STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:.

Revision No : WH/SOP/SAP/01 00 Issue No:. Effective Date: 00 01/01/2006 Page 1 of 13

Trigger:

Material / product needs to be taken into stock against the Purchase order.
Business Process Description Overview

The major movement types (including reversals) for classifying material / product are as follows: Into GR Blocked stock (Movement 103) EX. Material / product is required to taken into GR Blocked stock at location upon the receipt of the material against the Purchase Order GR Blocked to Unrestricted (Movement 105) EX. Material / product awaiting approval for return to vendor has been deemed suitable for use. This transfer will make the material visible to MRP and available for use in production. Return to the Vendor from GR Blocked stock (Movement 124) EX. Material / product is required to taken into receipt upon the physical receipt of the material at Warehouse/storage location Reversal of Document EX. Used to correct any errors made on movement type The wrong quantity or item was entered and needs to be reversed.. Goods Receipt against the STO (Movement 101) EX. Material / product has been transferred from the one plant thru the transfer posting (Movement type 351) and lying in In-Transit, the same need to be moved into our location.

NOTE: The movement types above also allow the material to move from one location to another within the same plant. The receiving location defaults to the sending location, but may be over-ridden as necessary.

Input - Required Fields

Document Date (MM/DD/YY) Posting Date (MM/DD/YY) Movement Type Plant Receiving Location Material Quantity Storage location

Field Value / Comments Date that the document is entered. Date that the document is posted. Movement type to be used. Plant number Storage location where materials will reside after transfer Material number Quantity of material to be transferred. Storage location where material resides prior to transfer

Output - Results The output is a material document that can contain accounting, profit center, and other financial postings.

Comments

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Revision No : WH/SOP/SAP/01 00 Issue No:. Effective Date: 00 01/01/2006 Page 2 of 13

Procedural Steps
Stock in GR Blocked w.r.t, Purchase Order 1.1. Access transaction by: Via Menus
a) Logistics > Material Management > Inventory Management > Goods Movement > Goods Movement

Via Transaction Code MIGO 1.2. On screen Goods Receipt Purchase Order XXXXXXXXXX , enter information in the fields as specified in the below table:

Field Name Transaction type Reference Document Goods Movement type Document Date Posting Date

Description Transaction Type Reference document Goods movement type

R/O/C R R R

User Action and Values Enter the type of the transaction Enter the reference document No. Enter movement type

Comments A01 Goods Receipt R01 - Purchase Order Enter 103 for taking stock into GR Blocked

Default is current system date Default is current system date

R R

No action necessary User may select other posting date. The system checks whether the posting date entered is allowed by means of the posting period permitted. And the date should be later

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than the PO date Deliver Note Bill of Lading Header text Identifier of an external document Identifier of an external document Document header text. Contains explanations or notes which apply to the document as a whole. R R O Enter external document number if available Enter the Bill of Lading document no. Enter any necessary notes for this document

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

1.4.

1.3. Press <Enter> At the item tab level, enter information in the fields as specified in the below table:

Please note, the fields that appear and those that are required are completely dependent upon the movement type selected by the user.
Field Name Recipient Unloading Point Quantity Quantity in Delivery Note Text Item OK Check Box Description Recipient for whom the material or the service is destined. Unloading point Material quantity Qty in the delivery note Enter the text if any Check box for selecting the items R/O/C O R R R O R User Action and Values Enter receipient Enter unloading point Enter the quantity of the material recd physically Enter the quantity in the DC Enter the text Click the check Item OK Comments

1.4.1.

Multiple materials may be handled with the same goods movement screen.

Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods movement. 1.5. Check and Save the transaction. GR Blocked to Un-restricted use 1.6 Access transaction by: Via Menus
b) Logistics > Material Management > Inventory Management > Goods Movement > Goods Movement

Via Transaction Code MIGO 1.7 On screen Goods Receipt Purchase Order XXXXXXXXXX , enter information in the fields as specified in the below table:

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Field Name Transaction type Reference Document

Description Transaction Type

R/O/C R

User Action and Values Enter the type of the transaction

Reference document

Enter the reference GR Document No document No.

Comments A05 Release Goods Receipt blocked stock Enter Reference GR Document

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Revision No :
Goods Movement type Document Date Posting Date

WH/SOP/SAP/01 00

Issue No:. Effective Date:

R

00 01/01/2006
Enter movement type

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Enter 105 for taking stock into Unrestricted Use

Goods movement type

Default is current system date Default is current system date

R R

No action necessary User may select other posting date. The system checks whether the posting date entered is allowed by means of the posting period permitted. And the date should be later than the PO date

Deliver Note Bill of Lading Header text

Identifier of an external document Identifier of an external document Document header text. Contains explanations or notes which apply to the document as a whole.

R R O

Enter external document number if available Enter the Bill of Lading document no. Enter any necessary notes for this document

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

1.9.

1.8. Press <Enter> At the item tab level, enter information in the fields as specified in the below table:

Please note, the fields that appear and those that are required are completely dependent upon the movement type selected by the user.

