Creating and Assigning the Budget Period

The budget period is a master data element you can use to differentiate budget execution of one fund during the period of available budget authority (one year, multiple years, unlimited). It can be assigned to any number of funds to create a fund combination dependent on the budget period. The budget period is available in all transactions integrated with Funds Management (FM) as an account assignment element. It is always used in combination with at least one fund. Prerequisites

You need to activate the budget period as an account assignment element. To do this, go to Customizing and choose Public Sector Management > General Settings for Public Sector Management > Basic Setting: Account Assignment Elements > Activate Account Assignment Elements. In the resulting view, check the appropriate box and save this setting. If you need to be able to allow blank as an initial value for the budget period in some applications, you need to make an appropriate setting in the step Allow BLANK as Value for Account Assignment Elements.

Procedure You create and maintain the budget period using the Business Data Toolset (BDT). See the BDT documentation for complete information on how to use it. To create a budget period, proceed as follows: 1. In the Easy Access menu, choose Accounting > Public Sector Management >Funds Management >Master Data >Account Assignment Elements > BDT: FM Budget Period. The Display Budget Period screen appears. 2. Switch to create mode by clicking the Create pushbutton. Then enter the following data as desired: o Short and long names o Valid from and to dates (required) o Expiration date o Reversal date o Authorization group 3. Having made all your entries, choose Validate to have the system verify that they are complete, correct, and consistent. If they are, you can save the new budget period. 4. Use the same transaction in the same menu path to change or display existing budget periods. Changes are recorded in change documents.

5. To assign a budget period to a fund, return to the FM part of the menu and choose Master Data > Account Assignment Elements > Fund. Then choose Change to access a fund that already exists. 6. In the resulting screen, enter or access details of the fund you want to process, then choose Budget Period Assignments 7. In the resulting screen, enter the budget period(s) to which you want to assign the fund. o If you want merely to store the assignment and activate it later, check the Inactive box for the relevant line. You can activate the assignment later by returning to this screen and unchecking the box. o If you have a large number of such assignments to make, use transaction FMBPD_MASS to access a mass processing feature that includes an option for assigning the budget period to fund groups as well as to individual funds.
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