ESP

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD.
, NAMRUP
ENVIRONMENT SYSTEM PROCEDURES SUBJECT: CONTENTS OF PROCEDURES MANUAL DOCUMENT NO: EP / PAGE 1 of 1 REVISION NO: 00 DATE 09.04.07
Sl.No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
Title of procedure Environmental aspects and impacts Legal and other requirements Env. Management programme Competence, Training & Awareness Internal communication External communication Control of documents Operational Control Maintenance Emergency preparedness and responce Monitoring Monitoring & Measuring Devices (MMD) Compliance with legislation Control of non- conformance Corrective and preventive action Control of records Internal Audit
Procedure no. with ISO-14001:2004 clause EP/ 4.3.1/ 01 EP/ 4.3.2/ 01 EP/ 4.3.3/ 01 EP/ 4.4.2/ 01 EP/ 4.4.3/ 01 EP/ 4.4.3/ 02 EP/ 4.4.5/ 01 EP/ 4.4.6/ 01 EP/ 4.4.6/ 02 EP/ 4. 4.7/ 01 EP/ 4.5.1/ 01 EP/4.5.1/02 EP/ 4.5.2/ 01 EP/ 4.5.3/ 01 EP/ 4.5.3/ 02 EP/ 4.5.4/ 01 EP/ 4.5.5/ 01
Page no. 2-4 5-7 8-9 10-12 13-14 15-16 17-18 19-20 21-23 24-26 27-30 31-33 34-35 36-39 40-42 43-44 45-47
PREPARED/ REVIEWED BY Management Representative
APPROVED BY ISSUED BY Director (Production) Management Representative
REVISION NO. 00 DATE OF REV.09.04.07
BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.3.1 / 01 SUBJECT: Procedure for Environmental aspects and impacts REVISION NO. DATE REVIEWED BY APPROVED BY
APPROVED BY Director (Production)
ISSUED BY Management Representative

ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Environmental aspects and impacts DOCUMENT NO: EP / 4.3.1 / 01 PAGE 1of 2 REVISION NO: 00 DATE: 09.04.07
Purpose: To define procedure for identification of Aspects related to the Activities, Products or Services. 2.0. Scope: The procedure covers the Aspects of BVFCL activities, products and services and also the aspects arising out of legislation requirements. 3.0 Definition & Abbreviation: 3.1 MR- Management Representative 3.2 HOD- Head Of Department 3.3 ETFT- Environmental Task Force Team 4.0 Reference standards and documents: 4.1 ISO-14001:2004, clause 4.3, section 4.3.1 4.2 EMS-01, Environment Manual. 4.3 Aspects/ Impacts 5.0 Procedure: 5.1. To collect information on receiving environment like a) Surrounding land use, b) Nature of soil, water, air, flora and fauna c) Other important issues of public interest 5.2. Identify environmental aspects of all activities, products, or services under normal, abnormal and emergency situations. 5.3 Conduct impact analysis of environmental aspects against defined criteria and select significant aspects. 5.4 Identify the applicable environmental legislation, requirements with respect to identified aspects. regulatory and other
5.5 Review the environmental aspects and impacts at least once in a year and also after any accident or incident if applicable. 5.6 Impacts and applicable legislation to be judged w.r.t. a) b) c) d) e) f) g) h) Air Pollution Water Pollution Waste Generation Land contamination Usage/ wastage of raw materials Usage/ wastage of natural resources Other local environmental and community issues Effect on work environment APPROVED BY Director (Production) ISSUED BY Management Representative 3

ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Environmental Aspects and impacts DOCUMENT NO: EP / 4.3.1/ 01 PAGE 2 of 2 REVISION NO: 00 DATE: 09.04.07
5.0 Procedure (cont.) 5.7 An activity not having any aspect which is having interaction with the environment may be ignored. 6.0 Responsibility. Responsibility for all above activities stated under Procedure ie. Points 5.1 to 5.7 are of Head of TS Dept. / MR/ ETFT. 7.0 Records 7.1 Annexure I- Aspects analysis 7.2 Review file of aspects . 8.0 Revision History. This being the first issue of this procedure, this is stated as Rev. No. 00 Rev. Date. 09.04.07

ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.3.2/ 01 SUBJECT: Procedure for Legal and other requirements REVISION NO. DATE REVIEWED BY APPROVED BY

