Transmittal letters often accompany reports and Synergy Energy Inc.

1222 West Point Drive inform readers of a report's context. Typically, the Radford, Virginia 24141 letter includes information not found in the report. For 633-3544 example, the letter contains information about the www.synergy.org particular project and/or due dates. A Transmittal Letter is a business letter and should be formatted May 10 20XX accordingly; that is, you should include the recipient's Waters Power Company address, your address, a salutation and closing. 15740 In your transmittal letter, follow the North Tree Pass Depending on the project, you may also need to Blacksburg, Virginia 24041 procedure below: include contact information. Always check with your Attention: Mr. Bill Simpson, Project instructor to determine whether or not you should 1. State the report's title, and Engineering Manager attach a transmittal letter to your report. indicate that the report is Subject: Project #663-87999 In Finance, a Letter of Transmittal is a document attached. used by a security holder to accompany certificates 2. Establish the purpose We of the are pleased to submit "A Proposal for surrendered in an exchange or other corporate action. the Riverfront Energy Conservation report. Project" in response to your request of A Letter of Transmittal may also be a distribution list February 12, 2001. 3. Explain why, when, and by whom with the recipients of a memo, report or contract. the report was authorized. The dam described in the attached A transmittal letter accompanies a document and proposal uses the most advanced design explains what the document is, why should receive 4.it Summarize briefly the main and materials. Of particular interest are the reader's consideration, and what the reader subject of should the report. the state-of-the-art landscaping techniques used to better incorporate the do with it. dam into the existing environment. As 5. Point out especially relevant facts A transmittal or cover letter accompanies a larger item, you know, overall appearance of the or details. solution is a crucial issue for everyone usually a document. The transmittal letter provides the involved in this project. recipient with a specific context in 6. which to place Explain anythe unusual features or larger document and simultaneously gives the sender a organization. If you have any questions, please do not permanent record of having sent the material. hesitate to call us. 7. State particularly important or key Transmittal letters are usually brief. The first paragraph Yours truly, conclusions or recommendations. describes what is being sent and the purpose for sending it. A longer transmittal letter summarize Sarah Stevens 8. may Acknowledge those who offered key elements of the proposal in one or two sentences valuable assistance inSarah gathering Stevens Project Manager and provide the recipient with other useful information. information, and or preparing the End transmittal letters with a one-sentence paragraph report. Enclosures: 2 that establishes goodwill by thanking or complimenting 9. Possibly, mention any relevant the recipient. planned future reports. Transmittal letters introduce the purpose and 10. Thank readers for the opportunity content of the document to the principal reader. For to prepare the report, or offer to most college reports, the letter of transmittal usually do more study on the subject.