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SPECIAL MEETING OF
TOWNSHIP COUNCIL
Monday, June 15, 2009 3:00 p.m.
Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue, Langley, BC

MINUTES

Present: Mayor Green

Councillors J. Bateman, B. Dornan, S. Ferguson, C. Fox, M. Kositsky, B. Long and

K. Richter

M. Bakken, C. Corfe, P. Cordeiro, D. Leavers, R. Seifi, H. Tsikayi, D. Wade and

J. Winslade

S. Carneiro and S. Palmer

A. ADOPTION OF MINUTES

1. Special Council Meeting – June 1, 2009

Moved by Councillor Fox,

Seconded by Councillor Dornan,
That Council adopt the Minutes of the Special Council Meeting held June 1, 2009.
CARRIED

B. APPROVAL OF DELEGATION REQUESTS TO APPEAR AT THE 4:00 P.M.

SPECIAL MEETING

B. APPROVAL OF DELEGATION REQUESTS TO APPEAR AT THE 7:00 P.M.

REGULAR MEETING
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MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

Moved by Councillor Ferguson,

Seconded by Councillor Bateman,
That Council now resolve into a Special Closed Meeting according to Section 90 of
the Community Charter for discussion of the following items identified under
Section 90:

Item D.1. – Section 90(1) (e) Property; (k) Negotiations; and

Item D.2. – Section 90(1) (e) Property; (k) Negotiations.
CARRIED

AMENDMENT
Moved by Councillor Fox,
Seconded by Councillor Long,
That the agenda be amended by adding, thereto:
Item G.1. – Section 90(1) (a) Personal; (f) Law Enforcement; and
Item G.2. – Section 90(1) (a) Personnel
CARRIED

MAIN MOTION, AS AMENDED

The question was called on the Main Motion as amended and it was
CARRIED

MEETING RECESSED

The meeting recessed at 3:02 p.m.

MEETING RECONVENED

The meeting reconvened at 3:39 p.m.

Councillor Kositsky joined the meeting at 3:39 p.m.

C. PRESENTATIONS

D. REPORTS TO COUNCIL

1. Economic Development Advisory Committee 2009 Work Plan

Report 09-84
File CD 0540-20

Moved by Councillor Fox,

Seconded by Councillor Ferguson,
That Council receive the report entitled “Economic Development Advisory
Committee 2009 Work Plan” for information; and further

That Council endorse the Economic Development Advisory Committee’s 2009 Work
Plan as presented in this report.
CARRIED
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D. REPORTS TO COUNCIL

2. Langley Farmers Market Society – Community Grant

Report 09-86
File RCP 1850-20

Moved by Councillor Dornan,

Seconded by Councillor Bateman,
That Council approve payment of a $2,500 Community Grant for Langley Farmers
Market Society.
CARRIED

3. Western Economic Diversification Canada Grant Applications

Willoughby Community Park / Aldergrove Athletic Park
Report 09-87
File RCP 1855-35

Moved by Councillor Bateman,

Seconded by Councillor Ferguson,
That Council endorse a $1 M grant application to Western Economic Diversification
Canada towards the overall $3 M development of a new Willoughby Community
Park synthetic turf combination soccer / softball field and related infrastructure;

That Council approve an expenditure of $1.4 M from the 2010 capital budget to fund
the Township’s contribution to this capital project partnership contingent on the
Township’s receipt of the Western Economic Diversification Canada grant for the full
$1 M amount;

That Council authorize the additional expenditure of $320,000 from the 2010 capital
budget as a recoverable work order to be recovered over 5 years from the
community sport partners;

That Council endorse a $130,000 grant application to Western Economic

Diversification Canada towards the overall $390,000 development of park
infrastructure at Aldergrove Athletic Park including bike park, children’s play area
and batting cage;

That Council authorize the allocation of $175,000 from the 2010 Parks Utility
revenue funds to fund the Township’s contribution to this capital project partnership
contingent on the Township’s receipt of the Western Economic Diversification
Canada grant for the full $130,000 amount; and further

That Council send a letter to Mark Warawa, M.P., identifying Willoughby Community
Park as the Township’s first priority application and Aldergrove Athletic Park as the
Township’s second priority application under the Western Economic Diversification
Canada program.
CARRIED
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D. REPORTS TO COUNCIL

4. Golden Ears Crossing Response Protocols

Report 09-82
File PROTSERV 7380-20

Moved by Councillor Long,

Seconded by Councillor Fox,
That Council receive for information the report “Golden Ears Crossing Response
Protocols.”
CARRIED

5. 2008 Statement of Financial Information and 2008 Annual Report

Report 09-83
File FIN 1830-25/1830-02

Moved by Councillor Bateman,

Seconded by Councillor Dornan,
That Council approve the 2008 Statement of Financial Information; and further

That Council consider the 2008 Annual Report and receive submissions and
questions from the public concerning the Annual Report.
CARRIED

E. CORRESPONDENCE

F. MINUTES OF COMMITTEES

1. Agricultural Advisory Committee – May 21, 2009

Moved by Councillor Bateman,

Seconded by Councillor Dornan,
That Council receive the Minutes from the Agricultural Advisory Committee Meeting
held May 21, 2009.
CARRIED

The Motion was divided into three parts.

