. Passive Design 20
3. Active Design 25
4. Maintenance and Management 20
5. Environmental Impacts 5
Total Score 80
Lette r Grade Equivalent (see Ref Table
4)
B
Step2. TallyingandCalculatingOverall Grade(OG) ApplyingWeight Factors
Exhibit No. 3
Weight
Factors 20 18 16 14 12 10 8 6 4 2 1
Letter
Grades A+ A A- B+ B B- C+ C C- D+ D
Entry No. Overall Grade
1 IIII I I I I
Sub-Total* 4X20 1x16 1x14 1x12 1x10 134 (Winner**)
2 III II II I
Sub-Total 0x0 3x18 2X16 2X14 1X8 112
3 II III III
Sub-Total 2X18 3X16 3X12
120
(Runner -up**)
4 I III III 1 1
Sub-total 1x20 3X14 3X12 1X10 1x8 116
Notes:
* Sub-total equals to the number of judges (in tally - row 4, 6, 8, 10, etc.) that gave X marks multiplied
by weight factor (Row 1). A+ has a corresponding weight factor of 20; A - 18, A- : 16, and so on and
so forth. Sub-totals are added horizontally to determine overall grades (Column 13 of Exhibit 3).
**: Entry with highest Overall Grade will be declared winner. However, if the difference in the score of
an entry/entries is 2 points from the highest score, then that/those entry/entries is/are considered also
Rules and Guidelines of the Board of Judges
ASEAN EE&CBest Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
6
Winners (but only a maximum of 3 winners will be allowed by the Board). In case, there are more
than three winners then special voting process will be called upon by the Chairman to reduce the
number of winners to only 3). The entry that was dropped from the group of winners will
automatically (be) a runner-up. The same pri nciple applies to the runner-up but the number will be
restricted to only 2.
***: Tally (row 4, 6, 8, 10. etc.) refers to the number of judges that gave X marks.
The Chairman will report to the Annual Meeting of the EE&C-SSN the
proceedings of the competition, announcing, among others, the winners and runner-
ups in various categories. In turn, the Coordinator of the EE&C-SSN will inform
ACE through writing the winners and runner-ups of the best practices competition.
ACE, in turn, will notify all the nominees of the results of the Best Practices
Competition, copy furnished to the ASEAN EE&C-SSN Focal Points and ASEAN
SOE Leaders.
The judges would not be given the detailed mark scores to take home. This is a
way of ensuring that the judges integrity is protected. Once winners are identified
the BOJ would respect the majoritys decision and draw the judging to the
conclusion at the Meeting, subsequent personal investigation and scrutiny should
not be encouraged under the ASEAN spirit of friendship and solidarity. Specific
details of the competition will be kept in the custody of ACE.
E. TENTATIVE WORK PLAN
________________________________________________________________
12 May 2008 : Submission to ACE through the ASEAN EE&C-
SSN Focal Points
28 29 May 2008 : Final Judging (Thailand)
F. AWARDING CEREMONIES
In conjunction with the gala dinner of the ASEAN Energy Ministers and
ASEAN Energy Business Forum on June 2008, Bangkok, Thailand
Rules and Guidelines of the Board of Judges
ASEAN EE&CBest Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
7
ANNEX A
Guidelines for Special Submission Category
1. Objective
This category refers to special projects which study, apply, and/ or develop innovative
use of technologies which could be applied to reduce energy consumption in buildings.
The aim is to promote the development of innovative energy efficiency-related solutions
together with ASEAN wisdom.
2. Type and Nature of Project for Special Submission
Special submissions are projects which involve significant development in the field of
energy efficiency in buildings. Such development may be achieved in the areas of
equipment, material, system applications, design and management processes. Such
development and innovation may be demonstrated through actual application in real
project(s). To qualify under Special Submission, a project must involve the development
and/or innovative use of technology, materials, equipment and processes. Special focus
will be given to projects which contribute to the promotion and development of ASEAN
wisdom. The application of new technology has not yet been applied in other countries.
The project should present new idea, new concept, and new design.
3. General Guidelines and Conditions for Special Submissions
a. Each country can submit only one (1) project.
b. The project must satisfy the objectives and scope of Special Submission as
above.
c. The entry must submit a proposal of not more than 10 pages to the EE&C-SSN
Focal Point. The proposal should contain the following:
i. Objectives of the project
ii. Detailed description of the project
iii. The special contributions and benefits of the project to the nations
iv. The special contributions and benefits of the project to the ASEAN
Region
v. The special contributions and benefits of the project to the International
Development of EE&C
vi. Other relevant information
4. Winners should get 2/3 of total votes
Rules and Guidelines of the Board of Judges
ASEAN EE&CBest Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
8
ANNEX B
EVALUATION CRITERIA AND WEIGHTED DISTRIBUTION FOR
NEW AND EXISTING BUILDINGS
1. Overall On-Site Natural Environment Considerations (15 points)
1.1. Use of vegetation, landscape and hardscape
- Effective application of ground covering plant and large plant
- The modification of landscape and topography
- The use of hardscape materials
1.2. The use of water body
- Effective application of water body: location, quantity, etc.