ENVIRONMENTAL SYSTEM PROCEDURES SUBJECT: Procedure for Legal and other requirements DOCUMENT NO: EP / 4.3.2/ 01 PAGE 1of 2 REVISION NO: 00 DATE: 09.04.07
1.0 Purpose: To define procedure for identification of Legal, Regulatory and other requirements as applicable to the activities, products and service of BVFCL. 2.0 Scope: The procedure is applicable to the activities, products or services of BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD (BVFCL)
3.0
Definitions and Abbreviations: 3.1 MR- Management Representative
4.0
Reference standards and Documents 4.1 ISO-14001:2004, Clause 4.3, Section 4.3.2 4.2 EMS/ 01, Environment Manual
5.0
Procedure: 5.15.25.35.45.55.65.7Identify the legal, regulatory requirements of the activities, products and services of BVFCL. Identify other requirements vis. Municipality, Local Industry, and self regulation etc. Obtain the permits/ consents from the regulatory authorities under different acts/ rules along with permissible levels for each parameter. Identify parameters for monitoring and control under each applicable act/ rule along with permissible levels for each parameter. Compile all statutory requirements with monitoring frequency in the statutory requirements file/ register. The various consents/ permits from environmental regulatory bodies and their compliance is monitored. Review the legal and other requirements at least once a year or whenever any new act/ rule is made applicable or amended which concerns environmental aspects of activities, products and services of BVFCL.

ENVIRONMENTAL SYSTEM PROCEDURES SUBJECT: Procedure for Legal and other requirements DOCUMENT NO: EP / 4.3.2/ 01 PAGE 2 of 2 REVISION NO: 00 DATE: 09.04.07
6.0 MR. 7.0
Responsibility: Resposibility for all above points of procedure ie. 5.1 to 5.7 are of Head of TS Dept. and Records: 7.1 Annexure II-List of regulatory requirements 7.2 File of legal permits and clearances 7.3 Register of legal compliance and monitoring 7.4 Parameters for monitoring
8.0
Revision History: This being the first issue of this procedure, this is stated as Rev. No.00 Rev. Date. 09.04.07

ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.3.3/01 SUBJECT: Procedure for Environment Management Programme (EMP) REVISION NO. DATE REVIEWED BY APPROVED BY

ENVIRONMENTAL SYSTEM PROCEDURES SUBJECT: Procedure for Environment Management Programme ( EMP ) DOCUMENT NO: EP / 4.3.3/01 PAGE 1 of 1 REVISION NO: 00 DATE: 09.04.07
1.0 Purpose: To elaborate on the Environment Management Programme ( EMP ) 2.0 Scope: This covers the aspects with significant impact, which have also gone into the formulation of Environmental Policy and Objectives of BVFCL. 3.0 Definitions and abbreviations. 3.1 EMP- Environment Management Programme 4.0 Reference standards and documents 4.1 ISO-14001:2004, Clause 4.3, Section 4.3.3 4.2 EMS-01 5.0 Procedure: 5.1 Manual clause 4.3.3 is referred. 5.2 The environment management programme is worked on the basis of the following: a) The significant aspects whose impact has been graded at annexure - I and as above. This is the first priority. b) All aspects connected with regulatory requirements are essential for action under the EMP. c) The objectives and targets of the organization. d) Whenever a new project is taken up which changes the products, activities or services of the organization, fresh study about aspects and impacts will be taken up to prepare revision of the environment management programme. e) Whenever there is a change in the receiving environment, change in legislation, or a major accident or incident of environmental concern, the EMP will be reviewed. 5.3 The EMP as worked out as above is tabulated as annexure.

ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.4.2/ 01 SUBJECT: Procedure for Competence, Training & Awareness REVISION NO. DATE REVIEWED BY APPROVED BY
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ENVIRONMENTAL SYSTEM PROCEDURES SUBJECT: Procedure for competence, training and awareness DOCUMENT NO: EP / 4.4.2/01 PAGE 1 of 2 REVISION NO: 00 DATE: 09.04.07
1.0 Purpose: To establish a procedure for the appropriate training activities from evaluation of training needs to evaluation of training, effectiveness of training and maintenance of records. 2.0 Scope: The procedure is applicable to the employees of BVFCL and employees of suppliers whose work may create significant impact upon the environment. 3.0 Definition and Abbreviations: 3.1 MR Management Representative 4.0 Reference Standards and Documents: 4.1 ISO 14001:2004, Clause 4.4, Section 4.4.2 4.2 EMS 01, Environment Manual 4.3 Clause 6.2 of the quality management system 5.0 Responsibility: 5.1 MR is responsible for implementation of training programmes and maintaining records. 5.2 Head of HRD dept. is responsible for approving training programmes and for evaluation. 5.3 Departmental Heads are responsible for motivation and ISO maintenance. 6.0 Procedure: 6.1 Training needs of personnel performing work affecting environment are identified by respective HODs and given to HRD dept through the MR. 6.2 Training needs of Suppliers employees are also identified, keeping in mind the severity of impact of their activities relating to environment. 6.3 Training faculty is identified and training schedule is prepared for each year. 6.4 All workers are given training/awareness about environmental aspects of the environmental aspects of the organizational activities, products and services. 6.5 Personnel performing specific tasks like audits are trained on the basis of appropriate training. 6.6 Familiarization about environmental system of BVFCL is given to all new employees. 6.7 Personal copies of environmental policy are given to all employees. 6.8 Annual appraisal of employees is done. 6.9 Effectiveness of training is judged by MR/HODs, in the performance of the employees. 6.10 On job awareness is given to employees by the supervisors.
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ENVIRONMENTAL SYSTEM PROCEDURES SUBJECT: Procedure for competence, training and awareness DOCUMENT NO: EP / 4.4.2/01 PAGE 2 of 2 REVISION NO: 00 DATE: 09.04.07
Records: Following records are kept: (a) Employees records of education, experience, training and skill and training needs (b) List of trainers and training codes (c) Training record and evaluation (d) Training schedule annual (e) Effectiveness of training (f) Competency level of new recruitment
7.0 Revision History: This being the first issue of this procedure, this is stated as Rev. No. 00 Revision date: 09/04/07
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ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.4.3/ 01 SUBJECT: Procedure for Internal Communication REVISION NO. DATE REVIEWED BY APPROVED BY
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Internal Communication DOCUMENT NO: EP / 4.4.3/ 01 PAGE 1of 1 REVISION NO: 00 DATE: 09.04.07
1.0 Purpose: To define the process of Internal Communication in BVFCL. 2.0 Scope: The procedure is restricted to communication within different departments and with employees of BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. 3.0 Definition and Abbreviations: 3.1 MR Management Representative. 4.0 Reference standards and Documents: 4.1 4.2 4.3 5.1 ISO 14001:2004,clause 4.4, section 4.4.3 EMS-01, Environment manual Clause 5.5 of Quality Management System. MR is responsible for internal communication on all environmental issues.
5.0 Responsibility:
5.2 Deputy MR is responsible for conveying any decisions within the company resulting from communication from external agencies. 6.0 Procedure: 6.1 For internal communication about environmental policy, objectives, aspects/ impacts etc.one or more of the following is adopted a) b) c) d) Display of relevent information at key locations Formal training to the employees Informal meeting with the employees Communication through writeup, circular etc.
6.2 Suggession box is provided at different locations for internal communication from employees regarding their sugessions. 6.3 Directions or notifications received from central/ state Pollution Control Board and other agencies are communicated to concerned HODs for implementation by MR. 7.0 Records: Record of communication received from regulatory bodies and action taken on that is kept. 8.0 Revision History : This being first issue of this procedure, this is stated as Rev. No. 00 Rev. Date. 09.04.07
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ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.4.3/ 02 SUBJECT: Procedure for Communication with external agencies REVISION NO. DATE REVIEWED BY APPROVED BY
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Communication with external agencies DOCUMENT NO: EP / 4.4.3/ 02 PAGE :1of 1 REVISION NO: 00 DATE: 09.04.07
1.0 Purpose: To define procedure for communication from/ to external interested parties. 2.0 Scope: The procedure is restricted to communication requirements with external agencies dealing with BVFCL. MR Management Representative 4.0 Reference standards and documents: 4.1 ISO 14001:2004, Clause 4.4, Section 4.4.3 4.2 Environmental Proocedure EMS-01 5.0 Procedure: 5.1 External interested parties are identified for communication of Environmental Policy. 5.2 External interested parties are identified for communication on significant environmental aspects. 5.3 Any communication received from outside interested parties is recorded. The response is decided internally and communicated. Record is kept. 5.4 Channel of communication with external parties is either by fax, phone. Mail etc. 5.5 Addresses for communication with Govt. regulatory bodies for environmental issues are maintained. 6.0 Responsibility: Responsibility for all above activities is of the MR. 7.0 Records: Records of communication from/ to external parties is retained in file. Record of decisions is also kept in the same file. 8.0 Revision History : This being the first issue of this procedure, this is stated as Rev. No. 00 Date of revision 09.04.07
3.0 Definitions and abbreviations:
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ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.4.5/01 SUBJECT: Procedure for control of documents REVISION NO. DATE REVIEWED BY APPROVED BY