Field Name Recipient Unloading Point Quantity

Description Recipient for whom the material or the service is destined. Unloading point Material quantity

R/O/C O R R

User Action and Values Enter receipient Enter unloading point Enter the quantity of the material recd physically

Comments

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Revision No :
Quantity in Delivery Note Text Item OK Check Box

WH/SOP/SAP/01 00

Issue No:. Effective Date:

R O R

00 01/01/2006
Enter the quantity in the DC Enter the text Click the check Item OK

Page 6 of 13

Qty in the delivery note Enter the text if any Check box for selecting the items

Serial Nos. to be entered for the items for which S. No. profile is maintained. Uploading of the Sl. Nos. can be done thru the uploading process which is covered in the Plant Maintenance. (Refer Plant Maintenance Process) 1.10 Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods movement. 1.11 Check and save the document .

Return to the Vendor from GR Blocked w.r.t. GR Document (Blocked Stock) 1.12 Access transaction by: Via Menus Via Transaction Code
c) Logistics > Material Management > Inventory Management > Goods Movement > Goods Movement

MIGO

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Revision No : 1.13. WH/SOP/SAP/01 00 Issue No:. Effective Date: 00 01/01/2006 Page 7 of 13

On screen Goods Receipt Purchase Order XXXXXXXXXX , enter information in the fields as specified in the below table:

Field Name Transaction type Reference Document Goods Movement type Document Date Posting Date

Description Transaction Type

R/O/C R

User Action and Values Enter the type of the transaction

Reference document

Enter the reference document No.

Goods movement type

Enter movement type

Comments A02 Return Delivery to the vendor R02 Material Document w.r.t. 103 Document By default Movement type Is 124

Default is current system date Default is current system date

R R

No action necessary User may select other posting date. The system checks whether the posting date entered is allowed by means of the posting period permitted. And the date should be later than the PO date

Deliver Note Bill of Lading Header text

Identifier of an external document Identifier of an external document Document header text. Contains explanations or notes which apply to the document as a whole.

R R O

Enter external document number if available Enter the Bill of Lading document no. Enter any necessary notes for this document

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

1.15

1.14. Press <Enter> At the item tab leve, enter information in the fields as specified in the below table:

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Please note, the fields that appear and those that are required are completely dependent upon the movement type selected by the user.

Field Name Recipient Unloading Point Enter Reason for Movement Quantity Quantity in Delivery Note Text Item OK Check Box

Description Recipient for whom the material or the service is destined. Unloading point Enter the reason for the Movement Material quantity Qty in the delivery note Enter the text if any Check box for selecting the items

R/O/C O R R R R O R

User Action and Values Enter receipient Enter unloading point

Comments

Enter the quantity of the material recd physically Enter the quantity in the DC Enter the text Click the check Item OK

1.15.1. Multiple materials may be handled with the same goods movement screen. Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods movement. 1.16 Check & Save the document

Document Cancellation Document cancellation can be done thru the MBST Transaction code, reference document to be given for reversing the same.

Goods receipt against STO (movement type 101)

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Revision No : WH/SOP/SAP/01 00 1.17 Via Menus
d)

Issue No:. Effective Date:

00 01/01/2006

Page 9 of 13

Access transaction by:

Logistics > Material Management > Inventory Management > Goods Movement > Goods Movement

Via Transaction Code MIGO 1.18. On screen Goods Receipt Purchase Order XXXXXXXXXX , enter information in the fields as specified in the below table:

Field Name Transaction type Reference Document Goods Movement type Document Date Posting Date

Description Transaction Type

R/O/C R

User Action and Values Enter the type of the transaction

Reference document Goods movement type

R R

Enter the reference Order No. Enter movement type

Comments A02 Return Delivery to the vendor R01 Purchase Order (STO) By default Movement type Is 101

Default is current system date Default is current system date

R R

No action necessary User may select other posting date. The system checks whether the posting date entered is allowed by means of the posting period permitted. And the date should be later than the PO date

Deliver Note Bill of Lading Header text

Identifier of an external document Identifier of an external document Document header text. Contains explanations or notes which apply to the document as a whole.

R R O

Enter external document number if available Enter the Bill of Lading document no. Enter any necessary notes for this document

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(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

1.20

1.19. Press <Enter> At the item tab leve, enter information in the fields as specified in the below table:

Please note, the fields that appear and those that are required are completely dependent upon the movement type selected by the user.

Field Name Recipient Unloading Point Enter Reason for Movement Quantity Quantity in Delivery Note Text Item OK Check Box Serial No.

Description Recipient for whom the material or the service is destined. Unloading point Enter the reason for the Movement Material quantity Qty in the delivery note Enter the text if any Check box for selecting the items Serial No. profile

R/O/C R R R R R O R R

User Action and Values Enter receipient Enter unloading point

Comments

Enter the quantity of the material recd physically Enter the quantity in the DC Enter the text Click the check Item OK Enter the Serial No. to be selected from the reference receipt document as given below Enter the Sl Nos.

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Select the reference document icon

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Revision No : WH/SOP/SAP/01 00 Issue No:. Effective Date: 00 01/01/2006 Page 12 of 13

Enter the Material Document No. & Execute(F8) The below screen is displayed

Select all the nos. and press enter 1.20.1. Multiple materials may be handled with the same goods movement screen. Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods movement.

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Revision No : WH/SOP/SAP/01 00 1.21 Issue No:. Effective Date: 00 01/01/2006 Page 13 of 13

Check & Save the document