Scan a document or file

Windows Fax and Scan, which ships with this version of Windows, is optimized for scanning, viewing, and storing text documents. If you're working with pictures, you can also use Windows Photo Gallery to scan documents or pictures and store them in the Pictures folder instead. For more information, see Scan a picture. For information about using other scanning programs, check the information that came with your scanner or check the Help for the program. Hide all

To scan using Windows Fax and Scan Before taking these steps, make sure that your scanner (or multifunction device with scanning capabilities) is connected to your computer and turned on. 1. Place a document on the scanner, or, if the scanner has a document feeder, place one or more pages in the feeder. If your scanner offers both options, use the option that you prefer. Click the Start button , click All Programs, and then click Windows Fax and Scan.

2. 3. 4. 5.

To use Scan view, at the bottom of the left pane, click Scan. On the toolbar, click New Scan. In the New Scan dialog box, click the Profile list, and then click Documents. The default settings for scanning a document, which you can use or change, are automatically displayed. To see how a document will appear when scanned, click Preview. If needed, change your scan settings, and then preview the document again. Repeat this step until you are satisfied with the preview results.

6.

7.

Click Scan. When the scan is complete, Windows Fax and Scan automatically displays the document so that you can view and manage it.

Tips for scanning documents or files You can crop an image before scanning it by clicking Preview in the New Scan dialog box, and then, in the preview area, dragging the handles of the cropping tool to resize the image. If a page that you're scanning contains more than one picture, you can save each picture as a separate file by selecting the Preview or scan images as separate files check box. If you're using a scanner with a document feeder, you can scan multiple pages of a document and save them as a single file by choosing TIF Image in the File type list.

If you want to change the default file name for a scanned document, right-click the scanned document in Scan view, and then click Rename. If you frequently scan documents or files and want to organize them, you can create new folders in Scan view. In the left pane, right-click a folder name, and then click New Folder. To move or copy a scanned document to a folder, right-click the document, click Move to Folder, and then select the folder to which you want to move it. Scanned documents are stored in the Documents folder under Scanned Documents, where you can move or copy them like any other file. If you create a new folder in the Scanned Documents folder, however, the folder name will not appear in Scan view in Windows Fax and Scan until you close and reopen the program, or click the Scan folder name to collapse and then expand the list of folders.

You can automatically forward scanned documents to an e-mail address or a network folder. To choose a forwarding option, click Tools, and then click Scan Routing.

Save Your Scanned File

When you see the File Save Settings window, follow the steps below to save your scanned image to a file.
Specify a location where the scanned images are saved. If you want to change the default location, click Browse and select the desired folder.

Note:

If the Show this dialog box before next scan box is not checked, the File Save Settings dialog box does not appear automatically. To open the dialog box, click the arrow to the right of the Scan button and then select File Save Settings. Specify a file name with an alphanumeric character string (prefix) and a 3-digit number (start number).

If you want to change the file name, type an alphanumeric character string in the Prefix and select the start number. The file name is generated with a combination of the prefix and number specified here.
Note:

The following characters cannot be used in the prefix: \, /, :, ., *, ?, ", < >| The number must be 3 digits.

Select a file format. See the following table for file format information. Depending on the selected file format, the Options button is available and you can make detailed settings for saving the scanned image. Format (File Extension) BITMAP (*.BMP) Explanation Standard image file format used in Windows. Most Windows applications (including word processing applications) can read and prepare images in this format. Compressed file format. The compression quality can be selected; the JPEG format enables a relatively high compression ratio. However, the higher the compression ratio, the lower the image quality. (Note that the original data cannot be restored.) In addition, the quality deteriorates every time the data is saved. TIFF format is recommended for images that will be modified. File format created for exchanging data among many applications such as graphic and DTP software. When scanning black & white images, you can specify the compression type. TIFF format where multiple pages are saved to the same file. When you scan documents using the Automatic Document Feeder, they are all stored in the same file. (With other formats, each document is saved in a separate file.) However, to open Multi-TIFF files, you need an application supporting this format. Document format which is independent of platforms. To use PDF documents, you need Adobe Acrobat Reader or Acrobat. When you scan documents using the Automatic Document Feeder, multiple pages are saved to a single

JPEG (*.JPG)

TIFF (*.TIF)

Multi-TIFF (*.TIF)

PDF (*.PDF)

file. The checkboxes at the bottom of the window give you these options:

Overwrite any files with the same name Select this option if you want to reuse the selected file name and location and overwrite previous files with the same names. Show this dialog box before next scan Select this option if you want the File Save Settings window to appear automatically before you scan. If you deselect it, you must click the arrow to the right of the Scan button and select File Save Settings to open the window. Open image folder after scanning Select this option if you want Windows Explorer to automatically open the folder where your scanned image is saved when EPSON Scan finishes scanning.
Click OK. EPSON Scan starts scanning.

The scanned image is automatically saved in the file and location you chose.