Keys for working in a spreadsheet

Keys for moving and scrolling in a worksheet or workbook Windows Shortcuts Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press ALT+SPACEBAR then X (Maximize) R. To print this topic, press ALT+O and then press P. Use of ALT+SPACEBAR then R (Restore) ALT+SPACEBAR is also good to move a window when the titlebar gets ALT+SPACEBAR then M (Move) stuck under the top of the screen. More on handling Windows Window and an Excel Window. This topic lists: Keys for moving and scrolling in a worksheet or workbook Keys for moving in a worksheet with End mode on Keys for moving in a worksheet with SCROLL LOCK on s1 Keys for moving and scrolling in a worksheet or workbook Move one cell up, down, left, or right Move to the edge of the current data region Mouse alternative: double-click on cell border in direction wanted. Move to the beginning of the row Move to the beginning of the worksheet Move to the last cell on the worksheet, which is the cell at the intersection of the rightmost used column and the bottom-most used row (in the lower-right corner), or the cell opposite the home cell, which is typically A1 Move down one screen Move up one screen Move one screen to the right Move one screen to the left Move to the next sheet in the workbook Move to the previous sheet in the workbook Move to the next workbook or window Move to the previous workbook or window Move to the next pane in a workbook that has been split Move to the previous pane in a workbook that has been split Scroll to display the active cell Display the Go To dialog box Display the Find dialog box Repeat the last Find action (same as Find Next) Move between unlocked cells on a protected worksheet

Arrow keys CTRL+arrow key HOME CTRL+HOME CTRL+END PAGE DOWN PAGE UP ALT+PAGE DOWN ALT+PAGE UP CTRL+PAGE DOWN CTRL+PAGE UP CTRL+F6 or CTRL+TAB CTRL+SHIFT+F6 or CTRL+SHIFT+TAB F6 SHIFT+F6 CTRL+BACKSPACE F5 SHIFT+F5 SHIFT+F4 TAB

s2 Keys for moving in a worksheet with End mode on Turn End mode on or off END Move by one block of data within a row or column END, arrow key (a shortcut for this shortcut is to double-click on a cell border) Move to the last cell on the worksheet, which is the cell at the END, HOME intersection of the rightmost used column and the bottom-most used row (in the lower-right corner), or the cell opposite the home cell, which is

typically A1 Move to the last cell to the right in the current row that is not blank; unavailable if you have selected the Transition navigation keys check box END, ENTER on the Transition tab (Tools menu, Options command) s3 Keys for moving in a worksheet with SCROLL LOCK on Turn SCROLL LOCK on or off Move to the cell in the upper-left corner of the window Move to the cell in the lower-right corner of the window Scroll one row up or down Scroll one column left or right

SCROLL LOCK HOME END UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW

Tip When you use scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to preserve your selection while you scroll through the worksheet, turn on SCROLL LOCK first.

Keys for working with data

1 Keys for entering data Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous ALT+SPACEBAR then X size and location, press ALT+SPACEBAR and then press R. To print this ALT+SPACEBAR then R topic, press ALT+O and then press P. This topic lists: Keys for entering data on a worksheet Keys for working in cells or the formula bar Keys for entering data on a worksheet Complete a cell entry and move down in the selection Start a new line in the same cell (IBM ThinkPad problem...) Fill the selected cell range with the current entry Complete a cell entry and move up in the selection Complete a cell entry and move to the right in the selection Complete a cell entry and move to the left in the selection Cancel a cell entry Delete the character to the left of the insertion point, or delete the selection Delete the character to the right of the insertion point, or delete the selection Delete text to the end of the line Move one character up, down, left, or right Move to the beginning of the line Repeat the last action Edit a cell comment Create names from row and column labels Fill down Fill to the right Define a name

ENTER ALT+ENTER (Mac: Ctrl Command Enter) CTRL+ENTER SHIFT+ENTER TAB SHIFT+TAB ESC BACKSPACE DELETE CTRL+DELETE Arrow keys HOME F4 or CTRL+Y SHIFT+F2 CTRL+SHIFT+F3 CTRL+D CTRL+R CTRL+F3

Keys for working in cells or the formula bar Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit cell contents Complete a cell entry Enter a formula as an array formula Cancel an entry in the cell or formula bar Display the Formula Palette after you type a function name in a formula Insert the argument names and parentheses for a function after you type a function name in a formula Insert a hyperlink Activate a hyperlink Edit the active cell and position the insertion point at the end of the line Paste a defined name into a formula Paste a function into a formula -- [fx] toolbar button, replace missing button Calculate all sheets in all open workbooks Calculate all sheets in the active workbook Calculate the active worksheet Start a formula Insert the AutoSum formula Enter the date Enter the time Copy the value from the cell above the active cell into the cell or the formula bar Alternate between displaying cell values and displaying cell formulas Copy a formula from the cell above the active cell into the cell or the formula bar Display the AutoComplete list (i.e. cell with data validation dropdown) 2 Keys for formatting data Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P. Display the Style dialog box Display the Format Cells dialog box Apply the General number format Apply the Currency format with two decimal places (negative numbers appear in parentheses) Apply the Percentage format with no decimal places Apply the Exponential number format with two decimal places Apply the Date format with the day, month, and year Apply the Time format with the hour and minute, and indicate A.M. or P.M. Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values Apply the outline border Remove outline borders

BACKSPACE ENTER CTRL+SHIFT+ENTER ESC CTRL+A CTRL+SHIFT+A CTRL+K ENTER (in a cell with a hyperlink) F2 F3 SHIFT+F3 F9 CTRL+ALT+F9 SHIFT+F9 = (equal sign) ALT+= (equal sign) CTRL+; (semicolon) CTRL+SHIFT+: (colon) CTRL+SHIFT+" (quotation mark) CTRL+` (accent grave /not a quotation mark) CTRL+' (apostrophe / single quote) ALT+DOWN ARROW

ALT+SPACEBAR then X ALT+SPACEBAR then R ALT+' (apostrophe / single quote) CTRL+1 CTRL+SHIFT+~ CTRL+SHIFT+$ CTRL+SHIFT+% CTRL+SHIFT+^ CTRL+SHIFT+# CTRL+SHIFT+@ CTRL+SHIFT+! CTRL+SHIFT+& CTRL+SHIFT+_

Apply or remove bold formatting Apply or remove italic formatting Apply or remove an underline Apply or remove strikethrough formatting Hide rows Unhide rows Hide columns Unhide columns

CTRL+B CTRL+I CTRL+U CTRL+5 CTRL+9 CTRL+SHIFT+( (opening parenthesis) CTRL+0 (zero) CTRL+SHIFT+) (closing parenthesis)

3 Keys for editing data Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous ALT+SPACEBAR then X size and location, press ALT+SPACEBAR and then press R. To print this ALT+SPACEBAR then R topic, press ALT+O and then press P. This topic lists: Keys for editing data Keys for inserting, deleting, and copying a selection Keys for moving within a selection Keys for editing data Edit the active cell and put the insertion point at the end of the line Cancel an entry in the cell or formula bar Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents Paste a defined name into a formula Complete a cell entry Enter a formula as an array formula Display the Formula Palette after you type a function name in a formula Insert the argument names and parentheses for a function, after you type a function name in a formula Display the Spelling dialog box Keys for inserting, deleting, and copying a selection Copy the selection Cut the selection Paste the selection Clear the contents of the selection Delete the selection Undo the last action Insert blank cells CTRL+C CTRL+X CTRL+V DELETE CTRL+HYPHEN [Ctrl+-] CTRL+Z CTRL+SHIFT+PLUS SIGN [Ctrl++]

