ProjectManagement

Unit15

Unit15
Structure

CaseStudiesandPracticalExercises

15.1 Introduction 15.2 PracticalCaseStudyNo1 15.3 PracticalCaseStudyNo2 15.4 Exercises 15.5 Summary

15.1 Introduction
Finally, it is perhaps relevant for Students to attempt converting their study into a practical mode. This unit provides students with an opportunity to convert concepts into Practical Project Working Models. IN this chapter, therefore, we would attempt to understand case studies and practical exercises through an attempt at putting these structured concepts into standardized formats and analyze them. Fewpractical examples havebeen provided with generic inputdata, typicalof such project.

LearningObjectives
Aftergoingthrough this unit student will beableto understand the cases. In particular student will learnto

1. Analyseacaseandhowtoapplytheconceptstoanlaysecase. 2. ExpandvariousconceptsintostructuredProjectManagementDocuments. 3. AnalysekeyoptionsandfreezeonacceptablekeyProjectManagement. 4. DescribethewayaninterfacebetweenProjectDataandacomplexITintegratedPMSystem

canbedeveloped.

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15.2

PRACTICALCASESTUDYNO:1

DevelopmentofanERPsystemforaPharmaceuticalCompanyinXYZcountry ModulesAvailable:Sales,Financials,Inventory,Purchase(estimatedas40%ofTotalContent). Modules to be developed: ProductionPlanningControl, Manufacturing, Quality Control,

Warehousing(50%ofTotalContent) Modules to be offered later as add on: HR (available), Manufacturing, Quality Control, Warehousing(50%ofTotalContent) Modulestobeofferedlaterasaddon:HR(available),Maintenance(tobedeveloped) BudgetindicationfromCustomer:45,000US$ ManpowerEstimate: NewDevelopment:30ManMonths CustomizationofAvailableModules: 10ManMonths Schedule: FirstPhaseofImplementation:withinThreeMonths Completion:withinSevenMonths. PaymentTerms: Advance:10% AgainstSubmissionofComplianceDocument:15% AgainstCompletionofPhase1:35% AgainstCompletionofPhaseII:20% AgainstCompletionofAddons:10% AtthetimeofHandingover:10% Penalty:5%foreverymonthofDelay General: 1) ThirdPartySoftwareBudgetlimitis10,000US$ 2) AnyadditionalSoftwareExpenditureistobebornebyVendor

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3) Cost of Travel to be borne by Vendor but Free Guest House Accommodation, Transport and Boardingwillbeprovided 4) SystemAdministratorandDataAdministratorwillbeprovidedbythecompany

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15.3

CASESTUDYNO:2

DevelopmentofaTelevisionMediaControlSystemforGermany Description: 1) 2) Thesystem is requiredbya Media Solutions Company in Germany who isan Intermediary System Requirement covers a Remote Device Solution controlling Delivery of Media

betweenaTelevisionContentDevelopmentStudioCompanyandaTVBroadcastingCompany. ProgrammesinRealTimeModefromtheAchievesoftheMediaCentretotheTVStationsbasedon adaytodayprogrammeSchedule.LengthandDurationofProgrammesshouldbemodifiedbased on Time Slots with Gaps for local commercials which vary geographically. System should also provideforLocalinterruptionslikeNewsCapsules,EmergencyAnnouncementsetc., 3) Vendor can recommend suitable Technology. However, preference is for IPTV6 Modular SolutionsofCISCO.PrevailingBackEndSystemsareBORLANDandLINUX. CommercialTerms: (Basis:45US$PerHourGrossMargin40%) a) b) c) d) e) Companywillpay10,000EurosonsubmissionofaStudyReportandProposal First Phase: Advance :20,000 Euros. After Installation of Solution at the Control Centre: SecondPhase:AfterInstallationattheMediaCentre:10,000Euros ThirdPhase:AfterInstallationattheTVStation:20,000Euros FourthPhase:AfterSystemIntegrationandHandiingover:40,000Euros

20,000Euros

SampleCaseStudyforPMCourseAnalyticalSession Development of anew Healthcare product by a Pharmaceutical Company for Treatment of Hypertension Available: Basic Bulk Drug Formulation, Blenders and Additives (estimated as 80% of Total MaterialContent) Tobedeveloped:HerbalExtracts(30%ofTotalContent) BasicProblem:USFDAhasrejectedtheearlierproduct