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for control of documents DOCUMENT NO: EP / 4.4.5/01 PAGE 1 of 1 REVISION NO: 00 DATE: 09.04.07
1.0 Purpose: To control all documents and data as per the requirements of ISO 14001:2004 2.0 Scope: The procedure covers documents and data as applicable to BVFCL. This also covers documents of external origin. 3.0 Definition and Abbreviations: M.R. - Management Representative 4.0 Reference standards and Documents: 4.1 4.2 ISO 14001:2004,clause 4.4, section 4.4.5 EMS-01, Environment manual
5.0 Responsibility & Procedure. a) The responsibility and procedure is the same as in Quality Management System Procedure for control of documents- PRO/4.2.3. b) All records of this activity are also as required in the above stated procedure. c) Whenever, above quality system procedure is revised, the revised procedure will be applicable to the Environment Management System also. d) The revision no. of this procedure will not change.
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ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.4.6/01 SUBJECT: Procedure for operational control REVISION NO. DATE REVIEWED BY APPROVED BY
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for operational control DOCUMENT NO: EP / 4.4.6/01 PAGE 1of2 REVISION NO: 00 DATE: 09.04.07
1. Purpose: To control the process of ensuring use of suitable equipments. 2. Scope: The procedure covers equipments in use / likely to be used at BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. 3. Definition and Abbreviations: 4. Reference standards and Documents: 4.1 4.2 ISO 14001:2004,clause 4.4, section 4.4.6 EMS-01, Environment manual
5. Responsibility: HOD Head of Department 6. Procedure: Procedure is included in EP/4.4.6/02
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ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.4.6/02 SUBJECT: Procedure for maintenance of equipments REVISION NO. DATE REVIEWED BY APPROVED BY
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for maintenance of equipments DOCUMENT NO: EP / 4.4.6/02 PAGE 1of2 REVISION NO: 00 DATE: 09.04.07
1. Purpose: To control the process of ensuring use of suitable equipments. 2. Scope: The procedure covers equipments in use / likely to be used at BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. 3.Definition and Abbreviations: 4.Reference standards and Documents: 4.1 4.2 4.3 5.1 ISO 14001:2004, clause 4.4, section 4.4.6 EMS-01, Environment manual Clause 6.3 of Quality management System. DGMs/HODs of maintenance department are directly responsible for maintenance of equipments.
5.Responsibility:
6.Procedure: 6.1 General 6.1.1 6.1.2 6.1.3 List of all equipments is maintained Maintenance schedule vis a vis actual maintenance record is kept for all equipments Record of breakdowns and their repairs is kept. Record of investigations of breakdown is also kept.
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Maintenance of equipments DOCUMENT NO: EP / 4.4.6/02 PAGE 2 of 2 REVISION NO: 00 DATE: 09.04.07
6.2 In House Maintenance 6.2.1 6.2.2 Departmental staff maintains equipment like pumps, hoists, etc. Any repairs to the equipments like generator, compressors, A.C.s is carried out through: a. Original Equipment Manufacturer (OEM) or supplier (OES) or their authorized service engineers. b. Trained / Experienced persons only are allowed to carry out such maintenance and repair. 6.2.3 Necessary work instructions are issued whenever necessary 7 List of Records 7.1 Records of equipment details 7.2 Record of break down and their investigation 7.3 Record of approved maintenance agencies 7.4 Record of approval 7.5 Maintenance schedule vis a vis maintenance 8 Revision History This being first issue of this procedure, this is stated as Rev.No. 00, Rev. Date: 09.04.07
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ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.4.7/01 SUBJECT: Procedure for emergency preparedness and response REVISION NO. DATE REVIEWED BY APPROVED BY
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for emergency preparedness and response
DOCUMENT NO: EP / 4.4.7/01 PAGE 1 of 2
REVISION NO: 00 DATE: 09.04.07
1. 2. 3.
Purpose: To identify potential emergency situations and potential accidents that can have impacts on environment and how it will respond to them. Scope: The procedure covers the activities, products and services including those applicable to organizations suppliers over which it can exercise control or influence. Definition and Abbreviations: 3.1
4.
Reference standards and Documents: 4.1 4.2 ISO 14001:2004,clause 4.4, section 4.4.7 EMS-01, Environment manual
5.
Responsibility:
Director (Production), for ensuring that emergency mock drills are conducted as per schedule and responses are documented properly for learning lessons. HOD (maintenance) is directly responsible for the process of conducting mock drills. 6.Procedure: 6.1 After evaluation of aspects and severity of the impacts, the following 2 situations have been identified where emergency preparedness plan needs to be prepared and preparedness plans have to be evaluated for effective response. a) Leakage of Ammonia b) Fire Hazard from Natural gas. 6.2 In case of a situation as stated above, Operational head is to be intimated immediately. 6.3 The environmental task force team, headed by the HOD (Production) takes charge and takes appropriate decisions. 6.4 Mock drill for handling the type of situation is conducted atleast once in six months and response times for various activities are recorded. 6.5 The on site emergency plan is reviewed at the time of management review. 6.6 In case of any real incident happening, the on site emergency plan is reviewed based on lessons learnt, by the environmental task force team and approved by the Director (P). 6.7 The office of the HOD (Production) is identified as the control room for this purpose.
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DOCUMENT NO: EP / 4.4.7/01 PAGE 2 of 2 REVISION NO: 00 DATE: 09.04.07
ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for emergency preparedness and response
7.Records: 7.1 Emergency preparedness plan and subsequent revisions 7.2 Schedule of mock drills and lessons learnt 7.3 Record of meetings of BVFCL of Env. Task Force 8.Revision History: This being first issue of the procedure, it is stated as Rev. no. 00 Rev. date: 09.04.07