F2 ESC BACKSPACE F3 ENTER CTRL+SHIFT+ENTER CTRL+A CTRL+SHIFT+A F7

Keys for moving within a selection Move from top to bottom within the selection (down), or move in the ENTER direction that is selected on the Edit tab (Tools menu, Options command) Move from bottom to top within the selection (up), or move opposite to the direction that is selected on the Edit tab (Tools menu, Options SHIFT+ENTER command)

Move from left to right within the selection, or move down one cell if only one column is selected Move from right to left within the selection, or move up one cell if only one column is selected Move clockwise to the next corner of the selection Move to the right between nonadjacent selections Move to the left between nonadjacent selections 4 Keys for selecting data and cells This topic lists: Keys for selecting cells, columns, or rows Keys for extending the selection with End mode on Keys for selecting cells that have special characteristics Keys for selecting cells, columns, or rows Select the current region around the active cell (the current region is a data area enclosed by blank rows and blank columns) Extend the selection by one cell Extend the selection to the last nonblank cell in the same column or row as the active cell Extend the selection to the beginning of the row Extend the selection to the beginning of the worksheet Extend the selection to the last used cell on the worksheet (lower-right corner) Select the entire column (remains valid in Excel 2003) Select the entire row (remains valid in Excel 2003) Select the entire worksheet
(the grey button to the left of column headings (A-B-C), and above the row headings (1-2-3) is similar but does change the active cell)

TAB SHIFT+TAB CTRL+PERIOD CTRL+ALT+RIGHT ARROW CTRL+ALT+LEFT ARROW

CTRL+SHIFT+* (asterisk) SHIFT+arrow key CTRL+SHIFT+arrow key SHIFT+HOME CTRL+SHIFT+HOME CTRL+SHIFT+END CTRL+SPACEBAR SHIFT+SPACEBAR CTRL+A (unless you have Excel 2003) SHIFT+BACKSPACE SHIFT+PAGE DOWN SHIFT+PAGE UP CTRL+SHIFT+SPACEBAR (broken by Excel 2003) CTRL+6 CTRL+7 F8 SHIFT+F8 SCROLL LOCK, SHIFT+HOME SCROLL LOCK, SHIFT+END

Select only the active cell when multiple cells are selected Extend the selection down one screen Extend the selection up one screen With an object selected, select all objects on a sheet (Excel 2003 behavior is broken by design just like Excel 2003 Alt+A) Alternate between hiding objects, displaying objects, and displaying placeholders for objects Show or hide the Standard toolbar Turn on extending a selection by using the arrow keys Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range Extend the selection to the cell in the upper-left corner of the window Extend the selection to the cell in the lower-right corner of the window Return to top

Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first.

Keys for extending the selection with End mode on Turn End mode on or off Extend the selection to the last nonblank cell in the same column or row as the active cell Extend the selection to the last cell used on the worksheet (lower-right corner) Extend the selection to the last cell in the current row. This keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command). Return to top Keys for selecting cells that have special characteristics Select the current region around the active cell (the current region is a data area enclosed by blank rows and blank columns) Select the current array, which is the array that the active cell belongs to Select all cells with comments Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell. Select cells in a column that don't match the value in the active cell in that column. You must select the column starting with the active cell. Select only cells that are directly referred to by formulas in the selection Select all cells that are directly or indirectly referred to by formulas in the selection Select only cells with formulas that refer directly to the active cell Select all cells with formulas that refer directly or indirectly to the active cell Select only visible cells in the current selection

END END, SHIFT+arrow key END, SHIFT+HOME END, SHIFT+ENTER

CTRL+SHIFT+* (asterisk) CTRL+/ CTRL+SHIFT+O (the letter O) CTRL+\ CTRL+SHIFT+| CTRL+[ (opening bracket) CTRL+SHIFT+{ (opening brace) CTRL+] (closing bracket) CTRL+SHIFT+} (closing brace) ALT+; (semicolon)