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PresentStatus:MOUhasbeensignedwithaleadingRandDcenterinIndiawhichhasdeveloped the Extract with nearly 80% of the non Compliance Factors in the USFDA Rejection Report taken careof EstimatedTimeforcompletionofResearch:FourMonths EstimatedCostforCompletionofResearch:500,000US$ EstimatedTimeforcompletionofClinicalTrials:SIXMONTHS EstimatedBudgetforcompletionofClinicalTrials:800,000US$ GeneralHints: CompetitorsoffertwovarietiesofproductsoneforprimaryHypertensionSymptomsandtheother foradvancedSymptoms,thelatterpricedatFivetimestheformer USFDARejectionReportreferstopointswhicharevalidfortheAdvancedSymptomsversionalone Time Cycle required for generation of a Market Research Report: Two months cost for such a Report:90,000US$

15.4 Exercise
1. Trysomeoftheseexercisestobuildyourproficiencywithstartingtheschedulingprocess.(Use theMSprojctsoftware) a) b) c) d) Gointotheprojectinformationdialogboxandseteitheryourstartdateoryourfinishdate. Gotooptionsdialogboxandchangeyourtimeunitlabels Startwiththetoolsdropdownmenu,changethedefaultunitfordurationofyourprojectfrom Findthewaytochangethedefaultworkinghoursandsetthemforyourproject.

daystoweeks.

2. Youhavestartedanewprojectandwanttobesurealltheunderlinedschedulingelementsare setsothatprojectwillscheduledasyouexpect.Buttherearesomanyelements.Youwouldliketo makesureyouunderstandtheireffectsyourself. a) Opentheprojectfileandchangethewayprojectdisplaysstartandenddatessothatyoucan alsoseetimevalues. b) Settheprojectstarttimeto7am.Thensetthattaskdefaultstoptimeto7am.Didanytasks changetoa7amstarttime?Didalltaskschangetoa7amstarttime?

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c) Change the standardbase calendar to start working timefor Monday though Fridayat7am. Didthestartfieldsfortheremainingtaskchange? d) Thetaskreducelabscaleproductrequiresspecialscheduling.ThelabisreservedforRand D department use exclusively on Mondays, so that time is not available to you. Create a base calendarnamedlab,thatmarksMondaysasnonworkingandassigntasktothenewcalendar. e) Beforeassigningittoaspecialcalendartaskanddurationof10daysstartingapril3,2007and finishingonapril13,2007at4pm.Didapplyingataskcalendarchangethetaskdurationdidthe startdayortimechage?Isthefinishthesame?Canyouexplainwhy?

3. Trytheseexercisestofurtherbuildyourproficiencyinworkingwithresourcesandcosts. a) Definesomeoftheresourcesforyourprojectontheassignresourcesdialogbox. b) Gotothecoupleofmaterialsresourcesintheresourcesheet. c) Createacoupleofmaterialresourcesintheresourcesheet. d) Usetheresourcesinformationdialogboxtoshowthatoneyourresourceswillnotbeavailable duringthefirstmonthofyourproject. e) Go to the costtab of the resources informationdialogue boxand show a 5% increase in the standardrateandovertimerateforaresourceoneyearfromnow. 4. Start anew projectdocument to experiment with and create thre tasks namedfixed units task, fixedworktasksandfixeddurationtask.Createtworesourcesnamedworkresourcesandmaterial resources. Then conduct a series of experiments by assigning a resource to oen of the tasks. After each assignmentareviewastohowtheprojectreactedtotheassignmentandthenundotheassignment beforemakingthenextassignment. Foreachresourceandtaskcontributiondofourassignment. a) b) c) d) Assignthenameonlyandseehowprojectusesdefaultvalues. Assignthenameandaunitsvalueotherthan100%. Assignthenameandaworkvalue. Assignthename,unitsandwork.

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15.5Summary On going through this unit student would have learnt to expand various concepts into structured ProjectManagementDocuments.Studentswouldhavealsolearnttoanalyzekeyoptionsandfreeze on acceptable key Project Management. This unit has described the way as to how an interface betweenProjectDataandacomplexITintegratedPMSystemcanbedeveloped.

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Bibliography
nd 1. ProjectManagementforBusinessandTechnology:PrinciplesandPractice,2 edition,Authors

JohnMNicholas,PrenticeHallIndia 2. The Project Management Handbook For engineers, construction professionals, and business managers,TataMcGrawHill,AuthorsUddeshKohliandKKChitkara. 3. Corporate Software Project Management, Dream tech Press, author Guy W Lecky Thompson.

4. Text book of project management , Mac Millan India Ltd., AuthorsP Gopalakrishnan and V E
RamaMoorthy

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