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ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.5.1/ 01 SUBJECT: Procedure for monitoring key parameters REVISION NO. DATE REVIEWED BY APPROVED BY
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ENVIRONMENTAL SYSTEM PROCEDURES SUBJECT: Procedure for monitoring key parameters DOCUMENT NO: EP / 4.5.1/ 01 PAGE 1 of 3 REVISION NO: 00 DATE: 09.04.07
1.0 Purpose: To give guidance for monitoring and measurement on regular basis the key characteristics of operations and activities that can have significant impact on the environment. 2.0 Scope: The procedure covers activities, products and services of BVFCL including those applicable to the suppliers of BVFCL. 3.0 Definition and Abbreviations: 4.0 Reference standards and Documents: 4.1 4.2 ISO 14001:2004,clause 4.5, section 4.5.1 EMS-01, Environment manual 5.1 HOD (TS)/ Chief Chemist (Chemical Lab) is in charge for monitoring of parameters. 5.2 Incharge maintenance, under HOD, Plant Operations is directly responsible for the process of maintenance. 6.0 Procedure: 6.1 Flue gas temp / analysis 6.2 Ambient air quality analysis 6.3 Measurement of solid waste is done before disposal quantity 6.4 Hazardous waste quantity 6.5 Adequate plantation quantity 6.6 The water quality being drained to the drains, after treatment analysis 6.7 Do without treatment analysis 6.8 Returns of env. Performance quality 6.9 Noise level 6.10 The exhaust from the plant exhaust is monitored for its quality. 7.0 Records: All above records are maintained in registers. 8.0 Revision History: This being the first issue of this procedure, this is stated as Rev. No. 00 Rev. Date. 09.04.07
5.0 Responsibility:
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S.No. 1.
Subject Consent for control of pollution
2.
Consent of APCB under control of pollution ( Water )
Parameters for monitoring a) Samples of emission to be got analysed b) Environment audit will be done and statement to be submitted to state board. c) Parameters and other conditions as per consent order no. -----a) Quantity of effluent not to exceed ---- lit./ day. b) Environment audit to be done and statement to be submitted to state board c) Record of water consumption, effluent generation, electricity consumption d) Do- statement to be submitted to APCB
Frequency
Remarks
e) Other conditions as per consent no. 3. Authorization for hazardous waste a) Hazardous waste storageDanger board to be displayed b) Conditions as authorization letter
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S.no. 4. 5.
SUBJECT Factory License Certificate of Import Export code
Parameters for monitoring Renewal of license
Frequency
Remarks
6. 7. 8. 9. 10. 11.
ESIC registration as per company act PF Labour license Boiler License (For all Boiler) Compressor ETP
Return to be filed Return to be filed
Inspection by third party -DoPh to be maintained of effluent which is discharged by tanker to common facility
12.
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ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.5.1 /02 SUBJECT: Procedure for Control of Monitoring and measuring devices REVISION NO. DATE REVIEWED BY APPROVED BY
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure For Control of Monitoring and measuring devices
DOCUMENT NO: EP / 4.5.1 /02 PAGE 1of 2
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1.0 Purpose: To explain how monitoring and measuring devices are maintained 2.0 Scope: The procedure is applicable to the monitoring and measuring devices used to check conformance with the requirements in BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. 3.0 Definitions and Abbreviation 3.1 MMD Monitoring and Measuring Devices 3.2 QA/QC- Quality Assurance/ Quality Control 4.0 References standards & documents 4.1 ISO 14001:2004, clause 4.5, section 4.5.1 4.2 EMS 01, Environment Manual. 4.3 Clause 7.6 of Quality management system. 5.0 Responsibility 5.1 HOD of all the departments shall prepare list of MMD and get the approval from MR. 5.2 HOD of all the departments shall ensure that calibration status is maintained and records are kept. 5.3 HOD of all the departments shall carry out incoming inspection of MMD after calibration. 5.4 Supervisors to ensure, that only calibrated equipment is used. 5.5 HOD of all the departments, in consultation with MR shall fix calibration interval. 5.6 HOD, QA/QC is responsible for control of MMD at the shop floor.
ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Control of monitoring and measuring devices
DOCUMENT NO: EP / 4.5.1/ 02 PAGE 2 of 2
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6.0 Procedure 6.1 List of MMD to be prepared carefully to ensure product conformance and aspects of the company. 6.2 Handling and storage of MMD shall be done to avoid damage / deterioration. 6.3 MMD shall be used only by an authorized person 6.4 MMD shall be calibrated against certified calibration equipment by the approved sub contractor / Supplier 6.5 Copy of calibration certificate shall be retained. 6.6 MMD inspection shall be done after calibration. Equipment shall have a sticker showing equipment identification, calibration status etc. 6.7 Discrepancy in 6.6 above shall be noted and such MMD shall be sent back to calibration agency for rectification 6.8 Only calibrated MMD shall be used to demonstrate product or process conformance. 6.9 Calibration interval shall be decided and recorded in QRF /7.6/02 6.10 Frequency of calibration shall be changed depending upon results of calibration as per certificate. 6.11 Numbers of MMD shall be sufficient to allow recall for calibration 6.12 In case of mishandling or damage during inspection and testing, calibration shall be done again. 6.13 If MMD is identified to be out of calibration during process, such products earlier inspected shall be rechecked using proper MMD. Record of this activity shall be kept. 6.14Calibration certificate shall indicate linkage with national standards. 7.0 List of Records 7.1 7.2 7.3 7.4 7.5 List of MMD, Master List Calibration Scheduled / Calibration Record Calibration certificate file Issue record of MMD-Register List of MMD, location wise
8.0 Revision History This being the first issue of this procedure, this is stated as Rev. No.00. Rev. date 09-04-07
ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.5.2/01 SUBJECT: Procedure for evaluating compliance with relevent environmental legislation and regulation. PREPARED/ REVIEWED BY Management Representative APPROVED BY Director (Production) ISSUED BY Management Representative 34