A. 2008 Annual Report – In Review:

Moved by Councillor Bateman,

Seconded by Councillor Fox,
That the Agricultural Advisory Committee recommends that Council receive and
endorse the Committee’s 2008 Annual Report - In Review
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F. MINUTES OF COMMITTEES

During 2008, the AAC met ten times. Several sub-committees were established,
with the following purposes:

• to provide a terms of reference for an agricultural viability strategy and to

assist with a grant application to the Investment Agricultural Foundation of
BC;
• to provide preliminary planning for a 2009 farm tour;
• to provide drainage and dyking advice;
• to provide input to the Township’s draft water management plan; and
• to provide advice regarding farmers’ markets.

During 2008, the following special meetings were held:

• a joint Council/AAC meeting to review the Committee’s mandate; and

• a joint Delta/Surrey/Langley AAC meeting to discuss regional issues.

During 2008, the Committee also provided representation on:

• Metro Vancouver’s Agriculture Advisory Committee; and

• the Township’s Water Management Plan – Stakeholder Advisory
Committee.

The Committee was very active in 2008 and accomplished several initiatives,
including:
• making recommendations to Council regarding several ALR subdivision
and non-farm use applications;
• making recommendations to Council regarding Township policy/protocols
affecting the processing of ALR applications;
• submitting the “Langley Farm Tour Event Planning Guide” for Council’s
consideration; and
• completing the Agricultural Viability Strategy Study terms of reference, as
input into the 2009 Corporate work program & budget process.

CARRIED

B. Mandate Reviewed – Proposed Amendment:

Moved by Councillor Ferguson,

Seconded by Council Bateman,
That Council receive the Mandate Reviewed – Proposed Amendment

1. In response to Council’s request, the Committee reviewed its mandate for

potential recommended refinements.
2. As a result, the Committee would like to reinforce its desire to become more
proactive in providing advice to Council on ALR applications.
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F. MINUTES OF COMMITTEES

REFERRAL
Moved by Councillor Kositsky,
Seconded by Councillor Ferguson,
That Council refer section B to the Advisory Committee Bylaw Review process.
DEFEATED

Councillors Bateman, Fox, Long and Richter opposed

The question was called on the Main Motion and it was

CARRIED

C. 2009 Work Plan:

Moved by Councillor Bateman,

Seconded by Councillor Fox,
That Council endorse items 2 – 12 of the 2009 Agricultural Work Plan

2. To assist the Township in the preparation of an agricultural viability strategy.

3. To assist the Township in the Agriculture Bylaw review process.
4. To provide steerage and assistance for a farm tour in 2009.
5. To provide advice on the Township’s consideration of future farmers’ market
proposals.
6. To provide advice on the Township’s Water Management Plan and
implementation.
7. To assist with implementation of the Township’s Sustainability Charter, with
specific focus on developing a Township food security & sustainability policy
and a strategy to promote producing, buying and eating local food products.
8. To participate in a joint Township Council, and AAC workshop.
9. To host a joint Abbotsford/Surrey/ Langley AAC meeting, to discuss common
issues and share ideas.
10. To participate in a joint BC Agricultural Land Commission/Township Council
and AAC meeting, to discuss common issues and share ideas.
11. To participate at the next joint AAC meeting, hosted by the Ministry of
Agriculture and Lands.
12. To attend a joint Federal/Provincial/ Township workshop, regarding cross-over
issues, involving farmland and watercourse protection.

CARRIED

Moved by Councillor Long,

Seconded by Councillor Bateman,
That the Agricultural Advisory Committee requests Council to approve the
establishment of a 2009 Farm Tour Task Force; and

That the Committee requests Council to extend the time limitation of 90 days as set
out under Section 15.1 of the Council Advisory Committee Establishment Bylaw 2008
No. 4700 to 120 days for the 2009 Farm Tour Task Force; and further

That Council consider the date of Friday, September 18, 2009 or Friday,
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F. MINUTES OF COMMITTEES

September 25, 2009 for the 2009 Farm Tour.

CARRIED

Moved by Councillor Bateman,

Seconded by Councillor Dornan,
That Council receive the Minutes of Committees as presented.
CARRIED

2. Aldergrove Planning Committee Inaugural Meeting – May 28, 2009

That Council receive the Minutes from the Aldergrove Planning Committee Inaugural
Meeting held May 28, 2009.

3. Community Safety Advisory Committee – May 20, 2009

That Council receive the Minutes from the Community Safety Advisory Committee
Meeting held May 20, 2009.

4. South Fraser Family Court and Youth Justice Committee – May 7, 2009

That Council receive the Minutes from the South Fraser Family Court and Youth
Justice Committee Meeting held May 7, 2009.

5. Youth Advisory Committee – May 27, 2009

That Council receive the Minutes from the Youth Advisory Committee Meeting held
May 27, 2009.

G. ASSOCIATIONS AND OTHER GOVERNMENT AGENCIES

H. INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

I. ITEMS FOR INFORMATION

J. ITEMS FROM PRIOR MEETINGS

K. STAFF ITEMS FOR DISCUSSION WITH COUNCIL

L. ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

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M. OTHER BUSINESS

N. TERMINATE

Moved by Councillor Bateman,

Seconded by Councillor Ferguson,
That the meeting terminate at 4:23 p.m.
CARRIED

CERTIFIED CORRECT:

Mayor

Deputy Township Clerk