1.3. The use of wind
- Effective application of wind: natural ventilation, stack ventilation,
etc.
1.4. Other use of on-site natural environment
- The use of night sky radiation
- Others (specify)
2. Passive Design Concepts (25 points)
2.1 Orientation and building design
- The orientation of building
- The shape of building (surface area to gross floor area ratio)
- The location of service core
- The position of entrances
- The hardscape around building
- Spatial organisation for various functions
- etc.
2.2 Envelope design (material, shading, fenestration, etc.)
Material
Heat transfer protection
Humidity protection
MRT effect
Color of envelope
Infiltration protection and control
Etc.
Rules and Guidelines of the Board of Judges
ASEAN EE&CBest Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
9
Shading
Efficiency of shading devices
The use of natural shading devices
The use of shading from adjacent buildings
Etc.
Fenestration
Fenestration design: location, nature and size of opening
Light to solar heat gain ratio (LT/SC)
Etc.
2.3 Overall heat transfer through building envelope:
Wall ________ W/m
2
; Roof ________ W/m
2
2.4 Daylighting
- The use of diffuse radiation in building: hall, atrium, corridor, parking, toilet,
etc.
- Zoning for integrated lighting and daylighting
- Contrast ratio of brightness
2.5Natural Ventilation
2.6Other passive design concepts (specify)
3 Active Design Concepts (25 points)
3.1 Air-conditioning system (selection, layout and plant system design): ________
kW/ton ________ W/m
2
3.2 Lighting systems: ________ W/m
2
3.3 Other systems (transportation, etc.) ________W/m
2
3.4 Indoor air quality (thermal comfort, ventilation, ________ m
3
/hour/person, etc.)
3.5 Overall energy consumption per sq.m. of normal air-conditioned areas:
________ W/m
2
3.6 Other active design concepts (specify)
4 Management and Maintenance Scheme (25 points)
4.1 Energy management systems
- Building Energy Management System (BAS)
- Energy consumption monitoring system
- Etc.
4.2 Maintenance and management measures
Rules and Guidelines of the Board of Judges
ASEAN EE&CBest Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
10
- Manpower: ___________ man-hour/year
- Maintenance contractor
- Availability of energy management engineer
- Training of maintenance workers: ________cumulative no. of hours
4.3 Others (specify)
5 Environmental Impact Consideration (10 points)
5.1 Waste management
5.2 Pollution management (air, noise, visual, exhaust, etc.)
5.3 Green/non-toxic materials
5.4 Others (specify)
Rules and Guidelines of the Board of Judges
ASEAN EE&CBest Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
11
ANNEX C
EVALUATION CRITERIA AND WEIGHTED DISTRIBUTION FOR
RETROFITTED BUILDINGS
Major change in: _______________________________________________________
(For at least 1 full-year of operation)
1. Actual/Measured Energy Savings (25 points)
1.1. Air-conditioning system
1.2. Lighting systems
1.3. Others (specify)
2. Passive Design Concepts (25 points)
2.1. Spatial organisation for various functions
2.2. Environmental improvement of surroundings
2.3. Envelope design (material, shading, fenestration, etc.)
Material
- Heat transfer protection
- Humidity protection
- MRT effect
- Color of envelope (exterior)
- Infiltration protection and control
- Etc.
Shading
- Efficiency of shading devices
- The use of natural shading devices
- The use of shading from adjacent buildings
- Etc.
Fenestration
- Fenestration design: location, nature, and size of opening
- Light to solar heat gain ratio (LT/SC)
- Etc.
Rules and Guidelines of the Board of Judges
ASEAN EE&CBest Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
12
2.4. Overall heat transfer through building envelope:
Wall ________ W/m
2
; Roof ________ W/m
2
2.5. Daylighting
2.6. Others passive design concepts (specify)
3. Active Design Concepts (25 points)
3.1. Air-conditioning system (selection, layout and plant system design)
________ kW/ton ________ W/m
2
3.2. Lighting systems ________ W/m
2
3.3. Indoor air quality (thermal comfort, ventilation, ________ m
3
/hour/person,
etc.)
3.4. Overall energy consumption per sq.m. of air-conditioned area ________
W/m
2
3.5. Others (specify)
4. Management and Maintenance Scheme (20 points)
4.1. Energy management systems
- Building Energy Management System (BAS)
- Energy consumption monitoring system
- Etc.