REVISION NO. DATE REVIEWED BY APPROVED BY
ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for evaluating compliance with relevent environmental legislation and regulation.
DOCUMENT NO: EP / 4.5.2/01 PAGE: 1 of 1
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1.0 Purpose: To lay down a documented procedure for evaluating compliance with relevant environmental legislation and regulations. 2.0 Scope : The procedure is applicable to the legislation and regulations as applicable to the environmental aspects of BVFCLs activities, products, and services.It also covers Companys suppliers and contractors over which BVFCL can exercise control. 3.0 Definitions and Abbreviations. 4.0 Reference Standards and documents 4.1 ISO 14001:2004, clause 4.5, Section 4.5.2 4.2 Environment Manual, EMS-01 4.3 Environmental acts and rules 5.0 Procedure : 5.1 All environmental parameters are recorded as per procedure EP/ 4.5.2/ 01 5.2 The parameters required to be monitored as per various clearances vis. Municipal, Assam Pollution Control Board etc are recorded. 5.3 The records are checked atleast once in six months to ensure compliance to relevent environmental regulations and/ or conformance to environmental objectives and targets. 5.4 The expiry dates or renewal dates for licences is documented at one place to ensure that timely actions are taken. 6.0 Responsibility: The responsibility for all above actions is that of MR, who will promptly bring to the notice of D (P) in case of any non conformance. 7.0 Recrds. All records are in files retained by MR. 8.0 Revision History: This being first issue of this procedure, this is stated as Rev. No. 00 Rev. Date : 09.04.07
ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.5.3/ 01 SUBJECT: Procedure for Control of Non-conformance REVISION NO. DATE REVIEWED BY APPROVED BY Director (Production) APPROVED BY 36
ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Control of Non-conformance.
DOCUMENT NO: EP / 4.5.3/ 01 PAGE 1of 3
REVISION NO: 00 DATE:09.04.07
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1.0 Purpose: To define the responsibility and authority for analysing non-conformance, taking CA/ PA andfor making any changes in the documented system. 2.0 Scope The procedure is applicable to all activities, products and services as applicable to BVFCL. 3.0 Definition and Abbreviation 3.1 NC: Non Conformance. 3.2 NCR: Non Conformance Report 3.3 HOD: Head of Department 4.0 Reference Standards and Documents 4.1 ISO 14001:2004, clause 4.5, section 4.5.3 4.2 Environment Manual 4.3 Clause 8.3 of the Quality management system. 5.0 Responsibility 5.1 HODs / site QA/QC, for identification of NC. 5.2 QA/QC for identification of NC at final inspection stage 5.3 HOD- Plant Operation, with approval of Director(P), for analysis of causes of NC 5.4 MR for complete records about control on NC. And, with approval of Director (P), for any changes in the documented system.
ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Control of Non-conformance
DOCUMENT NO: EP / 4.5.3/01 PAGE 2 of 3
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6.0 Procedure 6.1 NC at incoming stage 6.1.1 6.1.2 6.1.3 On inspection of incoming service if some NC is noted, a NC report is generated. NC is noted with regard to the purchase order / Requisition / Indent Incoming material, including customer property is inspected at site and on noticing of non-conformance, customer is informed as the case may be. Final inspection and in process checks generates list of NCs. Non conformance in the plant operation with regard to environmental performance is recorded. At the time of packaging and delivery, checks are again made with regard to the environmental requirements of products and service. HOD Plant operation shall decide about disposition of NC, depending upon severity, aspects and impacts, as under: a) Get NC rectified, reinspected and if NC is rectified, it is allowed to proceed. b) If service supplier is involved, he is intimated by a letter or warning for immediate rectification from next time. When such a situation arises, appropriate action, with the approval of Director (P), is taken considering the effects or potential effects of the NC. NC in process/product shall be analyzed to find out root cause of the problem and brought to the notice of concerned Incharge for deciding corrective and preventive actions
6.2 NC at plant operation stage. 6.2.1 6.2.2 6.2.3
6.3 Disposition of NC 6.3.1
6.4 Detection of NC after issue or delivery 6.4.1
6.5 Analysis of NC 6.5.1
6.6 Records shall be kept.
ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Control of Non- Conformance.
DOCUMENT NO: EP /4.5.3 /01 PAGE 3 of 3
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7.0 List of Records 7.1 Non- conformity Report QRF / 8.3/01 7.2 Inspection Records 8.0 Revision History This being first issue of this procedure this is stated as Rev.No 00. Rev. Date. 09.04.07
ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.5.3/ 02 SUBJECT: Procedure for Corrective and Preventive Action.
40

ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Corrective and Preventive Action.
DOCUMENT NO: EP / 4.5.3/ 02 PAGE 1of2
41

1.0 Purpose: To elaborate on the process of taking corrective and preventive action in order to eliminate causes of non-conformances in order to prevent reccurrence and ocurrence. 2.0 Scope: The procedure is applicable to non-conformances of products, activities, services and environment system in BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD, identified during Internal Audits, Customer complaints, communication from external agencies, results of analysis of data and Management reviews. 3.0 Definition and Abbreviation 3.1 MRM Management Review Meeting 3.2 CAR - Corrective Action Request 3.3 IA Internal Audit 3.4 NC Non Conformance 4.0 Reference Standard and documents ISO-14001-2004, clause 4.5, section 4.5.3 4.1 EMS 01, Environment Manual 4.2 EP/4.4.5/01- Procedure for control of documents 4.3 EP / 4.5.3 /01 Procedure for control of records 4.4 EP / 4.5.4/01 Procedure for Audit. 4.5 Clause 8.5 of quality management system. 5.0 Responsibility 5.1 HOD, Plant operation to work out corrective and preventive actions for process area including analysis of causes of NC 5.2 MR to work out corrective and preventive action for Environment System in consultation with HODs, including analysis of causes of NC 5.3 MR to keep record and monitor of CAR 5.4 Director (P) with consultation of HODs, to approve corrective and preventive actions on external communication and involving financial commitments.
ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Corrective and Preventive Action.
DOCUMENT NO: EP / 4.5.3/ 02 PAGE 2 of 2
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6.0 Procedure 6.1 Corrective and preventive actions of environment system 6.1.1 6.1.2 6.1.3 6.1.4 Area for this shall be identified during internal and external audits Corrective and preventive actions will be decided by HODs and MR in their respective areas Corrective and preventive actions will be taken by respective HOD, without undue delay. Effectiveness of corrective and preventive actions by way of avoiding recurrence and occurrence shall be judged in subsequent audits.
6.2 Corrective Actions for external communication 6.2.1 6.2.2 6.2.3 6.2.4 All communication received from external interested parties is received and acknowledged. Communication received on phone is also recorded. All communication will be acknowledged by MR. Communication shall be analysed for root cause analysis and corrective and preventive actions decided by concerned HOD. Approval for corrective action from Director shall be obtained Correctiveand preventive actions will be taken by respective HOD, without undue delay. Effectiveness of corrective and preventive actions in reducing occurrence and re occurrence shall be monitored.
6.2.5 6.2.6 7.0 List of Records
7.1 External Communication 7.2 CAR, action taken, clearing status of CARs 7.3 Analysis of External communication and corrective / preventive action 8.0 Revision history This being first issue of this procedure this is stated as Rev.No 00, Rev. Date.09.04.07
ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.5.4/01 SUBJECT: Procedure for control of records REVISION NO. DATE REVIEWED BY APPROVED BY Director (Production) APPROVED BY 43
ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for control of records
DOCUMENT NO: EP / 4.5.4/01 PAGE 1of 1
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1.0 Purpose: To lay down procedure for guidance for control all records. 2.0 Scope: The procedure is applicable to records in BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. 3.0 Definition and Abbreviation 3.1 M.R. Management Representative 3.2 HOD- Head of Department 4.0 Reference standards and Documents 4.1 ISO 14001:2004, clause 4.5, section 4.5.4 4.2 EMS 01, Environment Manual 4.3 Clause 4.2.4 of the Quality management System. 5.0 Responsibility and Procedure. a) The responsibility and procedure is the same as in Quality Management System Procedure for control of Records- PRO-4.2.4. b) All records of this activity are also as required in the above stated procedure. c) Whenever, above quality system procedure is revised, the revised procedure will be applicable to the Environment Management System also. d) The revision no. of this procedure will not change.
ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.5.5/01 SUBJECT: Procedure for Internal Audit PREPARED/ REVIEWED BY Management Representative APPROVED BY Director (Production) ISSUED BY Management Representative 45

