Create a Purchase Requisition for Services or Limits ME51N

Purpose Use this procedure to create a purchase requisition. A purchase requisition is a request for goods or services that must be approved and released to the purchasing department. Purchasing in turn, issues a purchase order to the vendor/supplier committing the company to the product or service. Trigger Perform this procedure when request for goods or service is needed. Prerequisites You will need to know vendor/supplier You will need to know the quantity and approximate value

Menu Path Use the following menu path(s) to begin this transaction:

Transaction Code ME51N Helpful Hints This is the first step in the; Procure to Pay process. Additional steps: ME54N Approve requisition ME21N Create Purchase Order ML81N Create Service entry sheet MIRO- Incoming invoice creation F110 Process Payment

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1. Go to transaction ME51N Use NB Purchase requisition type

Enter the following data

Field Account assignment

Required/Optional (R/O) R

Description Enter account assignment based on requirement how purchase is to be charged; select from drop down box. EX: K Enter item category. Required for all services; select from drop down box. EX: D Enter 1 for the quantity Enter delivery date; or default date. EX: 2/27/2011 Enter material group for services EX: SERV

Item category

Quantity Delivery Date

R R

Material group

Plant

Enter plant for delivery Ex: 1810

Purchasing group

Enter buyer code that handles the commodity. Ex: 004

Requisitioner

Enter person who has requested service; First initial, last name Ex: rrose

2.

Press Enter

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OPTION A SELECTING SERVICES
SERVICES TAB IS USED WHEN THERE IS A FIXED AMOUNT, AND USUALLY MULTIPLE INVOICES.

SAP will bring you automatically to the SERVICES Tab at the item level on your purchase requisition.

3.

Enter the following information. Field Short Text Required/Optional R Description Enter short text, EX: month of service requirement. Enter quantity based upon unit of measure. EX: 160 Enter unit of measure. Ex: HR (hours) Enter FIXED rate/amount.

Quantity

Unit of Measure Gross Price

R R

4.

Press Enter Enter accounting information. G/L account: 8000010 Cost Center: SU3053

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OPTION B SELECTING LIMITS

LIMITS TAB IS USED WHEN THE AMOUNT CAN VARY , OR MULTIPLE INVOICES WITH DIFFERENT AMOUNTS ARE EXPECTED.

SAP will bring you automatically to the LIMITS Tab at the item level on your purchase requisition.

3. Enter the following information. Field Overall Limit Expected value Required/Optional R R Description Enter maximum amount estimated Enter expected amount of total charges.

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4. Press Enter Enter accounting information. G/L account: 8000010 Cost Center: SU3053

CONTINUE FOR BOTH A & B OPTIONS

To copy the same cost center and G/L information for all lines; click the Auto repeat AA (account assignment) button.

5.

Go to the Source of Supply TAB.

6. 7.

Enter Purch. Org: 1810, and Desired Vendor number. Press Enter.

Select the Check icon to confirm if there are any missing fields that are required.

If this appears, the purchase requisition is complete and can be saved.

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8.

Click Save.

Purchase requisition is successfully created.

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