5 Keys for selecting charts and chart items Keys for selecting a chart sheet Select the next sheet in the workbook, until the chart sheet you want is CTRL+PAGE DOWN selected Select the previous sheet in the workbook, until the chart sheet you want CTRL+PAGE UP is selected Keys for selecting an embedded chart Note The Drawing toolbar must already be displayed. 1. Press F10 to make the menu bar active. 2. Press CTRL+TAB or CTRL+SHIFT+TAB to select the Drawing toolbar. 3. Press the RIGHT ARROW key to select the Select Objects button on the Drawing toolbar. 4. Press CTRL+ENTER to select the first object. 5. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the embedded chart you want to select. 6. Press CTRL+ENTER to make the chart active.

F10 CTRL+TAB CTRL+SHIFT + TAB RIGHT ARROW CTRL+ENTER TAB CTRL + ENTER

Keys for selecting chart items Select the previous group of items Select the next group of items Select the next item within the group Select the previous item within the group There are also keys to use with PivotChart reports.

DOWN ARROW UP ARROW RIGHT ARROW LEFT ARROW

6 Keys to use with databases and lists Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous ALT+SPACEBAR then X size and location, press ALT+SPACEBAR and then press R. To print this ALT+SPACEBAR then R topic, press ALT+O and then press P. This topic lists: Keys for working with a data form Keys for using AutoFilter Keys for working with a data form Select a field or a command button Move to the same field in the next record Move to the same field in the previous record Move to the next field you can edit in the record Move to the previous field you can edit in the record Move to the first field in the next record Move to the first field in the previous record Move to the same field 10 records forward Move to a new record Move to the same field 10 records back Move to the first record Move to the beginning or end of a field Extend a selection to the end of a field Extend a selection to the beginning of a field Move one character left or right within a field Select the character to the left Select the character to the right Keys for using AutoFilter Display the AutoFilter list for the current column Select the next item in the AutoFilter list Select the previous item in the AutoFilter list Close the AutoFilter list for the current column Select the first item (All) in the AutoFilter list Select the last item in the AutoFilter list Filter the list by using the selected item in the AutoFilter list Arrow keys to select the cell that contains the column label, and then press ALT+DOWN ARROW DOWN ARROW UP ARROW ALT+UP ARROW HOME END ENTER ALT+key, where key is the underlined letter in the field or command name DOWN ARROW UP ARROW TAB SHIFT+TAB ENTER SHIFT+ENTER PAGE DOWN CTRL+PAGE DOWN PAGE UP CTRL+PAGE UP HOME or END SHIFT+END SHIFT+HOME LEFT ARROW or RIGHT ARROW SHIFT+LEFT ARROW SHIFT+RIGHT ARROW

7 Keys for outlining data Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P. Group rows or columns Ungroup rows or columns Display or hide outline symbols Hide selected rows Unhide selected rows Hide selected columns Unhide selected columns

ALT+SPACEBAR then X ALT+SPACEBAR then R ALT+SHIFT+RIGHT ARROW ALT+SHIFT+LEFT ARROW CTRL+8 CTRL+9 CTRL+SHIFT+( (opening parenthesis) CTRL+0 (zero) CTRL+SHIFT+) (closing parenthesis)

8 Keys to use with PivotTable and PivotChart reports Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous ALT+SPACEBAR then X size and location, press ALT+SPACEBAR and then press R. To print this ALT+SPACEBAR then R topic, press ALT+O and then press P. This topic lists: Keys for the PivotTable and PivotChart Wizard Keys for page fields in a PivotTable or PivotChart report Keys for laying out a PivotTable or PivotChart report Keys for grouping and ungrouping PivotTable items Keys for the PivotTable and PivotChart Wizard Select the previous or next field button in the list Select the field button to the left or right in a multicolumn field button list Move the selected field into the Column area Move the selected field into the Data area Display the PivotTable Field dialog box Move the selected field into the Page area Move the selected field into the Row area Keys for page fields in a PivotTable or PivotChart report Select the entire PivotTable report Display the list for the current field in a PivotTable report

UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW ALT+C ALT+D ALT+L ALT+P ALT+R

Display the list for the current page field in a PivotChart report Select the previous item in the list Select the next item in the list Select the first visible item in the list Select the last visible item in the list Display the selected item Select or clear a check box in the list

CTRL+SHIFT+* (asterisk) Arrow keys to select the cell that contains the field, and then ALT+DOWN ARROW Arrow keys to select the page field in a PivotChart report, and then ALT+DOWN ARROW UP ARROW DOWN ARROW HOME END ENTER SPACEBAR

F10 CTRL+TAB 2. Press CTRL+TAB or CTRL+SHIFT+TAB to select the PivotTable toolbar. CTRL+SHIFT+TAB 3. Press the LEFT ARROW or RIGHT ARROW key to select the menu to LEFT ARROW the left or right or, when a submenu is visible, to switch between the main RIGHT ARROW menu and submenu. 4. Press ENTER (on a field button) and the DOWN ARROW and UP ARROW keys to select the area you want to move the selected field to. ENTER* + DOWN ARROW ENTER* + UP ARROW

Keys for laying out a PivotTable or PivotChart report 1. Press F10 to make the menu bar active.

Note To scroll to the top or bottom of the field list, press ENTER on the More Fields or button Keys for grouping and ungrouping PivotTable items Group selected PivotTable items Ungroup selected PivotTable items Return to top

ALT+SHIFT+RIGHT ARROW ALT+SHIFT+LEFT ARROW

Keys for working in Microsoft Office

10 Keys for menus and toolbars Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous ALT+SPACEBAR then X size and location, press ALT+SPACEBAR and then press R. To print this ALT+SPACEBAR then R topic, press ALT+O and then press P. Make the menu bar active, or close a visible menu and submenu at the F10 or ALT same time TAB or SHIFT+TAB (when a toolbar is Select the next or previous button or menu on the toolbar active) CTRL+TAB or CTRL+SHIFT+TAB Select the next or previous toolbar (when a toolbar is active) Open the selected menu, or perform the action assigned to the selected ENTER button Show a shortcut menu SHIFT+F10 ALT+SPACEBAR then X Show the program icon menu (on the program title bar) ALT+SPACEBAR then R DOWN ARROW or UP ARROW (with Select the next or previous command on the menu or submenu the menu or submenu displayed) Select the menu to the left or right or, with a submenu visible, switch LEFT ARROW or RIGHT ARROW between the main menu and the submenu Select the first or last command on the menu or submenu HOME or END Close the visible menu or, with a submenu visible, close the submenu ESC only Display the full set of commands on a menu CTRL+DOWN ARROW Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. To select the menu bar, press ALT. (Then to select a toolbar, press CTRL+TAB repeatedly until you select the toolbar you want.) Press the underlined letter in the menu name that contains the command you want. In the menu that appears, press the underlined letter in the command name that you want. 11 Keys for windows, dialog boxes, and edit boxes

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous ALT+SPACEBAR then X size and location, press ALT+SPACEBAR and then press R. To print this ALT+SPACEBAR then R topic, press ALT+O and then press P. This topic lists shortcut keys for: Keys for windows Keys for dialog boxes Keys for edit boxes in dialog boxes Keys for windows Switch to the next program Switch to the previous program Show the Windows Start menu Close the active workbook window Restore the active workbook window size Move to the next pane in a workbook that has been split Move to the previous pane in a workbook that has been split Switch to the next workbook window Switch to the previous workbook window Carry out the Move command (workbook icon menu, menu bar), or use the arrow keys to move the window Carry out the Size command (workbook icon menu, menu bar), or use the arrow keys to size the window Minimize the workbook window to an icon Maximize or restore the workbook window Copy the image of the screen to the Clipboard Copy the image of the active window to the Clipboard Return to top Keys for dialog boxes Move to the next option or option group Move to the previous option or option group Switch to the next tab in a dialog box Switch to the previous tab in a dialog box Move between options in the active drop-down list box or between some options in a group of options Perform the action assigned to the active button (the button with the dotted outline), or select or clear the active check box Move to an option in a drop-down list box

ALT+TAB ALT+SHIFT+TAB CTRL+ESC CTRL+W or CTRL+F4 CTRL+F5 F6 SHIFT+F6 CTRL+F6 CTRL+SHIFT+F6 CTRL+F7 CTRL+F8 CTRL+F9 CTRL+F10 PRTSCR ALT+PRINT SCREEN

TAB SHIFT+TAB CTRL+TAB or CTRL+PAGE DOWN CTRL+SHIFT+TAB or CTRL+PAGE UP Arrow keys SPACEBAR Letter key for the first letter in the option name you want (when a drop-down list box is selected) ALT+letter, where letter is the key for the underlined letter in the option name ALT+DOWN ARROW

Select an option, or select or clear a check box

Open the selected drop-down list box Perform the action assigned to the default command button in the dialog ENTER box (the button with the bold outline often the OK button) Cancel the command and close the dialog box ESC

Return to top Keys for edit boxes in dialog boxes Move to the beginning of the entry Move to the end of the entry Move one character to the left or right Move one word to the left Move one word to the right Select or unselect one character to the left Select or unselect one character to the right Select or unselect one word to the left Select or unselect one word to the right Select from the insertion point to the beginning of the entry Select from the insertion point to the end of the entry 12 Keys for using the Office Assistant Get Help. Displays the Assistant balloon if the Assistant is turned on. Select a Help topic from the list the Assistant displays See more Help topics See previous Help topics Close an Assistant message or a tip 13 Keys for working with the Open and Save As dialog boxes Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous ALT+SPACEBAR + x size and location, press ALT+SPACEBAR and then press R. To print this ALT+SPACEBAR + R topic, press ALT+O and then press P. Display the Open dialog box Save the active workbook Display the Save as dialog box Go to the previous folder () Open the folder up one level from the open folder (Up One Level button ) Close the dialog box, and open your World Wide Web search page (Search the Web button ) Delete the selected folder or file (Delete button ) Create a new subfolder in the open folder (Create New Folder button ) Switch between List, Details, Properties, and Preview views Show the Tools menu (Tools button) CTRL+F12 or CTRL+O ALT+F2 or F12 or CTRL+S ALT+SHIFT+F2 or SHIFT+F12 ALT+1 ALT+2 ALT+3 ALT+4 ALT+5 ALT+6 ALT+7

HOME END LEFT ARROW or RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW SHIFT+LEFT ARROW SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW SHIFT+HOME SHIFT+END

F1 ALT+number (ALT+1 is the first topic, ALT+2 is the second, and so on) ALT+DOWN ARROW ALT+UP ARROW ESC

14 Keys for sending e-mail messages To use keys to send e-mail messages, you must configure Microsoft Outlook as your default e-mail program. If Outlook Express is your default e-mail program, you cannot use most of these keys to send e-mail messages. [OE shortcuts] Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR then X ALT+SPACEBAR and then press X. To restore the window to its previous ALT+SPACEBAR then R

size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P. Move to the e-mail message header. Cell A1 must be the active cell when you press these keys. Send the active spreadsheet as an e-mail message Open the Address Book Check the names in the To, Cc, and Bcc boxes against the Address Book Open the Address Book in the To box Open the Address Book in the Cc box Open the Address Book in the Bcc box Go to the Subject box Open the Outlook Message Options dialog box (View menu, Options command in a message) Create a message flag