ENVIRONMENT SYSTEM PROCEDURES
DOCUMENT NO:
46

SUBJECT: Procedure for Internal Audit EP / 4.5.5/01 PAGE 1of 2
1. Purpose: To state methods to carry out Internal Audits to verify effective implementation of the Environment Management System and the planned arrangements. 2. Scope: The procedure is applicable to Internal Audits in BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. 3. Definition and Abbreviation CAR: Corrective Action Request IA: Internal Audit MR: Management Representative HOD: Head of Department MRM: Management Review Meeting NC: Non-Conformity
4. Reference standards and Documents ISO 14001:2004, clause 4.5, section 4.5.5 EMS 01, Environment Manual Procedure for internal quality management system (PRO 8.2.2) 5. Responsibility Director approves Internal Audit schedule and scope MR organizes IA, prepare reports and put up in MRM Auditors (designated) conduct IA and prepare audit reports. HODs to ensure corrective and preventive action on CARs and ensure closing of CARs without undue delay. MR to maintain all records.
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Internal Audit DOCUMENT NO: EP / 4.5.5/01 PAGE 2 of 2 REVISION NO: 00 DATE:09.04.07
6.Procedure ( The internal audits for environment are conducted as per the yearly schedule made at the beginning of each year) 6.1 IA schedule shall be prepared for each year at the beginning of the year. 6.2 IA shall be initially carried out at least 2 times in a year. 6.3 IA shall be carried out by deputing trained internal auditors from within the company. 6.1 Auditor so deputed should not be involved in performing the activities being audited. 6.2 Audit notification shall be issued in advance giving date and time of audit to auditors and Auditees. 6.3 The scope of audit shall also be indicated. 6.4 Auditors are advised to prepare for the audit and use checklist. 6.5 Identified non-conformities shall be documented in CAR forms. Auditee shall acknowledge the non-conformity and specify proposed corrective actions considering root cause of non-conformity along with target completion date. 6.6 Auditors shall prepare Audit report and format shall be filled up. 6.7 Auditors shall keenly look for causes of potential non-conformities and make special reference to it in their report. 6.8 Concerned HOD shall ensure to complete corrective action. Follow up action to close CAR shall be taken without undue delay. 6.9 Internal Audit reports shall be discussed in MRM. 6.10 Records of Internal Audits shall be maintained. 6.11 Records of Qualification / Training of internal auditors shall be kept. 6.12 HODs shall check effectiveness of corrective action and preventive action. 6.13 Report about results of verification of follow up action shall be prepared for review. 7.List of Records 3 4 7.1 7.2 7.3 7.4 7.5 IA schedule, annual Notification of Internal Audit I.A. Report CAR, Action taken and clearing status of CARS N C summary
List of qualified/Trained Internal Auditors along with their certificate copies-File 8.Revision History This being first issue of this procedure this is stated as Rev .no :00, Rev. date.09.04.07
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BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD.

PREPARED/ REVIEWED BY Management Representative

APPROVED BY ISSUED BY Director (Production) Management Representative

REVISION NO. 00 DATE OF REV.09.04.07

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

Definitions and Abbreviations: 3.1 MR- Management Representative

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

6.0 MR. 7.0

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

3.0 Definitions and abbreviations:

PREPARED/ REVIEWED BY Management Representative