4.2. Maintenance and management measures
- Manpower: _________man-hr/yr
- Maintenance contractor
- Availability of energy management engineer
- Training of maintenance workers: ___________ cumulative
hours/year
4.3. Others (please specify)
5. Environmental Impact Consideration (5 points)
5.1. Waste management
5.2. Pollution management (air, noise, visual, exhaust, etc.)
5.3. Green/non-toxic materials
5.4. Others (specify)
Rules and Guidelines of the Board of Judges
ASEAN EE&CBest Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
13
ANNEX D
ENERGY PERFORMANCE: PRE-QUALIFICATION CRITERIA
Benchmark
1. Energy Efficiency Index of Occupied Air-conditioned Area:
Building Type:
- Office : 200 kWh/m
2
/yr
- Library : 200 kWh/ m
2
/yr
- Retail/Shopping Malls : 240 kWh/ m
2
/yr
- Hotels : 300 kWh/ m
2
/yr
- Hospital : 400 kWh/ m
2
/yr
Notes:
- Schools the same as office buildings
- SEAN EE&C-SSN Focal Points should check the documents properly 3.
- Verifying authority can be allowed to sign the covering letter
2. Temperature and Other Settings: Not less than 21
0
C but not more than 26
0
C
RH: maximum 70% (applies to air-conditioning)
3. Lighting Load:
Building Type: Office - Maximum15 watts/m
2
(gross floor area)
Others - Maximum 25 watts/m
2
4. Operating hours/yr: 2000 hours/year
Normalized tied up with item 1.
Additional Criteria for Retrofitted Buildings
5. Total Energy Savings: 20% of the total energy consumption
Additional Criteria for Both Categories
6. At least 1 full-year of operation prior to nomination in national competition
Rules and Guidelines of the Board of Judges
ASEAN EE&C Best Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
14
ANNEX E
BUILDING INFORMATION
A. General Information
1. Name of the building
2. Name of owner and management company
3. Address
4. Tel. No./Fax No./E-mail address
B. Building Physical Information
5. Physical building background
- Brief history
- Single function usage or mix function usage (specify)
6. Age of building
7. Any retrofit done? When? What?
8. Total number of storeys
9. Total number of basement floor
10. Number of car park storeys
11. Total gross floor area
12. Surface area of the envelope including the roof to gross floor area ratio
13. Car park area
14. Gross lettable area
15. Air-conditioned area
16. Non-air conditioned area
17. Plot ratio (total GFA / ground area)
C. Building Design and Practice Information
18. Plants and landscape design/ wind and natural ventilation/ water features/
daylighting/ etc.
19. Facade and shading design
- Type of facade
- Color of facade
- Use of shading devices
20. Location of service core
21. Shape of building
22. Overall heat transfer through building envelope:
Wall _______ W/m
2
; Roof ________ W/m
2
23. Lighting fixtures
24. *Lighting load ________ W/m
2
(gross floor area)
25. Building air-conditioner system and equipment
Fresh air exchange rate: _______ m
3
/hour/person
________ m
3
/hour/m
2
________ m
3
/hour
Energy efficiency of aircon chiller: ________ kW/ton
Rules and Guidelines of the Board of Judges
ASEAN EE&C Best Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
15
26. Cooling Load ______ W/m2 (air-conditioned area)
D. Operation Information
27. Occupancy rate (year 2001): Minimum _____ % of total area
28. Total number of occupants
29. Ownership of building (occupied by owner(s), renter(s), etc.)
29. Building operating schedule
- weekdays from _______________ to _______________
- Saturday from _______________ to _______________
- Sunday from _______________ to _______________
- Operating hours/ yr ________
30. Building indoor environment : Indoor air quality setting: temperature
and RH
E. Energy Consumption Information
31. Peak demand (monthly)
32. Energy used (monthly)
33. Typical Load curve (weekdays, weekends)
34. * Energy efficiency index: air-conditioned area ______ kWh/m
2
/yr
(based on 2,000 operational hours/yr)
35. Energy consumption: Electricity ________ kWh/m2/yr
(based on 2,000 operational hours/yr)
- Fuel ________ Liters/yr (not for electricity generation)
F. Energy Management Information
36. Building energy management system Connected physical points _______ (no )
37. Energy saving: Schedule programme ______ kWh/yr
Duty cycle programme ______ kWh/yr
Optimum start / stop programme ______ kWh/yr
Power demand programme ______ kW (mean)
G. Maintenance Information
38. Maintenance programme
- Manpower: ________ man-hr/yr
- Maintenance contractor
- Availability of energy management engineer
- Training of maintenance workers: ______ cumulative hours/yr.
Rules and Guidelines of the Board of Judges
ASEAN EE&C Best Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
16
H. Environmental Impacts
39. Impacts of waste
40. Impacts of pollution (air, noise, visual, exhaust, etc.)
I. Additional Information for Retrofitted Buildings
41. *Energy savings in air-conditioned area _______ kWh/m
2
/yr (based on 2,000
operational hours/year
42. *Energy savings in lighting systems _________ kWh/m
2
/yr (based on 2,000
operational hours/year)
43. *Retrofitted area: _________ % of total area
* - mentioned in the pre -qualification criteria
Rules and Guidelines of the Board of Judges
ASEAN EE&C Best Practices Competition for
Energy Efficient Buildings
ASEAN Energy Awards 2008
17
ANNEX F
PRO-FORMA SUBMISSION
ANNEXF.1 New and Existing
ANNEXF.2 Retrofitted
ANNEXF.3 Tropical Building
Attached as separate files