SHIFT+TAB ALT+S CTRL+SHIFT+B ALT+K ALT+PERIOD ALT+C ALT+B ALT+J ALT+P CTRL+SHIFT+G

15 Keys for working with drawing objects, AutoShapes, WordArt, and other objects Inserting drawing objects Insert an AutoShape Insert a text box Insert a WordArt object Selecting drawing objects Select a drawing object Editing drawing objects Rotate a drawing object Change the size of a drawing object Copy the attributes of a drawing object Rotate a drawing object by using the keyboard 1. Use the keyboard to select the drawing object you want to rotate. 2. On the Format menu, select the command for the type of object selected for example, AutoShape or Text Box and then select the Size tab. 3. In the Rotation box, enter the amount of rotation you want. Change the size of a drawing object by using the keyboard 1. Use the keyboard to select the drawing object you want to resize. 2. On the Format menu, select the command for the type of object selected for example, AutoShape or Text Box and then choose the Size tab. Select the options you want. For help on an option, select the option, and then press SHIFT+F1. Copy the attributes of a drawing object by using the keyboard 1. Use the keyboard to select the drawing object with the attributes you want to copy. If you select an AutoShape with attached text, the look and style of the text as well as the attributes of the AutoShape are copied. 2. to copy the object attributes. Press CTRL+SHIFT+C

ALT+U

F10 for toolbar

3. to select the object you want to copy the attributes to. 4. to copy the attributes to the object.

Press TAB or SHIFT+TAB Press CTRL+SHIFT+V

Enter data using shortcut keys User added Shortcut Keys

Join, join cells together by words (see join in join doc) PasteSpecialvalues, Paste Special Values PasteSpecialFormats, Paste Special Formats (like Format Painter) Reset the last cell (see lastcell doc) SepTerm, separate first word (see SepTerm in join doc) SepLastTerm, separate last word (see SepLastTerm) PreviousDay, macro with Activecell.value = now - 1 Available keys for own usage: (if you've not already used them yourself) Ctrl+ available are: E, F, G, H, J, L through T, Y Ctrl+Shift+ available are: C thru F, H thru N, Q thru T, and Y Ctrl+J (lowercase) Ctrl+SHIFT+V Ctrl+SHIFT+P Ctrl+K (lowercase) Ctrl+T (lowercase) Ctrl+L (lowercase) Ctrl+M (lowercase)

ReversI, reverse order of cells (see ReversI in join doc) [wipes out fill to right_ Ctrl+Shift+R

Important Excel 2000 keys picked by MSDN (Microsoft Developer Network) (#msdnchoice)

B 18 Excel 2000 Shortcut keys in -19 http://office.microsoft.com/downloads/2000/O2kkeys.aspx Activity

C Shortcut Keys CTRL+` (single left quotation mark) F9 SHIFT+F9 CTRL+C F11 or ALT+F1 CTRL+1 F5 CTRL+ENTER CTRL+: CTRL+; CTRL+HOME

20 Alternate between displaying cell values and displaying cell formulas 21 Calculate all sheets in all open workbooks 22 Calculate the active worksheet 23 Copy 24 Create a chart that uses the current range 25 Display the Format Cells dialog box 26 Display the Go To dialog box 27 Fill the selected cell range with the current entry 28 Insert the current time 29 Insert today's date 30 Move to the beginning of the worksheet

Move to the last cell on the worksheet, which is the cell at the intersection of the 31 rightmost used column and the bottommost used row (in the lower-right corner), or CTRL+END the cell opposite the home cell, which is typically A1 32 Open 33 Paste CTRL+O CTRL+V

34 Paste a function into a formula 35 Print 36 Save 37 Select all (when you are not entering or editing a formula) 38 Select the current column 39 Select the current row xx Select all cells leaving active cell still the active cell. (broken by design in Excel 2003 where it works same as broken Alt+A in Excel 2003)

SHIFT+F3 CTRL+P CTRL+S CTRL+A (unless you have Excel 2003 CTRL+SPACEBAR SHIFT+SPACEBAR CTRL+SHIFT+SPACEBAR CTRL+Z CTRL+A

40 Undo 41 When you enter a formula, display the Formula Palette after you type a function name