Terms of Reference (ToR) for Fiberglass Biogas plants installation.

1. Introduction Alternative Energy Promotion Center (AEPC) is a national executing agency of renewable energy programmes and projects in Nepal under Ministry of Science, Technology and Environment. With the mandate of policy and plan formulation, technology innovation, resource mobilization and coordination and quality assurance, the mission of AEPC is to make renewable energy mainstream resource through increased access, contributing for the improved living conditions of people in Nepal. AEPC at present is implementing a National Rural and Renewable Energy Programme (NRREP), a single programme modality for the promotion and dissemination of renewable energy technologies under various sub/components and units. Among them Biogas Subcomponent along with the household plants dwells upon the promotion of community and institutional plants and municipal scale waste to energy biogas plants. 2. Background Nepal has experience of organized domestic biogas technology dissemination since 1992 under the partnership of Government of Nepal and various external development partners in designing, constructing and operating such domestic biogas plants in all over the country. For last two decades Nepal has disseminated mainly the cow dung based fixed dome design biogas plants under the name of GGC 2047 and revised version of it particularly for 2 cum sized biogas plants. Moreover, these models are also considered robust and many countries have taken reference of this design to adapt in their own context. Though the domestic designs of biogas plants are disseminated in the country under the regime of subsidy and also are of eligible for Clean Development Mechanism, these designs cannot cater the needs of the users fully specifically in the conditions described below: The models of GGC 2047 takes considerable time to construct and hinders in quick up scaling of plants. The availability of quality construction materials in remote and rural areas is an issue to construct such plants. As Nepal falls under Monsoon climatic region, it is almost stagnant during the time of monsoon and the masons and other work force are forced to stop their works. In high water table zones, it is very difficult to construct such plants. Hence, AEPC/NREEP is planning to conduct adaptive research on appropriate technologies for biogas. In 2008, a Study Report prepared by the Biogas Technical Audit (BAT) Team also suggested to include new technologies for up scaling biogas in Nepal. In the same time, NRREP suggests to test and disseminate the new biogas technologies. In this regards, AEPC found that among different technological models Fiberglass reinforced plastic (FRP) Biogas Plant is also one of them and this type of plants are being promoted in China in mass scale. The envisioned advantages of FRP Biogas plants compared to traditional masonry biogas plants include: 1) less time required for installation and shortened period of construction; 2) less demanding for skilled masons and labors and easier for quality control; 3) less gas leakage or better gas tightness over time; 4) better adaptable to long rainy seasons, high groundwater table, and soft foundation soil.

Alternative Energy Promotion Centre (AEPC) National Rural and Renewable Energy Programme (NRREP)

Terms of Reference (ToR) for Fiberglass Biogas plants installation.

For the purpose of piloting, 5 FRP Biogas plants will be provided by Hongqi Industrial Ltd. China along with the technical assistance for installation and with assistance from ADB, Energy for All Partnership Secretariat, China. These plants will be installed around the Kathmandu Valley and monitored by the selected University of Nepal. Therefore AEPC is looking for interested private companies/firms to install such plants and expects to receive Expression of Interest (EOI) based on this Terms of Reference. 3. Objectives 3.1 Development Objectives The development objective of National Rural and Renewable Energy Programme is to improve the living standard of rural women and men, increase employment of women and men as well as productivity, reduce dependency on traditional energy and attain sustainable development through integrating the alternative energy with the socioeconomic activities of women and men in rural communities. 3.2 Objectives of the Assignment The overall objective of this piloting is to contribute in meeting the objective of AEPC/NRREP output no. 2.2 which states Domestic, community, and institutional (large) biogas plants are developed/established and new biogas technology is ready for piloting. However the specific objectives of this project are to; Test the fiberglass biogas plants in Nepal in order to see its advantage and benefits to the user. Observe the suitability of the technology for Nepal. Compare between existing biogas plants of Nepal and fiberglass at least looking cost benefit analysis, quality, life span, easiness in transportation, sustainability, etc. 4 Scope of Work (activities) The scope of work should include the following but shall not be necessarily limited to the followings. Collect the FRP Biogas plants from Nepal-China Border at Khasa bearing the cost of transportation (and custom duty if needed). Install the plants at suitable location around the valley in suitable houses. (In consultation with AEPC) Monitor the plants as required to ensure proper functioning. Provide technicians to get intra or inter country training on FRP Biogas plants. Cooperate with University and supplier of plants in required issues. 5 Methodology It is planned to install 5 nos. of free of costs plants around the Kathmandu Valley provided by Hongqi Industrial Ltd. China at Nepal China Border, Khasa. The selected company/firm will bear the transportation costs (and customs if needed) and collect and transport the plants to the respective chosen sites and houses. The technicians of the selected company will be

Alternative Energy Promotion Centre (AEPC) National Rural and Renewable Energy Programme (NRREP)

Terms of Reference (ToR) for Fiberglass Biogas plants installation.

trained in house or abroad. The trained technicians of the company/firm will install the plants and provide regular monitoring to ensure proper functioning. AEPC will select one of the Universities of the country to provide regular monitoring and observations and to draw out the results of piloting. AEPC will facilitate the whole process. 6 Inputs from AEPC/NRREP Facilitate the whole process. Make necessary arrangements for technicians' trainings. Select the University and monitor the project. Facilitate for the collection of FRP Biogas plants and its installation. Backstopping to company/firm and the monitors. Facilitate for close coordination among the Company/firm and the supplier and ADB. Shall provide financial assistance to carry out the research in the areas needed. 7 Time and budget 7.1 Timing The selected company/firm shall collect and install the plants in the time period given by AEPC. 7.2 Budget The budget for collection and installation and if required for monitoring of plants should be borne by the company itself. 8 Qualification of the Company/firm/Organization The company/firm must be legally registered in Nepal with up to date clearance of taxation and other governmental requirements. The Company/firm must be registered in VAT. 9. Documents to be submitted 1. 2. 3. 4. 5. Company Profile VAT/Tax registration and clearance certificates Balance sheet and audit reports Work experience and human resources capacity Commitment Leter

Alternative Energy Promotion Centre (AEPC) National Rural and Renewable Energy Programme (NRREP)

The Company/firm should provide commitment to fulfil the task as assigned.

AEPC/NRREP reserves the right to nullify and abrogate the process towards the completion of the task at any time during the process.

Terms of Reference (ToR) for Fiberglass Biogas plants installation.

Approved by: ...................................................................... Prof. Dr. Govind Raj Pokharel Executive Director, AEPC Date: ___________________

Alternative Energy Promotion Centre (AEPC) National Rural and Renewable Energy Programme (NRREP)