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Purpose Use this procedure to void and reprint a check. Trigger Perform this procedure when a check number needs to be voided and reprinted because it was printed incorrectly, unusable, or lost in the mail. If funds need to be paid ACH, use FCH8 so that the invoice is re-opened and is picked up again during the ACH payment run. Prerequisites
Check number must be valid in SAP and not cashed or previously voided in SAP Verify with bank that check has not been cashed Issue a stop payment on the check with the bank
Menu Path Use the following menu path(s) to begin this task:
Select Accounting Financial Accounting Accounts Payable Check Information Change FCH7 Reprint Check
Environment
If using a transaction code, enter FCH7 in the command box, then click the green check (enter).
Helpful Hints
Checks that are reprinted must also be directed to the AP check printer in ETS. Only User with check printing access can reprint a check Reason for void is required
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Procedure
1.
2.
Double-click
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Reprint Check
3.
As required, complete/review the following fields: Field Name Paying company code R/O/C R Description The company code which processes the payment transactions. This field should always be SBBC. Example: SBBC The House Bank determines all bank data when using this key. Example: boafl The Account ID together with the ID for the House Bank uniquely defines the bank account. Example: DIS01
House Bank
Account ID
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
4.
Click
5 Entries found
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
5.
Double-click
Reprint Check
6.
As required, complete/review the following fields: Field Name Check number R/O/C R Description Check number. Example: 000001000008 check# including leading zeros for a total of 12 digits
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Reprint Check
7.
As required, complete/review the following fields: Field Name Void reason code R/O/C R Description Description of the Void reason code. Example: 05
8.
Click
and choose the void reason code from the drop down menu.
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
9.
Double-click
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Reprint Check
10.
As required, complete/review the following fields: Field Name Check lot number Printer for forms R/O/C R R Description Represents a batch of consecutively pre-numbered checks. Example: 1 Description of the Printer for forms. (printer name will need to be updated when the actual AP check printer is setup in SAP) Example: LOCL
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
R/O/C R
Description Check box for checks to print immediately Only check box when the printer (filed with check stock) is ready, if not do not check. The print job will be sent to the Users print spool. Use transaction SE02 to view the print spool and kick off the print job when desired
11.
Click
to choose from the drop down menu check printers have limited access.
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
12.
Double-click
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Reprint Check
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
16.
Click
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Reprint Check
17.
Select Check
Reprint Shift+F1.
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Performance Assistant
18.
Click
The system displays the message, "Check 000001000008 voided, reprinted on check 000001000014. This message confirms the void and provides the replacement check number.
19.
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Result You have successfully voided a check and reprinted the check with a new number. Comments
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable